Solicitation W90VN6-23-R-0019.pdf

SEE ADDENDUM

(No Collect Calls)

W90VN623R0019 26-Apr-2023

b. TELEPHONE NUMBER

315-757-6009

8. OFFER DUE DATE/LOCAL TIME

01:00 PM 25 May 2023

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W90VN69. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MS. NAM, YUCHIN

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

F3J3CE2165A001

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

411TH CONTRACTING SUPPORT BRIGADE, KOREA

RCO OSAN, UNIT #2039

APO AP 96278-2039

UNITED STATES

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$16,500,000

NAICS:

238220

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF94

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W90VN623R0019

Section SF 1449 - CONTINUATION SHEET

GENERAL INFORMATION

GENERAL INFORMATION

All sources may submit a proposal or quote as applicable. However, the Republic of Korea (ROK)-United States (U.S.) Status of Forces Agreement (SOFA) does not permit the U.S. Government to grant Invited Contractor or Technical Representative Status to any offeror for this requirement. All sources submitting a proposal or quote, as applicable, including U.S. source, must already have, or obtain the requisite business licenses directly from the ROK Government, and conduct business in accordance with all applicable ROK laws, including but not limited to, rules and policies regarding labor, taxation, and immigration. Any contractor not already doing business in Korea must submit adequate verification in its initial proposal or quote that it has the requisite business licenses directly from the ROK Government to perform the contract and the capacity to conduct business in accordance with all applicable ROK laws, including but not limited to, rules and policies regarding labor, taxation, and immigration. If the initial proposal does not fully demonstrate this authorization and capacity, it will not be further considered for award.

Whether an offeror demonstrates this authorization and capacity shall be determined by the Contracting Officer.

Proposed price shall be provided by local currency (Korean Won).

Notice to Offerors Regarding Logistics Cost Sharing (LCS) Program

This solicitation is conducted under the LCS program and will result in a contract between the

Government of the Republic of Korea (ROK) and the contractor. ROK will directly pay the contractor. No appropriated funds of the United States (US) shall be obligated for payment due under this contract.

In accordance with the International Agreement between the US and ROK, titled “Amendment to the Implementing Agreement between the United States Forces Korea and the Republic of Korea Ministry of National Defense Concerning Logistics Cost Sharing” (hereinafter “International Agreement”), signed by the parties on 14 October 2015:

"The parties hereby agree that all LCS work must be accomplished in the ROK or its territorial waters and that all equipment and supplies that are to be acquired with ROK Government funds shall be manufactured in the ROK, and all LCS service work shall be carried out by Korean contractor(s), the Korea Railroad Corporation, or the ROK military. The term ‘Korean contractor(s)’ is defined as an entity, that, including its parent, is a domestic corporation under the Korean Tax Act and whose domestic status is recorded in the Certified Copy of Register or its successor document. A parent is defined as an entity that holds more than 50/100 of the total issued and outstanding shares in another company, as reflected in the Stock Change Certificate.”

See Addendum to FAR 52.212-1 Instructions to Offerors, for submission requirements related to

LCS solicitations.

PWS

PERFORMANCE WORK STATEMENT (PWS)

FOR

INSPECTION, TEST AND MAINTENANCE SERVICES OF DORM HVAC/R(HEATING, VENTILATION, AIR

CONDITIONING AND REFRIGERATION) FOR OSAN AIR BASE

March 2023

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide inspection, test, maintenance and minor adjustment repair services for Dorm Heating, Ventilation, Air Conditioning and Refrigeration (HVAC/R) equipment by means of firm fixed price (FFP) Contract Line-Item Number (CLIN) and requirement CLIN contract. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1 DESCRIPTION OF SERVICE: The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform inspection, test, maintenance and minor repair on HVAC/R equipment as defined in this contract. The facilities requiring these services are listed in Technical Exhibit (TE) #1, Attachment #1, Workload Estimates (Facility Listing). Typically cooling system and heating equipment services are performed at the end of March thru 1 Jun and at the end of September thru 1 December (before and after cooling and heating season).

1.2 SCOPE: The contractor shall inspect, test, maintain and perform minor repair HVAC/R equipment as needed and in accordance with PWS and Technical Exhibit (TE) #1, Attachment #2, Maintenance Actions and Frequencies for each system.

1.3 PERIOD OF PERFORMANCE: The period of performance (POP) shall be for one (1) Base Year of and four (4) twelve (12) month’s option years.

The Period of Performance reads as follows:

Base Year: 1 Aug 2023 – 31 Dec 2023 1st Option Year: 1 Jan 2024 – 31 Dec 2024 2nd Option Year: 1 Jan 2025 – 31 Dec 2025 3rd Option Year: 1 Jan 2026 – 31 Dec 2026 4th Option Year: 1 Jan 2027 – 31 Dec 2027

1.4 GENERAL INFORMATION:

1.4.1 Quality Control Program (QCP): Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.212-4, Contractor Inspection Requirements). A formal Quality Control Plan (QCP) is not required for this commercial service. However, the contractor shall maintain an inspection system commensurate with commercial practices to ensure the Contractor only tenders for acceptance those items or services that conform to the requirements of this contract.

Describe a method acceptable to the Government of identifying deficiencies in the quality of service performed under this contract before the level of performance becomes unacceptable and address processes for root cause analysis, corrective actions and preventive actions without dependence upon Government direction.

Establish an inspection system covering all services required by this contract. This plan shall specify areas to be inspected and include the title of the individual who shall perform the inspection.

The contractor shall keep records of inspections and make them available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract. The contractor shall collect data, perform self‐ evaluation, and document performance against standards associated with each specific requirement. Inspection documents and the corrective action taken shall be made available to the KO or COR.

Contain specific quality control techniques and standards for contract services identified in all PRS items and Inspection list. The quality control methods shall be comprehensive and adaptable to the reporting systems of the QCP. Control measures must be specified, and metrics developed to ensure accurate program monitoring.

1.4.1.1 COR will notify CM for services found incomplete, deficient, or not accomplished as scheduled for immediate corrective action. Deficient service shall be completed, corrected within the specification reflected in the PWS, or re-accomplished no later than 24-hours from written notification by the COR.

1.4.1.2 The QCP shall include:

A description of the inspection system to cover all services. Description shall include specifics as to the areas to be inspected on a scheduled or unscheduled basis, frequency of inspections, and the title and organization placement of the inspectors.

A description of the methods used for identifying and preventing defects in the quality of service performed.

A description of how the records shall be kept. Records must document all inspections and corrective or preventive action taken.

1.4.2 Quality Assurance: The Government will evaluate the contractor’s performance under this contract IAW the Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed work IAW the performance standards. The Surveillance Plan defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). All surveillance observations will be recorded by the Government. When an observation indicates deficient performance by the Contractor, the COR shall inform the KO and CM of such deficient performance for the contractor’s remedy.

1.4.3 Recognized Holidays: The contractor is not required to provide service on US holidays and ROD holidays except in emergency situations. The recognized legal holidays are listed below.

1.4.3.1. Recognized U.S. Holidays: The recognized US Legal Holidays are listed below:

1st of January New Year’s Day 3rd Monday of January Martin Luther King Jr’s Birthday 3rd Monday of February Washington’s Birthday Last Monday of May Memorial Day 19th of June Juneteenth National Independence Day 4th of July Independence Day 1st Monday of September Labor Day 2nd Monday of October Columbus Day 11th of November Veterans’ Day 4th Thursday of November Thanksgiving Day 25th December Christmas Day

1.4.3.2. Recognized ROK Holidays: The recognized ROK Legal Holidays are listed below but shall be in accordance with the holidays specified in the Act of Legal Holiday (공휴일에 관한 법률).

1st of Jan New Year’s Day 31st of Dec, 1st, 2nd of Jan (the Lunar calendar) Lunar New Year 1st of Mar Independence Movement Day

8th of Apr (the Lunar calendar) Buddha’s Birthday 5th of May Children’s Day 6th of Jun Memorial Day 15th of Aug National Liberation Day 3rd of Oct National Foundation Day 14th, 15th, 16th of Aug (the Lunar calendar) Chu-Sok 9th of Oct Hangul Day 25th of Dec Christmas Day

1.4.4 Hours of Operation: The contractor shall conduct business, between the hours of 0700 to 1600, Monday through Friday except US Holidays and ROK Holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. When the contractor’s work schedule conflicts with an Air Force mission requirement, advise the COR and reschedule the work to minimize disruption.

1.4.5 Security Requirements: The contractor personnel or any representative of the contractor entering Osan AB shall abide by all security regulations imposed by the local installation commander at all times and shall be subject to security checks. The contractor personnel and property shall be subject to search and seizure upon entering of above installations, while on, and upon leaving the confines of above installations. The contractor shall not photograph the vehicles, equipment, materials, and facilities without an explicit written approval by the COR.

1.4.6 Special Qualifications: The prime contractor shall possess a “Construction Business Registration

Certificates(건설업등록증)” in “Machinery and Gas Equipment Construction(기계가스설비공사업)” with specific

“Business Field in Machinery and Equipment(기계설비공사 주력분야)”or “Machinery Equipment

Construction(기계설비공사업)” issued by the Republic of Korea (ROK) Government.

1.4.7 Key Personnel: The following personnel are considered key personnel by the government.

1.4.7.1 Contract Manager (CM): The Contractor shall provide a contract manager who shall be responsible for the overseeing and performance of the work. The CM shall have full authority to act for the contractor on all contract matters relating to this contract. The CM shall be able to read, write, and speak English for effective management of this contract. The CM shall meet with COR Monday thru Friday between the hours of 0830 to 0930. During this time the CM and COR shall discuss the daily requirements of the contractor’s work schedule to coordinate what work is being completed that day. The CM shall receive any pertinent information as to the day ’s activities which might affect the scheduled services. The CM shall schedule and arrange work so as to cause the least interference with the normal occurrence of Government business and mission. In those cases where interference may be essentially unavoidable, the CM shall be responsible to make every effort to minimize the impact of the interference, inconvenience, equipment downtime, interrupted service, customer discomfort, etc. The CM shall be available by cell phone and shall provide their cell phone number to the KO and COR prior to commencing the contract.

The CM shall have either an Engineer Air-Conditioning and Refrigerating Machinery license(공조냉동기계기사

자격증)(or above) issued by Human Resources Development Service of Korea(한국산업인력공단) with experience as CM/Project Manager in the same/similar services related to maintenance and repair of HVAC/R equipment or have

Senior Engineer(고급기술인)(or above) grade in air-conditioning and refrigerating machinery job field(공조냉동 및

설비 직무분야) accredited by Korea Construction Engineers Association (한국건설기술인협회).

1.4.7.2 (Deleted)

1.4.7.3 (Deleted)

1.4.7.4 (Deleted)

1.4.7.5 Before removing, replacing, or diverting any of the listed or specified key personnel, the contractor shall:

Submit a written notification to the Contracting Officer’s Representative (COR) fourteen (14) business days in advance.

Submit justification (including proposed substitutions with resumes of equal qualifications stated in this PWS) in sufficient detail to permit evaluation of the impact on this contract.

1.4.8 (Deleted)

1.4.9 Identification of Contractor Employees: Contractor personnel shall present a professional appearance and be easily recognized as Contractor employees. Identification of all employees shall be accomplished by wearing distinctive clothing bearing the name of the company. The Contractor shall provide distinctive clothing at the Contractor’s expense.

1.4.10 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The contracting officer and contracting officer’s representative shall meet periodically with the contractor to review the contractor’s performance. At these meeting the contracting officer will apprise the contractor of how the Government views the contractor’s performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

1.4.11 Contracting Officer’s Representative (COR): The COR will be identified by a separate COR appointment letter.

The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform functions reflected on COR appointment letter from KO.

1.4.13 Vehicle Passes: All contractor vehicles used in the performance of work under this contract shall be registered on the installation.

1.4.13 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured. The contractor shall be responsible for safeguarding all government facilities, equipment, materials, documents, and any other property provided for contractor’s use. At the close of each workday/period, government facilities, equipment, and materials, documents, and any other property shall be secured properly.

1.4.14 Environmental Controls

1.4.14.1 Environmental Control: The contractor shall comply with all existing Korean Environment Laws and Regulations. The contractor shall obtain appropriate environmental permits required for contract performance. The contractor shall provide and maintain a collection point for all contractor work generated hazardous wastes. If on base, the collection point must receive certification as a Satellite Accumulation Point from Base Civil Engineering prior to use. The contractor shall accomplish disposal of hazardous wastes off base in accordance with the Republic of Korea disposal laws and ordinances. The contractor shall not dispose of or flush hazardous material down sinks, toilets, or drains under any circumstance.

Environmental Training: Upon award of contract the contractor shall receive environmental training through Osan AB Environmental Element, 51 CES/CEIE coordinated by the COR. The training includes Environmental Management System (EMS) general awareness training, Hazardous Waste Handler’s training, Storm water Pollution Prevention awareness and Spill Response Procedure.

1.4.14.2 Asbestos-Containing Material (ACM): Asbestos containing material shall not be used on any type of work.

ACM is material containing more than 1 percent asbestos by weight, either alone or mixed with other fibrous or non-fibrous materials.

1.4.14.3 Safety Data Sheets (SDS): The contractor shall be responsibility to furnish SDS’s, in Korean and English, for all hazardous materials used under the terms and conditions of this contract. Types of materials that the contractor will use shall submit SDS’s which may include paint, soap, adhesives, etc., as required by U.S. Governmental Laws and Regulations or Korean Environmental Laws and Regulations.

1.4.14.4 Jobsite Clean-up: All contractor supplies, equipment, and machinery shall be kept out of traffic lanes or other areas where it may cause a hazardous condition. All trash, debris, liquid (environmentally illegal to discharge through drainage system) generated from the contractor’s performance shall be removed and disposed of off the installation by the end of each and at the contractor’s own expense. The contractor shall keep clean the area where cleaning service is provided to avoid disruption to government personnels’ work during and at the end of each day’s cleaning.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor having a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (KO). A person with authority to commence, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.1.6. KEY PERSONNEL. The contractor’s personnels who are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnels are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters a contract with a prime contractor. The Government does not have privacy of contract with the subcontractor.

2.1.12. WORKDAY. The number of hours per day the contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Is defined as Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation COR Contracting Officer Representative COTR Contracting Officer's Technical Representative DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: The government will not provide the contractor with any other services including the use of a telephone for other than emergency calls. The Government will not provide the contractor with any type of facility or storage area for use during the term of this contract.

3.1 Security, Fire, and Medical Services: The government will provide police and fire protection. In the event of a medical emergency, base ambulance service for transporting injured employees to a local hospital is available on a cost reimbursement basis. The call number for emergency call is 0505-784-9111.

3.2 Any time the contractor uses one of the above services, the contractor shall immediately report all details to the COR. The contractor shall be required to submit to the COR in writing within two (2) working days on details surrounding the use of these services.

3.1 Utilities: The Government will provide reasonable quantities of water and electricity at no charge to the contractor for work performed under this contract. Coordination shall be made with the installation engineer for location of water and electrical supply points. Temporary connections shall be made and removed at the contractor’s expense regardless of distance or accessibility of existing service. All connections shall be made by experienced craftsman and shall be coordinated with the COR. Government utilities damaged due to the contractor’s performance shall immediately be cleaned, repaired, replaced, or restored to a condition not less than that existing prior to damage by the contractor and without cost to the Government. Utilities required for work performed at off-base locations shall be obtained at the contractor’s expense.

3.1.1 Conservation of Utilities: The COR will instruct the contractor on the importance to conserve utilities and that contractor is liable for the cost of those utilities expended above and beyond what is considered normal and necessary for the safe and professional execution of the PWS. Misuse or abuse of Government furnished utilities may result in termination of the contract by KO.

3.2 Damage to Government Property: Any Government Properties soiled or damaged due to the Contractor’s performance shall immediately be cleaned, repaired, replaced, or restored to a condition not less than that existing prior to damage at the contractor’s expense and without cost to the Government. Misuse or abuse of Government property may result in termination action by the KO.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all parts and materials required to perform this contract. Equipment and materials used in the performance of this contract shall be that which is recognized as standard in the trade, and in accordance with manufacturer’s specifications and condition of equipment. Replacement items shall be standard products from manufactures regularly engaged in the production of such supplies, parts, or materials. Items without technical specifications shall be of acceptable industrial grade and quality and require COR’s approval prior to replacement or repair.

4.1.2 The contractor shall prepare all consumable/expendable and necessary materials for this contract in order to avoid any delay in providing services due to issues regarding securing consumable/expendable and necessary materials.

4.2 Maintenance Part/Materials: The contractor shall provide a list of all consumable and expendable materials/parts cost and receipts of parts/materials invoice used during PM to maintain HVAC/R equipment, e.g. wet/dry coil cleaner, drain cleaner, tube cleaner, air filters (except for filters in Air Handler Unit and Fan Coil Unit), lubricants, caulk, solder, lead, flux, electrical connectors, electrical tape, fuses, nails, screws, bolts, nuts, washers, spacers, masking tapes, sand paper, solvent, cleaners, grease, oil, rags, mops, glue, epoxy, gases, refrigeration fittings, plumbers tape, plumbers putty, clips, belts, bearings, heat sinks, welding rods, and plumbing fittings, etc. The Government will not maintain and provide those consumable materials. It shall be the responsibility of contractor to maintain sufficient number of consumable materials to provide a timely maintenance response. Recommended Specification for expendable materials are described in TE #1, Attachment #3, Consumables for Maintenance.

4.3 Maintenance Equipment: The contractor shall provide all equipment, tools, and instruments required to maintain HVAC/R equipment. All equipment that the contractor provides shall be commercially acceptable, manufactured by recognized manufacturers, and certified in United States/Korean standards. The contractor shall submit/provide the following maintenance equipment and tools with the manufacturer’s name, model numbers, specifications, catalog, and/or pictures with bidding package proposals. The actual equipment and tools below will also be inspected by the Government prior to starting to actual work. It is also the contractor’s responsibility to maintain repair and upgrade such equipment or tools.

- High pressure dust collector or industrial vacuum cleaners

- High pressure water sprayer/washer

- General cleaning tools

- Gauges, measuring tools to check chiller units, refrigeration machines and air handling devices

- Other general tools to maintain HVAC/R equipment

4.4 Transportation and Equipment: The contractor shall provide all transportation, miscellaneous equipment, and other necessary resources in the performance of this contract.

4.5 Life Support and Sustainment: The Contractor shall be responsible for providing all necessary life support for the contractor’s personnel executing the requirements of this PWS.

4.6 Safety

4.6.1 General: The contractor must perform all operations in a prudent, conscientious, safe and professional manner to comply with the provisions of the Occupational Safety and Health Standards Act and applicable Korean Laws and Regulations. At a minimum, Contractor’s personnel and equipment shall comply with applicable Korean Laws and Regulations. The Contractor shall ensure that its agents, employees perform in a safe manner. Handling and personnel protective equipment shall be provided by the Contractor and must be appropriate to ensure safe handling of these mixtures.

4.6.2 Equipment: All Contractor equipment shall be subject to function and safety inspections by the Government.

Equipment considered not SAFE or non-functional shall be removed from the job site. The Contractor shall take all safety measures.

4.6.3 The contractor shall ensure that safety precautions are taken during the performance of this contract to protect the lives of contractor personnel, the property of the U.S. Government, the Republic of Korea, as well as the private individuals and firms who may be exposed to or endangered by the contractor’s actions to maintain minimal accidents/incident, zero loss of life and minimal damage to property. The Contractor shall provide a written safety plan with policies, procedures and safety checklist within ten (10) days after contract award (CDRL 2) The safety plan shall be confirmed by the COR then accepted by the KO within five (5) working days. The safety program shall comply with the Korean Occupational Safety and Health Act (KOSHA). The Contractor agrees to comply with its written program for the life of the contract. Any changes or modification to its safety program will be coordinated and reviewed by the COR, or his/her duly authorized representative.

4.6.4 Safety Training: The contractor shall provide regular safety awareness training to its employees. Additionally, select employees shall attend advanced safety training courses including courses on KOSHA Safety Requirements and Working along Safety Procedures.

4.6.5 Accident investigations, reports, and logs: The safety plan shall include a copy of the contractor’s accident investigation reporting format, and logs. Report all accidents as soon as possible but not more than four (4) hours of accident occurrence to the KO and the COR. The contractor shall thoroughly investigate the accident and submit the findings of the investigation along with appropriate corrective actions to the KO and the COR in the accident investigation reporting format as soon as possible but no later than five (5) working days following the accident.

Implement corrective actions as soon as reasonably possible. The accident investigation reporting format shall include at a minimum:

(1) Contract number and contract name/description.

(2) Name of contractor

(3) Date/time of accident

(4) Date report was completed

(5) Detail description of events that lead to the accident

(6) Root cause of accident

(7) Contributing factors

(8) Corrective action(s) to prevent recurrence

4.6.6 The following require immediate accident notification and written accident report:

(1) A fatality

(2) A permanent total or permanent partial disability

(3) The hospitalization of three or more people resulting from a single occurrence

(4) Property damage of $200 or more

4.6.7 Fire Protection and Prevention: The contractor shall comply with the provisions of the Base Fire Protection/Prevention Program. The contractor shall provide suitable fire extinguishers as necessary in the performance of work under this contract. Fire extinguishers must be inspected, maintained, and stored in a readily available location.

4.6.9 Inclement Weather: The contractor will be required to perform maintenance of HVAC during periods of inclement weather unless directed not to do so by the KO. In the case of severe inclement weather, the contractor will be allowed to alter any scheduled inspections, maintenance or repairs. The contractor shall notify the COR prior to altering any scheduled services. The contractor shall make up all missed scheduled inspections, maintenance or repairs within 24-hours after the severe inclement weather has ended. The contractor shall submit a revised work schedule to the CO for approval. Rescheduling scheduled services shall not be a basis for a claim by the contractor for additional compensation or permission to neglect other regularly scheduled inspections, maintenance or repairs.

4.7 Antiterrorism (AT) and Operations Security (OPSEC):

4.7.1 Anti-terrorism: Contractor’s personnel or any representative of the contractor entering installation/base shall abide by all security regulations imposed by Installation Commander or Base Commander at all times and shall be subject to security checks. Contractor’s personnel and property shall be subject to search and seizure upon entering the confines of the installation/base, while on, and upon leaving the confines of the installation/base.

4.7.2 Base Passes: The contractor shall be required to obtain base passes to Osan Air Base to perform the requirements of this contract. The contractor shall be responsible to submit a base pass request no later than five (5) calendar days after award of this contract. It should be noted that it can take up to 30 days or more to process base pass paperwork.

It shall be the responsibility of the contractor to prepare the necessary base pass paperwork to include USFK Form 82-E, USFK Form 225 EK, family history register, local register, etc. for each individual requiring access to Osan Air Base. The contractor shall also be authorized to receive vehicle passes for each of the contractor’s vehicles used in the performance of the requirements of this contract. It shall be the responsibility of the contractor to prepare the necessary paperwork to include USFK Form 195, vehicle registration, vehicle insurance, copy of driver’s license, etc. for each vehicle requiring access to Osan Air Base. The contractor shall prepare a cover letter listing each individual, skill, escort privileges, vehicle type, vehicle registration number, etc. The contractor shall also provide the COR with two

(2) copies of this request letter, with carbons, to include the top copy with original signatures. Escort privileges will only be authorized to company officials and the site superintendent and the Site Foreman. The CM shall be authorized three (3) personnel and one (1) vehicle escort privileges. This privilege is only for employees working on this contract.

It is the escort’s responsibility to ensure he/she maintains full control of all individuals at all times. No other individual will be authorized escort privileges. The contractor shall not be authorized to perform any portion of the contract requirements until such time that the contractor has processed the necessary base pass paperwork for entry onto Osan Air Base. The COR shall not provide or be responsible to provide the contractor with escorts during performance of any part of this contract. All the above documents shall be turned into the COR for processing with the 51st Security Forces.

4.7.2.1 Return Post/Base Passes: On the contract completion date, the contractor shall turn in all passes to the sponsor that were issued for the contract and final payment will not be made until such items are returned.

4.7.3 The training IWATCH/EAGLE EYES/AT Level I shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 45 calendar days after contract award. AT Level I awareness training is available at the following website:

https://atlevel1.dtic.mil/at.

4.7.4 OPSEC: The contractor and all associated sub-contractors will practice Operations Security. The contractor should not talk about work outside of the work area nor discuss the work being performed on social media. The contractor shall not take pictures/video of or inside sensitive locations without prior coordination with the organization’s OPSEC representative and contracting officer representative. It will be the responsibility of the contractor to safeguard all documents provided. Documents will be stored away from view when not being used. Documents, media, drawings, and other associated material that are no longer needed must be destroyed via approved methods.

PART 5

SPECIFIC TASKS

5. DORM HVAC/R EQUIPMENT INSPECTION, MAINTENANCE, TEST, AND REPAIR

General Principle: The contractor shall perform Dorm HVAC/R equipment inspection, maintenance, test, and repair job in accordance with the following general guidelines.

1) The contractor shall manage equipment to provide safe and pleasant environment to the occupants.

2) The contractor shall maintain equipment such that it can be operated with its designed performance during its lifecycle.

3) The contractor shall control equipment to save energy consumption and carbon footprint.

Based on AFI32-1001 3.2 Preventive Maintenance Task List(PMTL), the contractor shall not only ensure PM is done in accordance with the Air Force Preventive Maintenance Task List (AFPMTL) TE#1, Attachment #4 AFPMTL, but also do inspection on local supplemental check-list provided by ROK, specifically, described in “Machinery and

Equipment Act (기계설비법) Chapter 5 Article 16 (제5장 제16조)” check-list for maintenance.

5.1 Work Schedule: The contractor shall provide the COR with a work schedule no later than fourteen (14) working days prior to the scheduled services for coordination with the 51 CES/CEIHD Airman Dormitory Leaders (CDRL 3).

This schedule shall include what type of service, the facility number, the desired service day, and morning or afternoon service, expected disruptions to the occupants. Heating and cooling system shall be separately scheduled before seasonal start up. It shall be the contractor’s responsibility to obtain the Government’s start-up schedule to prepare the servicing schedule. Other schedules are to be approved by the COR and performed in accordance with the recommended frequencies on TE #1, Attachment #2, Maintenance Actions and Frequencies for each system.

5.1.1 It will be the responsibility of the COR to approve or disapprove the contractor’s requested schedule no later than five (5) working days prior to start of services and return the schedule to the contractor. If there should be a conflict in the contractor’s proposed work schedule, the COR will immediately notify the contractor to reschedule the service.

5.2 (Deleted)

5.3 Semi-Annual Inspection, Test and Preventive Maintenance: The contractor shall perform semi-annual inspections and maintenance requirements on each building as identified on TE #1, Attachment #1, Workload Estimates and Attachment #2, Maintenance Actions and Frequencies for each system on a per-scheduled basis. Upon completion, the contractor will provide the COR copies of all inspection and maintenance reports. The maintenance work shall be in accordance with commercial practices, manufacturer’s specifications, and local/state/federal standards. When the task is almost completed, the contractor shall notify before three (3) working days and request attendance of the COR and personnel from Osan AB HVAC shop 51 CES/CEOIH to finalize the task. Any task that did not confirmed by this procedure will not be considered completed. Any additional cost incurred during re-confirming procedure shall fall under the contractor’s expense.

5.3.1 Maintain Equipment Inventory: The contractor shall perform a survey on each building identified in Technical Exhibit #1, Attachment #1, Workload Estimates survey in order to collect and verify quantities of equipment, model numbers, part numbers, consumable numbers, capacities, sizes and other equipment information necessary to maintain and repair the equipment. Upon completion, the contractor will provide the COR with the updated Technical Exhibit #1, Attachment #1, Workload Estimates. The dates for survey should be coordinated with either COR or dormitory leaders in advance to ensure the access to equipment or to make sure the task does not conflict with any other issues The Government will have access to these files upon request. The entire file shall be turned over to the Government upon completion of the contract. The contractor shall advise and provide their expertise to COR to inform if any equipment under this contract requires additional maintenance actions other than specified in Technical Exhibit #1, Attachment #2 Maintenance Actions and Frequencies for each system, which, in turn, will be reviewed by the Government to determine whether to include those necessary actions in the contract through contract modification procedure.

5.4 Quarterly Inspection, Test and Preventive Maintenance: The contractor shall perform quarterly inspections and maintenance requirements on each building as identified on TE #1 (Workload) and TE #2 (Maintenance Actions & Frequencies) on a per-scheduled basis. Upon completion, the contractor will provide the COR copies of all inspection and maintenance reports. While the contractors are performing this task, the contractor shall maintain and update HVAC/R equipment listed on TE#1, Attachment #1 Workload Estimates. The maintenance work shall be in accordance with commercial practices, manufacturer’s specifications, and local/state/federal standards. When the task is almost completed, the contractor shall notify before three (3) working days and request attendance of the COR and personnel from Osan AB HVAC shop 51 CES/CEOIH to finalize the task. Any task that did not confirmed by this procedure will not be considered completed. Any additional cost incurred during re-confirming procedure shall fall under the contractor’s expense.

5.5 Seasonal Inspection, Test and Preventive Maintenance: The contractor shall perform seasonal inspection and maintenance requirements on each building as identified on TE #1, Attachment #1, Workload Estimates and Attachment #2, Maintenance Actions and Frequencies for each system on a per-scheduled basis. Upon completion, the contractor will provide the COR copies of all inspection and maintenance reports. Before conducting seasonal inspection and preventive maintenance services, the contractor shall obtain a startup schedule from Osan AB HVAC shop 51st CES/CEOIH through the COR and schedule the seasonal inspection and maintenance task such that the task be completed ahead of the startup.

5.6 Scheduled Preventive Maintenance: For uniformed service; heating, cooling and year-round equipment must be scheduled separately. The maintenance work shall be in accordance with commercial practices or manufacturer’s specifications, if available, and shall be intended to be maintained. The contractor shall provide all parts/materials for preventive maintenance services.

5.6.1 Preventive maintenance work shall include lubrication, fastening joints, check torsion spring rewinding and balancing actions, control calibration, overload check, safety operation check and any other items necessary to operate each HVAC equipment properly and in a safe manner. The contractor shall provide reports to the COR on all maintenance actions performed. The contractor shall develop an appropriate checklist and performance frequencies base on each type of equipment and submit these maintenance checklists and performance frequencies to the COR for review and approval.

5.6.2 All work shall be to the standards specified herein and shall be accomplished in conformance with approved and accepted standards of HVAC/R trades industry, the equipment manufacturer, all applicable activity, local, state and federal standards, and all applicable building and safety codes.

5.6.3 The contractor shall schedule and arrange work so as to cause the least amount of interference with normal Government business and mission. In those cases where interference may be essentially unavoidable, the contractor shall be responsible to make every effort to minimize the impact of the interference, inconvenience, equipment downtime, interrupted service, customer discomfort, etc.

5.7 Notice of building custodians for equipment shutdowns: The contractor shall notify COR of any worked to be performed in buildings under this contract that would tend to disrupt the conduct of normal Government business and mission to be communicated with building custodians. The contractor shall notify the COR at least three (3) working days in advance of such scheduled work for coordination. Notification shall include the type of work to be done and estimated period of completion. Other than emergencies, the contractor shall not shut down any equipment more than thirty (30) minutes without prior approval from the COR. If the shut-down of an equipment is unavoidable, the contractor shall notify the COR at least seventy two (72) hours in advance. The COR will coordinate the shut-down with the building custodian or other representative in the affected building.

5.8 Without prior approval from the COR and/or KO: The contractor shall not maintain any equipment that is not operational and has been found to be intentionally shut down by the government. If such equipment needs to be repaired, the contractor shall report this to the COR for the Government to repair along with details on the building number and precise equipment to be repaired. If a system or a piece of equipment has been found to be temporarily shut down (e.g., during a base exercise), the contractor shall reschedule the maintenance on the piece of equipment and report the rescheduling to the COR.

5.9 Inspection, Test, Maintenance and Repair Report: The contractor shall submit the maintenance and repair reports to the COR no later than five (5) days after completion of scheduled maintenance (CDRL 4). The report shall be written in English, organized and identified by building number, and if applicable, room number shall be included.

The report shall include building number, room number, and equipment identification data such as: location, model and/or part number, capacity, size, etc., service/maintenance date, parts repaired or replaced, technician’s signature and COR’s signature section.

5.10 Replacement Parts for Preventive Maintenance: Quality of replacement parts shall be of equal or better than original manufactured parts.

5.10.1 The contractor shall provide all consumables that are common wear and tear components of HVAC/R systems and replace them as required during each inspection and preventive maintenance, e.g., air filters (except for filters in Air Handler Unit and Fan Coil Unit), belts, strainers, gaskets, lubricating motors, etc. The contractor shall provide a list of all consumable and expendable materials/parts cost and receipts of parts/materials invoice per HVAC equipment inspection and preventive maintenance.

5.10.2 Failed major components above consumables should be documented by the contractor and the COR notified of the detailed condition in writing.

5.10.3 Air filters in Air Handler Units (AHUs) and Fan Coil Units (FCUs): The government will provide the contractors with AHU and FCU filters that meets MERV 13, ASHRAE Standard 52.2 and ISO 16890 specifications, and it is the contractor’s responsibility to request specific befitting stocks from Osan AB Material Control Section, 51 CES/CEOEM coordinated by the COR.