Solicitation 36C26322Q0463.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

636-22-2-5058-0021

36C26322Q0463 04-29-2022

Angela Stewart 605-336-3230 x7804 05-06-2022 10:00am CDT

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

2501 W. 22nd St.

Sioux Falls SD 57105

X 100

X

Y

238220

$16.5 Million

N/A

X

Department of Veterans Affairs; Nebraska Western Iowa Health Care System; Grand Island location, 2201 N Broadwell Ave.

Omaha Medical Center, 4101 Woolworth Ave Omaha NE 68105

NETWORK 23 CONTRACTING OFFICE

2501 W. 22nd St.

Sioux Falls SD 57105

Financial Services Center via the Tungsten Network reference VAAR 852.232-7

See CONTINUATION Page

Chiller Maintenance services to support the Nebraska - Western Iowa VA Health Care System in Omaha, NE and Grand Island, NE

Period of Performance: 06/15/2022 to 06/14/2023

This is a total set-aside for Service Disabled Veteran Owned Small Businesses (SDVOSB)

Contractors are responsible for the correct SCA Wage and Determination classification of workers and compliance with all wage and hour laws.

Prospective offerors must be verified as an SDVOSB in the VIP system and have an active SAM registration at the time of the offer and upon award.

This solicitation will result in a firm fixed price contract

Offerors must complete section C.8.

See CONTINUATION Page

636-3620162-5058-854100-3220-010055592 636-22-2-5058-0021

X X

X one

Angela Stewart

VA-VHA-RPOC-2022-19642

36C26322Q0463

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

B.3 PERFORMANCE WORK STATEMENT (PWS)

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2021)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 35

C.4 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

C.5 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.6 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

C.7 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

C.8 VAAR 852.219-77 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (SEP 2021)

(DEVIATION)

C.9 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JAN 2022)

C.10 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) . 48

C.11 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 WAGE DETERMINATION DOUGLAS COUNTY

D.2 WAGE DETERMINATION HALL COUNTY

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2021)

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.3 52.216-1 TYPE OF CONTRACT (APR 1984)

E.4 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.5 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.6 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.7 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

E.8 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL ITEMS (FEB 2021) (JUL 2020) (DEVIATION)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(Continuation from Standard Form 1449, block 18A.)

1. CONTRACT ADMINISTRATION. All contract administration matters will be handled by the following individuals:

a) Contractor Information Company Name and Address:

Data Universal Numbering System (DUNS) Number:

Contact Person(s) Name:

Contact Person(s) Email:

Contact Person(s) Telephone:

b) Government Information

Angela Stewart Contract Specialist Department of Veterans Affairs Network Contracting Office 23 (NCO 23) 2501 W. 22nd Street Sioux Falls, South Dakota 57105

2. CONTRACT REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with FAR 52.232-33, Payment by Electronic Funds Transfer – System for Award Management, and VAAR 852.232-72, Electronic Submission of Payment Requests.

3. INVOICES: Invoices shall be submitted in arrears. Submission will be monthly for the previous month of the period of performance and no later than 15 calendar days after the close of the period of performance being invoiced for. Invoices shall be based on the applicable fixed rates for services provided to VA as in accordance with the contract terms and conditions. The VA Technical Representative (VATR) will review all invoices submitted. Invoices shall by submitted for only those services received and deemed acceptable by VA.

4. GOVERNMENT INVOICE ADDRESS: All invoices shall be submitted by the contractor via the Tungsten Network (previously OB10) electronic invoicing system. Refer to the Tungsten Network website at http://www.tungsten-network.com/us/en/veterans-affairs-us/ for additional information for system registration, user guides, and help desk contacts.

5. ACKNOWLEDGEMENT OF AMENDMENTS: The offeror acknowledges receipt of Amendments to the Solicitation numbered and dated as follows:

Amendment Date

6. Government Employee Ownership: The Contractor shall indicate if it is owned or controlled by a Government employee.

□ Yes, the offering firm is owned or controlled by a Government employee.

7. Security Requirements: The Contractor shall comply with all VA privacy and security requirements, including Handbook 6500.6. The VATR shall coordinate with the Contractor to ensure such requirements are met. This requirement is applicable to all subcontractor personnel requiring access.

8. Documenting Performance: The VA may document contract performance. Any report may become a part of the supporting documentation for any contractual action and preparing annual past performance using the Contractor Performance Assessment Reporting System (CPARS) at https://www.cpars.gov. In the event the CO issues a Contract Deficiency Report (CDR), the Contractor shall acknowledge receipt of the CDR in writing within one (1) business day of receipt and provide a response with a corrective action plan to the CDR within one (1) week of receipt.

http://www.tungsten-network.com/us/en/veterans-affairs-us/ http://www.tungsten-network.com/us/en/veterans-affairs-us/ https://www.cpars.gov/

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

12.00 MO __________________ __________________

Chiller maintenance services in Omaha for the Trane Absorption 1200

Ton Chiller (Model # ABTF950 – Serial Number L99F02719M) Contract Period: Base POP Begin: 06-15-2022 POP End: 06-14-2023 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Chiller maintenance services in Omaha for the Trane Centrifugal 1250

Ton Chiller - Model # CVHF130GA4 - Serial Number L11M04637 Contract Period: Base POP Begin: 07-01-2022 POP End: 06-14-2023 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and

Chiller maintenance services in Omaha for the Daikin-McQuay

Centrifugal 450 Ton Chiller- Model # PEH087-ABBB – Serial Number 58C81053-00 Contract Period: Base POP Begin: 06-15-2022 POP End: 06-14-2023 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and

Chiller maintenance services in Omaha for the York Air Cooled Chiller

– Model # AMZ020AMSEM0040 – Serial Number STNU200200176 Contract Period: Base POP Begin: 06-15-2022 POP End: 06-14-2023 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and

Chiller maintenance services in Omaha for the Trane Centrifugal

Chiller 400 Tons (ACC) - Model # CVHE400 – Serial Number L19E02214 Contract Period: Base POP Begin: 06-15-2022 POP End: 06-14-2023

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air

Chiller 400 Tons (ACC) - Model # CVHE400 – Serial Number L19E02075 Contract Period: Base POP Begin: 06-15-2022 POP End: 06-14-2023 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and

Chiller maintenance services in Omaha for the Multi-Stack Chiller –

Model # M9070XC5A-1W2AAC-410A – Serial Number AE-11-080

1. Type: Modular

2. Capacity: 490 tons

3. CHW GPM: 1080

4. CW GPM: 1350

5. Modules: 7 Contract Period: Base POP Begin: 06-15-2022 POP End: 06-14-2023 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and

Chiller maintenance services in Grand Island for the York Chiller 350

Ton - Model # YTH3A4C3-CKHS - Serial Number GLGM296828 Contract Period: Base POP Begin: 11-01-2022 POP End: 06-14-2023 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and

Ton - Model # YTH3A4C3-CKHS - Serial Number GLGM256810 Contract Period: Base POP Begin: 11-01-2022 POP End: 06-14-2023 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Ton - Model # YTH3A4C3-CKHS - Serial Number GLGM256824 Contract Period: Base POP Begin: 11-01-2022 POP End: 06-14-2023 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air

Chiller maintenance services in Grand Island for the York Chiller

221.7 Ton - Model # YLAA0231HE – Serial Number SNGM-462020

Contract Period: Base POP Begin: 11-01-2022 POP End: 06-14-2023 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and

Ton Chiller (Model # ABTF950 – Serial Number L99F02719M) Contract Period: Option 1 POP Begin: 06-15-2023 POP End: 06-14-2024 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and

Ton Chiller - Model # CVHF130GA4 - Serial Number L11M04637 Contract Period: Option 1 POP Begin: 06-15-2023 POP End: 06-14-2024 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and

Centrifugal 450 Ton Chiller- Model # PEH087-ABBB – Serial Number 58C81053-00 Contract Period: Option 1 POP Begin: 06-15-2023 POP End: 06-14-2024 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Chiller maintenance services in Omaha for the York Air Cooled Chiller

– Model # AMZ020AMSEM0040 – Serial Number STNU200200176 Contract Period: Option 1 POP Begin: 06-15-2023 POP End: 06-14-2024 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and

Chiller 400 Tons (ACC) - Model # CVHE400 – Serial Number L19E02214 Contract Period: Option 1 POP Begin: 06-15-2023 POP End: 06-14-2024 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and

Chiller 400 Tons (ACC) - Model # CVHE400 – Serial Number L19E02075 Contract Period: Option 1 POP Begin: 06-15-2023 POP End: 06-14-2024 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and

Model # M9070XC5A-1W2AAC-410A – Serial Number AE-11-080

1. Type: Modular

2. Capacity: 490 tons

3. CHW GPM: 1080

4. CW GPM: 1350

5. Modules: 7 Contract Period: Option 1 POP Begin: 06-15-2023 POP End: 06-14-2024 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and

Ton - Model # YTH3A4C3-CKHS - Serial Number GLGM296828 Contract Period: Option 1 POP Begin: 06-15-2023

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

POP End: 06-14-2024 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air

Ton - Model # YTH3A4C3-CKHS - Serial Number GLGM256810 Contract Period: Option 1 POP Begin: 06-15-2023 POP End: 06-14-2024 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and

Ton - Model # YTH3A4C3-CKHS - Serial Number GLGM256824 Contract Period: Option 1 POP Begin: 06-15-2023 POP End: 06-14-2024 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and

221.7 Ton - Model # YLAA0231HE – Serial Number SNGM-462020

Contract Period: Option 1 POP Begin: 06-15-2023 POP End: 06-14-2024 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and

Ton Chiller (Model # ABTF950 – Serial Number L99F02719M) Contract Period: Option 2 POP Begin: 06-15-2024 POP End: 06-14-2025 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and

Ton Chiller - Model # CVHF130GA4 - Serial Number L11M04637 Contract Period: Option 2 POP Begin: 06-15-2024 POP End: 06-14-2025 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air

Centrifugal 450 Ton Chiller- Model # PEH087-ABBB – Serial Number 58C81053-00 Contract Period: Option 2 POP Begin: 06-15-2024 POP End: 06-14-2025 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and

– Model # AMZ020AMSEM0040 – Serial Number STNU200200176 Contract Period: Option 2 POP Begin: 06-15-2024 POP End: 06-14-2025 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and

Chiller 400 Tons (ACC) - Model # CVHE400 – Serial Number L19E02214 Contract Period: Option 2 POP Begin: 06-15-2024 POP End: 06-14-2025 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and

Chiller 400 Tons (ACC) - Model # CVHE400 – Serial Number L19E02075 Contract Period: Option 2 POP Begin: 06-15-2024 POP End: 06-14-2025 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and

Model # M9070XC5A-1W2AAC-410A – Serial Number AE-11-080

1. Type: Modular

2. Capacity: 490 tons

3. CHW GPM: 1080

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

4. CW GPM: 1350

5. Modules: 7 Contract Period: Option 2 POP Begin: 06-15-2024 POP End: 06-14-2025 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air

Ton - Model # YTH3A4C3-CKHS - Serial Number GLGM296828 Contract Period: Option 2 POP Begin: 06-15-2024 POP End: 06-14-2025 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and

Ton - Model # YTH3A4C3-CKHS - Serial Number GLGM256810 Contract Period: Option 2 POP Begin: 06-15-2024 POP End: 06-14-2025 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and

Ton - Model # YTH3A4C3-CKHS - Serial Number GLGM256824 Contract Period: Option 2 POP Begin: 06-15-2024 POP End: 06-14-2025 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and

221.7 Ton - Model # YLAA0231HE – Serial Number SNGM-462020

Contract Period: Option 2 POP Begin: 06-15-2024 POP End: 06-14-2025 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and

Ton Chiller (Model # ABTF950 – Serial Number L99F02719M)

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Contract Period: Option 3 POP Begin: 06-15-2025 POP End: 06-14-2026 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air

Ton Chiller - Model # CVHF130GA4 - Serial Number L11M04637 Contract Period: Option 3 POP Begin: 06-15-2025 POP End: 06-14-2026 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and

Centrifugal 450 Ton Chiller- Model # PEH087-ABBB – Serial Number 58C81053-00 Contract Period: Option 3 POP Begin: 06-15-2025 POP End: 06-14-2026 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and

– Model # AMZ020AMSEM0040 – Serial Number STNU200200176 Contract Period: Option 3 POP Begin: 06-15-2025 POP End: 06-14-2026 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and

Chiller 400 Tons (ACC) - Model # CVHE400 – Serial Number L19E02214 Contract Period: Option 3 POP Begin: 06-15-2025 POP End: 06-14-2026 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Chiller 400 Tons (ACC) - Model # CVHE400 – Serial Number L19E02075 Contract Period: Option 3 POP Begin: 06-15-2025 POP End: 06-14-2026 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air

Model # M9070XC5A-1W2AAC-410A – Serial Number AE-11-080

1. Type: Modular

2. Capacity: 490 tons

3. CHW GPM: 1080

4. CW GPM: 1350

5. Modules: 7 Contract Period: Option 3 POP Begin: 06-15-2025 POP End: 06-14-2026 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and

Ton - Model # YTH3A4C3-CKHS - Serial Number GLGM296828 Contract Period: Option 3 POP Begin: 06-15-2025 POP End: 06-14-2026 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and

Ton - Model # YTH3A4C3-CKHS - Serial Number GLGM256810 Contract Period: Option 3 POP Begin: 06-15-2025 POP End: 06-14-2026 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and

Ton - Model # YTH3A4C3-CKHS - Serial Number GLGM256824 Contract Period: Option 3 POP Begin: 06-15-2025 POP End: 06-14-2026

Conditioning Contractors

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air

221.7 Ton - Model # YLAA0231HE – Serial Number SNGM-462020

Contract Period: Option 3 POP Begin: 06-15-2025 POP End: 06-14-2026 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and

Ton Chiller (Model # ABTF950 – Serial Number L99F02719M) Contract Period: Option 4 POP Begin: 06-15-2026 POP End: 06-14-2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and

Ton Chiller - Model # CVHF130GA4 - Serial Number L11M04637 Contract Period: Option 4 POP Begin: 06-15-2026 POP End: 06-14-2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and

Centrifugal 450 Ton Chiller- Model # PEH087-ABBB – Serial Number 58C81053-00 Contract Period: Option 4 POP Begin: 06-15-2026 POP End: 06-14-2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and

– Model # AMZ020AMSEM0040 – Serial Number STNU200200176 Contract Period: Option 4 POP Begin: 06-15-2026 POP End: 06-14-2027

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air

Chiller 400 Tons (ACC) - Model # CVHE400 – Serial Number L19E02214 Contract Period: Option 4 POP Begin: 06-15-2026 POP End: 06-14-2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and

Chiller 400 Tons (ACC) - Model # CVHE400 – Serial Number L19E02075 Contract Period: Option 4 POP Begin: 06-15-2026 POP End: 06-14-2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and

Model # M9070XC5A-1W2AAC-410A – Serial Number AE-11-080

1. Type: Modular

2. Capacity: 490 tons

3. CHW GPM: 1080

4. CW GPM: 1350

5. Modules: 7 Contract Period: Option 4 POP Begin: 06-15-2026 POP End: 06-14-2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and

Ton - Model # YTH3A4C3-CKHS - Serial Number GLGM296828 Contract Period: Option 4 POP Begin: 06-15-2026 POP End: 06-14-2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Ton - Model # YTH3A4C3-CKHS - Serial Number GLGM256810 Contract Period: Option 4 POP Begin: 06-15-2026 POP End: 06-14-2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and

Ton - Model # YTH3A4C3-CKHS - Serial Number GLGM256824 Contract Period: Option 4 POP Begin: 06-15-2026 POP End: 06-14-2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and

221.7 Ton - Model # YLAA0231HE – Serial Number SNGM-462020

Contract Period: Option 4 POP Begin: 06-15-2026 POP End: 06-14-2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and

GRAND TOTAL

Base Period Total Option 1 Total Option 2 Total Option 3 Total Option 4 Total Grand Total

B.3 PERFORMANCE WORK STATEMENT (PWS)

I. Title: Chiller Maintenance services to support the Department of Veterans Affairs Nebraska – Western Iowa Health Care System (VAHCS)

II. General Overview: The VAHCS has a need for chiller maintenance services. The Contractor shall furnish necessary labor, tools, equipment, and transportation to provide chiller maintenance and repair services located at the Omaha and Grand Island Medical Centers of the Department of Veterans Affairs Nebraska-Western Iowa Health Care System.

The Contractor shall ensure the chiller equipment is in serviceable condition.

III. Definitions or Acronyms:

a. CO – Contracting Officer

b. FAR – Federal Acquisition Regulation

c. PM – Preventative Maintenance Service

d. VA – Department of Veterans Affairs

e. VAHCS – Nebraska – Western Iowa VA Health Care System

f. VATR – VA Technical Representative

IV. Place of Performance:

a. Omaha - Department of Veterans Affairs Nebraska-Western Iowa Health Care System, Omaha Medical Center, 4101 Woolworth Avenue, Omaha, NE 68105

b. Grand Island - Department of Veterans Affairs Nebraska-Western Iowa Health Care System, Grand Island Medical Center, 2201 N Broadwell Ave, Grand Island, NE 68803

V. Period of Performance:

a. The period of performance shall be June 15, 2022, to June 14, 2023, plus four one-year options to be exercised at the Government’s discretion.

i. Base Period: 06/15/2022 to 06/14/2023

ii. Option 1: 06/15/2023 to 06/14/2024

iii. Option 2: 06/15/2024 to 06/14/2025

iv. Option 3: 06/15/2025 to 06/14/2026

v. Option 4: 06/15/2026 to 06/14/2027

b. Hours of Services:

i. Normal operational hours are 06:00-17:00.

ii. Preventive maintenance services and inspections shall be performed on weekdays during normal business hours between 06:00 Central Time to 17:00 Central Time, unless other arrangements have been made with the

VATR.

iii. Work will not be done on federal holidays, unless the VATR gives prior, written approval. A list of federal holidays is at Federal Holidays (opm.gov).

iv. Work scheduled outside of normal operational hours must be arranged and approved by the VATR; Contractor shall submit such requests at least 24 hours in advance, when possible.

v. Work and inspections will be performed on consecutive days until all services are completed.

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

VI. Equipment:

a. Omaha Location:

i. Trane Absorption 1200 Ton Chiller - Model # ABTF950 – Serial Number

L99F02719M

ii. Trane Centrifugal 1250 Ton Chiller - Model # CVHF130GA4 - Serial Number

L11M04637

iii. Daikin-McQuay Centrifugal 450 Ton Chiller- Model # PEH087-ABBB – Serial

Number 58C81053-00

iv. York Air Cooled Chiller – Model # AMZ020AMSEM0040 – Serial Number

STNU200200176

v. Trane Centrifugal Chiller 400 Tons (ACC) - Model # CVHE400 – Serial Number

L19E02214

vi. Trane Centrifugal Chiller 400 Tons (ACC) - Model # CVHE400 – Serial Number

L19E02075

vii. Multi-Stack Chiller – Model # M9070XC5A-1W2AAC-410A – Serial Number

AE-11-080

1. Type: Modular

2. Capacity: 490 tons

3. CHW GPM: 1080

4. CW GPM: 1350

5. Modules: 7

b. Grand Island Location:

i. York Chiller 350 Ton - Model # YTH3A4C3-CKHS - Serial Number

GLGM296828

ii. York Chiller 350 Ton - Model # YTH3A4C3-CKHS - Serial Number

GLGM256810

iii. York Chiller 350 Ton - Model # YTH3A4C3-CKHS - Serial Number

GLGM256824

iv. York Chiller 221.7 Ton - Model # YLAA0231HE – Serial Number SNGM-

462020

c. Equipment may be added to this list.

VII. Contact Information: The Contractor shall provide the CO and the VATR active mobile numbers, email addresses, and/or SMS texting numbers which can be used to reach the Contractor 24 hours a day, including weekdays, weeknights, weekends, and holidays. The VATR is the primary contact who should be the first VA individual contacted. Include the VATR on all correspondence.

a. Omaha location:

i. Normal work hours 06:00–17:00

1. Primary – Dave Blanton, 402-995-5961, 402-290-9277, Dave.Blanton@va.gov

2. Secondary – Jeff Fryman, 402-995-3410 and 402-515-8804, Jeffery.Fryman@va.gov

ii. After-hours work 17:00–06:00:

1. Primary – AC Plant Operators, 402-995-3280

2. Secondary – Dave Blanton, 402-290-9277

b. Grand Island location:

i. Normal work hours 06:00–17:00 – William Sis, 308-395-3400, William.sis@va.gov

ii. After-hours work 17:00–06:00 – Boiler Plant Operators, 402-395-3400

c. Reporting: Contractor personnel shall report to the VA site representative to sign in and acquire a badge when arriving at VA property. Contractor personnel shall report to the VA site representative to sign out and return the badge before departing the VA facility at the end of each week. Contractor personnel shall wear an identification badge provided by VA when working on VA property.

VIII. Qualifications:

a. Contractor’s technicians performing services under this contract must

i. possess an EPA Universal Certification and

ii. have been trained on, possess a current certification on (if a certification is available), and have current experience in the repair of York, Daikin-McQuay, and Trane chillers and components thereof.

b. The Contractor must be an authorized Original Equipment Manufacturer (OEM) distributor for parts and services for each piece of equipment serviced under this contract.

c. The Contractor shall provide to the VATR documentation of each technician’s qualifications prior to such technician performing services under this contract.

d. Failure to submit any of the required information, statements, or certifications may result in rejection of the quote without further consideration for award.

IX. Scope of Work:

a. Schedule of Work: The Contractor will provide a schedule to the VATR five days prior to the start of the performance period for completing the PMs required herein.

The maintenance schedules, and any modifications to such schedule, must be approved in advance by the VATR. The Contractor will provide a written report of the PMs performed no later than 15 business days after completion of the PMs. The Contractor shall conduct a performance evaluation of all chillers will be required within ninety (90) calendar days after start-up of the equipment during each period of performance to ensure to the VA that all chillers are preforming in accordance with manufacturer specifications. The Contractor will provide a written statement to the VATR of each chiller performance within fifteen (15) days of the completion of the evaluation.

b. Preventative Maintenance

i. The Contractor shall be responsible for performing all PMs required to maintain all equipment listed herein as prescribed by the original equipment manufacturer’s recommended guidelines. The Contractor shall ensure the equipment is in fully operational condition according to the manufacturer’s specifications.

ii. The Contractor shall notify the VATR in writing of recommended changed or additions to the PM tasks or schedule, including a justification for such.

iii. The Contractor shall immediately notify the VATR in writing of all deficiencies identified.

iv. The Contractor will coordinate with the VATR for any restrictions or operational restraints affecting the execution of services.

v. The Contractor is responsible for the proper and safe securing of the equipment being serviced at all times, including shut down and start-up of the equipment.

vi. The Contractor is responsible for cleanliness during the performance of all its work and from the services they have performed, including removal of all debris, and cleaning of grease and dirt from the equipment.

vii. Contractor shall not leave equipment on location unless the VATR has given prior, written permission to the Contractor to do so.

viii. All work will be done safely and in accordance with OSHA Regulations, VA Directives, and the State of Nebraska regulations. The Contractor shall ensure that workplace safety regulations are adhered to at all times and that a clean, non-cluttered workspace is maintained.

ix. The Contractor will provide all labor, replacement parts, refrigerant, lubricating oil and supplies as necessary to perform PMs.

x. The Contractor will remove the bell housings from each Chiller and remove all scale and foreign matter clean from both bell housings, both tube sheets and the condenser tubes. The tubes shall be rodded out, utilizing proper brushes of a softer material than the tubes.

xi. The Contractor shall inspect and check:

1. The electrical wiring from each starter-disconnect to its respective chiller’s wiring for its drive motor(s), its controls and its internal wiring, variable speed controller/starter.

2. Insulation on the chiller shell, drive motor, compressor, accessories and piping. The Contractor shall restore chiller insulation to a finished appearance after each removal for repair prior to returning the chiller to service.

3. Chiller control panel, pressure and temperature controls thermometers, gauges, thermostats, manual and control valves, and other control devices integral to the chiller assembly and operation.

xii. The Contractor shall lubricate and adjust the listed equipment as required.

Lubrication shall include changing the lubricating oil at the intervals recommended by the equipment manufacturer.

xiii. The Contractor shall perform a minimum of one inspection per contract period of performance of the oil distribution system to include flushing/cleaning of the coil cooler, replacement of the lubricating oil removed from the chiller(s), on site, shall be contained and properly disposed of at no extra costs to the Government.

xiv. The Contractor shall perform corrosion control on the listed equipment as required to protect them from deterioration and to maintain their clean and neat appearance. For example, when a chiller is dismantled into its component parts for repair it typically required touch up or complete painting.

xv. The Contractor at the end of each workday on site shall thoroughly clean the work area, removing all dirt, debris and waste (particularly hazardous waste) that accumulate because of maintenance service or repairs performed.

xvi. It shall be the sole responsibility of the Contractor to comply with State and Federal regulations, and to maintain current State and Federal certification regarding correct handling, removal and disposal of all hazardous waste generated because of performing his contractual tasks of chiller maintenance and repair. All hazardous waste resulting from the maintenance and repair of the chiller(s) on site shall be properly packaged, removed, and disposed of by the contractor at no additional cost to the Government.

xvii. THE CONTRACTOR SHALL PROVIDE AN ANNUAL REFRIGERANT

USAGE REPORT IN ACCORDANCE WITH EPA REGULATIONS.

c. Documentation:

i. The Contractor will provide the VATR a copy of all checklists, data, notes and/or preliminary reports gathered during inspection before departing the facility.

ii. The Contractor will furnish final reports in paper and electronic formats for each service (preventive maintenance and inspections, emergency service) performed.

iii. Report all deficiencies found during inspection and servicing immediately to the VATR.

d. Trane Absorption Chiller: The Contractor shall ensure the following services are provided for the Trane Absorption chiller in addition to the other services required herein.

i. The contractor is to furnish all materials and labor to perform the following Manufacturer Recommended maintenance schedules for Annual, Quarterly, and Seasonal start up items. This is to include grease, cleaning solvents and wiping cloths. Contractor must also include the cost of all required repairs to maintainable components on the systems specified. Contractor must use only Trane certified replacement parts for repairs.

ii. Contractor must perform Manufacturer's recommended Annual Maintenance Schedule for Horizon Two Stage Absorption Chiller to include, but not limited to:

1. Test solution sample and refrigerant water sample.

2. Perform purifier purge check with condensing coil cleaning.

3. Purge pump maintenance

4. Vacuum line leak checks

5. Control panel checks

6. Refrigerant and solution pump checks

7. Absorber spray pump test

8. External solution filter service

9. Absorber condenser/absorber tube brushing with heads removed

iii. Contractor must perform Manufacturer's recommended Quarterly Maintenance for the Trane Horizon Two Stage Absorption Chiller to include, but not limited to:

1. Test refrigerant water sample

2. Perform purifier purge check with condensing coil cleaning

3. Perform recommended maintenance on purge pump

4. Change vacuum oil pump

5. Test sequence of operation with microprocessor

6. Check operating test log with microprocessor

iv. Contractor must perform Manufacturer's recommended seasonal start up Maintenance for Horizon Two Stage Absorption Chiller to include, but not limited to:

1. Absorption unit vacuum check

2. Pre-start service

3. Seasonal start up on Horizon Two Stage Absorption unit

4. Perform maintenance checks on purge pumps v belts, Pulleys, change purge pump vacuum oil, purge pump vacuum test, purge pump motor maintenance, and vacuum line leak check

5. Perform water flow/pressure drop test

6. Check control panel electrical inspection

7. External solution filter service

8. Test sequence of operation with microprocessor

9. Check operating test log with microprocessor

e. Repairs or Emergency Services: The Contractor shall ensure the equipment noted herein is in serviceable condition.

i. In the event the equipment is not functioning in accordance with manufacturer specifications, without additional charge to the VA, the Contractor shall:

1. Respond to the VA within fifteen (15) minutes.

2. Have a qualified technician on-site within two hours of the VA’s request at the Omaha location and within four (4) hours of the VA’s request at the Grand Island location.

3. Provide the VATR with a description of the issue and proposed resolution, and also provide a quote to perform such repairs or emergency services, if the services are not already required under this contract. If the cost for repairs exceeds the amount in the applicable line item in the Price/Cost Schedule, the Contracting Officer may issue a bilateral contract modification to increase funding for authorized repairs after a determination of price fair and reasonableness.

ii. Any additional charges claimed must be approved by the Contracting Officer before service commences. Any additional work performed by the Contractor without the prior, written approval of the CO will be performed by the Contractor at no additional cost to the Government.

iii. The Contractor shall provide all replacement parts needed to keep the system in operating condition as originally designed by the manufacturer.

Parts may be repaired or replaced, as the Contractor deems appropriate, so long as amount listed in CLINs cited in Price/Cost Schedule are not exceeded. No used parts will be used to repair this equipment.

iv. In the event of equipment failure the Contractor shall be expected to work continuously, including Saturdays, Sundays and holidays or to the maximum level necessary to get the equipment back to serviceable condition.

X. General Requirements:

a. It shall be understood that, throughout performance of the contract, the Contractor’s personnel, while on VA property, shall adhere to all requirements and regulations that govern the VA Health Care System and its property.

b. The Contractor shall not store equipment or materials on the VA facility property. Any damage to VA caused by the Contractor shall be repaired to its previous condition, or better, by the Contractor at no additional cost to the Government.

c. The VA Health Care System and its property is now entirely smoke-free.

d. Contractor and their personnel shall follow all U.S. Department of Veterans Affairs

(VA) policies, standard operating procedures, applicable laws, and applicable regulations while on VA property, including access regarding COVID. Violations of this may result in citation and disciplinary measures for persons violating the law.

e. Contractor and their personnel shall wear visible identification at all times while they are on premises.

f. VA does not provide parking spaces at the work site; the Contractor must obtain parking at the work site if needed. It is the responsibility of the Contractor to park in the appropriate designated parking areas. VA shall not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

g. Possession of weapons is prohibited.

h. Contractor shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract.

i. All parts and services provided by the Contractor shall be warrantied for one (1) year from the date installed or service provided.

XI. Gray Market Prevention:

Gray market items are Original Equipment Manufacturers’ (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for a services contract for maintenance of equipment for VA Health Care Systems. No remanufactures or gray market items will be acceptable.

The use of gray market items to the VA in the fulfillment of an order/award/contract constitutes a breach of contract. Accordingly, VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at VA’s election, allowing the Contractor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA Health Care System upon discovery of such items.

XII. Invoicing Submissions: Contractor shall invoice in arrears for services completed. Invoices shall correspond with Contract Line Items in the Price/Cost Schedule. In addition to requirements set forth herein, Contractor shall submit final invoice on any services performed no later than 30 days after the end of the period of performance of the contract.

XIII. Documenting Performance: The Government shall document positive and/or negative performance. Any report may become a part of the supporting documentation for any contractual action and preparing annual past performance using the Contractor Performance Assessment Reporting System (CPARS) at https://www.cpars.gov.

If the VA prepares a Contract Discrepancy Report (CDR) due to an issue with the Contractor or performance and presents it to the Contractor for corrective action, the Contractor shall acknowledge receipt of the CDR in writing within one (1) business day of receipt. The Contractor shall review the CDR and provide a response to the CO. Any CDRs may become a part of the supporting documentation for any contractual action deemed necessary by the

CO.

XIV. Security Requirements: The Contractor shall comply with all VA security requirements. The VATR shall coordinate with Contractor to ensure such requirements are met.

https://www.cpars.gov/

XV. Records Management Obligations:

A. Applicability

This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions

“Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes Department of Veterans Affairs records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their

Department of Veterans Affairs contract.

4. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a).

These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. Department of Veterans Affairs and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation.

Records may not be removed from the legal custody of Department of Veterans Affairs or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity.

Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to Department of Veterans Affairs. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity.

When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to Department of Veterans Affairs control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the contract or order. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts.