Solicitation (RFQ) FA2517-20-Q-9003_Chaplain Musicians.pdf

11 August 2020

FROM: 21 CONS/PKB

135 Dover Street, Ste 2225 Peterson AFB, CO 80914-1055

SUBJECT: REQUEST FOR QUOTE (RFQ) CHAPLAIN MUSICIAN SERVICES

i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

ii. This Request for Quote (RFQ), FA2517-20-Q-9003 is for Chaplain Musician Services in accordance with (IAW) the Performance Work Statement (PWS) (Attachment 1).

iii. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-07.

iv. A single award will be made as a result of evaluation of quotes received. This requirement is a 100% Small Business Set-aside. The NAICS code for this requirement is 711130 – Musical Groups and Artist, Size Standard $12M. The PSC for this requirement is G002 – Social- Chaplain. The Action Code for this requirement is P – Pre-solicitation Notice.

v. As detailed below this requirement includes four option periods and an option to extend. The contract line items numbers (CLIN) are detailed below in Table 1.

Table 1 – Contract Line Items CLIN Line Item Description Unit Quantity 0001 Chaplain Musicians and Directors Month 12 1001 Chaplain Musicians and Directors Month 12 2001 Chaplain Musicians and Directors Month 12 3001 Chaplain Musicians and Directors Month 12 4001 Chaplain Musicians and Directors Month 12

5001 Chaplain Musicians and Directors (Extension) Month 6

vi. A detailed description of the Chaplain Musician Services required for Peterson Air Force Base (PAFB) can be found in the PWS. Below Table 2 lists all of the PWS sections. It is highly recommended that offerors refer to the information found within each Section when preparing their quotes. These sections outline Government Furnished Property (GFP), performance locations, and applicable standards/regulations.

DEPARTMENT OF THE AIR FORCE

UNITED STATES SPACE FORCE

PETERSON-SCHRIEVER GARRISON

Table 2 - PWS Appendices Section 1 Description of Services Section 2 Duty Requirements Section 3 Government Furnished Property (GFP) & Services Section 4 General Information

vii. Performance shall take place on PAFB IAW PWS at the Peterson Chapel located at: 455

Vincent St. Building #1410. For current COVID-19 working conditions, please refer to section 4.8 – COVID-19: Pandemic Solutions. Table 3 details the anticipated Period of Performance (PoP) for Chaplain Musician Services, to include four (4) option periods and a six month extension.

Table 3 - Period of Performance

Base Period 22 September 2020 – 21 September 2021 Option Period 1 22 September 2021 – 21 September 2022 Option Period 2 22 September 2022 – 21 September 2023 Option Period 3 22 September 2023 – 21 September 2024 Option Period 4 22 September 2024 – 21 September 2025 Six Month Extension 22 September 2025 – 21 March 2026

viii. Provision at FAR 52.212-1, Instructions to Offerors – Commercial (Deviation 2018-O0018), applies to this acquisition

a. Please provide a Firm Fixed-Price Quote.

b. The offeror shall specify the associated CLIN for each item included in the quote.

c. Offerors shall complete the attached Pricing Worksheet (Attachment 2). Offerors shall round all calculations to the nearest dollar. The quote submitted with extended figures hidden or set to display to the nearest dollar without rounding may not be accepted.

d. Please provide a 90 calendar day acceptance period for your quote.

e. Responsibility Determination: Information obtained from sources such as, System for

Award Management (SAM) and Past Performance Information Retrieval System (PPIRS) may be used as part of the responsibility determination made IAW FAR 9.104-1.

f. Offeror shall submit no more than eight-page quote (inclusive of staffing and pricing attachments) that addresses the required items from Factors 1, 2 and 3. Font shall be no less than Times New Roman 10 or Arial 11 pt. Quotes shall be submitted via email to both point of contacts listed in paragraph xvi. Hard copies of quotes will not be accepted. Soft Copy file formats are limited to Microsoft Excel, PDF, or Microsoft Word.

i. At minimum offerors’ quotes shall provide an approach (i.e. Method, manning, etc.) to meeting the minimum stated requirements in the PWS.

ii. At minimum offerors’ quotes shall provide an approach (i.e. Method, manning, etc.) to meeting the minimum stated requirements listed as Duty requirements in Section (2) of the PWS

g. All communications with the requiring activity concerning this solicitation shall cease until the award is announced. During this period, interaction is only allowed with the Contracting Officer.

ix. FAR 52.212-2, Evaluation Criteria – Commercial Items (Oct 2014).

a. The Government will award a firm fixed-priced contract, on a competitive basis, resulting from this solicitation to the responsible offeror whose quote conforms to the solicitation and will be the most advantageous to the Government, price and other factors considered. The Government will award to the lowest priced offeror that is determined to be technically acceptable. The following factors shall be used to evaluate offers:

b. Factor 1 - Technical Acceptability:

i. Technical Acceptability will be based on the below subfactors. All subfactors must be rated acceptable to be considered for award. Quotes that receive an unacceptable rating for either of the subfactors will not be considered for award.

a. Subfactor 1: Performance: To be rated “Acceptable”, the quote shall provide an approach (i.e. Method, manning, etc.) to meeting the minimum stated requirements listed as Duty Requirements in Section (2) of the PWS.

b. Subfactor 2: Staffing: To be rated “Acceptable”, the offeror shall provide a quote that includes a staffing table and filled pricing data on Attachment 2 – Pricing Worksheet.

ii. Quotes that do not meet all stated requirements of the solicitation may be considered non-responsive and may not be considered for award.

c. Factor 2 - Price:

i. The quoted price for the base period, option periods, and six month extension will be evaluated in order to determine if the total evaluated price is reasonable in accordance with FAR 13.106-3. Pricing for technically unacceptable quotes will not be evaluated. Offerors shall complete the pricing worksheet (Attachment 2).

d. Award Process.

i. The Government will evaluate all quotes for compliancy. Quotes not submitted IAW the requirements of the solicitation, to include all required attachments, validations, may be considered non-compliant and will not be evaluated.

1. IAW Factor 1: Price, the Government will first rank the quotes according to price from low to high.

2. IAW Factor 2: Technical Acceptability, the Government will then evaluate quotes on an acceptable/unacceptable technical basis starting with the lowest priced offeror. If the lowest priced offeror is deemed technically acceptable and responsive, the evaluation will conclude without evaluating the higher priced offerors.

ii. The offeror who is technically acceptable for all subfactors, and lowest priced will receive the award.

x. Offerors are advised to include a completed copy of the provision at FAR 52.212-3 (Oct

2018), Offeror Representations and Certifications -- Commercial Items, with their offer.

xi. Clause 52.212-4, Contract Terms and Conditions -- Commercial Items (Oct 2018), applies to this acquisition.

xii. Clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or

Executive Orders (Oct 2018) -- Commercial Items, applies to this acquisition (See Attachment 3).

xiii. Provisions and Clauses. The following provisions and clauses also apply to this acquisition.

Please reference the Federal Acquisitions Regulations at http://farsite.hill.af.mil.

a. The Provision FAR 52.217-5 -- Evaluation of Options (Jul 1990), applies to this acquisition except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

b. Clause FAR 52.217-8 -- Option to Extend Services (Nov 1999), the Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days.

http://farsite.hill.af.mil/

c. Clause FAR 52.217-9 -- Option to Extend the Term of the Contract (Mar 2000), the Government may extend the term of this contract by written notice to the Contractor within 15 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 5 days before the contract expires. The preliminary notice does not commit the Government to an extension. If the Government exercises this option, the extended contract shall be considered to include this option clause. The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years and 6 months.

d. AFFARS 5352.201-9101 OMBUDSMAN (Jun 2016)

i. An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition.

When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of Quotes, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

ii. Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

iii. If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, AFICA/KS SCO, 150 Vandenberg Street, Peterson AFB CO 80914, (P) 719-554-5300, (F) 719-554-5299, afica.ks.wf@us.af.mil Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number

(571) 256-2395, facsimile number (571) 256-2431.

iv. The ombudsman has no authority to render a decision that binds the agency.

v. Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

e. Additional applicable clauses and provisions can be found at Attachment 3.

xiv. RESERVED.

xv. Please submit all questions in writing via e-mail to the Contracting Officer and courtesy copy the Contract Specialist. Ensure the RFQ number and title are referenced in the subject line. All questions must be submitted no later than (NLT) 21 August 2020 by 12:00PM Mountain Time (MST).

Quotes are due no later 11 September 2020, by 10:00 (MST). Ensure the RFQ number and title are referenced in the subject line. Quotes must contain the pricing worksheet (Attachment 2) detailing item price, extended price and total price, as well as documentation that addresses the required items from the PWS.

xvi. Contact Information:

Contracting Officer: TSgt Jamal Craft; jamal.craft@us.af.mil

JAMAL P. CRAFT

Contracting Officer

Three (3) Attachments:

1. Performance Work Statement 23 JUNE 2020

2. Pricing Worksheet

3. Additional Applicable Clauses and Provisions mailto:jamal.craft@us.af.mil

FROM: 21 CONS/PKB