Solicitation FA706022R0019 Barber Services.pdf

HONOR GUARD BARBER SERVICES

REQUEST FOR PROPOSAL (RFP)

FA7060-22-R-0019

PLEASE RETURN RFP NOT LATER THAN: DATE: 3 July 2022 TIME (EST): 1400 hrs *Late offers will not be accepted*

ACCEPTED FORM OF SUBMISSION: e-mail to Point of Contacts (see below)

Primary POC: Diane Feguer, Contract Specialist Email to: diane.feguer@us.af.mil

Alternate POC: Christopher Finik, Contracting Officer Email to: christopher.finik@us.af.mil

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes only the solicitation; proposals are being requested and a written solicitation will not be issued.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-06, DFARS DPN 20220428, and Air Force Acquisition Circular 2022-0502.

The North American Industry Classification System (NAICS) code is 812111, PSC/FSC R401 and the small business size standard is 1,000 employees. This proposed acquisition is set aside as a 100% small business set-aside. All small businesses are encouraged to participate by submitting an offer.

REQUEST FOR INFORMATION (RFI): All questions regarding this RFP and related documents must be submitted via email NLT 15 June 2022 at 1400 hrs EST to the POCs above. The government will answer all questions submitted and will post as an amendment to the RFP. Questions received after this date will not be accepted.

The contractor is required to ☐ deliver; ☐ install; ☒ provide; all items in accordance with:

Performance Work Statement

DESCRIPTION OF REQUIREMENT: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide barber services in support of the United States Air Force Honor Guard as defined in this Performance Work Statement except for those items specified as Government furnished property and services.

DELIVERY:

☐DELIVERY / COMPLETION DATE:

☒PERIOD OF PERFORMANCE:

Base Year: 06 August 2022 – 5 August 2023 Option Year 1: 06 August 2023 – 5 August 2024 Option Year 2: 06 August 2024 – 5 August 2025 Option Year 3: 06 August 2025 – 5 August 2026 Option Year 4: 06 August 2026 – 5 August 2027

PERFORMANCE LOCATION: 50 Duncan Ave, Building 55 Joint Base Anacostia-Bolling, DC 20032

ATTACHMENTS: Attachment 1) Performance Work Statement Attachment 2) Price Sheet Attachment 3) Past & Present Experience Sheet Attachment 4) Applicable Clauses & Provisions Attachment 5) Wage Rate Determination mailto:diane.feguer@us.af.mil

OFFEROR INFORMATION

VENDOR/COMPANY NAME:

ADDRESS:

DUNS #: CAGE CODE:

SAM REGISTERED: ☐ YES ☐ NO WAWF REGISTERED: ☐ YES ☐ NO

AUTHORIZED COMPANY POINT OF CONTACT

FULL NAME AND TITLE:

TEL.: E-MAIL:

SIGNATURE:

ADDENDUM TO FAR 52.212-1

FAR Clause 52.212-1, Instruction to Offerors – Commercial Products and Commercial Services (Nov 2021), is hereby tailored in accordance with the following:

(b) is hereby tailored to read as follows:

PROPOSAL PREPARATION INSTRUCTIONS

1. The Government intends to award a Firm-Fixed-Price (FFP) purchase order. This requirement is being solicited as a Request for Proposal (RFP); submission of a proposal does not guarantee receipt of an award.

2. In order to be considered for award, all proposals must be received no later than 3 July 2022, 14:00 hrs (EST).

Offers must be sent via e-mail to diane.feguer@us.af.mil and christopher.finik@us.af.mil.

3. All proposals must be submitted in English in order to be considered for award.

4. Offerors shall provide a Firm Fixed Price (FFP) proposal in US Dollars (USD); the proposal must address any discount payment terms that will be offered.

5. To be awarded a contract with the United States Air Force, and/or the United States Government, all vendors must have a DUNS number, a CAGE code, and be Systems Award Management (SAM)-registered. Information about these services can be found using the resources below:

DUNS Number – http://fedgov.dnb.com/webform or SAM Unique Entity ID - http://www.sam.gov

SAM Registration and information on obtaining a CAGE Code – https://www.sam.gov/portal/public/SAM

6. In order to be considered for award, the offeror’s proposal must be compliant with the requirements of this RFP and the Performance Work Statement, as well as Government standards and regulations.

7. The proposal shall contain the following:

1) Price Proposal:

(a) The offeror shall submit a unit price and extended amount for each individual Contract Line Item Number (CLIN) and a total proposed price (Base Year plus Four Option Years and six (6) month extension) for each CLIN on Attachment 2: Price Sheet. The six month extension authorized by FAR 52.217-8 will be calculated by taking the Extended CLIN amounts for Option Year 4 and multiplying by a factor of 0.5. All proposed prices should be rounded out to two (2) decimal places.

(b) The extended amount must equal the whole dollar unit price multiplied by the number of units.

Incomplete pricing may result in a quotation no longer being considered for award. All CLINs need to be proposed on. No partial quotations will be accepted.

(c) All prices shall be submitted in U.S. Dollars (USD).

mailto:diane.feguer@us.af.mil http://fedgov.dnb.com/webform https://www.sam.gov/portal/public/SAM

2) Technical Proposal:

The offeror shall submit a technical proposal, limited to a total of 10 pages, with the following sub-factors:

Sub-factor 1: Past/Present Experience

The offeror shall submit evidence of at least three (3) instances, no more than five (5) years from the issuance date of the solicitation, where the offeror is/was responsible for providing barber services to all ethnicities and genders for at least one (1) consecutive year. Submit this information on Attachment 3: Past/Present Experience Sheet, limited to 2 pages per evidence. The offeror shall identify the volume of clients that were serviced and the primary customer base to better understand the experience of services provided for each submitted evidence.

Sub-factor 2: Management Approach

The offeror shall submit a document, limited to 3 pages, providing the management approach that will be utilized to ensure that the appropriate number of licensed barbers are available at all times. Additionally, scheduling software is to be used, please provide an explanation of the program that will be utilized to ensure operations run efficiently.

3) Past Performance:

Offerors shall reference up to a total of three (3) recent (within the past five (5) years from the issuance date of the solicitation) and relevant (where the offeror is/was responsible for providing) barber services to all ethnicities and genders in a professional barber/beauty shop for at least one (1) consecutive year. Past performance references of a joint venture partner or subcontractor being intended to perform the solicited service, or instances where the offeror performed as a subcontractor will be accepted. A listing of these references shall be submitted with the proposal. The Government will not evaluate any additionally received references.

(e) is hereby tailored to read as follows: Period for acceptance of offers: The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(f) is hereby tailored to read as follows: Multiple pricing offers will NOT be accepted.

(g) is hereby tailored to read as follows

Late submissions, modifications, revisions, and withdrawals of offers.

(2)(i)(A) – Deleted.

(2)(i)(B). There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers for delivered hardcopy proposals. If it was transmitted through an electronic commerce method authorized by the solicitation, it must be received in the stated addressees’ email inboxes not later than 3 July 2022, 14:00 hrs (EST) on the proposal closing date and the addressees must be able to open the email and all attachments in a readable format (PDF, Microsoft (MS) Word 2007, MS Excel 2007, MS Power Point 2007, or later versions, as applicable).

Offerors are cautioned to consider when submitting their proposal that (1) due to firewall issues some attachments may be stripped; and (2) some attachments are too big and may be blocked. It is the offeror’s responsibility to allow for sufficient time for the proposal to clear all of the Agency’s email servers. For the purpose of electronically transmitted proposal receipt, the proposal is determined to be “under the Government’s control” when it is in the addressee’s email inbox, no other Government point of entry, including all email servers, will be acceptable;

(End of Addendum) mailto:diane.feguer@us.af.mil

ADDENDUM TO FAR 52.212-2

FAR Clause 52.212-2, Evaluation – Commercial Products and Commercial Services (NOV 2021), is hereby tailored in accordance with the following:

(a) Basis for Contract Award: The Government will award a single contract resulting from this solicitation to be the responsible offeror whose offer conforming to the solicitation is determined to be the lowest price technically acceptable (LPTA) with acceptable past performance. The Government may award without discussions, and reserves the right to hold discussions at any point, if deemed necessary by the contracting officer. Failure to meet the requirements of the instructions in FAR Clause 52.212-1 may result in an offer being deemed unacceptable.

Award Process:

The Government will first evaluate proposals for price, ranking the offers from lowest to highest total evaluated price. Evaluations will stop when two technically acceptable proposals receive an acceptable past performance rating for price comparison purposes. Only those offers determined to be technically acceptable with an acceptable past performance rating, either initially or as a result of discussions, will be considered.

The evaluation process will include:

FACTOR 1 – Price

FACTOR 2 – Technical Capability:

Sub-factor 1: Past/Present Experience Sub-factor 2: Management Approach

FACTOR 3 – Past Performance

FACTOR 1 - Price Evaluation:

The government will rank all offers by TEP, to include all option year prices and the six-month extension authorized by FAR 52.217-8. The TEP will be calculated by multiplying the monthly unit price by the quantity to confirm the extended amount proposed for each CLIN. All extended amounts will then be added together to get to the total price proposed. The total proposed price will then be added together with the sum for the six month extension. The six month extension will be calculated by taking the Extended CLIN amounts for Option Year 4 and multiplying by a factor of 0.5. The total price proposed added with the six month extension price will equal the TEP. The total proposed price will be evaluated for fair and reasonableness IAW FAR 13.106-3(a).

Arithmetic Discrepancies. For the purpose of initial evaluation of offers, the following will be utilized in resolving arithmetic discrepancies found on the face of the pricing schedule as submitted by the offeror.

(A) Obviously misplaced decimal points will be corrected;

(B) Discrepancy between unit price and extended price, the unit price will govern;

(C) Apparent errors in extension of unit prices will be corrected;

(D) Apparent errors in extended prices per CLIN will be corrected;

(E) Rounding of unit prices shall be limited to 2 digits after the decimal

The totals calculated by resolution of the arithmetic discrepancies listed above will represent the total evaluated price. These procedures will not be used if the total evaluated price displaces the low offeror.

FACTOR 2 - Technical Acceptability:

Offerors will be evaluated on written documentation submitted in accordance with the Addendum to FAR 52.212-1, Instructions to Offerors - Commercial. Technical acceptability is based on successfully meeting the requirement. The two outlined sub-factors will be rated as “Acceptable” or “Unacceptable” according to Table 1.

Table 1. Technical Ratings

Rating Description

Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

Offerors must receive an “Acceptable” rating for each sub-factor to receive an overall “Acceptable” rating in the technical evaluation. In the event one or more sub-factors receives an “Unacceptable” rating, the proposal will receive an overall “Unacceptable” rating for the technical evaluation.

Sub-factor 1: Past/Present Experience –the submitted past/present experience will be evaluated on the evidence of at least three (3) instances, no more than five (5) years from the issuance date of the solicitation, where the offeror is/was responsible for providing, barber services to all ethnicities and genders for at least one (1) consecutive year.

Sub-factor 2: Management Approach – the sub-factor is met when the offeror submits a management approach that will be utilized to ensure that the appropriate number of licensed barbers are available at all times. Additionally, scheduling software is to be used, please provide an explanation of the program that will be utilized to ensure operations run efficiently.

FACTOR 3 – Past Performance

Past performance will be evaluated based on subjective assessment of how well the offeror performed on up to a total of three (3) recent (within the past five (5) years from the issuance date of the solicitation) and relevant (where the offeror is/was responsible for providing, barber services to all ethnicities and genders in a professional barber/beauty shop for at least one (1) consecutive year). A listing of these references shall be submitted with the proposal. The Government will not evaluate any additionally received references. The rating is based on offeror-provided references, and/or information obtained by the Government from other sources of past performance information such as, but not limited to, the Contractor Performance Assessment Reporting System (CPARS).

Offeror must receive “Acceptable” rating to receive an award, as follows:

Table 2. Past Performance Ratings

Rating Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown (see note below).

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

Note: In the case of an offeror without a record or relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305

(a) (2) (iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/ unacceptability, “Unknown” shall be considered “Acceptable.”

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options, to include FAR 52.217-8, to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). For the evaluation of the option price pursuant to FAR Clause 52.217-8, Option to Extend Services, the prices proposed for the last option period (for 6 months) will be added to determine the offeror’s TEP.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Addendum)

PLEASE SEE APPLICABLE FAR AND DFARS CLAUSES IN ATTACHMENT 4

5352.201-9101 AFDW Ombudsman Oct 2019

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Ms.

Paula P. Smith, 1500 West Perimeter Rd., Suite 5750, Joint Base Andrews Maryland 20762, (240)612-6112, paula.p.smith.civ@mail.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS) Oct 2019

(a) Contractors shall not:

(1) Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

(2) Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

[Note: This prohibition does not apply to manufacturing.]

(b) For the purposes of Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086) are Class I ODSs:

(1) Halons: 1011, 1202, 1211, 1301, and 2402;

(2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and

(3) Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

[NOTE: Material that uses one or more of these Class I ODSs as minor constituents do not meet the Air Force definition of a Class I ODS.]

(End of clause)

5352.223-9001 Health and Safety on Government Installations Oct 2019

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

(End of clause)

5352.242-9000 Contractor Access to Air Force Installations Oct 2019

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver s license, current vehicle registration, valid vehicle insurance certificate, and to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)