Solicitation Attach D. Scope of Work - Loading Dock Canopy 20190903.doc

Supply Department Loading Dock Whiteriver Service Unit

SCOPE OF WORK

LOADING DOCK CANOPY

WHITERIVER SERVICE UNIT

August 2020

A. BACKGROUND

The Whiteriver Indian Health Service Hospital requires a contracted project for the installation of a canopy over the Supply Department loading dock area. The scope of work detailed below outlines the required project outcomes. The Contractor shall be responsible for all necessary work to achieve required outcomes including labor, equipment, tools, personal protective equipment (PPE), Authorities Having Jurisdiction (AHJ) coordination, Infection Control and Risk Assessment (ICRA) policy adherence, internal construction permits, incidental design, travel, per diem, TERO fees, and other related expenses required to complete the project.

B. SUMMARY

The Supply Department loading dock is currently unprotected from weather elements. This results in weather damaged shipping containers that are typically cardboard. Damaged containers are at a higher risk of the internal materials or supplies becoming damaged during delivery to departments.

The contractor shall install an awning like canopy over the shipping and receiving loading dock. The canopy shall cover the area from the building to six foot over the loading dock pit. The canopy shall extend three foot past the loading dock pit on both sides. The canopy shall be no less than 16’ above driving surface.

Figure 1: Loading Dock Canopy Coverage Area – Aerial View

C. DELIVERABLES

1. The Supply Department loading dock canopy characteristics shall be:

a. Materials: Matching the existing Garrett Building roof for material, thickness pattern, and color to the existing Garrett Building standing seam metal roof.

b. Design:

1. Designed to withstand 100 mph wind.

2. Designed to withstand a snow load of 60 pounds per square foot.

3. Attached to the existing Garrett Building (Annex) so that water will not leak onto the loading dock or building.

4. Attached to the building above the existing exterior lights.

c. Gutters

1. Sloped to drain to the south.

2. Installed on all three unattached sides.

3. Piped to ground level.

4. West gutter shall drain to the west ditch through buried PVC piping.

5. Center gutter shall drain to the west ditch.

6. East gutter shall be angled downhill to prevent asphalt erosion.

7. Constructed of metal matching in material, pattern, and color to the existing Garrett Building gutters.

d. Frame

1. Constructed of structural steel.

2. Securely attached to concrete with no less than four structural steel columns.

3. Column locations shall minimize loading dock traffic-flow interference.

2. See Attachment A for dimensions.

D. PERIOD OF PERFORMANCE

1. The period of performance of this contract is 120 calendar days after award.

2. Facility day time hours of operation are 7:00 AM – 5:00 PM, Monday through Friday (excluding Federal holidays). Work outside of these hours must be requested in writing to the Contracting Officers Representative (COR).

E. PLACE OF PERFORMANCE: All work shall be performed at the Whiteriver Service Unit (WRSU) located at 400 W Apache Dr., Whiteriver, AZ 85941.

F. CODES AND STANDARDS

1. The Contractor is responsible for securing all required permits and for ensuring compliance with all federal, state, tribal, and local codes and design standards, latest editions.

2. The Contractor shall adhere to the following code requirements for work performed, testing and inspections, including, but not limited to the following:

a. International Building Code (IBC, International Code Council)

b. National Electrical Code (NFPA 70)

c. National Fire Protection Association Codes, Standard for Fire Doors and Other Protective Openings (NFPA80)

d. National Fire Protection Association Codes (NFPA101)

e. Occupational Safety and Health Administration (OSHA)

3. If discrepancies are found between the scope of work and codes or standards as referenced in this SOW, the codes or standards shall govern, unless noted otherwise.

G. ADDITIONAL REQUIREMENTS

1. Project Management:

a. The project shall be completed while the WRSU remains fully operational. Scheduling of work shall be in close coordination with the Contracting Officer’s Representative (COR). The building tenants shall have no unplanned functional disruptions resulting from the Contractor’s planning and execution of project work and requirements. The building shall remain operational during normal business hours.

b. Normal business hours for WRSU are from 7:00am – 5:00pm, Monday through Friday. All work shall be performed during normal business hours except where noted below or where work is required to be performed to minimize impacts to WRSU operations. Requests to work outside normal business hours shall be requested in writing to the COR not less than 48 hours in advance of the proposed after hours work.

c. The Contractor shall develop a detailed project schedule. This schedule shall include key material lead-times and milestones of the project, including start and finish dates, as well as proposed work times. The Contractor shall submit this schedule for review and approval prior to works proceeding. The Contractor shall actively maintain and update the schedule as requested by the COR.

2. Demolition: Demolition or removal of project components shall not occur until replacement components are on site unless approved by the COR. All demolition shall be coordinated with the COR to minimize the impact on the ongoing building operations.

3. Existing Conditions: The Contractor shall fully inform himself regarding any and all peculiarities and limitations of the spaces available for the installation of all work and materials furnished and installed under the contract. Coordinate with all other trades, as well as with existing conditions, in advance of the work, including requirements for openings, recesses and chases in the walls, partitions, framing or openings and routing of piping, conduit, etc. relative to each trade to alleviate conflicts.

4. Safety

a. Contractor shall be responsible for complete and strict compliance with all WRSU facility Safety policies.

b. All work will comply with Occupational Safety and Health Act (CFR1926).

c. Contractor shall supply all required worksite safety and personal protective equipment.

d. Contractors will be required to submit and adhere to the following items including but not limited to the following items:

i. Material Safety Data Sheets (MSDS) for all products

ii. Submit MSDS for all applicable products used on the project.

iii. Maintain construction MSDS binder for all products on site at all times.

iv. Project specific safety plan:

i. Provide a site-specific safety plan inclusive of the following. Maintain this plan on site at all times.

ii. Demonstrate compliance with FAR 52-236-13 (Accident Prevention). The plan shall include an analysis of the significant hazards to life, limb, and property inherent in contract work performance and a plan for controlling these hazards.

iii. Contractor shall designate in writing the individual who is responsible for identifying and correcting safety hazards or violations on the job site.

e. Contractor shall provide temporary safety barriers, as necessary or required by the COR, to provide safety for workers, pedestrians, and vehicles during construction.

f. Contractor shall remove and dispose of excess materials, debris, or waste at an approved off-site location in accordance with applicable local, Tribal, state and federal laws and regulations, and pay any related fees. Burning or burial of materials is not permitted. The Contractor shall provide all required waste storage containers and coordinate their location on site with the COR.

g. Housekeeping will be accomplished on a daily basis. All debris and trash generated by this project will be disposed of properly in accordance with governing national, state, and local environmental regulations.

5. Inspections/Acceptance

a. The Government reserves the right to inspect all aspects of work performed, including hiring a third party inspector to verify proper installation and operation.

b. The Contractor is required to demonstrate full and complete operation of all work performed.

c. Final acceptance will be based on an acceptable final inspection, including final verification testing of all material and workmanship.

d. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or performance of nonconforming services at no increase in contract price. If repair/replacement or performance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services

i. All materials shall be approved by government.

ii. All materials shall be installed per manufacturer’s instructions, all applicable codes, and industry standard work practices.

6. Deliveries

a. All shipments of materials, equipment and/or supplies to the project site shall be addressed to the contractor and not the Indian Health Service. Preservation, packaging, and packing shall be in accordance with industry standard packaging appropriate for the item(s) involved. The Indian Health Service is not responsible in any manner for deliveries intended for the project that are not generated by the Indian Health Service.

b. Equipment and materials provided by the contractor shall be new and, where appropriate, shall arrive on-site sealed in original manufacturer’s containers. The government reserves the right to refuse any items deemed to not meet this requirement.

c. Material shall be stored in an enclosed and dry area protected from damage and soiling. The contractor shall coordinate a suitable storage area with the COR.

7. Warranty: The Contractor shall provide the Government a minimum one (1) year written warranty on the building and equipment against defects in material and workmanship. Any repairs necessary shall be made seventy-two (72) hours after the notification to the Contractor by the Phoenix Area Office. The warranty period to commence upon formal acceptance by the Government.

H. SUBMITTALS

Provide submittals within seven (7) calendar days after receipt of contract award notification. Government review comments will be returned within five (5) calendar days after receipt of submittals. Refer to scope sections for detailed requirements of each submittal. Provide the following.

a. Project schedule

b. Material safety data sheets for all applicable materials

c. Site specific safety plan

d. Canopy layout sketched including column locations

e. Canopy materials

f. Canopy frame materials

g. Gutter materials

I. DOCUMENT DELIVERABLES

Contractor shall provide the following within seven (7) calendar days of project completion and prior to final walkthrough. Submit draft versions of these items electronically (PDF). Once the draft versions are reviewed and approved, the contractor shall provide deliverable final versions of these items electronically (PDF) and submit to the COR. Contractor shall provide the following prior to final payment.

a. Warranty Certificates – 2 hard copies and 1 digital (PDF).

b. Operation and Maintenance Manual - 2 hard copies and 1 digital (PDF).