Solicitation SOW J Brooks Federal Building Elevator Modernization.pdf

U.S. General Services Administration Public Buildings Service Greater Southwest Region

1 Last updated 9/18/2023

9/18/2023

Construction Scope of Work

1. Project Title: 18588 Jack Brooks Federal Building Elevator Modernization

2. Project Location: TX0019ZZ Jack Brooks Federal Building 300 Willow St.

Beaumont, TX, 77701 Passenger Elevator Nos. 1-2

3. Building Location Hours: Every attempt must be made to ensure normal building operations are not interrupted. Operating hours for this facility are from 8:00am to 5:00pm. Notify Project Manager and Building Manager of any work that may cause disruption during the day. Most work may be performed during Normal working hours. However, some work must be performed afterhours or “Other Than Normal Working Hours”. In order to perform any work during Other Than Normal business hours, a request must be submitted and approved at least 72 hours in advance. Other Than Normal Working Hours will be required

3.1 To the greatest extent possible, work is to be performed during normal business hours. Any disruptive work (i.e., noise, demolition of existing equipment, etc.) is to be performed during other than normal working hours.

4. Pre-bid Site Visit: Site visits shall be conducted to allow prospective bidders the opportunity to see onsite conditions. COVID guidance from CDC and local building operation procedures must be adhered to during the Pre-Bid site visit.

5. Purpose: The purpose of this task order is to modernize the existing passenger elevators at Jack Brooks Federal Building as per the attached ‘Specifications No. 14210 for Electric Passenger Elevator Nos. 1-2.’

6. Points of Contact:

6.1 Contracting Officer:

6.2 Contracting Specialist:

6.3 Project Manager:

Rod Blouin 500 Poydras St.

New Orleans, LA, 70130 Phone #: 713-875-0632 Juan Juarez 819 Taylor St.

Fort Worth, TX, 76102 Phone #: 214-537-1418 Kristina Le 1919 Smith St.

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Houston, TX, 77002 Phone #: 817-319-8083

6.4 Property Manager: Monica Diaz

1919 Smith St.

Houston, TX, 77002 Phone #: 832-648-8559

6.5 Other: R7 Security Clearance Coordinators

r7clearance@gsa.gov

7. Notice to Proceed:

7.1 The Contracting Officer is the ONLY individual from the Government that can give the contractor a notice to proceed.

7.2 Before any of the work within the scope of the contract is started, the Contractor shall confer with the COR (Contracting Officer’s Representative) and agree on a sequence of procedure; means of access to premises and building; delivery of material and use of approaches; use of corridors, stairways, elevators, and similar means of communications;

and the location partitions, eating spaces for Contractor’s employees and the like.

7.3 After a Notice to Proceed is given the Contractor has 14 days to provide a schedule.

7.3.1 The primary schedule will account for routine operations.

8. Period of Performance: The total period of performance for this task order is 550 days, and includes 45 calendar days for required security clearances, pre-work submittals, and material ordering. Actual construction period of performance is 505 calendar days.

8.1 Contractor must initiate fitness determination process (security clearance) within 10 days of

Zone B HSPD-12 instructional email.

9. Description of Work: Modernize two (2) existing simplex geared electric passenger elevators.

Provide new: AC gearless machine/motor, regenerative drive system, solid state microprocessor controls, cab, doors, and all associated work to provide four completely new passenger elevator.

All work performed under this contract shall meet or exceed the latest ASME-A17.1 Elevator Code and the Uniform Federal Accessibility Standards. Contractor shall provide all materials, labor, tools, equipment and daily supervision to accomplish tasks as outlined in contract documents.

Contractor is also responsible for all necessary safety measures.

9.1 Division 1 General Requirements

9.1.1 All work performed for the above simplex geared electric passenger elevator shall conform to specification number 14210 (attached).

9.1.2 All installation must be in accordance of the manufactures recommendations.

9.1.3 Contractor shall provide a construction method statement and phase site layout plan. The method statement shall show access arrangements, pedestrian routes within the site, parking, loading/unloading and material storage areas, staging / location of site fences if needed, location of wheel wash, and the location of traffic management signage/signals. All relevant licenses/permits (city/state) must be obtained prior to carrying out the work that require licenses/permits, per

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9.1.4 Contractor shall provide a construction method statement and phase site layout plan. The method statement shall show access arrangements, pedestrian routes within the site, parking, loading/unloading and material storage areas, staging / location of site fences if needed, location of wheel wash, and the location of traffic management signage/signals. All relevant licenses/permits (city/state) must be obtained prior to carrying out the work that require licenses/permits, per general conditions.

9.1.5 Work Sequence - Contact GSA PM to determine and schedule available work areas. The project is to be completed in accordance with the approved submitted Master Project schedule. The project schedule is subject to change in accordance with the approved start dates provided by the agency tenant.

9.1.6 Contractor shall perform the following mechanical work in accordance with the latest International Mechanical Code and NEC Standards.

9.1.7 Apply OSHA Lockout/Tag out standard to all energy sources.

9.1.8 A GSA approved welding permit will be required before performing any cutting and welding. Contractor shall contact the GSA Project Manager and Building Manager at least 48 hours in advance to request a permit for cutting and welding.

9.1.9 Contractor is responsible for obtaining all necessary permits.

9.1.10 Establish and maintain a safe construction zone.

9.1.11 All heavy equipment will be operated by certified operators.

9.1.12 Contractor shall always provide a Job Site Superintendent when personnel are on site. The superintendent will inspect the quality of work performed and certify regulation/code compliance of the installation.

9.1.13 Contractor is responsible for the action and conduct of their employees and subcontractors.

9.1.14 Contractor is responsible for all damages to property caused by themselves and their subcontractors.

9.1.15 The Contractor shall develop a substantially detailed plan and schedule (P&S) for performing all work associated with this contract. P&S shall be developed and outlined in such a way to show knowledge of the details of the scope of work associated with this contract.

9.1.16 The P&S shall show the Gantt chart form showing the associated activities/tasks using Microsoft Project scheduling software.

9.1.17 P&S shall include: ALL activities along with the Gantt chart showing the total construction time and the relationships between the all the individual activities necessary to complete the project. The activities shall be logically linked using the critical path method. The schedule shall be in sufficient detail as to ensure coordination between GSA & other building tenants and the Contractor.

9.1.18 Individual bars shall be used to represent each activity such as mobilization, submittals, materials and equipment procurement and demobilization. Every element and step of work must be captured as an activity line item. Each activity shall identify the start date, finish date, duration, remaining duration, and total float in workdays. Failure to include an element of work on the P&S shall not excuse the

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Contractor from completing all work required by this contract.

9.1.19 The P&S shall show the Gantt chart form showing the associated activities/tasks using Microsoft Project scheduling software.

9.1.20 Original Duration and Remaining Duration - The remaining duration shall be the actual time in workdays to complete the activity. Remaining duration shall not be automatically computed based on the percent complete of the activity.

9.1.21 The following milestones and activities are of particular interest to GSA and required and shall be reflected in the P&S (if applicable to the project). The schedule shall not be limited to these activities.

• Notice Of Award

• Separate activity for each NTPs for each subproject

• Obtain security clearances, bonding, permits, etc.

• Submittal Preparation/Development

• Provide Submittal

• Submittal Reviews and Approval

• Each Construction Phase Notice to Proceed Issued

• Preparatory Meetings for each phase/NTP foreach Subproject

• Delivery of equipment and materials.

• Delivery of government furnished equipment.

• Test, balance and adjustment of systems and equipment.

• Project Acceptance.

• Clean sites and buildings.

• Project Closeout.

• Demobilize

9.1.22 Construction Daily Logs/Reports (Attachment 3) and Daily Toolbox meetings MUST be completed and conducted every day that work is being performed. The Daily log must be submitted to the PM/COR daily by the Site Superintendent. Daily Supervision Required

9.1.23 Daily clean up - All workspace, staging areas, areas used for moving materials, trash, tools, etc. are to be kept clean at all times. All trash from the day’s work is to be removed and work site clean and orderly.

9.1.24 Protection - Contractor is responsible for protection of existing finishes, utilities, etc.

in the facility, and must maintain a separation of work area from adjacent spaces.

Site is to be secured at end of day. Contactor shall be responsible for the security of the work site.

9.1.25 Agency security/access requirements - contact the GSA PM for agency specific requirements.

9.1.26 Abatement – N/A

9.1.27 Progress Meetings/Calls - Contactor shall be responsible for providing an updated agenda, RFI and Submittal Log no later than 24 hours before the Progress Call or Meeting and shall provide Minutes no later than 48 hours after the Progress Call or Meeting. Agenda content and Log format shall be reviewed and approved by the PM. Progress Meetings shall be held no less than on a monthly basis.

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10. Options: NA

11. Liquidated Damages: $250 per day may be assessed by the Contracting Officer each day past the substantial completion date.

12. Sustainability:

12.1 Green Purchasing: See Appendix 1: Green Purchasing Requirements

12.2 Waste Diversion: Fourteen days from Notice to Proceed, the Contractor shall submit to the

Project Manager an updated Non-Hazardous Solid Waste Management Plan (Attachment 2: Waste Diversion Plan), to include (not limited to):

a) List of materials Contractor will reuse

b) List of materials the Contractor will donate and name and address of donation recipient.

c) List of materials the Contractor will recycle and the name and address of the recycler. If Contractor receives recycling revenue, Contractor shall keep revenue and provide receipt for GSA for reference.

d) Name and location of solid waste landfill for non-diverted material.

13. Other Requirements:

13.1 GSA Project Management Information System (Kahua): Contractor must create a global

Kahua account to transmit required submittal documents for the construction project.

13.2 Purchase of Equipment

13.3 Building Specific Requirements

13.3.1 Parking: Shall be coordinated with GSA Property Manager

13.3.2 Building Specific Access Requirements: Shall be coordinated with GSA Property

Manager

13.3.3 After-Hours Coordination: Shall be coordinated with GSA Property Manager

13.3.4 Loading Dock Use (During Duty & After-Hours): Use to be confirmed by Property

Manager

13.3.5 Common Area Cleaning: Shall be performed on a daily basis

13.3.6 Utility Outages: Must be coordinated with the GSA PM at least 7 days in advance.

13.3.7 Hot Work Permits: Must be approved at least 72 hours in advance of work.

13.3.8 Key Control: To be determined by the Property Manager

14. Submittals:

14.1 Submittal Log - Consolidated/Organized List of all Required Construction Submittals. The submittal schedule shall list all submittals required by the Contract, Scope of Work, attachments, and specifications.

14.2 Critical Path Method Gantt Schedule that accounts for potential impacts.

14.3 Waste Diversion Submittal: Preconstruction

14.4 Waste Diversion Submittal: Post Construction

14.5 Construction Method Statement

14.6 Phased Site Layout Plan

14.7 Green Purchasing items

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14.8 Product Brochure information

14.8.1 Include manufacturer’s technical Product Data Sheet.

14.8.2 Ancillary components and equipment: electrical, etc.

14.9 Construction Safety Plan

14.10 Pre-construction submittals:

14.10.1 Submit for approval four samples of all finishes, car floor materials, operation, and signal system fixtures, hoistway entrance and door materials, sills, protection pads, and light fixture lenses.

14.10.2 Written Project Schedule

14.10.3 Shop drawings

14.10.4 Waste Diversion Plan

14.11 Post-Construction Submittals:

14.11.1 As Built Drawings

14.11.2 Three (3) sets of operating and maintenance manuals shall be furnished in bound form. Manuals shall include:

14.11.2.1 Description of the elevator system’s method of operation and control including the functions of signals, door devices and other specified features.

14.11.2.2 Written instructions for the adjustment and care of the equipment.

14.11.2.3 Replacement parts list with part numbers.

14.11.2.4 Type of lubricant required for each lubricated part.

14.11.2.5 Complete set of as-built wiring diagrams.

14.11.3 The identification label for each manual shall include the subject, building name and location, government contract number and the specified elevator numbers to which the manual applies.

14.11.4 Once set of manuals shall be provided in the tool cabinet in the elevator machine room unless otherwise directed. The two additional sets shall be delivered to the Contractor Officer’s Technical Representative. Also, one cope of each on USB Flash Drive.

14.12 Finish Schedule

15. Attachments:

15.1 Attachment 1: Waste Diversion Plan

15.2 Attachment 2: Specifications No. 14210 for Electric Passenger Elevator Nos. 1-2

15.3 Attachment 3: Construction Daily Report/Log

16. Closeout Plan:

16.1 Final Punch list complete

16.2 Project close out meeting with Construction Contractor: A meeting to review all project close out documents to ensure receipt and confirm GSA Property Management acceptance of the project as well as a review of lessons learned.

16.3 Customer Acceptance

16.4 Asbuilt drawings and specifications Red Line Drawings

16.5 Close Out Documents

16.5.1 Contractor shall provide O&M Manuals, Warranty, Certified payrolls and Release of

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Claims, Waste Diversion documentation.

16.5.2 Contractor shall provide a complete commissioning report to GSA PM with completed close out documents once the unit is fully functional. All adjustments to the systems shall be in accordance with manufacturer’s specifications.

16.6 All Government Furnished Equipment and Property returned including, but not limited to:

GSA PIV cards, Building keys, Government IT equipment, etc.

16.7 SBU/CUI Documentation - Reference Paragraph III.N in base contract

16.7.1 Provide list of all entities to which SBU/CUI is disseminated.

16.7.2 Provide notification SBU/CUI has been returned or destroyed.

16.8 Final Payment - CO may withhold payment until all Closeout items are received. CO will withhold payment until receipt of all temporarily issued GSA PIV cards are returned.

END OF SOW

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GSA Project Manager Date

GSA Supervisory Project Manager Date

GSA Building Manager Date

GSA Subject Matter Expert Date

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Appendix 1: Green Purchasing Requirements

Sustainability:

● Green Purchasing:

o The contractor shall refer to the “Green Procurement Compilation” for all products being installed in federal facilities. The Green Procurement Compilation can be found at https://sftool.gov/greenprocurement. The standards found in this compilation shall guide all product purchasing decisions as they relate to federal facilities.

o The use of the following standards (“Key Sustainable Product” or “KSP” standards) is mandatory for all contracts and task orders. See https://sftool.gov/green-products/1037/key-sustainable-products for more details.

▪ Nylon Carpet: NSF-140 Platinum or Cradle to Cradle Bronze.

▪ Resilient Flooring (e.g. vinyl and linoleum): NSF-332 (any level) or Cradle to

Cradle (any level)

▪ Interior Latex Paint: Master Painters Institute (MPI) Extreme Green or Green

Seal 11.

▪ Acoustical Ceiling Tiles: > 15% post-consumer recycled content.

▪ Water-Consuming Equipment: WaterSense Certified.

A. For each KSP listed, the Contractor shall submit proof of compliance to the CO or his designee prior to the installation of the product or material. The CO’s designee shall verify compliance.

B. If the KSP materials listed above are 1) not reasonably available within a reasonable period of time; 2) fail to meet the performance standards set forth in the specification or fail to meet reasonable performance standards of GSA; or 3) are available only at an unreasonable price, only then can the Contractor use other types of products. In these cases the Contractor shall select products and materials, to the extent possible, which are the safest and most environmentally friendly. Exemptions must be submitted in writing and can only be approved by the CO.

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ATTACHMENT 3: CONSTRUCTION DAILY REPORT/LOG

Construction Daily Log Date:

Contract Number: Title & Location: Report Number:

Contractor: Superintendent:

AM Weather: PM

Weather:

Max Temp (F): Min Temp (F):

Work Performed Today

Schedule Activity #

Work Location & Description Employer Number Trade Hrs

Job Safety

Was Job Safety/Toolbox Mtg held this Date? (If yes attach copy of the mtg minutes)

Yes No

Total Work Hrs on Job site, this date, include con’t sheets

Were there any lost time accidents this date?

Yes No

Was Crane/Manlift/Trenching/Scaffold/HV ELEC/High Work/Hazmat Work Done? Yes

No

Cum total of work hrs from previous report

Superintendent on site:

Yes No

Was Hazardous Material/Waste Released into the environment? (If yes attach description of incident and proposed action)

Yes No

QC Manager on site:

Yes No

Safety Manager on site:

Yes No

Schedule Activity #

List Safety Actions Taken Today/Safety Inspections Conducted

Safety Req’ts have been met

Yes No

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Equipment/material received today to be incorporated in job (indicate schedule activity number) Schedule Activity #

Submittal

Description of Equipment/Material Received

Construction and plant equipment on job site today. Indicate hours used and schedule activity number.

Schedule Activity #

Owner Description of construction equipment used today (include make and model)

Schedule Activity #

Remarks/Other Information

Signature (Contractor/Superintendent & Company Name): Date: