SOLICITATION for MED GAS.pdf

Attachment 2: Combined Synopsis/Solicitation for Commercial Items Template

VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 1 of 10

Original Date: 10/12/17 Revision 01 Date: 01/08/18

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Document Type: Combined Solicitation/Synopsis

Solicitation Number: 36C25720Q1166

Posted Date: 05 AUGUST 2020

Original Response Date: 12 AUGUST 2020

Product or Service Code: 6830

Set Aside (SDVOSB/VOSB): SDVOSB

NAICS Code: 325120

Contracting Office Address Network Contracting Office 17, San Antonio, TX – Supply I

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-101 10-26-2018. This solicitation is being requested as Brand Name or Equal IAW FAR 52.211-6.

The associated North American Industrial Classification System (NAICS) code for this procurement is 325120, with a small business size standard of 1000 employees.

The ACOS FOR RESEARCH SERVICE at the Kerrville VA Medical Center is seeking to purchase Medical Gas.

All questions related to this acquisition shall be submitted via email to jesus.casiano@va.gov. All questions are to be received no later than 3:00PM CST 07

AUGUST 2020.

Quotes shall be submitted via email to jesus.casiano@va.gov. All quotes and additional required documentation are to be received no later than 12:00PM CST 12 AUGUST 2020.

mailto:jesus.casiano@va.gov

VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 2 of 10

Original Date: 10/12/17 Revision 01 Date: 01/08/18

For information regarding this solicitation please contact:

Jesus Casiano Contract Specialist

(210) 694-6243 jesus.casiano@va.gov

All interested companies shall quotations for the following:

Schedule of Supplies

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT

UNIT

PRICE AMOUNT

144.00 YR

"H" Cylinder Rental

3,600.00 YR

Oxygen Cylinder Rental

180.00 YR

Carbon Dioxide Rental

120.00 YR

Oxygen E Cylinder Rental

12.00 MO

ITEM ID NO. 104102 LUNG DIFFUSIONGAS MIX .3% CO, .3%

CH4, 21% O2, BALN2, ""H"" CYLINDER 200 LITERS

LOCAL STOCK NUMBER: Z04NI7852003060

1,200.00 MO

ITEM ID NO. 1040989 CYL OXYGEN USP MED PURE EA CGA

VIPR

LOCAL STOCK NUMBER: OX USPEA OX USPE

15.00 MO

ITEM ID NO. 104099 CYL CARBONDIOXIDE USP E CGA 939

LOCAL STOCK NUMBER: CD USPEA CD USPE

10.00 MO

OXYGEN E USP MED PURE EA CGA VIPR MRI COMPATIBLE

VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 3 of 10

Original Date: 10/12/17 Revision 01 Date: 01/08/18

12.00 MO

Delivery

LOCAL STOCK NUMBER: FLAT RATE

Delivery shall be provided 30 days ARO FOB Destination. The contractor shall deliver line all line items to the following address:

Kerrville VA Medical Center Attn: LOGISTICS SERVICE 3600 Memorial Blvd, Kerrville TX, 78028

Award shall be made to the offeror whose quotation is the lowest price technically acceptable. The government will evaluate information based on the following evaluation criteria: price, delivery, and technical acceptability.

Price – This the total amount of the offeror’s quotation to include all items listed on the schedule of supplies and any charges for shipping/handling (starting Page 1 of this RFQ).

Delivery – This is the offeror’s ability to deliver the equipment within 30 days ARO.

Technical acceptability – This is the offeror’s ability to provide equipment in accordance with the following salient characteristics:

Statement of Work

Medical Gases

1. SCOPE OF CONTRACT

1.1 The purpose of this solicitation is to establish consolidated contracts for

VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 4 of 10

Original Date: 10/12/17 Revision 01 Date: 01/08/18 medical cylinder gases utilized at South Texas Veterans Health Care System

(STVHCS), Kerrville VA Medical Center, 3600 Memorial Blvd, Kerrville TX, 78028. The gases to be purchased include Carbon Dioxide, Oxygen, and “E” and “H” cylinder rentals. Contract Period of Performance shall be a base year

(1 September 2020 – 31 August 2021) and four option periods: 1 September 2021

– 31 August 2022, 1 September 2022 – 31 August 2023, 1 September 2023 – 31

August 2024, 1 September 2024 - 31 August 2025.

1.2 The contract items will be ordered by and delivered to the individual activities listed in the schedule (attachment). The quantities shown in the schedule are estimates of each activity's annual requirements. There is no express or implied guarantee that these quantities will be purchased. All cylinders will be contractor owned and rented by government.

1.3 A Contracting Officer Representative (COR) has been designated in the solicitation schedule for each ordering facility. The COR is responsible for local contract administration issues such as ordering and providing specific delivery instructions. A letter of delegation that outlines the COR's specific responsibilities will be provided to the contractor and COR at the time of contract award. Within 15 days after contract award, the contractor shall contact the COR to finalize the ordering method and clarify the specific details of any delivery instructions that are included in the solicitation schedule. If agreement cannot be reached between the contractor and COR regarding any issue, the matter shall be referred to the Contracting Officer for resolution.

COR POC: Ms. Gloria Vega, Logistics Service, Phone: 210-617-5300 x17393, Email: gloria.vega@va,gov and Kerrville VA Medical Center Technical POC: Mr.

Lester Ross, Phone: 830-896-2020 x12174, Email: lester.ross@va.gov

2. PRODUCT SPECIFICATIONS

2.1 All medical gases shall conform to specifications prescribed in the United

States Pharmacopeia and the National Formulary. All medical gas manufacturers and fillers of medical gases shall be registered with the FDA;

and all medical gases shall be manufactured, processed, packed, transported, and stored according to the FDA's Current Good Manufacturing Practice

(CGMP) regulations and Title 21, Code of Federal Regulations, Parts 210, 211 and 201 for labeling.

2.2 In addition, the following specifications are incorporated into the solicitation and resulting contracts:

a. Federal Specification BB-C- l01D, Carbon Dioxide (C02) Technical and USP, dated 3/17/2011

VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 5 of 10

Original Date: 10/12/17 Revision 01 Date: 01/08/18

b. Compressed Gas Association (CGA) Publications G-7 - Compressed Air for

Human Respiration, dated May 2008, and ANSI/CGA G-7.1 - Commodity Specification for Air, dated October 2011.

2.3 All products, equipment, and services provided under the contracts awarded under this solicitation shall be in compliance with all applicable

Federal, state, and local regulations.

3. DELIVERY REQUIREMENTS

3.1 Delivery would be Mon – Fri, 8:00am – 4:00pm.

3.2 STVHCS personnel will place order and refill requests.

3.3 Material Safety Data Sheets shall be provided to the facility COR upon request at no additional charge.

3.4 Government has option to request emergency gas fill and cylinder replacement delivery, if contractor has missed routine fill and delivery action

4. CYLINDERS AND OTHER CONTAINERS

4.1 Laws and Regulations

Cylinders and other containers for gaseous and liquid forms of gases shall comply with the Department of Transportation specifications and shall be maintained, filled, marked, labeled, and shipped to comply with current DOT regulations

(Title 49-Transportation, Code of Federal Regulations.) Filling, packaging, labeling, etc., for medical gases shall also comply with the Federal Food, Drug, and Cosmetic Act.

4.2 Marking

In addition to marking required by the laws and regulations, marking shall comply with CGA

Publication C-7 - Guide to Preparation of Precautionary Labeling and Marking of

Compressed Gas Containers, dated 10/21/2011.

4.3 Color Coding:

Cylinders shall be color coded in accordance with CGA Publication C-9 -- Standard Color

Marking of Compressed Gas Containers Intended for Medical Use, dated February 2008.

4.4 Valves

Valves shall comply with CGA Safety Bulletin SB-26 dated May 2007 and CGA Publication

V-1 -- Compressed Gas Association Standard for Co mp re s sed Gas Cylinder Valve Outlet

VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 6 of 10

Original Date: 10/12/17 Revision 01 Date: 01/08/18 and Inlet Connections, dated 11/14/05. Valve protection caps for cylinders designed to receive such caps shall be securely attached to the cylinders in a manner to protect the valves from injury during transit and delivery to the purchaser's receiving area.

For liquid containers, all fittings must be permanently brazed to prevent their removal. In addition, each container should contain a 360-degree cryoband applied at the top of the container with the drug product name repeated around the entire container.

4.5 Cylinder Sizes:

Cylinder sizes shown in the item description indicate product capacity of the cylinder currently being used. All capacities are approximate, and the

Government shall be billed only for the actual amount of gas delivered. In accordance with the Federal Food, Drug and Cosmetic Act, the actual contents of the container must appear on the label.

4.6 Lost or Damaged C o n t r a c t o r -Owned C y l i n d e r s

For each contractor-owned cylinder lost or damaged beyond repair while in the

Government's possession, the Government shall pay to the Contractor the replacement value, less the allocable rental paid for that cylinder. These cylinders shall become Government property. If any lost cylinder is located within 30 calendar days after payment by the Government, it may be returned to the Contractor by the Government, and the Contractor shall pay to the

Government an amount equal to the replacement value, less rental, computed in accordance with section 8 of this Statement of Work.

4.7 Method of Shipment:

All cylinders that are picked up from an ordering facility for re-fill or servicing shall be transported according to the Department of Transportation Regulations, using normal commercial practice to prevent damage to cylinders.

4.8 Transportation of Cylinders:

All transportation charges contractor-owned cylinders from the ordering facility to the contractor's facility shall be at the expense of the contractor.

4.8 Hydrostatic Testing:

VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 7 of 10

Original Date: 10/12/17 Revision 01 Date: 01/08/18

Testing will be performed according to Compresses Gas Association (CGA) Publication C-1, Methods for

Pressure Testing Compresses Gas Cylinders.

5. PRICE OF SERVICES CONTRACTOR-OWNED CYLINDERS

The offeror's price for the gas shall include the furnishing, at no additional cost, of all services which are required at each filling of a cylinder to comply with applicable regulations, specifications, and normal good practices. Such services shall include, but not be limited to: tags indicating cylinder is "Full," In Use," or

"Empty"; inspection, testing, evaluation, and cleaning services required at each and every filling; pin-indexing, when required, and attachment of Government-furnished warning tags, when required. Attaching of oxygen cylinders to manifold systems, when required, shall also be performed by the contractor at no additional cost. In addition to services listed in this paragraph, the contractor is responsible for all maintenance and testing of contractor-owned cylinders.

6. MEASUREMENT AND CONVERSION COMPUTATION, ATMOSPHERIC

GASES AND HYDROGEN:

Density data and volume measurement equivalents printed in CGA Publication

P-6 -- Standard Density Data, Atmospheric Gases and Hydrogen, dated 8 /17/05 shall be used when necessary to convert measurement of these gases from one form to another; for example, from cubic feet to gallons.

SECTION B – Information System/Privacy Officer/Records Manger

1. Information System Officer, Information Protection: The contractor will not have access to VA

Desktop computers they will not have access to online resources belonging to the government.

2. Privacy Officer: The Contractor will not have access to protected Patient Health Information (PHI) nor will they have capability of accessing patient information during the services provided to the VA and if removal of equipment from the VA is required, any memory storage device will remain in VA control and will not be removed from VA custody. All research data available for Contractor analysis is de-identified.

3. Records Manager:

a. Citations to pertinent laws, codes and regulations such as 44

U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C.

552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 8 of 10

Original Date: 10/12/17 Revision 01 Date: 01/08/18

b. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

c. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

d. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

e. Contractor shall not create or maintain any records containing any

Government Agency records that are not specifically tied to or authorized by the contract.

f. The Government Agency owns the rights to all data/records produced as part of this contract.

g. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver enough technical documentation with all data deliverables to permit the agency to use the data.

h. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

i. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

j. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The

Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 9 of 10

Original Date: 10/12/17 Revision 01 Date: 01/08/18

Point of Contact: Ms. Gloria Vega (COR), STVHCS Audie L, Murphy Division, Phone: 210-617-5300 extension 17393, Email: gloria.vega@va.gov

ADDITIONAL DESCRIPTION OF PRODUCT NEEDED:

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items”

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

• FAR 52.212-4, “Contract Terms and Conditions–Commercial Items”

• FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive

All questions related to this acquisition shall be submitted via email to jesus.casiano@va.gov. All questions are to be received no later than 3:00PM CST 07

AUGUST 2020.

Quotes shall be submitted via email to jesus.casiano@va.gov. All quotes and additional required documentation are to be received no later than 12:00PM CST 12 AUGUST 2020.

For information regarding this solicitation please contact:

Jesus Casiano http://acquisition.gov/comp/far/index.html https://www.sam.gov/portal

VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 10 of 10

Original Date: 10/12/17 Revision 01 Date: 01/08/18

Contract Specialist

(210) 694-6243 jesus.casiano@va.gov