Solicitation Attach C. Statement of Work.pdf

Statement of Work Hazardous Waste Management

SCOPE OF WORK

WHITERIVER SERVICE UNIT HAZARDOUS WASTE MANAGEMENT

WHITERIVER, AZ

A. Introduction:

The Contractor shall perform the Biohazard & Hazardous Pharmaceutical waste retrieval and disposals for the Indian Health Service Whiteriver Service Unit. The project is a component of the Department of Health and Human Services. The initial contract will be one (1) year, with options years to extend.

B. Background:

The services required are to provide waste pick-up and disposal services to the Whiteriver Service Unit. Waste pick-up and disposal services are needed for Direct Patient Care in the clinic.

C. Scope of Work:

This service contract is for the Biohazard Waste Retrieval and Disposal for the Indian Health Service Whiteriver Service Unit. Procedures shall include, but not limited to, the following:

1) Shall provide all necessary supplies and equipment to provide the required services.

2) Shall provide pickup, transport, and disposal services for all infectious waste including trace chemotherapeutic waste.

3) Shall provide 4 times per year pickup, transport, and disposal services for all hazardous pharmaceutical waste including Resource Conservation and Recovery Act (RCRA) and non-RCRA waste.

4) RCRA Pharmaceutical waste (up to 150 pounds annually) disposal with high temperature incineration and disposal in lined waste landfill

5) Pharmacy Formulary characterized 2 times per year.

6) Provide Containers for RCRA (P-, U- F- listed, and chemotherapeutic agents) and non-RCRA waste

7) Shall provide clean, rigid containers (biohazard barrels) to the Government for use in storing infectious wastes between pick-ups. "BIOHAZARD" and/or the international "biohazard" symbol shall be visible on all the containers. Provide appropriate containers for medical wastes, trace chemotherapeutic wastes and etc.

8) Shall ensure the transport vehicle has appropriate placards to carry biohazard materials. The transport vehicle shall be fully enclosed with lockable doors and sealed to preclude leakage of liquids from the enclosed areas. The transport vehicle should provide unrestricted access to the infectious waste containers for purposes of loading and unloading.

9) Transporter: The driver will adhere to all posted speed limits in the Government compound and use extreme caution when maneuvering and parking the transport vehicle during pickups. All the labor to remove filled containers from secured storage area, loading the vehicle and replacing with empty containers in secured area is the sole responsibility of the transporter/driver and replacing with empty containers in secured area is the sole responsibility of the transporter/driver. The transporter shall provide a receipt of the pickup and the receipt will be signed by the Environmental Services director or a representative.

10) Updates: any and all updates pertaining to the Biohazard waste retrieval and disposals service or any changes to the contractor's policy and procedures shall be communicated to the Contract Officers Representative (COR) and the Contractor with confirmation from both parties of changes or updates.

11) Estimated quantities are twenty-two (22) waste containers that would be removed would be approximately 44/45 gallons on a weekly basis from our bio hazard area.

12) The Biohazard Waste Retrieval and Disposal will be picked-up once every week between 6am and 8am, excluding federal holidays. Scheduled service date is to be arranged between the designated COR and the contractor.

13) Contractor shall comply with applicable Environmental Protection Agency (EPA), Occupational Safety and Health Administration (OSHA); 1920.120 Resource Conservation and Recovery Act conform to Federal, Tribal, State and local regulatory guidance and ordinances in regards to bio hazardous waste, disposal and applications.

D. Additional Information:

Invoicing will be to Whiteriver Service Unit, Environmental Services Department

ADDITIONAL INSTRUCTIONS

A. INVOICE SUBMISSION:

I. Payment and Invoicing Instructions:

Invoices shall be prepared with the following information CLEARLY identified on the invoice:

1. Invoice Date and Number

2. Contract Number

3. Charges for service or products identified BY LINE ITEM Number

4. Brief description of products or services rendered 5 Charges should follow Line Item structure on contract to include Quantity, Unit of Issue, Unit Price, and Total Amount as applicable

6. Dates of Service or Shipment Invoices shall be prepared and submitted electronically and in accordance with rates and terms as stated in the contract. Invoices should be sent electronically to the following departments and addresses in the same e-mail:

(i) Finance: PHXAOAP-Team@ihs.gov

(ii) Acquisitions: jonathan.schrader@ihs.gov

(iii) Government POC/Contracting Officer’s Representative:

Virgil Perry Environmental Services Supervisor 928-338-4911 virgil.perry@ihs.gov mailto:jonathan.schrader@ihs.gov mailto:virgil.perry@ihs.gov

For purposes of interest accrual and time of official receipt, Finance is designated as the point of receipt for the Government. Invoices shall be submitted electronically to the e-mail address listed above.

B. TAXES

Under Arizona State Legislature Title 42 Taxation Code, Article 4 Use Tax, The Department of Health and Human Services, Phoenix Area Indian Health Services is tax exempt under A.R.S.

42-5063 (a), 42-5061 (A) (a), and 42-5159 (A) (12 )(b), State of Arizona Department of

C. TERO

The successful firm, prior to beginning work, shall either already possess or apply for and obtain a Tribal Business Permit from the EDA at the cost of (typically $150.00 to $500.00, depending upon business activity] for a twelve-month period that typically runs from date of application.

The successful firm shall also complete and submit a Compliance plan under the Tribe’s Tribal Employment Rights Office (TERO) to assure that Tribal members are opportunities to perform work as employees of the firm or team.

TRIBAL EMPLOYMENT RIGHTS OFFICE (TERO): TERO Ordinances require that all employers who are engaged in operating a business on reservations give preference to qualified Indians in all aspects of employment, contracting and other business activities. TERO Offices were established and empowered to monitor and enforce the requirements of the tribal employment rights ordinance. Aspects of this requirement may require a TERO Business License;

it is incumbent of the vendor to include all applicable TERO requirements in their quote. To ascertain further information, please contact the following:

Tribal Office of Revenue Commission 928.734.3172