Solicitation.rtf

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State of South Carolina

Request For Quotes

Solicitation No.

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400021360 04/29/2021 William Guess 803-896-7858 William.Guess@scdmv.net S.C. Department of Motor Vehicles 10311 Wilson Blvd Blythewood SC 29016

COVER PAGE ONE

DESCRIPTION: Secure Capture Towers USING GOVERNMENTAL UNIT: South Carolina Department of Motor Vehicles

OFFER SUBMITTAL INFORMATION

SUBMIT OFFER AND ALL REQUIRED INFORMATION BY E-MAIL ONLY TO : William.Guess@scdmv.net

SUBMIT OFFER BY: 05/14/2021 10AM

NUMBER OF COPIES TO BE SUBMITTED: 1

*YOU MUST PUT THE SOLICITATION NUMBER IN THE SUBJECT LINE OF THE E-MAIL OR YOUR SUBMITTAL MAY NOT BE ACCEPTED.*

QUESTIONS MUST BE RECEIVED BY: 05/07/2021 10AM

ALL QUESTIONS FROM POTENTIAL OFFERORS MUST BE SUBMITTED BY E-MAIL ONLY TO THE PROCUREMENT OFFICER ABOVE AND ALL E-MAILS MUST HAVE THE SOLICITATION NUMBER IN THE SUBJECT LINE OF THE E-MAIL.

ALL AWARDS, AMENDMENTS, AND NOTICES WILL BE POSTED AT: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the document. You agree to hold Your Offer open for a minimum of ninety (90) calendar days after submittal.

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision) Amendment No.

Amendment Issue Date Amendment No.

Amendment Issue Date Amendment No.

Amendment Issue Date Amendment No.

Amendment Issue Date

Remember to Submit All Items Required in Section INFORMATION FOR OFFERORS TO SUBMIT.

YOU MUST USE THE BIDDING SCHEDULE FOR BID SUBMITTAL

REQUIREMENTS

SCOPE OF WORK

The State is seeking quotes on the purchase of Entrust Secure Capture Towers for the South Carolina Department of Motor Vehicles (SCDMV) that are used in the production process for SCDMV issued credentials throughout the state of South Carolina. These units will include maintenance support for one (1) year of coverage.

Specifications

1. Purchase quantity is four (4) each units and four (4) each Depot Maintenance Coverages for each of the four (4) units purchased with this contract Contract Information The term of this agreement is one (1) year from the effective date. There are no renewal options for this agreement.

Depot Maintenance and Warranty Coverage will begin with the State’s receipt of the items. Coverage will last as stated in the solicitation. If this period extends beyond the contract end date, this will not change or stop the coverage and all requirements of this contract will remain in effect until these coverage periods end.

The estimated start and end dates for this contract are as follows below.

Start Date: 05/19/2021 End Date: 05/18/2022

Payment The Contractor will submit all invoices, with the State issued purchase order written on it, to ap.invoices@scdmv.net.

The State will only accept terms of net thirty (30) days with the thirty (30) day period beginning with the State’s receipt of the invoice. The State is to be invoiced for all items including required coverages, after all items have been received by the State.

Warranty The warranty coverage, as required by the solicitation, will be included in the cost of the unit.

OTHER REQUIREMENTS, TERMS, & CONDITIONS

AMENDMENTS TO SOLICITATION

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged.

AWARD CRITERIA

Award will be made to one Offeror, that is the lowest responsible and responsive bidder.

AWARD NOTIFICATION

Notice regarding any award, cancellation of award, or extension of award will be posted at the location and on the date specified on the Cover Page or, if applicable, any notice of extension of award. Should the contract resulting from this Solicitation have a total or potential value of one hundred thousand dollars or more, such notice will be sent to all Offerors responding to the Solicitation and any award will not be effective until the eleventh day after such notice is given.

BIDDING SCHEDULE

The following are requirements for the Bidding Schedule:

Bid ONLY as specified on the bidding schedule.

Do not provide alternate bids, or notations on the bid schedule, or a separate quote sheet Other than taxes, pricing must be all-inclusive The State will pay no charges in addition to the bid amount, with the exception of tax All items must contain pricing for your submittal to be accepted This completed bidding schedule must be submitted with all other required documentation

BID/PROPOSAL AS OFFER TO CONTRACT

By submitting Your Bid or Proposal, You are offering to enter into a contract with the Using Governmental Unit(s). Without further action by either party, a binding contract shall result upon final award. Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror on the Cover Page. An Offer may be submitted by only one legal entity; "joint bids" are not allowed.

BID IN ENGLISH and DOLLARS AND FIXED PRICING REQUIRED Offers submitted in response to this solicitation shall be in the English language and in US dollars. Any pricing provided by contractor shall include all costs for performing the work associated with that price. Except as otherwise provided in this solicitation, contractor's price shall be fixed for the duration of this contract, including option terms. This clause does not prohibit contractor from offering lower pricing after award.

INFORMATION FOR OFFERORS TO SUBMIT

The following must be submitted by the Offeror:

Signed and completed COVER PAGE ONE and COVER PAGE TWO

Completed Bidding Schedule

OMIT TAXES FROM PRICE

Do not include any sales or use taxes in your price that the State may be required to pay.

PROTESTS

If you are aggrieved in connection with the solicitation or award of the contract, you may be entitled to protest, but only as provided in Section 11-35-4210.

For All Non – Information Technology Solicitations - MMO Any protest must be addressed to the Chief Procurement Officer, Materials Management Office, and submitted in writing

(a) by email to protest-mmo@mmo.state.sc.us ,

(b) by post or delivery to 1201 Main Street, Suite 600, Columbia, SC 29201.

For All Information Technology Solicitation – ITMO Any protest must be addressed to the Chief Procurement Officer, Information Technology Management Office, and submitted in writing

(a) by email to protest-itmo@itmo.sc.gov ,

(b) by post or delivery to 1201 Main Street, Suite 601, Columbia, SC 29201.

PURCHASE ORDERS

Contractor shall not perform any work prior to the receipt of a purchase order from the using governmental unit. The using governmental unit shall order any supplies or services to be furnished under this contract by issuing a purchase order. The Contractor must put the purchase order number on all invoices and supporting documentation submitted to the State for payment.

QUESTIONS FROM OFFERORS

(a) Any prospective Offeror desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must request it in writing. Questions regarding the original solicitation or any amendment must be received by the Procurement Officer no later than five (5) days prior to opening unless an earlier date is stated on the Cover Page. Label any communication regarding your questions with the name of the procurement officer, and the solicitation's title and number. Oral explanations or instructions will not be binding. Any information given a prospective offeror concerning a solicitation will be furnished promptly to all other prospective Offerors as an Amendment to the solicitation, if that information is necessary for submitting offers or if the lack of it would be prejudicial to other prospective Offerors. We will not identify you in our answer to your question. (b) The State seeks to permit maximum practicable competition. Offerors are urged to advise the Procurement Officer -- as soon as possible -- regarding any aspect of this procurement, including any aspect of the Solicitation that unnecessarily or inappropriately limits full and open competition.

SIGNING YOUR OFFER

Every Offer must be signed by an individual with actual authority to bind the Offeror. (a) If the Offeror is an individual, the Offer must be signed by that individual. If the Offeror is an individual doing business as a firm, the Offer must be submitted in the firm name, signed by the individual, and state that the individual is doing business as a firm. (b) If the Offeror is a partnership, the Offer must be submitted in the partnership name, followed by the words by its Partner, and signed by a general partner. (c) If the Offeror is a corporation, the Offer must be submitted in the corporate name, followed by the signature and title of the person authorized to sign. (d) An Offer may be submitted by a joint venturer involving any combination of individuals, partnerships, or corporations. If the Offeror is a joint venture, the Offer must be submitted in the name of the Joint Venture and signed by every participant in the joint venture in the manner prescribed in paragraphs (a) through (c) above for each type of participant. (e) If an Offer is signed by an agent, other than as stated in subparagraphs (a) through (d) above, the Offer must state that is has been signed by an Agent. Upon request, Offeror must provide proof of the agent's authorization to bind the principal.

SHIPPING / RISK OF LOSS

F.O.B. Destination. Destination is the shipping dock of the Using Governmental Units' designated receiving site, or other location, as specified herein.

The State will not be responsible for items shipped, prior to delivery to the State, and acceptance by the State’s authorized staff. The State will not pay for shipping/freight cost separately from the items solicited and will only accept the correct items ordered by the State that are undamaged, sealed and delivered to the location directed by the State. All items must meet the specification, and terms and conditions of this solicitation to be accepted by the State.

TERMS AND CONDITIONS – ADDITIONAL

The State will not accept or agree to any terms and conditions in addition to those already present in the solicitation. Any Offeror that tries to impose additional terms and conditions will risk bid rejection.

VENDOR REGISTRATION MANDATORY

You must have a state vendor number to be eligible to submit an offer. To obtain a state vendor number, visit www.procurement.sc.gov and select New Vendor Registration. (To determine if your business is already registered, go to "Vendor Search"). Upon registration, you will be assigned a state vendor number. Vendors must keep their vendor information current. If you are already registered, you can update your information by selecting Change Vendor Registration. (Please note that vendor registration does not substitute for any obligation to register with the S.C. Secretary of State or S.C. Department of Revenue. You can register with the agencies at http://www.scbos.com/default.htm)

WARRANTY

Contractor warrants all items acquired shall conform to all manufacturer’s representations, the requirements of this contract, and all published documentation. All items will include standard manufacturer’s warranty for a period of no less than three (3) months.

BIDDING SCHEDULE

Line Number Quantity Unit of Measure Unit Price Extended Price 4.00 each

Item Description: Secure Capture Tower

Entrust Product Code: CUS000052-001

Line Number Quantity Unit of Measure Unit Price Extended Price 4.00 each

Item Description: Depot Maintenance Coverage, 1 Year (for Line Number 0001 Items)

Entrust Product Code is STD DEPOT