Solicitation Provisions.pdf

70RSAT20Q00000025

Part I - Contract Type and Period of Performance

This is intended as a firm-fixed price purchase order. The intended period of performance is one year, from July 1, 2020 to June 30, 2020.

Part II – Description/Specifications/Work Statement

See Attached Statement of Work.

Part III – Packaging and Marking

The contractor shall mark all electronic deliveries and communications with the order number to be designated at award.

Part IV – Contract Administration

Contracting Officer’s Representative (COR). The COR for this delivery is designated in accordance with the Homeland Security Acquisition Regulation (HSAR) 3052.242-72 Contracting Officer Representative, included in the FirstSource II IDIQ contract. The COR is:

Name: Pamela Beresford U.S. Department of Homeland Security Science and Technology Directorate Phone Number: 202-254-2323 E-mail: Pamela.Beresford@hq.dhs.gov

Contracting Officer (CO)

The CO is the only person authorized to approve changes to any of the terms and conditions of this delivery order. In the event the contract affects any changes at the direction of any other person other than the CO, the changes will be considered to have been made without authority, and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. The CO shall be the only individual authorized to accept nonconforming work; or to waive any requirement of the contract; or to modify any term or condition of the contract. The CO is the only individual who can legally obligate government funds. No cost chargeable to the proposed contract can be incurred before receipt of a fully executed contract, which includes any subsequent contract modifications or other specific written authorization from the CO.

The contractor shall not comply with any order, direction or request of government personnel unless it is issued in writing and signed by the CO; or is pursuant to specific authority otherwise included as a part of this contract. No order, statement, nor conduct of government personnel, other than the CO, who visit the contractor’s facilities or in any other manner communicate with contractor personnel during the performance of this contract, shall constitute a change under the Changes clause of this contract.

The procuring and administering Contracting Officer for this delivery order is:

Shelby Buford, Jr.

U.S. Department of Homeland Security Office of Procurement Operations Science and Technology Acquisition Division (202)-447-0938 mailto:Pamela.Beresford@hq.dhs.gov mailto:Pamela.Beresford@hq.dhs.gov

Shelby.Buford@hq.dhs.gov

Invoicing and Payment

Payment shall be submitted to the mailbox InvoiceSAT.Consolidation@ice.dhs.gov and cc: the COR and the Contracting Officer. The invoice must reference each CLIN billed.

Part V – Solicitation Provisions

V.1 FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998).

This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with their quotation. In lieu of submitting the full text of those provisions, the offeror may identify the provisions by paragraph identifier and provide the appropriate information with their quotation. Also, the full text of a solicitation provision may be accessed electronically at these internet addresses:

• https://acquisition.gov/far/current/html

• http://farsite.hill.af.mil/vffara.htm

Clause Number Title Date

52.204-7 System for Award Management Oct 2018

52.212-4

Contract Terms and Conditions—Commercial Items

Oct 2018

52.209-10

Prohibition on Contracting with Inverted Domestic Corporations

Nov 2015

52.215-5 Contract Terms and Conditions Required to Implement Statutes or

Executive Orders—Commercial Items

Jan 2017

HSAR 3052.209-70

Prohibition on Contracts with Corporate Expatriates

Jun 2006

V.2 Submission Instructions.

The Government is not liable for any expenses incurred by the Offerors in developing and submitting proposals for this solicitation.

Each Offeror’s quote shall be composed of the following:

1) Cover letter (page limit: 1)

2) Past Performance Statement (page limit: 3)

3) Statement of Technical Capabilities (page limit: 3)

4) Price Proposal

V.3 Evaluation Criteria.

This is a best value award and the evaluation criteria for this award will be based on the extent to which the Offeror demonstrates the following factors:

mailto:Shelby.Buford@hq.dhs.gov mailto:Shelby.Buford@hq.dhs.gov mailto:InvoiceSAT.Consolidation@ice.dhs.gov mailto:InvoiceSAT.Consolidation@ice.dhs.gov https://acquisition.gov/far/current/html https://acquisition.gov/far/current/html http://farsite.hill.af.mil/vffara.htm http://farsite.hill.af.mil/vffara.htm

Factor 1 – Past Performance

The ability to demonstrate turn-key exhibit outreach services to federal government organizations, including design, development, and execution/set-up of exhibit booths;

Description of past examples of similar work

Factor 2 – Responsiveness:

The ability to field requests for information and services. DHS/S&T requires replies within two

(2) hours of receipt of request during normal business hours, and within one (1) hour during exhibit event hours.

The ability to demonstrate that warehousing and logistics are monitored on-site at target conference venues, and the ability to communicate back to the Government within one (1) hour, should conflicts or delays arise.

Factor 3 - Exhibit Set-up and Breakdown Capability The ability to provide services for exhibit showcase installation and dismantling, including:

Execution of services for electric, drayage shipping, handling and delivery, and communications and coordination with convention center staff to ensure the exhibit booth is efficiently and seamlessly managed from move-in to move-out – assist with deadlines and required completion of venue paperwork, including certificate of insurance

Ability to co-design booth set-up ideas, share best practices, and deliver services for showcase displays, including technology demonstrations and designated space for scheduled tech-talks, office hours and stakeholder meet-ups

Ability to provide display monitors and assist with building and managing digital content in advance and during events – to include on-site trouble-shooting

Ability to prepare client with competitive pricing and secure advance warehouse storage capabilities

Proven network of nationwide support vendors to assist with exhibit install and dismantle requirements, shipping, and storage, required cities for support services must include, Las Vegas, NV, Orlando, FL, New Orleans, LA, Chicago, IL, Boston, MA, San Jose, CA, Austin, TX, Denver, CO, and New York City, NY

Ability to travel within 20 miles to coordinate with DHS S&T Components, including the collection and integration of booth equipment and handling and shipping of materials, including collateral boxes.

Factor 4 – Graphic Support Capabilities

Ability to create customized booth materials and graphics upon request.

Ability to provide 3D concepts or required templates within three business days.

Ability to internally prepress and troubleshoot graphics materials on-site, and can offer or suggest solutions that lead to a satisfying outcome.

Ability to partner with other graphics vendors nationally, which could lead to cost-savings in logistics and exhibit material fees.

Ability to provide clear guidance on innovative concepts that capitalize on digital advances taking shape in graphics community.

V.3 Order of Importance.

Factor 1 – Past Performance is more important than evaluation Factors 2, 3 and 4, combined. Factors 2, 3 and 4 are of equal importance. In performing the best value trade-off analysis, all technical evaluation factors, when combined, are significantly more important than price.

V.4 Basis of Award.

Award will made to the Offeror who is determined to represent the best value to the Government.

Each submitted proposal will be evaluated by the S&T Program Office, who will assign a confidence rating of Low, Some or High for each technical evaluation factor.

Ratings Definitions:

High Confidence The Government has high confidence that the Offeror understands the requirement, proposes a sound approach, and will be successful in performing the contract; and little or no Government intervention will be needed.

Some Confidence The Government has some confidence that the Offeror understands the requirement, proposes a sound approach, and will be successful in performing the contract; or that some Government intervention will be needed.

Low Confidence The Government has low confidence that the Offeror understands the requirement, proposes a sound approach, or will be successful in performing the contract; or that notable Government intervention will be needed.