Solicitation W913E521R0005.pdf

PDF 2 MB Posted Feb 17, 2021

Attached to: CRREL Elevator Maintenance and Repair Services Federal contract opportunity
Solicitation number: W913E521R0005
Issued by: Department of the Army Corps of Engineers Engineer Research and Development Center

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Written by GovTribe AI · Dec 28, 2023

This solicitation document outlines requirements for elevator maintenance and repair services. The United States Army Corps of Engineers, Engineering Research and Development Center, Cold Regions Research & Engineering Laboratory requires services including inspection, testing, maintenance, and repair for four passenger elevators, one freight elevator, and one handicap lift at their Hanover, New Hampshire location. The contractor must provide all labor, tools, equipment, transportation, and other items necessary to perform these services in accordance with the performance work statement. The base period of performance is one year with four one-year option periods that may extend the contract to five years total. Services include a preventative maintenance program, 24-hour emergency response, materials, and testing in compliance with state regulations. This is a full and open competition set aside for small businesses with a size standard of $8 million under NAICS code 811310. Offers are due by March 5, 2021.

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Other files attached to CRREL Elevator Maintenance and Repair Services, newest first.
File	Type	Posted
Solicitation Amendment W913E521R00050001.pdf	PDF	Mar 1, 2021
Questions and Answers.docx	DOCX document	Mar 1, 2021
Attachment 3_Past_Performance_Questionnaire.pdf	PDF	Feb 17, 2021

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SEE ADDENDUM

(No Collect Calls)

W913E521R0005 17-Feb-2021

b. TELEPHONE NUMBER

601-634-2702

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 05 Mar 2021

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W913E59. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ADRIENNE Y BINGHAM

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

ERDC CONTRACTING OFFICE

HANOVER OFFICE

72 LYME ROAD

HANOVER NH 03755-1290

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W14GQK 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

PR W2R2 COLD RGNS RSCH ENG LAB

DPW - RICHARD ROBINSON

72 LYME ROAD

HANOVER NH 03755-1290

TEL: 603-646-4364 FAX:

(217) 373-6773FAX:

TEL: (217) 373-7297 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,000,000

NAICS:

811310

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF100

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months

BASE YEAR MONTHLY MAINTENANCE

FFP

Contractor shall perform monthly maintenance IAW Section C, PWS.

FOB: Destination

PSC CD: J036

NET AMT

0002 5 Job

BASE YEAR ANNUAL STATE INSPECTIONS

FFP

Contractor shall perform elevator testing IAW Section C, PWS on four (4) passenger elevators and (1) freight elevator.

0003 24 Hours

BASE YEAR ROUTINE SERVICE CALLS

FFP

Contractor shall perform routine service calls IAW Section C, PWS.

Provide Hourly Rate $ _________

0004 6 Hours

BASE YEAR EMERGENCY SERVICE CALLS

FFP

Contractor shall perform emergency service calls IAW Section C, PWS.

Provide Hourly Rate $ _________

0005 24 Hours

BASE YEAR UNPLANNED REPAIR LABOR

FFP

Contractor shall perform unplanned repairs IAW Section C, PWS.

Provide Hourly Rate $ _________

0006 4 Job

BASE YEAR HANDICAP LIFT INSPECTIONS

FFP

Contractor shall perform handicap lift inspections IAW Section C, PWS.

0007 1 Job

BASE YEAR MATERIAL

FFP

Material is defined as any material or supply item(s) needed to complete any or all PWS tasks. Material pricing shall be IAW Section G, Paragraph G6. Material costs are not to exceed $4,000.00.

0008 5 Job

BASE YEAR 3 YEAR HYDRAULIC TEST

FFP

Contractor shall perform elevator testing IAW with Section C, PWS.

1001 12 Months

OPTION YEAR 1 MONTHLY MAINTENANCE

FFP

Contractor shall perform monthly maintenance IAW with Section C, PWS.

1002 5 Job

OPTION YEAR 1 ANNUAL STATE INSPECTIONS

FFP

Contractor shall perform elevator testing IAW Section C, PWS on four (4) passenger elevators and (1) freight elevator.

1003 24 Hours

BASE YEAR ROUTINE SERVICE CALLS

FFP

Contractor shall perform routine service calls IAW Section C, PWS.

Provide Hourly Rate $ _________

1004 6 Hours

OPTION YEAR 1 EMERGENCY SERVICE CALLS

FFP

Contractor shall perform emergency service calls IAW Section C, PWS.

Provide Hourly Rate $ _________

1005 24 Hours

OPTION YEAR 1 UNPLANNED REPAIR LABOR

FFP

Contractor shall perform unplanned repairs IAW Section C, PWS.

Provide Hourly Rate $ _________

1006 4 Job

OPTION YEAR 1 HANDICAP LIFT INSPECTIONS

FFP

Contractor shall perform handicap lift inspections IAW with Section C, PWS.

1007 1 Job

OPTION YEAR 1 MATERIAL

FFP

Material is defined as any material or supply item(s) needed to complete any or all PWS tasks. Material pricing shall be IAW Section G, Paragraph G6. Material costs are not to exceed $4,000.00.

2001 12 Months

OPTION YEAR 2 MONTHLY MAINTENANCE

FFP

Contractor shall perform monthly maintenance IAW with Section C, PWS.

2002 5 Job

OPTION YEAR 2 ANNUAL STATE INSPECTIONS

FFP

Contractor shall perform elevator testing IAW with Section C, PWS on four (4) passenger elevators and (1) freight elevator.

2003 24 Hours

OPTION YEAR 2 ROUTINE SERVICE CALLS

FFP

Contractor shall perform routine service calls IAW Section C, PWS.

Provide Hourly Rate $ _________

2004 6 Hours

OPTION YEAR 2 EMERGENCY SERVICE CALLS

FFP

Contractor shall perform emergency service calls IAW Section C, PWS.

Provide Hourly Rate $ _________

2005 24 Hours

OPTION YEAR 2 UNPLANNED REPAIRS LABOR

FFP

Contractor shall perform unplanned repairs IAW Section C, PWS.

Provide Hourly Rate $ _________

2006 4 Job

OPTION YEAR 2 HANDICAP LIFT INSPECTIONS

FFP

Contractor shall perform handicap lift inspections IAW Section C, PWS.

2007 1 Job

OPTION YEAR 2 MATERIAL

FFP

Material is defined as any material or supply item(s) needed to complete any or all PWS tasks. Material pricing shall be IAW Section G, Paragraph G6. Material costs are not to exceed $4,000.00.

3001 12 Months

OPTION YEAR 3 MONTHLY MAINTENANCE

FFP

Contractor shall perform monthly maintenance IAW with Section C, PWS.

3002 5 Job

OPTION YEAR 3 ANNUAL STATE INSPECTIONS

FFP

Contractor shall perform elevator testing IAW with Section C, PWS on four (4) passenger elevators and (1) freight elevator.

3003 24 Hours

OPTION YEAR 3 ROUTINE SERVICE CALLS

FFP

Contractor shall perform routine service calls IAW with Section C, PWS.

Provide Hourly Rate $ _________

3004 6 Hours

OPTION YEAR 3 EMERGENCY SERVICE CALLS

FFP

Contractor shall perform emergency service calls IAW with Section C, PWS.

Provide Hourly Rate $ _________

3005 24 Hours

OPTION YEAR 3 UNPLANNED REPAIRS LABOR

FFP

Contractor shall perform unplanned repairs IAW Section C, PWS.

Provide Hourly Rate $ _________

3006 4 Job

OPTION YEAR 3 HANDICAP LIFT INSPECTIONS

FFP

Contractor shall perform handicap lift inspections IAW with Section C, PWS.

3007 1 Job

OPTION YEAR 3 MATERIAL

FFP

Material is defined as any material or supply item(s) needed to complete any or all PWS tasks. Material pricing shall be IAW Section G, Paragraph G6. Material costs are not to exceed $4,000.00.

3008 5 Job

OPTION YEAR 3 - 3 YEAR HYDRAULIC TEST

FFP

Contractor shall perform elevator testing IAW with Section C, PWS.

4001 12 Months

OPTION YEAR 4 MONTHLY MAINTENANCE

FFP

Contractor shall perform monthly maintenance IAW with Section C, PWS.

4002 5 Job

OPTION YEAR 4 ANNUAL STATE INSPECTION

FFP

Contractor shall perform elevator testing IAW Section C, PWS on four (4) passenger elevators and (1) freight elevator.

4003 24 Months

OPTION YEAR 4 ROUTINE SERVICE CALLS

FFP

Contractor shall perform routine service calls IAW Section C, PWS.

4004 6 Hours

OPTION YEAR 4 EMERGENCY SERVICE CALLS

FFP

Contractor shall perform emergency service calls IAW with Section C, PWS.

4005 24 Hours

OPTION YEAR 4 UNPLANNED REPAIRS LABOR

FFP

Contractor shall perform unplanned repairs IAW Section C, PWS.

Provide Hourly Rate $ _________

4006 4 Job

OPTION YEAR 4 HANDICAP LIFT INSPECTIONS

FFP

Contractor shall perform handicap lift inspections IAW Section C, PWS.

4007 1 Job

OPTION YEAR 4 MATERIAL

FFP

Material is defined as any material or supply item(s) needed to complete any or all PWS tasks. Material pricing shall be IAW Section G, Paragraph G6. Material costs are not to exceed $4,000.00.

5001 6 Months 6 Month Option (April - Sept)

FFP

Monthly Maintenance

5002 5 Job 6 Month Option (April - Sept)

FFP

Annual State Inspection

5003 24 Hours 6 Month Option (April - Sept)

FFP

Routine Service Calls

Provide Hourly Rate $ _________

5004 6 Hours 6 Month Option (April - Sept)

FFP

Emergency Service Calls

Provide Hourly Rate $ _________

5005 24 Hours 6 Month Option (April - Sept)

FFP

Unplanned Repairs Labor

Provide Hourly Rate $ _________

5006 4 Job 6 Month Option (April - Sept)

FFP

Handi-Cap Lift Inspections

5007 1 Job 6 Month Option (April - Sept)

FFP

Materials

Estimated $4000.00

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS)

CRREL Elevator Maintenance and Repair

1. GENERAL: Contractor shall furnish all labor, supervision, tools, materials, equipment, incidental engineering, transportation, and any other items and services necessary to perform inspection, testing, maintenance, and repair, on four (4) passenger elevators, one (1) freight elevator, and 1 (one) handicap lift outlined under this contract’s PWS below. All elevators are located at the U.S. Army Corps of Engineers Cold Regions Research and Engineering Laboratory (CRREL) facility at 72 Lyme Road in Hanover, New Hampshire.

a. Responsibilities:

i. Government: Will furnish water and electricity from existing outlets for Contractor use in the performance of required work.

ii. Contractor: Shall furnish all tools, equipment, and materials for the performance of all work associated with this contract.

Contractor shall be available 24 hours / 7 days a week, except for federal holidays. All maintenance and repair parts and components used under this award shall be new. Replacement units, parts, components, and materials shall be compatible with that of existing equipment on which it is used. Replacements shall be of equal or better quality than original equipment and used in accordance with original design and manufacturer’s intent. Items shall be of industry standard grade and quality.

iii. The Contractor shall provide for all supplies and parts required under the performance of this award. Costs, outside those defined in Paragraph 1.i, shall be itemized on each monthly invoice and listed on the annual Preventative Maintenance Program (PMP) report (Section 4.) for each elevator. Price paid for parts shall be based on established catalog or list prices in effect at the time material is furnished, less all applicable discounts and taxes.

Prices shall not be in excess of Contractor’s sale prices to other customers or current market prices, whichever is lower. All parts shall be generic in nature for each application; no proprietary, custom, or “made for company” parts shall be used on elevators or controllers.

b. Performance & Evaluation: Responsiveness and execution of the PMP shall be continuously evaluated against the performance standards in Paragraph 11 Performance Requirements Summary.

c. Pre-Performance Meeting: Prior to beginning any work under this contract, the Contractor shall meet with the CRREL Technical Point of Contact (TPOC) at a mutually agreeable time, date, and location for the purpose of coordinating the initiation of work. The Contractor’s Authorized Representative shall be present at this meeting.

d. Submit Employee Licenses: Before any work starts on site, the Contractor shall provide a copy of each employee’s state license (See paragraph 3.b.) at the pre-performance meeting.

e. Work Schedule: Work shall be scheduled with the TPOC.

Normal work hours are Monday thru Friday from 0700 to 1630, unless otherwise authorized in advance by the TPOC. Federal holidays are listed below:

There are 10 Federal holidays set by law. See U.S. Code Title 5 Section 6103. Holidays.

Under current definitions, four federal holidays are set by date:

New Year's Day January 1 Independence Day July 4;

Veterans Day November 11;

Christmas Day December 25

If any of the above fall on a Saturday, then Friday may be observed as a holiday by various institutions. Similarly, if one falls on a Sunday, then Monday may be observed as a holiday.

The other six are set by a day of the week and month:

Martin Luther King's Birthday Third Monday in January Washington's Birthday Third Monday in February Memorial Day Last Monday in May Labor Day First Monday in September Columbus Day Second Monday in October Thanksgiving Fourth Thursday in November

f. Access to Mechanical Rooms: Upon entry onto the CRREL site, Contractor employees shall report to the Security Office to obtain the key to the elevator mechanical rooms. Key must be returned to the Security Office before the Contractor leaves the site.

g. Smoking Policy: There is a “No Smoking” policy on site except in designated areas. The TPOC will inform Contractor employees of the designated smoking area available for their use.

h. Speed Limit: Drivers shall adhere to the 10 mph speed limit while driving in the CRREL facility.

i. Non-billable Items: Contractor shall furnish all incidental parts or material, with a unit cost of less than $25.00 each (based on actual costs to Contractor), at no additional cost to the Government.

Prices paid by Contractor shall be based on established catalog or list prices in effect at the time materials are furnished, less all applicable discounts and taxes. Non-billable items may include, but are not limited to, items such as relay contacts, door gibs, controller carbon, copper contact, contact insulators, contact springs, cable preservatives, copper braids, lights, buttons, oil additives, etc.

2. SAFETY AND REGULATIONS: Safety shall be in accordance with latest version of

EM 385-1-1 US Army Corps of Engineers Safety & Health Requirements Manual (http://www.usace.army.mil/CESO/Documents/EM385- 1-1FINAL.pdf) applicable OSHA regulations, any other Federal, State, or local regulations which apply to this job, and with all safety procedures required by the CRREL Safety Office. All applicable state and federal safety regulations relating to protection of eyes, other extremities, and hearing protection shall be followed.

a. General Safety Practices: Adequate precautions shall be taken to protect employees, personnel, and property, both Government and Contractor, at all times. Applicable lock out procedures shall be used and proper signs posted when working on elevators. Tools and equipment brought onto the site shall be in good operating condition at all times and are the sole responsibility of the Contractor. They shall not cause any hazard to employees, personnel, or property, or block emergency egress at any time. Machinery and equipment shall be operated in accordance with manufacturer’s instructions and recommended guidelines.

b. Accident Prevention Plan (APP): Contractor shall provide the TPOC an

Accident Prevention Plan (APP) for approval at the pre-performance meeting. The APP shall be similar to and shall contain, at a minimum, the applicable information in the example, solicitation Attachment A. Work shall not commence without an approved APP. The APP shall be updated whenever information changes and shall be kept available on site inside the mechanical room door of each elevator.

c. Environmental Protection: Contractor shall comply with all Federal, State, and local environmental laws, regulations, and ordinances applicable to this contract. Contractor is responsible for being informed of all changes in environmental laws, regulations, and ordinances. Contractor is responsible for violations or delays resulting from Contractor’s failure to comply with environmental laws, regulations and ordinances. In cases of an oil spill, the Contractor shall contact the TPOC immediately.

d. Hazardous Materials: Elevator generated hazardous waste material shall be properly removed and properly disposed of from the site by Contractor employees during the monthly maintenance or inspection in which it was generated.

3. ADDITIONAL CONTRACTOR REQUIREMENTS: Contractor shall plan, program, administer, manage, execute, and complete all work necessary to ensure CRREL elevators remain in peak operating condition. Contractor shall perform all administrative services, such as material procurement, quality control, financial control, Preventative Maintenance Program (PMP) execution, correspondence, and maintain accurate and complete records.

a. Administrative: Contractor shall assign an administrative single point of contact at the award of this contract. Contractor’s designated employee shall be available at all times, either physically or by telephone, to receive notices, reports, or other communications from the Government.

b. Employee Certification & Licensing: Contractor’s employees shall meet all licensing, qualification, and certification requirements of the State of New Hampshire. Monthly maintenance, service calls, emergency calls, and unplanned repairs shall be performed by a New Hampshire state licensed Elevator Mechanic. Testing and inspections shall be performed by a New Hampshire state licensed Elevator Inspector. Contractor is responsible for obtaining and maintaining all required licenses/certificates/permits to ensure compliance with all applicable federal, state, and local laws.

c. Record & Quality Control Program: Contractor shall establish a record and quality control program that ensures the requirements of the contract are accomplished. This program shall include, but is not limited to:

i. Quality control process addressing all services in this contract;

ii. System identifying and correcting deficiencies in the quality of service before the level of performance becomes unacceptable and/or the Government points out the deficiencies; and

iii. Plan containing Contractor administrative oversight of records of each elevator.

d. Records: As the PMP is executed under this contract, Contractor shall keep a written record including any recommendations for work needed outside normal PMP activity keeping each elevator in normal operating condition.

4. PREVENTATIVE MAINTENANCE PROGRAM (PMP): Contractor shall develop detailed site- specific PMP for each of the five elevators. A copy of the PMP shall be provided to and approved by the TPOC prior to any additional work taking place under this contract. The PMP shall be based on Contractor expertise, general engineering judgments, and shall be in accordance with the latest versions of ASME A17.1. The program shall include, at a minimum, the following:

a. Performance requirements found throughout this PWS;

b. A detailed preventive maintenance program, 24 hour service repairs, materials, mobile parts inventory, call-back services, after hours service, maintenance control program, quality control program, and testing of the elevators on site;

c. A maintenance tasks and records log allowing for:

i. A unique record of all maintenance tasks for each elevator.

ii. Readily available historical data for each elevator.

iii. List of all code-required tests and a place to record the results.

d. A detailed list of maintenance tasks clearly defined by equipment type so that maintenance personnel can visibly understand their responsibility for performing each required task.

5. PMP EXECUTION: The lift and all elevators shall be maintained in accordance with the PMP and requirements of these specifications. Elevators shall be capable of providing the rated maximum capacity, speed, and performance at all times. Other than normal maintenance, the Contractor shall not make any changes, alterations, or repairs to the existing elevators without first obtaining written authorization from the Government. All parts or components installed or improvements made to any of the five elevators become the property of the Government.

a. Monthly Requirements:

i. PMP Minimum Monthly Maintenance Tasks for Each Elevator:

1. Visual and/or hands-on operational inspections of all static and dynamic parts of the elevators (hydraulic power units, motors and pumps, motor controls), car controls and indicators, door rollers, cables, components in pits and over the tops of cars, belts, switches, buttons, emergency switches and devices, door operating mechanisms, sensors, electrical and plumbing connections, timing devices, and all safety devices;

2. Checking and cleaning off elevator control panels and components;

3. Lubricate all areas of each elevator;

4. Adjust functional devices to improve elevator performance, as necessary;

5. Polishing elevator car doors and interior panels as needed;

6. Checking complete system (car, pit, control room, transfer area) for alignment, inspection of seals, inspection of hydraulic fluids and oil leaks;

7. Checking oil catch cans and emptying, as necessary;

8. Maintenance of all elevators, including oiling and cleaning machine, motor and controller, and other required items; cleaning of car tops and pits, hoist ways, relays, door tracks, and other hoist way equipment; greasing or lubricating guide rails; minor adjustments and parts replacement due to normal wear and tear of the elevators;

door adjusting and roller replacement, bulb replacement, and lubrication;

9. Performance of housekeeping in all elevator equipment areas which includes electrical panels, mechanical rooms and pits. These areas shall be maintained in a neat and uncluttered condition, comparable to sanitation levels in hallways and stairs of the facilities. Comply with all Safety and fire codes relating to elevator operation.

a. Proper disposal of accumulated material in elevator machine rooms at each site.

ii. Schedule monthly maintenance execution in the third full week of each month;

iii. Provide a written account of activities after each monthly site visit i.e.

“Service Report” [electronic report will not be accepted unless Government can accept work performed via electronic signature or Personal Id Number] and integrate a hard copy of records into the PMP.

b. Annual Testing/Inspections & Reports:

i. Provide all testing and inspection functions necessary to satisfy all State regulations and laws. Copy of the inspector’s license shall be provided to the Government 10 calendar days before the actual day of testing. These functions include, but are not limited to:

1. Annual State inspections on passenger and freight elevators. Fire service support is required for three of the four passenger elevators (April of each year),

2. 3-year hydraulic tests (due April 2016),

3. 5-year load test (due April 2020),

4. Coordination between the Contractor and the Fire alarm service is necessary. The TPOC will arrange the date and time.

5. Ensure forms for inspection and testing are filed promptly with the State and copies of the all forms are sent to the TPOC.

c. Handicap Lift Inspections:

Provide all quarterly testing and inspection functions necessary to satisfy all State regulations and laws.

d. Testing & Inspection: Contractor shall schedule inspections to be performed during the first week of the month in which the inspections are due. This allows ample time to correct any deficiencies found and still meet all deadlines. Upon failure of an inspection on any elevator, the failure shall be reported to the TPOC and a written quote shall be presented to the Government as an unplanned repair. Quotes shall follow the procedures defined for unplanned repair work in Paragraph 10.

e. Annual Report: Within 30 days of the end of each 12-month period of performance under this contract, Contractor shall produce & deliver, a bound hardcopy record of all PMP activity, repair or unplanned work, testing results and other related material for each elevator for that past year. Each record shall include any monthly reports, emergency & routine calls, repair work, and detailed recommendations for improving elevator efficiency.

6. SECURITY REQUIREMENTS

a. U.S. Citizens. Contractor personnel must be U. S. citizens. All Contractor personnel are required to sign in with Security to obtain and wear security identification badges. A picture ID is required. Contractor personnel shall follow all sign-in and security regulations as directed by the CRREL Security Office and the TPOC

b. No Weapons Allowed. All persons and vehicles entering a US Government facility are subject to inspection for firearms, explosives and dangerous weapons, per RA 190-22.

c. Access and General Protection Policy and Procedures. Access and General Protection/Security Policy and Procedures: The contractor and all associated subcontractors’ employees shall comply with applicable installation, access and local security policies and procedures. Policies and procedures will be provided by the local Security Office. The contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and local policies. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

d. iWATCH and/or CorpsWatch Training. The contractor and all associated subcontractors shall brief all employees on the USACE iWATCH program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 45 calendar days of contract award and within 45 days of new employees commencing performance on the contract. The contractor shall provide certification of completion to the COR within 10 days of training completion. Training documents will be provided by the Security Office.

e. Subcontractor Access/Deliveries. The Contractor shall notify Security the day before or as soon as possible when subcontractors are to arrive or deliveries of equipment and supplies are to occur. This will facilitate access on to the installation and prevent delays at the security gates.

f. Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award. *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

7. STANDARDS AND PROCEDURES: All work shall be done in compliance with the latest version of American Society of Mechanical Engineers (ASME) A17.1, any other law, ordinance, code, regulation, or rule applicable to any of the five elevators, according to manufacturer’s recommendations or maintenance procedures, and with the best practices of the trade. If codes, regulations, standards, or procedures conflict, the most stringent shall apply.

8. BUILDING & ELEVATOR EQUIPMENT INFORMATION:

TYPE & DESIGNATION WREIGHT

E LOCATION: MAIN LABORATORY WESTINGHOUSE CIRCA

MANUFACTURER: IN-SERVICE DATE: 1960

MAX LOAD: 9000 LBS

TYPE & DESIGNATION PASSENGER

F LOCATION: MAIN LABORATORY LOBBY

MANUFACTURER: IN-SERVICE DATE: Lift City : 2013

MAX LOAD: 800 LBS

LOCATION: REMOTE SENSING BUILDING

MANUFACTURER: IN-SERVICE DATE: DOVER INSTALLED 1993

MAX LOAD: 3500 LBS

LOCATION: MAIN LABORATORY ADDITION

MANUFACTURER: IN-SERVICE DATE: PAYNE; INSTALLED 1976, UPGRADED 2015

MAX LOAD: 3500 LBS

LOCATION: ICE ENGINEERING FACILITY (IEF)

MANUFACTURER: IN-SERVICE DATE: PAYNE: INSTALLED 1976; Ungraded 2013

MAX LOAD: 3500 LBS

D TYPE & DESIGNATION

LOCATION:

MANUFACTURER: IN-SERVICE DATE:

MAX LOAD:

PASSENGER

TECHNICAL INFORMATION ANALYSIS CENTER

(TIAC)

PINE STATE: INSTALLED 1994

2700 LBS

9. REPAIR WORK: To restore malfunctioning systems and equipment to satisfactory working condition, there are two categories: Routine and Emergency. Shutting down an elevator during non-working hours is not considered an emergency condition and should be treated as a routine service call.

a. Routine Service Calls: Contractor shall respond (via telephone call to the

TPOC) to routine service calls within three (3) hours of notification, unless otherwise scheduled by the TPOC at the time of notification. Routine service calls shall be done within normal working hours unless prior approval is received. The Contractor shall complete each routine service call within 48 hours from receipt of call unless otherwise arranged with the TPOC.

b. Emergency Service Calls: Emergency service calls are defined as any condition that presents an immediate danger to personnel or impairs the mission of the activity. Examples of an activity’s mission being impaired are:

non- or improperly operating elevators during normal working hours or an elevator operating in an unsafe condition. Contractor shall respond (via telephone call to the TPOC) to emergency service calls immediately (5 minutes or less) and begin work on emergency service calls within one (1) hour of notification by TPOC or COR. Contractor shall ensure the availability of a certified/licensed elevator mechanic 24 hours a day, 7 days a week. When responding to an emergency service call, Contractor shall work continuously until the initial emergency situation is arrested. Once the initial emergency situation is arrested, remaining work required shall be carried out under a routine service call and/or unplanned repair and shall be scheduled and approved by the TPOC. Billing shall reflect the change in status.

10. UNPLANNED REPAIR WORK: Unplanned repair work is defined as any repair or replacement of systems or equipment found to be in serious deteriorating condition but that has not yet failed or caused the elevator to malfunction. The purpose of unplanned repair work is to prevent routine and/or emergency service calls and to maintain elevators in the best possible operating condition. If the Contractor discovers unplanned repair work, it shall be immediately reported to the TPOC and logged into the PMP; work shall not be performed unless directed to do so by the Government.

a. Quote Details for Work Needed: Contractor shall furnish the TPOC with a quote within seven (7) calendar days of the issuance of a request for quote (RFQ) for unplanned repair work. The quote shall detail the situation, necessity of work, labor rate, and prices/costs as outlined in the contract schedule. Quote shall follow contract specifications and list all labor in total man hours to complete repair, parts and/or materials, and any other associated costs. Travel times are not billable. Quote will be reviewed by the Government and no work shall be performed until the Contractor receives a written task order from the Contracting Officer authorizing the additional work. After award of a task order, work shall be coordinated between the Contractor and TPOC.

b. Government Furnished Parts: The Government reserves the right to provide the Contractor any or all parts and/or materials required for a particular repair.

11. PERFORMANCE REQUIREMENTS SUMMARY. A performance requirement summary (PRS) has been developed to evaluate contractor actions while implementing this PWS. It is designed to provide an effective surveillance method of monitoring contractor performance for each listed objective.

The PRS provides a systematic method to evaluate the services the contractor is required to furnish. This PRS is based on the premise that the Government desires to maintain a quality standard in the performance of the required services and that a service contract to provide the service is the best means of achieving that objective.

The contractor, and not the Government, is responsible for management and quality control actions to meet the terms of the contract. The role of the Government is quality assurance to ensure contract standards are achieved.

In this contract the quality control program is the driver for product quality. The contractor is required to develop a comprehensive program of inspections and monitoring actions. The first major step to ensuring a “self-correcting” contract is to ensure that the quality control program approved at the beginning of the contract provides the measures needed to lead the contractor to success.

Once the quality control program is implemented, careful application of the process and standards presented in the remainder of this document will ensure a robust quality assurance program.

SURVEILLANCE: Government quality assurance (QA) is performed by the COR.

Contract Deficiencies will be reported to the Contractor’s site supervisor, or Quality Control Inspector (if identified as different from the site supervisor), for correction.

Customer complaints, although not considered a method of surveillance, will be investigated to establish validity. All valid complaints will prompt an inspection of the deficiency. It should be noted that the method of surveillance identified in the PRS table is intended to represent the primary method(s) anticipated for each requirement.

However, the Government reserves the right to conduct quality assurance by any means necessary to ensure the requirements of the contract are being fully satisfied. The Standard describes the minimum expectation for successful fulfillment of the objective.

The Acceptable Quality Level (AQL) represents the maximum degree of deviation from the standard that can be reached without the performance being considered overall unsatisfactory for a particular performance objective. For example, an AQL of 100% means that any deviation from the standard would render the objective unsatisfactory.

See the following table for the further details.

Performance Objective PWS Para

Standard(s) AQL Method of Surveillance

Incentive/ Remedy

Records & Quality Control Program

3.c. Contract shall establish and maintain accurate and complete records.

100% Periodic Inspections

Re-performance at no additional cost to the Government.

Execution of Preventative Maintenance Program (PMP

5 The Contractor shall execute the approved PMP in a complete, accurate, and timely manner.

Any changes to the PMP shall be approved by the COR prior to execution.

100% Periodic Inspections

Document deficiency, provide Contractor the opportunity to identify a Corrective Action Plan; termination or no exercising a renewal option will be at the Contracting Officer’s discretion.

Routine Service Calls 9.a. Contractor shall respond via return phone call within 3 hours.

100% 100% COR

Inspection

Document deficiency, provide Contractor the opportunity to identify a Corrective Action Plan; termination or no exercising a renewal option will be at the Contracting Officer’s discretion.

Emergency Service Calls 9.b. Contractor shall respond via return phone call immediately and be on-site to address the emergency within 1 hour.

100% 100% COR

Inspection

Document deficiency, provide Contractor the opportunity to identify a Corrective Action Plan; termination or no exercising a renewal option will be at the Contracting Officer’s discretion.

Unplanned Repair Request 10.a. Contractor shall provide repair quote within 7 days of RFQ or Contractor Identification of need.

100% 100% COR

Inspection

Document deficiency, provide Contractor the opportunity to identify a Corrective Action Plan; termination or no exercising a renewal option will be at the Contracting Officer’s discretion.

W913E521R0005

12. EMPLOYMENT EMPHASIS FOR U.S. ARMY CORPS OF

ENGINEERS CONTRACTS

In addition to complying with the requirements outlined in FAR Part 22.13, FAR Provision 52.222-38, FAR Clause 52.222-35, FAR Clause

52.222-37, DFARS 222.13

and Department of Labor regulations, U.S. Army Corps of Engineers (USACE) contractors and subcontractors at all tiers are encouraged to promote the training and employment of U.S. veterans while performing under a USACE contract. While no set aside, evaluation preference, or incentive applies to the solicitation or performance under the resultant contract, USACE contractors are encouraged to seek out highly qualified veterans to perform services under this contract. The following resources are available to assist USACE contractors in their outreach efforts:

Federal Veteran employment information at http://www.fedshirevets.gov/index.aspx Department of Labor Veterans Employment Assistance http://www.dol.gov/vets/ Department of Veterans Affairs–VOW to Hire Heroes Act http://benefits.va.gov/vow/ Army Wounded Warrior Program – http://wtc.army.mil/modules/employers/index.html U.S. Chamber of Commerce Foundation–Hiring Our Heroes http://www.hiringourheroes.org/ Guide to Hiring Veterans – Reference Material http://www.whitehouse.gov/sites/default/files/docs/white_house_busine ss_council_- _guide_to_hiring_veterans_0.pdf

13. ACCOUNTING FOR CONTRACTOR SERVICES: The Office of the Assistant Secretary of the Army (Manpower & Reserved Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://cmra.army.mil/. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative;

(2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including sub-contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-contractors); (7) Total payments (including sub-contractors);

(8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

(12) Presence of deployment or contingency contract language: and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.

NDAA DATA

UIC W2R2AA - Military Appropriations

FSC J099

Contract Number W913E5-16-D-0001 Contract Fiscal Year 2016 Form of Contract Action Definitive Contract Contract Type Firm Fixed Price PBSA Yes Non-DoD Purchasing Agency (leave blank) Competed Action Full and Open Competition If Competed, number of offerors 2 Small Business Yes or No Small Disadvantaged Business Yes or No Women-owned Small Business Yes or No DoD Administering Component USA- USACE CRREL, Hanover Contracting Organization USA- USACE CRREL, Hanover

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 0005 Destination Government Destination Government 0006 Destination Government Destination Government 0007 Destination Government Destination Government 0008 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 1003 Destination Government Destination Government 1004 Destination Government Destination Government 1005 Destination Government Destination Government 1006 Destination Government Destination Government 1007 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government 2003 Destination Government Destination Government 2004 Destination Government Destination Government 2005 Destination Government Destination Government 2006 Destination Government Destination Government 2007 Destination Government Destination Government 3001 Destination Government Destination Government 3002 Destination Government Destination Government 3003 Destination Government Destination Government 3004 Destination Government Destination Government 3005 Destination Government Destination Government 3006 Destination Government Destination Government 3007 Destination Government Destination Government 3008 Destination Government Destination Government 4001 Destination Government Destination Government 4002 Destination Government Destination Government 4003 Destination Government Destination Government 4004 Destination Government Destination Government 4005 Destination Government Destination Government 4006 Destination Government Destination Government 4007 Destination Government Destination Government 5001 Destination Government Destination Government 5002 Destination Government Destination Government 5003 Destination Government Destination Government 5004 Destination Government Destination Government 5005 Destination Government Destination Government 5006 Destination Government Destination Government 5007 Destination Government Destination Government

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-APR-2021 TO

31-MAR-2022

N/A PR W2R2 COLD RGNS RSCH ENG LAB

DPW - RICHARD ROBINSON

72 LYME ROAD

HANOVER NH 03755-1290

603-646-4364

W14GQK

0002 POP 01-APR-2021 TO

31-MAR-2022