Solicitation Diversity and Inclusion.pdf

DIVERSITY AND INCLUSION TRAINING

REQUEST FOR PROPOSAL (RFP)

FA7060-22-R-0011

PLEASE RETURN RFP NOT LATER THAN: DATE: 7 April 2022 TIME (EST): 1400 hrs *Late offers will not be accepted*

ACCEPTED FORM OF SUBMISSION: e-mail to Point of Contacts (see below)

Primary POC: Diane Feguer, Contract Specialist/Contracting Officer Email to: diane.feguer@us.af.mil

Alternate POC: Erica Little, Contract Specialist Email to: erica.little@us.af.mil

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes only the solicitation; proposals are being requested and a written solicitation will not be issued.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-04, DFARS DPN 20220228, and Air Force Acquisition Circular 2021-0726.

The North American Industry Classification System (NAICS) code is 611699, PSC/FSC U008 and the small business size standard is $12M. This proposed acquisition is not set aside.

REQUEST FOR INFORMATION (RFI): All questions regarding this RFP and related documents must be submitted via email NLT 29 March 2022 at 1400 hrs EST to the POCs above. The government will answer all questions submitted and will post as an amendment to the RFP. Questions received after this date will not be accepted.

The contractor is required to ☐ deliver; ☐ install; ☒ provide; all items in accordance with:

Statement of Work

DESCRIPTION OF REQUIREMENT: The Contractor shall provide all management, personnel, transportation, supervision, to develop and administer a comprehensive training program focused on areas of Diversity, Equity, Inclusion, and Belonging (DEIB) as it relates to the musical mission of The United States Air Force Band.

DELIVERY:

☐DELIVERY / COMPLETION DATE:

☒PERIOD OF PERFORMANCE:

Base Year: 01 May 2022 – 30 April 2023

PERFORMANCE LOCATION: Virtual

ATTACHMENTS: Attachment 1) Statement of Work Attachment 2) Past & Present Experience Sheet Attachment 3) Applicable Clauses & Provisions Attachment 4) Wage Rate Determination mailto:diane.feguer@us.af.mil

OFFEROR INFORMATION

VENDOR/COMPANY NAME:

ADDRESS:

DUNS #: CAGE CODE:

SAM REGISTERED: ☐ YES ☐ NO WAWF REGISTERED: ☐ YES ☐ NO

AUTHORIZED COMPANY POINT OF CONTACT

FULL NAME AND TITLE:

TEL.: E-MAIL:

SIGNATURE:

ADDENDUM TO FAR 52.212-1

FAR Clause 52.212-1, Instruction to Offerors – Commercial Products and Commercial Services (Nov 2021), is hereby tailored in accordance with the following:

(b) is hereby tailored to read as follows:

PROPOSAL PREPARATION INSTRUCTIONS

1. The Government intends to award a Firm-Fixed-Price (FFP) purchase order. This requirement is being solicited as a Request for Proposal (RFP); submission of a proposal does not guarantee receipt of an award.

2. In order to be considered for award, all proposals must be received no later than 7 April 2022, 14:00 hrs (EST).

Offers must be sent via e-mail to diane.feguer@us.af.mil and erica.little@us.af.mil.

3. All proposals must be submitted in English in order to be considered for award.

4. Offerors shall provide a Firm Fixed Price (FFP) proposal in US Dollars (USD); the proposal must address any discount payment terms that will be offered.

5. To be awarded a contract with the United States Air Force, and/or the United States Government, all vendors must have a DUNS number, a CAGE code, and be Systems Award Management (SAM)-registered. Information about these services can be found using the resources below:

DUNS Number – http://fedgov.dnb.com/webform

SAM Registration and information on obtaining a CAGE Code – https://www.sam.gov/portal/public/SAM

Non-U.S. Companies: Cage Code information – https://www.dlis.dla.mil/nato_poc.asp

6. In order to be consider for award, the offeror’s proposal must be compliant with the requirements of this RFP and the Statement of Work, as well as Government standards and regulations.

7. The proposal shall contain the following:

1) Price Proposal:

(a) The offeror shall submit a total price in the format of the table below. All proposed prices should be rounded out to two (2) decimal places.

CLIN Description Qty Unit of Issue

Unit Price

Extended Price

0001 Diversity and Inclusion Training

1 Job XXXX XXXX http://fedgov.dnb.com/webform https://www.sam.gov/portal/public/SAM https://www.dlis.dla.mil/nato_poc.asp

(b) The extended amount must equal the whole dollar unit price multiplied by the number of units.

Incomplete pricing my result in a quotation no longer being considered for award. No partial quotations will be accepted.

(c) All prices shall be submitted in U.S. Dollars (USD).

2) Technical Proposal:

The offeror shall submit a technical proposal, addressing all sections of the Statement of Work, limited to a total of 10 pages, with the following sub-factors:

Sub-factor 1: Past/Present Experience

The offeror shall submit evidence of at least two (2) instances, no more than three (3) years from the issuance date of the solicitation, where the offeror is/was responsible for administering and facilitating an arts-specific Diversity, Equity, Inclusion, and Belonging (DEIB) related training program for musicians and groups exceeding 50 participants. Submit this information on Attachment 2: Past/Present Experience Sheet, limited to 2 pages per evidence. The offeror shall identify the organization trained, the topics, and the number of attendees for each submitted evidence.

Sub-factor 2: Quality Control/Training Management

The offeror shall submit a document, limited to 3 pages, providing detailed information pertaining to how the training will be monitored and adjusted based on the needs of the organization to meet the desired results of the training.

3) Past Performance:

Offerors shall reference up to a total of three (3) recent (within the past five (5) years from the issuance date of the solicitation) and relevant (where the offeror is/was responsible for providing arts-specific DEIB related training), for more than 50 participants. Past performance references of a joint venture partner or subcontractor being intended to perform the solicited service, or instances where the offeror performed as a subcontractor will be accepted. A listing of these references shall be submitted with the proposal. The Government will not evaluate any additionally received references.

(e) is hereby tailored to read as follows: Multiple pricing offers will NOT be accepted.

(f) is hereby tailored to read as follows

Late submissions, modifications, revisions, and withdrawals of offers.

(2)(i)(A) – Deleted.

(2)(i)(B). There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers for delivered hardcopy proposals. If it was transmitted through an electronic commerce method authorized by the solicitation, it must be received in the stated addressees’ email inboxes not later than 7 April 2022, 14:00 hrs (EST) on the proposal closing date and the addressees must be able to open the email and all attachments in a readable format (PDF, Microsoft (MS) Word 2007, MS Excel 2007, MS Power Point 2007, or later versions, as applicable).

Offerors are cautioned to consider when submitting their proposal that (1) due to firewall issues some attachments may be stripped; and (2) some attachments are too big and may be blocked. It is the offeror’s responsibility to allow for sufficient time for the proposal to clear all of the Agency’s email servers. For the purpose of electronically transmitted proposal receipt, the proposal is determined to be “under the Government’s control” when it is in the addressee’s email inbox, no other Government point of entry, including all email servers, will be acceptable;

(End of Addendum)

ADDENDUM TO FAR 52.212-2

FAR Clause 52.212-2, Evaluation – Commercial Products and Commercial Services (NOV 2021), is hereby tailored in accordance with the following:

(a) Basis for Contract Award: The Government will award a single contract resulting from this solicitation to be the responsible offeror whose offer conforming to the solicitation is determined to be the lowest price technically acceptable (LPTA) with acceptable past performance. The Government may award without discussions, and reserves the right to hold discussions at any point, if deemed necessary by the contracting officer. Failure to meet the requirements of the instructions in FAR Clause 52.212-1 may result in an offer being deemed unacceptable.

Award Process:

The Government will first evaluate proposals for price, ranking the offers from lowest to highest total evaluated price. Evaluations will stop when two technically acceptable proposals receive an acceptable past performance rating for price comparison purposes. Only those offers determined to be technically acceptable with an acceptable past performance rating, either initially or as a result of discussions, will be considered.

The evaluation process will include:

FACTOR 1 – Price

FACTOR 2 – Technical Capability:

Sub-factor 1: Past/Present Experience Sub-factor 2: Quality Control/Training Management

FACTOR 3 – Past Performance

FACTOR 1 - Price Evaluation:

The government will rank all offers by total evaluated price (TEP), to include all option year prices and the six-month extension authorized by FAR 52.217-8. The TEP will be calculated by multiplying the monthly unit price by the quantity to confirm the extended amount proposed for each CLIN. All extended amounts will then be added together to get to the total price proposed. The total proposed price will then be added together with the sum for the six month extension. The six month extension will be calculated by taking the Extended CLIN amounts for Option Year 4 and multiplying by a factor of 0.5. The total price proposed added with the six month extension price will equal the TEP. The total proposed price will be evaluated for fair and reasonableness IAW FAR 13.106-3(a).

Arithmetic Discrepancies. For the purpose of initial evaluation of offers, the following will be utilized in resolving arithmetic discrepancies found on the face of the pricing schedule as submitted by the offeror.

(A) Obviously misplaced decimal points will be corrected;

(B) Discrepancy between unit price and extended price, the unit price will govern;

(C) Apparent errors in extension of unit prices will be corrected;

(D) Apparent errors in extended prices per CLIN will be corrected;

(E) Rounding of unit prices shall be limited to 2 digits after the decimal

The totals calculated by resolution of the arithmetic discrepancies listed above will represent the total evaluated price. These procedures will not be used if the total evaluated price displaces the low offeror.

FACTOR 2 - Technical Acceptability:

Offerors will be evaluated on written documentation submitted in accordance with the Addendum to FAR 52.212-1, Instructions to Offerors - Commercial. Technical acceptability is based on successfully meeting the requirement. The two outlined sub-factors will be rated as “Acceptable” or “Unacceptable” according to Table 1.

Table 1. Technical Ratings

Rating Description

Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

Offerors must receive an “Acceptable” rating for each sub-factor to receive an overall “Acceptable” rating in the technical evaluation. In the event one or more sub-factors receives an “Unacceptable” rating, the proposal will receive an overall “Unacceptable” rating for the technical evaluation.

Sub-factor 1: Past/Present Experience –the submitted past/present experience will be evaluated on the evidence of at least two (2) instances, no more than three (3) years from the issuance date of the solicitation, where the offeror is/was responsible for providing, DEIB training with the same or similar requirements as identified in the Statement of Work.

Sub-factor 2: Quality Control/Training Management – the sub-factor is met when the offeror submits an approach that outlines the plan to successfully accomplish this requirement detailing information pertaining to how the training will be monitored and adjusted based on the needs of the organization to meet the desired results of the training.

FACTOR 3 – Past Performance

Past performance will be evaluated based on subjective assessment of how well the offeror performed on three (3) recent (within the past five (5) years from the issuance date of the solicitation) and relevant (where the offeror is/was responsible for providing arts-specific DEIB related training), for more than 50 participants. The rating is based on offeror-provided references, and/or information obtained by the Government from other sources of past performance information such as, but not limited to, the Contractor Performance Assessment Reporting System (CPARS).

Offeror must receive “Acceptable” rating to receive an award, as follows:

Table 2. Past Performance Ratings

Rating Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown (see note below).

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort

Note: In the case of an offeror without a record or relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305

(a) (2) (iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/ unacceptability, “Unknown” shall be considered “Acceptable.”

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Addendum)