Solicitation Document W25G1V22R0026.pdf

SEE ADDENDUM

(No Collect Calls)

W25G1V22R0026 05-May-2022

b. TELEPHONE NUMBER

570-615-9536

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 09 May 2022

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W25G1V9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JANEEN L DAMIANO

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W25G1V204700IT

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

ACC-APG, TOBYHANNA DIVISION

11 HAP ARNOLD BLVD

TOBYHANNA PA 18466-5100

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W25G1V 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

X SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

SEE BELOW FOR SEPARATE SHIPPING INSTRUCT

XXX

XXX PA 00000

TEL: FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$22,000,000

NAICS:

811219

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF91

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W25G1V22R0026

Section SF 1449 - CONTINUATION SHEET

ADDENDUM

This Solicitation is restricted to:

Keysight Technologies PO Box 4026 Englewood, CO 80155-4026.

Under Authority Simplified Procedures for Certain Commercial Items, 41 U.S.C.1901 as implemented by FAR Subpart 13.5 and FAR Part 6.302-1 -- Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements.

1. Any resultant contract will be firm fixed-price, one (1) award.

2. The minimum acceptance period for offer is (60) days from date specified for receipt of offer on page 1.

3. Offeror shall complete a standard form (SF) 1449 http://www.forms.gov, blocks 5, 12, 17a, 17b, 19 thru 24, 30a, and 30b; and 30c. The offer must be signed by a company official authorized to contractually bind the company.

4. Amendments Offeror is advised to acknowledge all amendments issued to the solicitation with their proposal by signing and including one copy of the amendment with their proposal.

5.Technical Proposal Requirements.

a. The offeror need not submit a formal technical proposal but shall submit technical literature on the standard maintenance services(s) provided which would satisfy the Government’s requirements as set forth in this solicitation and PWS.

b. Standard technical literature should be tailored or edited where and as required to delete terms, conditions, options, etc., which either do not pertain to this action or which are in exception to specified requirements, terms or conditions as set forth in this document. The information provided should be adequate and sufficient to allow the Government to determine whether the contractor will provide the maintenance described.

6. BASIS FOR AWARD: Award will be made provided the Contractor’s Contractual and Technical proposal is determined to be acceptable, and mutual agreement is reached between the contractor and government on terms and conditions and price. Contractor must also be found responsible in accordance with FAR Part 9.1.

7. Proposal Submission Proposal, along with all Deliverables noted below, must be emailed to the Contract Specialist at:

janeen.l.damiano.civ@army.mil

Deliverables:

1. Signed 1449 as noted above

2. Pricing for Base Year and Four Option Years

3. All Signed Amendments noted above

4. Technical Proposal Requirement

8. Services performed under this service contract will be subject to Service Contract Labor Standards.

The Service Contract Act Wage Determination 2015-5797 Revision 18 is attached.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

MAINTENANCE SUPPORT OF THE KEYSIGHT HP 3070

AUTOMATED TEST SYSTEMS (ATS)

1. GOVERNMENT FURNISHED PROPERTY

No Government Furnished Property (GFP) is offered for use in performance of this contract. Should it be determined during the negotiations that the Government acquire and maintain an inventory of parts to be installed by the Contractor, the appropriate GFP clauses, if any, shall be incorporated into the resultant contract.

Reference to “days” shall be understood as calendar days unless otherwise noted.

2. SPECIFICATION

2.1. GENERAL

The purpose of this acquisition action is to acquire the complete hardware/software maintenance of up to nine (9) HP 3070’s, software updates and licensing, calibration of up to nine (9) Test Systems located at Tobyhanna Army Depot to include PC, monitors and printers.

2.1.1 Tobyhanna Army Depot requires hardware maintenance of up to nine(9) HP 3070 ATE systems referred to as follows:

SYSTEM ID SYSTEM S/N PC MONITOR STRIP PRINTER

HP3070BP SG43470116 SG03100454 TYAD FM7G000843

HP3070CP SG44430106 SGH61600YG 65N00889NC GUJG153801

HP3070DP SG44430105 SGH61600YS 65N00879NC GUJG153745

HP3070GP SG01040422 SGH03101173 TYAD CQBG030935

HP3070HP SG01040421 TCB0154206 TYAD CQBG030934

HP3070IP SG01040420 SGH924026C TYAD CQBG030936

HP3070NV MY46430003 SGH6370128 68Q01299NA GUJG153953

HP3070W MY46430002 SGH637012K 68Q1189NA GUJG153967

HP3070SP MY46430001 SGH64105H5 68Q00740NA GUJG154432

The 3070’s are located at several different sites at the Depot as noted above.

2.2 MAINTENANCE

The maintenance service includes preventive and remedial maintenance.

Maintenance Support Service includes the entire system: the controller; the PC’s, the printers and the monitors, and test heads. Maintenance of specified accessory equipment is also included.

2.2.1 Remedial Maintenance (RM) is provided with a next-day-response for service request calls placed between the hours of 8:00 AM and 5:00 PM Monday through Friday, excluding holidays. Calls placed on Friday will be responded to on the following Monday. If the need for RM is discovered during the performance of preventive maintenance, the COR shall be notified and the RM shall be performed during the performance of PM or at the soonest practicable time.

2.2.1.1 At the discretion of the Government, Government technicians may provide “first line” of repair. Specifically, if the Government technicians determine that they can diagnose a problem and provide the needed repair, the contractor shall provide any required repair part on a one-for-one trade-in basis. The contractor shall provide the part within two (2) workdays of the request; and the Government shall return the defective part within two (2) workdays of receipt of the replacement part. Replacement parts shall be new or refurbished to the same quality level as a new part in terms of function, performance, reliability, and durability.

2.2.1.2 On an as-needed basis, the Government may require a “Quick Response” to a call for RM. Quick response shall mean that the contractor is on-site within four hours (4 hrs) of receipt of the call for RM. A call for Quick Response is estimated at one each (1 ea.) per year. However, the contractor shall not invoice for a Quick Response unless it is actually requested by the Government and provided by the contractor. The Government reserves the right to increase the number of Quick Responses required during the year. The price shall be as set forth in the contract schedule; and the increase in number of Quick Responses shall occur per contract modification and only if the need exists and adequate funds are available. Quick Response may be required during Out-of-Hours coverage (see par. 2.2.1.3, below). It is understood that Keysight will provide such service on a best effort basis; however, if the Contractor fails to provide the response within four hours as specified above, the Contractor shall not invoice nor the Government pay for the service.

2.2.1.3 On an as-needed basis, the Government may require a “Out-of-Hours” coverage for RM. Out-of-Hours shall mean those hours between 5:00 PM Friday and 8:00 AM Monday. If a call for RM is placed by the Government under Out-of-Hours coverage, the contractor shall provide next day service. The requirement for Out-of- Hours coverage is estimated at one each (1 ea.) per year. However, the contractor shall not invoice for Out-of-Hours coverage unless it is actually requested by the Government and provided by the contractor. The Government reserves the right to increase the number of calls for Out-of-Hours coverage required during the year. The price shall be as set forth in the contract schedule; and the increase in number of calls for Out-of-Hours coverage shall occur per contract modification and only if the need exists and adequate funds are available. Quick Response may be required during Out-of-Hours coverage (see par. 2.2.1.2, above). It is understood that the Contractor will provide such service on a best effort basis; however, if Contractor fails to provide the service as specified above, the Contractor shall not invoice nor the Government pay for the service.

2.2.2 Preventive maintenance (PM) shall be performed in accordance with the manufacturer's recommendations for the equipment. PM shall be performed at a time mutually agreeable to Keysight and the COR. PM shall be documented as to the specific 3070 which was the subject of the PM, the specific work or tasks performed to include parts installed, and the date which the service was provided. PM includes cleaning, changing filters, adjusting, lubricating, inspecting, and testing those items which require such preventive maintenance.

2.2.3 Calibration shall be provided at six month (6 mo.) intervals. Calibration of the systems will also be provided as part of the maintenance support. Calibration stickers and documentation of the calibration shall be provided for each system in the format normally provided by the contractor. Calibration shall cover the six month time frame.

2.2.4 Engineering improvements of the system will be installed as they become available and if the manufacturer determines that such improvements are necessary.

Such improvements will be made at no additional cost to the Government and at a mutually agreeable schedule, or coincident with repair service or preventive maintenance.

2.2.5 Documentation of work performed on the subject equipment shall be provided to the COR. Documentation may be in the contractor’s standard commercial format, but must contain the following information as a minimum:

Date of Service;

Identification of System upon which the work is performed;

Nature of Service (RM,PM, etc.); and specific work performed to include parts replacement.

When the work performed requires testing to confirm that the work has been successfully performed, any test data generated shall be included in the documentation submitted to the COR. Documentation shall be provided to the COR within three (3) workdays of completion of the work.

2.3 PARTS REPLACEMENT

It is understood that parts replacement will generally be performed on a “trade-in” basis. This is agreeable to the Government as long as the replacement part is equal or superior to the part removed.

Due to security requirements, however, an exception to this arrangement is the hard drive and the monitor of the 3070 which is located in COMSEC, Bldg. 73. The hard drive and the monitor of that specific 3070 must remain property of the Government and must stay in possession of the Government.

All Deliveries are FOB Destination.

3. DEPOT ACCESS AND SECURITY REQUIREMENTS

DEPOT ACCESS:

A background check and approval from TYAD Security Branch is required for all contractor and subcontractor personnel prior to on-site access at TYAD. All persons seeking entrance to TYAD shall submit to and comply with all security standards and requirements in force at the time such persons are seeking entry. All contractors, regardless of resident status or citizenship, will be subject to vehicle search and intense in-processing by TYAD security personnel prior to being granted access to TYAD. This security screening process may be time consuming and access may be delayed or denied. The contractor shall ensure ELTY Form 648-C is completed for all contractor and subcontractor personnel requiring depot access to include warranty services. The TYAD point of contact (POC) will provide ELTY Form 648-C, Request Access to Tobyhanna Army Depot, to the contractor/vendor at least ten days prior to the expected visit date for completion. The contractor/vendor shall return the completed ELTY Form 648-C to the TYAD POC in a timely manner so the same may be submitted to Security for processing no later than seven days prior to the visit. All of the required fields on the form shall be complete and accurate by the contractor/vendor for timely processing.

This requirement is inclusive of on-site supervisory or managerial personnel and sub-contractor personnel that the Contractor anticipates will be performing work or visiting on-site. This security screening does not relieve the contractor of any responsibilities to conduct thorough pre-employment background checks and drug screening. Contractor workers will not be granted access to the work site until security screening is completed and access is approved. Any contractor personnel on-site who fail screening will not be permitted further access to TYAD. See “Access and General Protection/Security Policy and Procedures” below.

Please submit the completed ELTY Forms 648-C form(s) to the COR or POC.

SECURITY REQUIREMENTS

ANTITERRORISM (AT) / OPERATIONS SECURITY (OPSEC) REQUIREMENTS

All security training certificates shall be provided to the Contracting Officer’s Representative (COR)/Point of Contact (POC) and the Contract Specialist/Purchasing Agent.

Antiterrorism (AT) Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training prior to contract report date. This training is required for any additional or new contractor employees, who start after that period. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR/POC within 10 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website:

https://jkodirect.jten.mil for CAC holders. Non-CAC holders may go to http://jko.jten.mil/courses/atl1/launch.html for their training. Upon request, the contractor will be provided one copy of the AT level I training slides for use with employees who may not have computer access. TYAD will not be responsible for printing copies of slides for training purposes. TYAD reserves the right to provide instructor led training and will so advise the contractor within one week of the start of performance or at the time of annual training, if that will be the training approach to be utilized. Completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post Training Record, or contractor equivalent. As applicable, contractor employees must complete annual AT awareness training as it pertains the length of the contract.

iWATCH Army Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH Army Program. This will consist of utilizing the tools and media products on the informational iWATCH Army website to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR/POC. The iWATCH training is available at the following website:

https://myarmyonesource.com select Family Programs and Services, in the drop down boxes select: Go To, iWATCH Army –“See Something, Say Something”. Additional guidance and support can be provided by the TYAD Antiterrorism Officer (ATO) at the contractor’s request. The contractor shall notify the COR/POC within 10 calendar days of the completed training for any new employees or subcontractor personnel to assure the ELTY form 583 or contractor equivalent is properly documented. TYAD reserves the right to provide instructor led training and will so advise the contractor within one week of the start of performance or at the time of annual training, if that will be the training approach to be utilized. Completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post Training Record or contractor equivalent.

Operations Security (OPSEC) Training. Per AR 530-1, Operations Security, contractor employees must complete Level I OPSEC training prior to the contract report date and for any additional or new contractor employees, who start after that period. All contractor employees must also complete annual OPSEC awareness training available at the following website: http://cdsetrain.dtic.mil/opsec/index.htm The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR/POC within 10 calendar days after completion of training by all employees and subcontractor personnel. The contractor will be provided a copy of the OPSEC training slides for use with employees who may not have computer access. TYAD will not be responsible for printing copies of slides for training purposes.

TYAD reserves the right to provide instructor led training and will so advise the contractor within one week of the start of performance or at the time of annual training, if that will be the training approach to be utilized. Completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post Training Record or contractor equivalent.

Access and General Protection/Security Policy and Procedures. Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by TYAD Security Branch. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by the government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations

4. PERFORMANCE STANDARDS/SURVEILLANCE:

The Performance Requirements Summary Matrix, seen below, is to be used in conjunction with the requirements in the Performance Work Statement (PWS) to monitor performance of this contract. Please reference the PWS when using the below chart.

Description

Preventative Maintenance

PWS

Para.

2.2.2

Performance Objectives

Preventive maintenance (PM) shall be performed in accordance with the manufacturer's recommendations for the equipment. PM shall be performed at a time mutually agreeable to Agilent and the COR. PM shall be documented as to the specific 3070 which was the subject of the PM, the specific work or tasks performed to include parts installed, and the date which the service was provided. PM includes cleaning, changing filters, adjusting, lubricating, inspecting, and testing those items which require such preventive maintenance.

Method of Surveillance

The Government will monitor the documentation provided by the Contractor such as test reports and criteria listed in section 2.2.5

Calibration 2.2.3 Calibration shall be provided at six month (6 mo.) intervals. Calibration of the systems will also be provided as part of the maintenance support.

Calibration stickers and documentation of the calibration shall be provided for each system in the format normally provided by the contractor. Calibration shall cover the six month time frame.

The Government will monitor the Contractors’ performance by coordinating all efforts with the TYAD technical POC and monitoring the certifications that the contractor provides to ensure the calibration provided is to the correct standards.

Parts Replacement 2.3 It is understood that parts replacement will generally be performed on a “trade-in” basis. This is agreeable to the Government as long as the replacement part is equal or superior to the part removed.

Due to security requirements, however, an exception to this arrangement is the hard drive and the monitor of the 3070 which is located in COMSEC, Bldg. 73. The hard drive and the monitor of that specific 3070 must remain property of the Government and must stay in possession of the Government.

monitor receipts and also physical delivery of the equipment.

Remedial Maintenance

2.2.1 Remedial Maintenance

(RM) is provided with a next-day-response for service request calls placed between the hours of 8:00 AM and 5:00 PM Monday through Friday, excluding holidays. Calls placed on Friday will be responded to on the following Monday. If the need for RM is discovered during the performance of preventive maintenance, the COR shall be notified and the RM shall be performed during the performance of PM or at the soonest practicable time.

coordinate the RM with the contractor and ensure the contractor is providing support in the time frame specified in the PWS. This also applies for sections

2.2.1.2 and 2.2.1.3

RATINGS:

The evaluation ratings are as follows:

1. Very Good - Performance meets contractual requirements and exceeds some to the Government’s benefit. The contractual performance of the task and sub-task being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

2. Satisfactory - Performance meets contractual requirements. The contractual performance of the task and sub-task contain some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

3. Marginal - Performance does not meet some contractual requirements. The contractual performance of the task and sub-task being assessed reflects a serious problem for which the contractor has not yet identified corrective actions.

The contractor’s proposed actions appear only marginally effective or were not fully implemented.

4. Unsatisfactory – Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the task or sub-task contains a serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

UNACCEPTABLE PERFORMANCE:

When unacceptable performance occurs, the COR shall inform the contractor. This will normally be in writing unless circumstances necessitate verbal communication. In any case the COR shall document the discussion and place it in the COR file.

When the COR determines formal written communication is required, the COR shall prepare a Contract Discrepancy Report (CDR), and present it to the contractor's task manager or on-site representative. A CDR template is attached to this QASP.

The contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the contractor has to present this corrective action plan to the COR. The Government shall review the contractor's corrective action plan to determine acceptability.

Any CDRs may become a part of the supporting documentation for contract payment deductions, fixed fee deductions, award fee nonpayment, or other actions deemed necessary by the KO.

5. CONTRACTOR SAFETY STANDARDS FOR TYAD

CONTRACTOR SAFETY STANDARDS FOR TYAD

Below are some “installation specific” safety standards which contractors are required to adhere to while performing any work on Tobyhanna Army Depot. It is the contractor’s responsibility to incorporate these particular requirements into their daily operations at all times while under contract and to institute these specifics into their overall site safety controls. These do not substitute or deflect in any way the requirement to institute and adhere to all OSHA 1910 & 1926, ARMY 385-10, USACE EM385-1-1, and DoD 6055.01 job site safety standards as well while performing contract work under the provisions of FAR Clause 52.236-13 on Tobyhanna Army Depot.

It is the responsibility of the contractor to enforce the below requirements as well as all current revisions of the above referenced standards. Failure to enforce safety requirements on the depot can result in immediate stop works, safety stand down orders and even complete termination of the contract.

Important Phone Numbers:

Fire or Emergency: 911 Fire Department – (Non-Emergency): 570-615-7300 Security: 570-615-7550 Safety Office - 570-615-7027

S.10.0 THE CONTRACTOR IS SOLELY RESPONSIBLE AND

LIABLE FOR JOB- SITE SAFETY.

1. Review of the project plans and other documents by any government appointed official does not constitute an acceptance of Federal responsibility or liability for the adequacy of the safety measures identified for the job or for the Contractor's compliance with all applicable safety rules and regulations.

2. The Contractor remains solely responsible and liable for job-site safety at all times during the term of the contract. No outside personnel (other than ET, COR, TYAD Safety, or other government appointed contract personnel) are allowed onto the job site at any time during contract without prior permissions and/or escort by the ET, COR or KO.

3. Tobyhanna Army depot has restrictions on the use of fossil fuels in all buildings.

The contractor must follow the TYAD fossil fuel memorandum of understanding requirements pertaining to such uses as noted below:

TYAD has restrictions on the use of fossil fuels in all buildings. When it is determined that electric or other alternatively-fueled vehicles are insufficient or unavailable for movement of material within the buildings on the installation, fossil-fueled vehicles can be used only when all alternatives of accepted electric material movement equipment have been considered, and the last option is use of a fossil fuel vehicle or project failure. This includes any situations where safety of employees and equipment may be jeopardized. Convenience will never be an acceptable justification to utilize fossil-fueled vehicles. The Government Designated Representative (GDR) will notify the appropriate supervisor(s) or leader(s) in the area where the need to utilize a fossil fuel vehicle is required. The supervisor / leader will take the necessary steps to notify the employees in the work area of the option to leave the area during the material movement process. The GDR and Contractor will also document all actions the Contractor took to utilize electric or other alternatively-fueled vehicles. The documentation will specifically state why electric or alternatively-fueled vehicles are insufficient. The documentation may be in the form of signed memo or email and must be completed within 24-hours after the usage of the fossil-fueled vehicle. A copy of the documentation will be provided to the Union and the Safety Division

4. All direct construction supervision, including subcontractors, must as a minimum, complete an OSHA 10 hour safety course for construction. These certificates must be submitted as part of the site safety plan BEFORE construction activities start.

5. RED CARD PROGRAM - Tobyhanna Army Depot utilizes a program to allow employees to stop an action which is considered unsafe. Employees carry small red cards that can be thrown down when employee sees an action they consider unsafe. Work ceases until TYAD management can decide if it is safe or not. Contractors are required to comply with this program. If a TYAD employee presents the red card to the contractor, the contractor must stop working until the COR and Safety Office can determine if there is a safety hazard or not.

6. All contractor personnel, to include subcontractors, vendors, suppliers, or visitors, when performing any type of work activity, or gaining access through an occupied area or shop - must have all applicable PPE that is required for the area to include, but not limited to, hardhats, safety glasses, hearing protection, and respirator protection. Notify both COR & Area Supervision, for access approval and prior to any work activities being performed.

S.10.1 CODE COMPLIANCE

Tobyhanna Army Depot requires full contractor compliance with all safety regulations and standards. The Contractor is responsible for maintaining, monitoring and enforcing all rules, regulations and codes, by ALL personnel working for the contractor including all subcontractors. These codes include:

Title 29 Code of Federal Regulations-1910 (OSHA General Industry Standards)

Title 29 Code of Federal Regulations-1926 (Construction Industry Standards)

National Fire Protection Association Codes

Uniform Facilities Code

Department of Army 385-10, Department of Defense 6055.1

Unified Facilities Guide Specifications (UFGS)

USACE EM385-1-1

All other codes as required to maintain safety standards.

S.10.2 JOB HAZARD ANALYSIS (JHA) / ACTIVITY HAZARD

ANALYSIS (AHA)

Prior to the start of work, the contractor shall prepare a JHA / AHA for each phase of work that will be done under the contract. This will be completed in accordance with all applicable OSHA safety requirements. A phase is any operations involving a certain type of work. Examples include demolition, excavation, masonry work, concrete pouring, roofing, and electrical wiring. Work done by each subcontractor is also a phase. The JHA / AHA will:

1. List the activity being performed and identify the sequence of work steps.

2. List the hazards associated with each step, and the procedures and training required to eliminate or reduce the risk to an acceptable level.

S.10.3 SITE SPECIFIC SAFETY & ACCIDENT PREVENTION PLANS

Contractors will submit a written Site Specific Safety / Contractor Accident Prevention Plan prior to beginning construction. The plan must follow the guidelines in OSHA 1926:

1. Who will implement the plan, including who is responsible for safety and accident prevention?

2. A means for coordinating and controlling subcontractors and suppliers.

3. Safety training.

4. Who will investigate accidents?

5. Emergency response.

6. Job site cleanup and safe access.

7. Public safety requirements such as signs and barricades.

S .10.4 FALL PROTECTION

1. Personnel performing works at a height six feet or more from any lower level, shall comply with OSHA 29 CFR 1926.500 through 1926.503 safety standards.

2. There are no certified anchorage points or permanent guardrail systems on any TYAD roof. Most roofs of the depot are more than 20 feet high.

3. Contractors and their employees must be protected from falling off the edge of the roof, regardless of how briefly the employees are at the edge of the roof.

S.10.5 ELECTRICAL SAFETY

Follow the current Tobyhanna Army Depot standard. This standard is based on

NFPA 70E.

Copies of the TYAD Electrical standard may be obtained by request from the ET, COR or KO on the project or service contract.

S.10.6 DEPOT REQUIRED PERMITS / APPROVALS

Permits are required for:

1. Excavation: Contractors must utilize the PA 1 Call system and coordinate with contracting officer representative (COR) for excavations prior to any groundbreaking including digging, drilling and stake driving. See appendix L for permitting details.

2. Trenching: Contractors will adhere to OSHA requirements and receive approval from TYAD Safety office before any trenching deeper than 5 feet is performed.

Notifications of such activities will be provided to the COR along with required plans, requests and permits prior to any trenching works being performed.

Contractor is responsible for field verifying all utilities and underground entities.

Excavation or trench greater than 4 foot in depth that remains open greater than

(1) day OR left unattended for any period of time shall have a safety orange construction fence installed around the perimeter of the opening. Caution tape or cones for this purpose is unacceptable.

3. Confined Space: All confined space works on TYAD are to be considered as permit required entries and Contractor must first request and be provided with an approved "signed" permit from TYAD Safety Office prior to any confined space entry. Contractor will refer to all OSHA requirements and must have a confined space plan and all appropriate safety equipment. Contractor is to request approval from TYAD Safety office through COR prior to entry.

4. Burning / fire: Hot work permits must be obtained daily from the Fire Department.

5. Cranes: For use of cranes and all WHE and LHE at TYAD see S.10.13

6. Army Radiation Permits: Non-Army agencies (including other military Services, vendors, and civilian contractors) require an Army Radiation Permit (ARP) to use, store, or possess ionizing radiation sources on TYAD (see 32 CFR 655). Non-Army applicants will apply by letter with supporting documentation to the Depot Commander. The letter should be submitted so that the Depot Commander receives the application at least 30 days before the requested start date of the permit. The ARP application will specify start and stop dates for the ARP and describe the intended use of the radioactive material.

For sealed sources of radiation, i.e. Moisture Soil Density Gauges, the application must include a valid Nuclear Regulatory Commission (NRC) Radioactive Materials License that allows the applicant to use the source as specified in the ARP application, current leak test certificates, operator training records and calibration certificates for any equipment that may be utilized at TYAD.

For machine produced ionizing radiation sources, i.e. X-ray Equipment, the application must include the appropriate state authorization that allows the applicant to use the source as specified in the ARP application along with operator training records and calibration certificates for any equipment that may be utilized at TYAD.

ARPs will not be issued for more than 12 months at a time.

S.10.7 CONFINED SPACES

1. A ll Confined Spaces at TYAD are considered as Permit-Required Confined

Spaces.

2. Contractors must fully comply with all OSHA regulations for Confined Space Operations, including on-site use and availability of a Confined Space Entry Permit / Checklist.

3. Contractors must notify the COR and receive TYAD Safety Office approval prior to entry and only after they’ve received permissions and acceptance of their Accident Prevention Plan and associated Activity Hazard Analysis (AHAs). The contractor and / or the COR will then notify Fire and Emergency Services of the Confined Space Entry.

4. Upon completion, the contractor will notify the TYAD Safety Office and discuss whether any new hazards were added to the Confined Space and will submit the completed Confined Space Entry Permit / Checklist for record.

S.10.8 LOCKOUT/TAGOUT PROCEDURE

1. The Contractor shall perform this work in accordance with 29 CFR § 910.147-The Control of Hazardous Energy requirements.

2. The Contractor shall notify the COR that a lockout/tag out system is going to be used.

3. The contractor is to request the COR to notify them if TYAD is using any lockouts / tag outs in the construction area.

4. The Contractor shall locate and identify all isolating devices.

5. The Contractor shall shut down the equipment normally.

6. The Contractor shall isolate all energy using appropriate methodology.

7. After all work is complete, the Contractor shall remove the energy isolating device and restore the equipment to service.

8. The Contractor shall notify the COR that energy is again restored.

S.10.9 PROTECTION TO THE DRINKING WATER SYSTEM

1. The contractor will not perform any work on the depot potable water system until prior approval is obtained from the Environmental Branch and the certified operator through the Directorate of Installation Services COR.

S.10.10 PROTECTION OF PERSONNEL

At no time is any depot employee to be put at risk to illness or injury. No construction actions are exempt from this requirement.

1. Where pedestrian and driver safety is endangered, use appropriate traffic barricades. Use anchor barricades to prevent displacement by wind. Institute PA DOT regulations and OSHA requirements. Notify the COR prior to beginning such work.

2. Where demolition is required, a Demolition Plan describing the steps and individual Definable Features of Works (DFOWs) as well as safety protocols, controls and oversight is required to be submitted to the COR for review prior to works being performed. Continuously evaluate the condition of the structure being demolished and take action to protect personnel working around the project site. No structural element will be left standing without sufficient support to prevent collapse.

3. Contractor shall provide personal protective equipment (PPE) and provide training for use, for all visitors requiring entry into the regulated area.

4. Subcontractors, vendors, and delivery personnel are the responsibility of the prime contract and must follow the same regulations the prime contractor does.

S.10.11 FIRE AND EMERGENCY SERVICES

Hot Work Permits will be issued by Fire Department upon request. All requests must be made at least thirty (30) minutes prior to the expected start time by contracting the fire department.

1. Contractors are required to have fully charged and operable contractor provided fire extinguisher, in quantities and properly spaced per OSHA requirements that are appropriate for the type of possible fire. Fire extinguisher shall be immediately available for inspection by the fire department upon an inspection of the worksite and shall remain at the work site at all times. At a minimum, 10 pound class 4A, 60B or C multi-purpose dry chemical fire extinguisher or equivalent shall be provided.

2. A fire watch must be in place during the hot work and for 30 minutes after the HWP operation. Upon completion of the thirty (30) minute, post hot work fire watch, the contractor shall contact the fire department to report the work is complete.

3. Use of a plasma torch will require special approval by the fire department.

4. Any fire, even one that is extinguished, must be reported to the fire department.

5. Ambulance services are provided at a cost to contractors. The contracted ambulance service provider will transport to the nearest hospital. Advanced Life Support, helicopter transport, etc. is all at the contractor's expense.

6. The fire department will respond to all fire, ambulance, hazmat and confined space incidents.

S.10.12 IF AN INCIDENT HAPPENS

1. Any serious injury or medical emergency: Immediately call emergency responders

• Dial 911 and give accurate location and nature of emergency. Make sure to tell the operator that you are calling from Tobyhanna Army Depot.

• Send someone to the nearest exit to assist responders.

• Treat victims to the best of your ability.

• Notify COR / call work order desk at 570-615-7805 if there is any blood or body fluids that must be cleaned up.

2. In the event of the smell of natural gas:

Call dial 911and give accurate location and nature of emergency. Make sure to tell the operator that you are calling from Tobyhanna Army Depot.

Have all personnel evacuate the area if the smell is significant.

Upon arrival of fire personnel, provide information as to specific equipment and exact location of potential leak.

3. In the case of a fire:

• If the fire is small, use a fire extinguisher and call 911.

• Otherwise, dial 911 and pull the fire alarm.

• Evacuate the building.

S.10.13 CRANE LIFT OPERATIONS AT TOBYHANNA ARMY DEPOT

A Lift Plan for Crane Operations will be submitted to the ET/COR for approval by the TYAD Safety Office at least 14 days prior to a lift operation. It will conform to all applicable OSHA regulations and requirements and shall include:

1. A description of the operation to be performed, specific personnel assignments (Lift Director, Safety Coordinator, Operator, rigger, etc.) and signaling and any other details pertaining to activities during the lift.

2. A drawn Site Plan with specifications including work zone, support equipment locations, evacuation area, traffic control, electrical power line clearances (if applicable), lift path, surface conditions at crane location, etc.

3. Training/Certifications (scans) for crane operator and other lift-team members included in the lift operation.

4. Equipment nomenclature and a certificate of comprehensive annual inspection records, including any deficiencies and corrective action.

5. Load chart for crane, with target capacities specific to the crane/boom configuration and lift details clearly marked.

6. Lift calculations, including rigging components and configuration.

7. Weather conditions are always part of the ongoing safety assessment and may result in rescheduling of the lift.

8. Only approved operators are allowed to operate or move the crane for any reason.

A Production Lift Plan pertains to repetitive lifts within a work project and may be outlined with one lift plan depicting the nomenclature and general capacities of the equipment to be utilized. Besides the eight items above, the plan will also include how often the crane will be used and how traffic and personnel safety will be handled. A separate traffic plan will be required for vetting and approval prior to any lifts taking place.

S.10.14 APPLICATION OF ANY ODOR PRODUCING MATERIAL

1. Any application of any paint, epoxy, adhesive or anything else that produces an offensive odor must be coordinated with the COR or POC before starting.

This is particularly true of the construction work in a building occupied by Tobyhanna employees.

2. It is highly recommend that this type of work be planned for off hours, weekends, or holidays to avoid shutdowns of operations due to these offensive odors. Odors during curing times for products shall also be considered.

IN ANY CONFLICT BETWEEN STANDARDS, THE STRICTER OF THE TWO

SHALL APPLY. IF UNSURE CONTACT THE COR / ET VIA PROPER RFI

PROTOCOLS FOR VERIFICATION THROUGH THE TYAD SAFETY OFFICE.

6. DELIVERIES TO TOBYHANNA ARMY DEPOT (TYAD) - CONTRACTING

OFFICER'S INSTRUCTIONS

DELIVERIES TO TOBYHANNA ARMY DEPOT (TYAD)

This applies to any contract with a ship to DoDAAC of W25G1V or SW310Z Contractors must notify their shipper of the following:

Deliveries of W25G1V material going to Central Receiving, ASRS, 1C6, or SW310Z material going to Warehouse 7, Bay 5, need to be scheduled utilizing the Carrier Appointment System (CAS). The carriers must register to use the website. The registration process takes approx. 2-3 weeks.

https://eta.sddc.army.mil/ETASSOPortal/default.aspx

Appointments can be scheduled 24 hours in advance up to two weeks in advance.

Contractors that use UPS and FedEx Small Parcel carriers do not have to schedule their deliveries through CAS.

Shipping and receiving hours for Tobyhanna Army Depot Central Receiving are from 0730 hours to 1500 hours, Monday thru Friday (except on Federal Holidays). If additional information is needed regarding scheduling deliveries, you can contact John Hopkins (570)615-6030.

Shipments being delivered by multi-axle vehicles must enter and exit via the TYAD Truck gate, located on Squire Street. Hours of operation for the Truck gate are M-F 0730 until 1530. The Truck gate is closed on Federal Holidays and weekends.

Shipments being delivered by standard sized vehicles not exceeding 10 feet in height can use the Main gate, but must obtain a visitors pass and vehicle pass from the Security Office, Building 20.

(In either instance, the driver of the vehicle must be in possession of valid vehicle insurance, registration, driver's license with proper endorsement for the size vehicle they are driving, bill of lading/purchase order that shows the contractor/vendor company name, telephone number, point of contact, type of goods and where the delivery is being made at TYAD.)

(End of Note)

7. TOBYHANNA ARMY DEPOT ON-SITE CONTRACTOR WORKFORCE AND

VISITOR RESTRICTIONS

1. NON-RESIDENT/NON-IMMIGRANT ALIENS

a. All non-resident/non-immigrant aliens must have approval prior to being permitted access to Tobyhanna Army Depot (TYAD). Such approval must be obtained by requesting access through the following: apply at the alien-resident’s embassy; proceed to the U.S. Embassy; proceed to the Department of the Army; proceed to Army Materiel Command; proceed to U.S. Communications-Electronics Command; proceed to TYAD.

b. All non-resident/non-immigrant aliens granted access to TYAD are required to be escorted by Government personnel. One Government escort can accommodate a maximum of two non-resident/non-immigrant aliens.

c. Due to limited availability of Government personnel, contractors shall not be permitted to employ non-resident/non-immigrant aliens as part of the contractor’s on-site workforce. Limited exceptions to this restriction may be considered on a case-by-case basis. Such exceptions shall only be considered where a specialized skill or trade is not otherwise available, and even under such circumstances would only be considered for very limited duration, e.g., a few hours/days. However, even if limited exception is considered, access may still be denied. Contractors whose personnel are either denied entry to TYAD or permitted limited entry to TYAD due to the security requirements pertaining to non-resident aliens/non-immigrants are not relieved of their obligation to provide the required contract performance and must do so at no additional cost to the Government. Any contractor failing to perform or that fails to perform in a timely manner under such circumstances may be terminated for default or other contractual remedies as appropriate.

d. Due to limited availability of Government personnel, visitors requiring escort may not be permitted access, or access may be limited to a certain time and duration.

2. FOR THE PURPOSE OF FORMAL ESCORTED SITE VISITS

Resident aliens (immigrants) in possession of a valid Form I-551, Alien Registration Receipt Card (“Green Card”), are not required to obtain approval as set forth in paragraph 1.a. above (but see paragraph 5, below). Such individuals must have proper identification in addition to a valid form I-551 in their physical possession at all times while at TYAD. Individuals lacking proper identification and valid form I-555 will be denied access to TYAD.

3. SECURITY SEARCHES, IN-PROCESSING, AND SECURITY SCREENING

All persons seeking entrance to TYAD must submit to and comply with all security standards and requirements in force at the time such persons are seeking entry. All visitors and contractors, regardless of resident status or citizenship, will be subject to vehicle search and intense in-processing by TYAD Security personnel prior to being granted access to TYAD. This security screening process may be time consuming and access may be delayed or denied.

Any Contractors who will be working on site, company representatives who will be visiting periodically, and any companies or contractors…