Solicitation 36C26320Q0705.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 110

636-21-1-5058-0006

36C26320Q0705 09-14-2020

Angela Stewart 605-336-3230 x7804 09-22-2020

2:00 PM CT

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

2501 W. 22nd St.

Sioux Falls SD 57105 Angela Stewart, Contract Specialist angela.stewart438@va.gov

X 100

X

238220

$16.5 Million

N/A

X

Nebraska - Western Iowa VA Health Care System; Lincoln Division and Grand Island Division, 2201 N Broadwell Ave Grand Island NE 68803-2153

NETWORK 23 CONTRACTING OFFICE

2501 W. 22nd St.

Sioux Falls SD 57105

Financial Services Center via the Tungsten Network reference VAAR 852.232-7

See CONTINUATION Page

Energy Management System and Chiller Maintenance Services to support the Nebraska - Western Iowa VA Health Care System in Grand Island, NE and Lincoln, NE

Period of Performance: 11/01/20 to 10/31/21 plus four 1-year options

This is a set-aside for Service Disable Veteran Owned Small Businesses

Contractors are responsible for the correct SCA Wage and Determination classification of workers and compliance with all wage and hour laws.

Prospective offerors must be verified as an SDVOSB in the VIP system and have an active SAM registration at the time of the offer and upon award.

This solicitation will result in a firm fixed price contract

See CONTINUATION Page

636-3610162-5058-855100-2543-010055592 636-21-1-5058-0006

X X

X 1

John Becker

VA-VHA-2020-VEE57D1B

36C26320Q0705

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 STATEMENT OF WORK

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT

2018)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 27

C.5 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

C.6 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.7 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

C.8 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-

OWNED SMALL BUSINESS SET-ASIDE (JUL 2019) (DEVIATION)

C.9 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

C.10 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

C.11 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(NOV 2018)

C.12 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN

2008)

C.13 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (JUN 2020)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

Wage Determinations

SECTION E - SOLICITATION PROVISIONS

E.1 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (DEC 2019)

E.2 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (OCT 2018)

E.3 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.4 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.5 52.216-1 TYPE OF CONTRACT (APR 1984)

E.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.7 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

E.8 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

E.9 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL ITEMS (JUN 2020)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(Continuation from Standard Form 1449, block 18A.)

1. CONTRACT ADMINISTRATION. All contract administration matters will be handled by the following individuals:

a) Contractor Information Company Name and Address:

Data Universal Numbering System (DUNS) Number:

Contact Person(s) Name:

Contact Person(s) Email:

Contact Person(s) Telephone:

b) Government Information

Angela Stewart Contract Specialist Department of Veterans Affairs Network Contracting Office 23 (NCO 23) 2501 W. 22nd Street Sioux Falls, South Dakota 57105

2. CONTRACT REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with FAR 52.232-33, Payment by Electronic Funds Transfer – System for Award Management, and VAAR 852.232-72, Electronic Submission of Payment Requests.

3. INVOICES: Invoices shall be submitted in arrears. Submission will be quarterly for the previous quarter of the period of performance and no later than 15 calendar days after the close of the period of performance being invoiced for. Invoices shall be based on the applicable fixed rates for services provided to VA as in accordance with the contract terms and conditions. The VA Technical Representative (VATR) will review all invoices submitted. The VATR is responsible for certifying invoices for payment for only those services received and deemed acceptable by VA.

4. GOVERNMENT INVOICE ADDRESS: All invoices shall be submitted by the contractor via the Tungsten Network (previously OB10) electronic invoicing system. Refer to the Tungsten Network website at http://www.tungsten-network.com/us/en/veterans-affairs-us/ for additional information for system registration, user guides, and help desk contacts.

5. ACKNOWLEDGEMENT OF AMENDMENTS: The offeror acknowledges receipt of Amendments to the Solicitation numbered and dated as follows:

Amendment Date

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 YR __________________ __________________

Provide maintenance and repair service for the Johnson

Controls facility management system and all of its components: Johnson Controls 85/40, Johnson Controls Metasys Energy Management System, all HVAC Pneumatic controls located at the Department of Veterans Affairs Nebraska Western Iowa Health Care System, GRAND ISLAND DIVISION. All services are to be provided in accordance with the attached specifications, terms and conditions.

Contract Period: Base POP Begin: 11-01-2020 POP End: 10-31-2021

Provide maintenance and repair service for two variable speed centrifugal York Chillers (model YTH3A4C3-CKHS) located at the Department of Veterans Affairs Nebraska Western Iowa Health Care System, GRAND ISLAND DIVISION. All services are to be provided in accordance with the attached specifications, terms and conditions.

Contract Period: Base

Provide maintenance and repair service for one constant speed centrifugal York Chillers (model YTH3A4C3-CKHS) located at the Department of Veterans Affairs Nebraska Western Iowa Health Care System, GRAND ISLAND DIVISION. All services are to be provided in accordance with the attached specifications, terms and conditions.

Contract Period: Base http://www.tungsten-network.com/us/en/veterans-affairs-us/ http://www.tungsten-network.com/us/en/veterans-affairs-us/

POP Begin: 11-01-2020

Provide maintenance and repair service for one York air cooled chiller located at the Department of Veterans Affairs Nebraska Western Iowa Health Care System, GRAND ISLAND DIVISION. All services are to be provided in accordance with the attached specifications, terms and conditions.

Contract Period: Base

12.00 MO __________________ __________________

Provide maintenance and repair service for Johnson Controls

Metasys Energy Management System located at the Department of Veterans Affairs Nebraska Western Iowa Health Care System, LINCOLN DIVISION. All services are to be provided in accordance with the attached specifications, terms and conditions Contract Period: Base

12.00 MO __________________ __________________

Provide maintenance and repair service for three York

Chillers (model YTG3A3C3) located at the Department of Veterans Affairs Nebraska Western Iowa Health Care System, LINCOLN DIVISION. All services are to be provided in accordance with the attached specifications, terms and conditions. Serial numbers for the chillers are: GLGM226796, GLGM226797, and GLGM048768.

Contract Period: Base

Controls facility management system and all of its components: Johnson Controls 85/40, Johnson Controls Metasys Energy Management System, all HVAC Pneumatic controls located at the Department of Veterans Affairs Nebraska Western Iowa Health Care System, GRAND ISLAND DIVISION. All services are to be provided in accordance with the attached specifications, terms and conditions.

Contract Period: Option 1 POP Begin: 11-01-2021 POP End: 10-31-2022 speed centrifugal York Chillers (model YTH3A4C3-CKHS) located at the Department of Veterans Affairs Nebraska

Western Iowa Health Care System, GRAND ISLAND DIVISION. All services are to be provided in accordance with the attached specifications, terms and conditions.

Contract Period: Option 1 POP Begin: 11-01-2021 speed centrifugal York Chiller (model YTH3A4C3-CKHS) located at the Department of Veterans Affairs Nebraska Western Iowa Health Care System, GRAND ISLAND DIVISION. All services are to be provided in accordance with the attached specifications, terms and conditions.

Contract Period: Option 1 cooled chiller located at the Department of Veterans Affairs Nebraska Western Iowa Health Care System, GRAND ISLAND DIVISION. All services are to be provided in accordance with the attached specifications, terms and conditions.

Contract Period: Option 1

Controls facility management system and all of its components: Johnson Controls 85/40, Johnson Controls Metasys Energy Management System, all HVAC Pneumatic controls located at the Department of Veterans Affairs Nebraska Western Iowa Health Care System, GRAND ISLAND DIVISION. All services are to be provided in accordance with the attached specifications, terms and conditions.

Contract Period: Option 2 POP Begin: 11-01-2022 POP End: 10-31-2023 speed centrifugal York Chillers (model YTH3A4C3-CKHS) located at the Department of Veterans Affairs Nebraska Western Iowa Health Care System, GRAND ISLAND DIVISION. All services are to be provided in accordance with the attached specifications, terms and conditions.

Contract Period: Option 2 speed centrifugal York Chiller (model YTH3A4C3-CKHS) located at the Department of Veterans Affairs Nebraska Western Iowa Health Care System, GRAND ISLAND DIVISION. All services are to be provided in accordance with the attached specifications, terms and conditions.

Contract Period: Option 2 POP Begin: 11-01-2022 cooled chiller located at the Department of Veterans Affairs Nebraska Western Iowa Health Care System, GRAND ISLAND DIVISION. All services are to be provided in accordance with the attached specifications, terms and conditions.

Contract Period: Option 2

Controls facility management system and all of its components: Johnson Controls 85/40, Johnson Controls Metasys Energy Management System, all HVAC Pneumatic controls located at the Department of Veterans Affairs Nebraska Western Iowa Health Care System, GRAND ISLAND DIVISION. All services are to be provided in accordance with the attached specifications, terms and conditions.

Contract Period: Option 3 POP Begin: 11-01-2023 POP End: 10-31-2024 speed centrifugal York Chillers (model YTH3A4C3-CKHS) located at the Department of Veterans Affairs Nebraska Western Iowa Health Care System, GRAND ISLAND DIVISION. All services are to be provided in accordance with the attached specifications, terms and conditions.

Contract Period: Option 3 speed centrifugal York Chiller (model YTH3A4C3-CKHS) located at the Department of Veterans Affairs Nebraska Western Iowa Health Care System, GRAND ISLAND DIVISION. All services are to be provided in accordance with the attached specifications, terms and conditions.

Contract Period: Option 3 cooled chiller located at the Department of Veterans Affairs Nebraska Western Iowa Health Care System, GRAND ISLAND DIVISION. All services are to be provided in accordance with the attached specifications, terms and conditions.

Contract Period: Option 3 cooled chiller located at the Department of Veterans Affairs Nebraska Western Iowa Health Care System, GRAND ISLAND DIVISION. All services are to be provided in accordance with the attached specifications, terms and conditions.

Contract Period: Option 3

Controls facility management system and all of its components: Johnson Controls 85/40, Johnson Controls Metasys Energy Management System, all HVAC Pneumatic controls located at the Department of Veterans Affairs Nebraska Western Iowa Health Care System, GRAND ISLAND DIVISION. All services are to be provided in accordance with the attached specifications, terms and conditions.

Contract Period: Option 4 POP Begin: 11-01-2024 POP End: 10-31-2025 speed centrifugal York Chillers (model YTH3A4C3-CKHS) located at the Department of Veterans Affairs Nebraska Western Iowa Health Care System, GRAND ISLAND DIVISION. All services are to be provided in accordance with the attached specifications, terms and conditions.

Contract Period: Option 4 speed centrifugal York Chiller (model YTH3A4C3-CKHS) located at the Department of Veterans Affairs Nebraska Western Iowa Health Care System, GRAND ISLAND DIVISION. All services are to be provided in accordance with the attached specifications, terms and conditions.

Contract Period: Option 4 cooled chiller located at the Department of Veterans Affairs Nebraska Western Iowa Health Care System, GRAND ISLAND DIVISION. All services are to be provided in accordance with the attached specifications, terms and conditions.

Contract Period: Option 4

GRAND TOTAL __________________

Total for Base Year Total for Option Year 1 Total for Option Year 2 Total for Option Year 3 Total for Option Year 4 Grand Total

CHILLER SERVICE CONTRACT SOW

B.3 STATEMENT OF WORK

I. SCOPE: This contract provides for maintenance and repair of the equipment as described below. Contractor shall furnish all necessary labor, tools, equipment and transportation to provide preventive maintenance and repair services for the Johnson Controls 85/40 and stand-alone items, all HVAC Pneumatic Controls, and the Metasys Energy Management Systems located at the Grand Island Division of the Department of Veterans Affairs Nebraska Western Iowa Health Care System and Johnson Controls Metasys with DSC-8500 Digital system Controls and Variable Frequency controllers (including all pneumatic HVAC Controls) at the Lincoln Division of the Department of Veterans Affairs Nebraska Western Iowa Health Care System.

The Contractor will perform operating inspection(s), routine operating inspections, annual preventative maintenance and predictive maintenance, to include maintenance and repairs and necessary (including start up and shut down), emergency service calls, to maintain the machines in a serviceable condition. Contractor will furnish all necessary labor, tools, equipment and transportation to provide such services.

II. PLACE OF PERFORMANCE:

A. Department of Veterans Affairs Nebraska - Western Iowa Health Care System Grand Island Division 2201 N. Broadwell Avenue Buildings 1 and 7 Grand Island, NE 68803-2153

B. Department of Veterans Affairs Nebraska - Western Iowa Health Care System Lincoln Division 600 South 70th Street Buildings 1 through 45 Lincoln, NE 68510-2451

III. PERIOD OF PERFORMANCE AND SCHEDULE:

BASE YEAR: 11/01/2020 to 10/31/2021

OPTION YEAR ONE: 11/01/2021 to 10/31/2022

OPTION YEAR TWO: 11/01/2022 to 10/31/2023

OPTION YEAR THREE: 11/01/2023 to 10/31/2024

OPTION YEAR FOUR: 11/01/2024 to 10/31/2025

IV. EQUIPMENT LIST: Each chiller consists of (but is not limited to) a shell, compressor, operating controls and compressor motor control center for the above-mentioned chillers.

Equipment may be added, removed, or replaced during the term of the contract.

A. Grand Island Division: All pneumatic HVAC controls for systems serving RMS, Nutrition and Food, Recreation Hall, Laboratory, Respiratory, SPD area and Laundry. Also, all automatic temperature controls, master and remote digital system controllers, Metasys system direct digital controls or any combination of these, the Engineering Control Center and the variable frequency controllers, including batteries for memory backup. Excluded are 120 VAC thermostats, steam control valves and chilled water valves controlled by the 120 VAC thermostat circuitry connected to individual room fan coil units. The system is a Johnson Controls JC/85/40 with DSC-8500 digital system controls converted to Metasys through a migration module, and Metasys system direct digital controls, with IDM variable frequency controllers.

Grand Island Chillers consist of:

1. two York Model YTH3A4C3-CKHS variable speed centrifugal chillers (Building No.

7);

2. one York Model YTH3A4C3 "CKHS" constant speed centrifugal chiller (Building No.

7); and

3. one York air cooled chiller (Building No. 7).

B. Lincoln campus will be terminated early due to the EULA. Date to be decided upon new building completion.

Lincoln Division Equipment consists of:

1. Johnson Controls Metasys with DSC-8500 Digital system Controls and Variable Frequency controllers (include all pneumatic HVAC Controls);

2. three York Model YTG3A3C3 CKHS chillers. Serial Numbers are GLGM226796, GLGM226797, and GLGM048768.

V. CONTRACTOR REQUIREMENTS:

A. SERVICES.

1. Chillers, pneumatic controls and digital controls - Contractor shall repair or replace worn or defective components and parts, which are covered under this contract. In addition, to prevent a system failure, the contractor will repair or replace doubtful components approaching the failure point. Replacement parts are to be provided and installed by the contractor at the contractor's expense. These replacements will be of existing type and design.

2. Contractor shall furnish all necessary labor and equipment and skill to perform preventive maintenance inspections, including cleaning of control equipment to maintain an efficient system, and repairs of pneumatic HVAC controls for systems serving RMS, Nutrition & Food, Recreation Hall, Laboratory, Respiratory, SPD area and Laundry.

Electrical controls, electrical/pneumatic controls, automatic valves and dampers required for a complete HVAC system are included.

3. Contractor shall furnish all necessary labor and equipment and skill to perform preventive maintenance inspections and repairs of all automatic temperature controls, master and remote digital system controllers, Metasys system direct digital controls, the Engineering Control Center and the variable frequency controllers, including batteries for memory backup.

4. System is a Johnson Controls JC/85/40 with DSC-8500 digital system controls converted to Metasys through a migration module, and Metasys system direct digital controls, with IDM variable frequency controllers. Contractor will provide the latest revision of software available for the Engineering Control Center (Metasys) and updates will be provided as they become available. Contractor will also include Metasys operator workstation software to be used on VA portable workstation device.

5. Contractor shall provide emergency backup service (24-hour response time) for HVAC Pneumatic Controls and HVAC Digital Controls. Contractor will provide the COR 24 hours advance notice of any work that will be performed.

6. Technical requirements for Pneumatic Controls:

a. Written procedures and a checklist is to be furnished by the contractor to the

Facilities Operations Support Service (at VAMC Grand Island) for the performance of preventive maintenance and inspections of the HVAC pneumatic controls.

b. Preventive maintenance inspections and calibration will be performed according to manufacturer's recommendations and requirements and performed at least semi-annually (November and May) on the HVAC pneumatic controls.

7. Technical requirements for HVAC Controls/Digital Controls: Inspections will be performed at least quarterly (October, January, April and July) on the HVAC controls (clean and calibrate) or more frequently as required by manufacturer or operating conditions. All controls requiring calibration shall be provided to the COR on a list and all controls shall be calibrated during the season (heating/cooling) when they are in operation. All of these digital controls will be calibrated annually.

8. Checklist: Contractor will provide a completed service report indicating complete details specifically identifying each control and/or sensor calibrated/inspected and/or emergency repair work performed.

9. Scope of services to be provided for Grand Island Chillers:

a. Contractor shall furnish all necessary labor and equipment and skill to provide full service (preventive maintenance inspections and repairs) of two YORK Model YTH3A4C3-KHS variable speed centrifugal chillers (Building #7) and one YORK Model YTH3A4C3-KHS constant speed centrifugal chiller (Building #7) to maintain an efficiently operating central air conditioning system. Work to include associated chiller control panels, main motor starters, and electrical connections. Tube cleaning is excluded (for Grand Island).

b. Contractor shall provide emergency backup service (24-hour response time) for A/C Chillers.

c. Technical requirements for Grand Island Chillers:

(1) Preventive maintenance inspections will be performed according to manufacturer's recommendations and requirements, and performed at least semi-annually (November and May).

(2) Included with the PMI's will be seasonal start up and a seasonal shutdown with a THIRD PMI to be performed in July.

(3) Seasonal shutdown will also include providing labor, test equipment and skill to MEG the compressor motors and oil pumps and to draw a sample of and provide analysis of chiller oils.

(4) Seasonal work will also include the tightening of all electrical connections of this equipment.

10. Scope of Services to be provided for Lincoln and Grand Island Divisions:

a. Furnish all necessary labor and equipment, parts and skill to perform preventive maintenance, inspections, including cleaning of control equipment to maintain an efficient system and repairs of the Metasys Energy Management System, electronic control components and all pneumatic controls and their components for all systems at the Lincoln and Grand Island Divisions.

b. Electrical controls, electrical/pneumatic controls, automatic valves and dampers required for a complete HVAC system are included.

c. Contractor will repair or replace worn or defective components and parts which are covered under this contract. In addition, to prevent a system failure, the contractor will repair or replace doubtful components approaching the failure point. These replacements will be accomplished utilizing parts of current type and design.

d. Services provided under this agreement include the provision of the latest revision of software available for the Engineering Control Center (Metasys) and updates will be provided, as they become available. The contractor will also include Metasys operator work station software to be used on the boiler room office Metasys Workstation.

e. Technical:

(1) Preventive maintenance inspections will be performed according to manufacturer's recommendations and requirements and performed at least QUARTERLY on the HVAC pneumatic and digital controls (clean and calibrate).

Contractor shall submit a written schedule of all dates for routine preventive maintenance service. A list of all controls will be provided to the COR with date of calibration on an annual basis.

(2) Emergency services – Contractor shall provide 24-hour emergency backup service for the HVAC and pneumatic controls. Response time will be within 24 hours after notification.

(3) Systems are Johnson Controls Metasys through a migration module and Metasys system direct digital controls with variable frequency controllers.

(4) Control drawings are available for review in conjunction with on-site inspection, as well as a list of major system components.

(5) Each pneumatic and digital control or device shall be inspected, cleaned and calibrated annually. This can be done on a quarterly or monthly basis as long as each device is evaluated annually.

(6) Lincoln location – Manufacturer's Drawings – Johnson Controls (Omaha)

(7) Maintenance, Inspection and repair of the control air compressors and related equipment (driers, filters, and pressure regulators) shall be provided for Lincoln only.

12. Scope of Services to be provided for Lincoln chillers:

a. Furnish all necessary labor and equipment, parts and skill to perform repairs as needed and preventive maintenance inspections (PMI) in accordance with manufacturer's recommendations and requirements during the months of May and November (to fulfill the semiannual inspection requirements and concurrent with seasonal start up and seasonal shutdown) and in July, for all three Lincoln chillers. Work to include associated chiller control panels, main motor starters, and electrical connections.

(1) A seasonal start up and a seasonal shutdown will be included with the May and November PMI's. A third PMI will be performed in July.

(2) Seasonal shutdown will also include providing labor, test equipment and skill to MEG the compressor motors and oil pumps, and drawing sample of and providing analysis of chiller oils. Chiller oils shall be changed annually. Tube cleaning is included for Lincoln.

(3) Seasonal work will also include the tightening of all electrical connections of this equipment.

(4) Checklist: Vendor will provide a completed service report indicating complete details specifically identifying each control and/or sensor calibrated/inspected and/or emergency repair work performed.

13. General Specifications:

a. Contractor will provide to the COR (at each site) competency documents for its representatives working at each medical center.

b. All scheduling of work will be done with the designated COR for each site.

c. All preventive maintenance and inspections will be performed on weekdays during normal duty hours (8:00 A.M. – 4:30 P.M.) unless special arrangements have been made with the COR.

d. Work and inspections will be performed on consecutive days until all services are completed.

e. At Grand Island, Contractor will report to Building No. 8 to sign in, acquire badge and have COR located. At Lincoln, Contractor will report to Building 3. Contractor will report to the same locations (at both sites) to sign out, return badge and make contact with the COR before departing the facility.

f. Checklist: Contractor will provide a completed service report indicating complete details specifically identifying each control and/or sensor calibrated/inspected and/or emergency repair work performed.

g. Contractor will furnish final reports in paper and electronic formats produced in either Word or Microsoft Word for each service performed.

14. The Contractor shall furnish the following:

a. Clean/brush the condenser tubes annually.

b. Clean/brush the evaporator tubes biennial. Base year for all chillers and option years 2 and 4 for the Carrier and Trane chillers.

c. Provide leak calculations annually.

d. Change all filters on each chiller.

e. Take a sample of the lubrication oil and have a spectrometric analysis performed annually. Provide report to COR.

f. Check motor starters and motor windings for insulation resistance to ground and winding to winding once per contract period of performance.

g. Perform vibration analysis on motors and pumps for associated equipment in the immediate vicinity of the chillers once per contract period of performance.

h. Check the shaft seals for possible refrigerant leaks.

i. Perform a Startup inspection annually with follow up report.

j. Provide over the phone or by e-mail technical/troubleshooting assistance.

k. Conduct monthly inspections of all chillers to identify any issues or problems and to address any concerns by the VA AC Mechanics. Provide status report to the COR.

l. Report all deficiencies found during inspection and servicing immediately to the COR.

m. All work/labor and parts needed outside the requirements of this contract must be authorized by the COR prior to starting work or ordering parts.

n. Shutdown services will be provided once per contract period of performance.

o. The Contractor will provide all labor, replacement parts, refrigerant, lubricating oil and supplies as necessary to perform this task.

p. Standard replacement parts for inspections shall be available within 24 hours.

q. All repair parts required for repairs shall be delivered onsite within five days of the date that the request for on-call emergency service was initiated.

r. The Contractor will remove the bell housings from each Chiller and remove all scale and foreign matter clean from both bell housings, both tube sheets and the condenser tubes.

The tubes shall be rodded out, utilizing proper brushes of a softer material than the tubes.

s. The Contractor shall inspect and check:

i. The electrical wiring from each starter-disconnect to its respective chiller’s wiring for its drive motor(s), its controls and its internal wiring, variable speed controller/starter.

ii. Insulation on the Chiller shell, drive motor, compressor, accessories and piping.

The Contractor shall restore Chiller insulation to a finished appearance after each removal for repair prior to returning the Chiller to service.

iii. Chiller control panel, pressure and temperature controls thermometers, gauges, thermostats, manual and control valves, and other control devices integral to the Chiller assembly and operation.

t. The Contractor shall lubricate and adjust the listed equipment as required. Lubrication shall include changing the lubricating oil at the intervals recommended by the equipment manufacturer.

u. The Contractor shall perform a minimum of one inspection per contract period of performance of the oil distribution system to include flushing/cleaning of the coil cooler, replacement of the lubricating oil removed from the Chiller(s), on site, shall be contained and properly disposed of at no extra costs to the Government.

v. The Contractor shall perform corrosion control on the listed equipment as required to protect them from deterioration and to maintain their clean and neat appearance. For example, when a Chiller is dismantled into its component parts for repair it typically required touch up or complete painting.

w. The Contractor shall, on request, furnish on call emergency services between scheduled monthly inspections to include all labor, replacement and/or repair parts, refrigerant, lubricating oil and supplies as necessary, at government expense. No work will be performed or parts ordered without authorization of the COR and a written quote from the contractor.

x. The Contractor at the end of each workday on site shall thoroughly clean the work area, removing all dirt, debris and waste (particularly hazardous waste) that accumulate because of maintenance service or repairs performed.

y. It shall be the sole responsibility of the Contractor to comply with State and Federal regulations, and to maintain current State and Federal certification regarding correct handling, removal and disposal of all hazardous waste generated because of performing his contractual tasks of Chiller maintenance and repair. All hazardous waste resulting from the maintenance and repair of the Chiller(s) on site shall be properly packaged, removed, and disposed of by the contractor at no additional cost to the Government.

z. PROVIDE AN ANNUAL REFRIGERANT USAGE REPORT IN ACCORDANCE WITH

EPA REGULATIONS.

B. QUALIFICATIONS:

1. Qualified Refrigeration Technicians: To be considered qualified, Refrigeration Technicians assigned to this contract shall have been trained on, possess a current certification on, and have current experience in the repair of York chillers and components thereof.

Proof of current Technician Certification shall be provided to the COR for all Technicians who provide service on the Contract.

2. Authorized Service Provider for the Metasys System: The contractor must have personnel who are authorized to service the Metasys System and be able to provide OEM parts for the equipment to be serviced. The offeror must provide a letter or certification from Johnson Controls, Inc. to demonstrate such authorization.

C. EMERGENCY SERVICE: The Contractor’s response to on-call emergency service shall be governed by the degrees of seriousness outlined below:

1. Minor Repair

a. Definition: A malfunction or failure of a Chiller(s) is detected that has not impacted the air handling systems to the point of shutting down Government operations in the affected areas.

b. Contractor Response: The Contractor shall respond within 24 hours after notification by the Contracting Officer or designated personnel (paragraph 1.b(3) above) of a malfunction or failure of a Chiller(s), inspect the Chiller(s), and immediately initiate corrective repair actions.

2. Major Repair

a. Definition: A partial or complete failure of a Chiller(s) is detected that has impacted, or will shortly impact, air handling systems to the point of shutting down Government operations, e.g. a mission work stoppage in the affected areas.

b. Contractor Response: The Contractor shall respond within four hours after notification by the COR or designated personnel (paragraph 1.b(3) above) of a partial or complete failure of a Chiller(s) that has caused or will shortly cause a mission work stoppage, inspect the Chiller(s) and immediately initiate corrective maintenance/repair actions.

Under these conditions of equipment failure the Contractor shall be expected to work continuously (24 hours/day), Saturdays, Sundays and holidays or to the maximum level necessary to satisfy the requirements above.

D. REPAIR WORK:

i. If additional repairs are required to make a chiller operational, provide the nature of the repair and a budgetary cost estimate (including line items for labor and materials) needed in the inspection summary report.

ii. Any additional charges claimed must be approved by the Contracting officer before service commences. Any additional work performed by the contractor without the prior written approval of the CO will be performed by the contractor at no additional cost to the government.

E. HOURS OF WORK:

a. Routine Work: Routine work connected with this contract shall be performed between the times of 0700 and 1600 local time defined as normal working hours Monday through Friday except Federal Holidays.

b. Emergency Work: Emergency work is defined as work performed after normal working hours. As specified in paragraph 2, the Contractor shall be required in some instances to work other than normal working hours. Approval of the COR shall be obtained prior to starting work during other than normal working hours.

E. CONTACT INFORMATION:

a. The Contractor shall provide to the Contracting Officer and the COR with specific telephone number(s), email address (es) and/or SMS texting number(s) which can always be used to alert Contractor, including weeknights, weekends and holidays.

b. The Government shall provide the Contractor the names of the Agency personnel authorized to initiate Chiller service calls, Contracting Officer, Contract Monitor, Alternate Contract Monitor.

VI. GENERAL REQUIREMENTS

a. The Contractor’s personnel, while on VA property, shall adhere to all requirements and regulations that govern the VA Health Care System and its property.

b. Among all other requirements, the VA Health Care System and its property is now entirely smoke-free.

VII. LIMITATIONS ON SUBCONTRACTING

a. By submission of an offer and execution of a contract, the Offeror/Contractor agrees in performance of the contract, in the case of a contract for services, it will not pay more than 25 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count toward the 25 percent subcontract amount that cannot be exceeded.

b. An independent contractor shall be considered a subcontractor.

VIII. Gray Market Prevention Language

a. Gray market items are Original Equipment Manufacturers’ (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for a services contract for maintenance of medical equipment for VA Health Care Systems. No remanufactures or gray market items will be acceptable.

b. The Contractor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed medical supplies, medical equipment, and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

c. The delivery of gray market items to the VA in the fulfillment of an order/award/contract constitutes a breach of contract. Accordingly, VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at VA’s election, allowing the Contractor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA Health Care System upon discovery of such items.

IX. National Archives and Records Administration (NARA) Records

Management Language for Contracts

a. Citations to pertinent laws, codes and regulations such as 44 U.S.C.

Chapter 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552);

Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

b. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

c. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government ‘IT’ equipment and/or Government records.

d. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

e. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

f. The Government Agency owns the rights to all data/records produced as part of this contract.

g. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract.

Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

h. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

i. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

j. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under or relating to this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The…