SOLICITATION 36C10B22Q0519 - Teleprompter System Studio Field.docx

36C10B22Q0519

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD: 150 EMP

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

08/12/2022

Colleen Beery

848-377-5257

08/19/2022

12:00 PM EST

36C10B

Department of Veterans Affairs Technology Acquisition Center

23 Christopher Way Eatontown NJ 07724

X

541519

N/A

See Delivery Schedule

36C10B

Department of Veterans Affairs Technology Acquisition Center

23 Christopher Way Eatontown NJ 07724

7UJ53

36C10A

Department of Veterans Affairs Technology Acquisition Center Financial Services Center PO Box 149971 Austin TX 78714-8971

Title: Teleprompter System Studio/Field

Type of Order: Firm-Fixed Price

Contracting Officer: Edward Hebert, Edward.Hebert@va.gov

Contract Specialist: Colleen Beery, Colleen.Beery@va.gov

Page 1 of

Table of Contents

A.2 COMBINED SYNOPSIS/SOLICITATION

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in Federal Acquisition Regulation Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and an additional solicitation will not be issued.

ii. Request for Proposal (RFP) 36C10B22Q0519

iii. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-06(iv)

iv. This RFQ is being issued as a 100% Service-Disabled Veteran-Owned Small Business Set-aside under NAICS 541519 / 150 employees

v. See Section B below for the Price Schedule.

vi. See Section B below for the Product Description.

vii. Equipment is due 90 days after award. The period of performance for software maintenance and support shall be one year.

viii. The provision at 52.212-1, “Instructions to Offerors -- Commercial,” applies to this acquisition. See Section E below for addenda.

ix. The provision at 52.212-2, “Evaluation -- Commercial Items,” does not apply to this acquisition. See Section E below for the Evaluation procedures and Basis for Award.

x. Offerors shall include a completed copy of the provision at 52.212-3, “Offeror Representations and Certifications -- Commercial Items,” with its offer. See Section E below for addenda.

xi. The clause at 52.212-4, “Contract Terms and Conditions -- Commercial Items,” applies to this acquisition. See Section C below for the addenda.

xii. The clause at 52.212-5, “Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items,” applies to this acquisition. See Section C below for the addenda.

xiii. See Section B below regarding requirements for required Equipment and Software License, Maintenance, and Technical Support.

xiv. Proposals are due by 12:00PM ET on August 17, 2022. Offerors shall submit Proposals via email to Colleen.Beery@va.gov and Edward.Hebert@va.gov.

xv. Please contact Contract Specialist Beery, Colleen.Beery@va.gov, 848-377-55257, or contracting Officer, Edward Hebert, Edward.Hebert@va.gov, 848-377-5040 for information regarding the solicitation.

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 GOVERNING LAW

Federal law and regulations, including the Federal Acquisition Regulations (FAR), shall govern this Contract/Order. Commercial license agreements may be made a part of this Contract/Order but only if both parties expressly make them an addendum hereto. If the commercial license agreement is not made an addendum, it shall not apply, govern, be a part of or have any effect whatsoever on the Contract/Order; this includes, but is not limited to, any agreement embedded in the computer software (clickwrap), any agreement that is otherwise delivered with or provided to the Government with the commercial computer software or documentation (shrinkwrap), or any other license agreement otherwise referred to in any document. If a commercial license agreement is made an addendum, only those provisions addressing data rights regarding the Government’s use, duplication and disclosure of data (e.g., restricted computer software) are included and made a part of this Contract/Order, and only to the extent that those provisions are not duplicative or inconsistent with Federal law, Federal regulation, the incorporated FAR clauses and the provisions of this Contract/Order; those provisions in the commercial license agreement that do not address data rights regarding the Government’s use, duplication and disclosure of data shall not be included or made a part of the Contract/Order. Federal law and regulation including, without limitation, the Contract Disputes Act (41 U.S.C. § 7101 et seq.), the Anti-Deficiency Act (31 U.S.C. § 1341 et seq.), the Competition in Contracting Act (41 U.S.C. § 3301 et seq.), the Prompt Payment Act (31 U.S.C. §3901 et seq.), Contracts for Data Processing or Maintenance (38 USC § 5725), and FAR clauses 52.212-4, 52.227-14, 52.227-19 shall supersede, control, and render ineffective any inconsistent, conflicting, or duplicative provision in any commercial license agreement. In the event of conflict between this Clause and any provision in the Contract/Order or the commercial license agreement or elsewhere, the terms of this Clause shall prevail. Claims of patent or copyright infringement brought against the Government as a party shall be defended by the U.S. Department of Justice (DOJ). 28 U.S.C. § 516. At the discretion of DOJ, the Contractor may be allowed reasonable participation in the defense of the litigation. Any additional changes to the Contract/Order must be made by contract/order modification (Standard Form 30) and shall only be affected by a warranted Contracting Officer. Nothing in this Contract/Order or any commercial license agreement shall be construed as a waiver of sovereign immunity.

B.2 SOFTWARE LICENSE, MAINTENANCE AND TECHNICAL SUPPORT

a) Licensee. The term “licensee” shall mean the U.S. Department of Veterans Affairs (“VA”) and is synonymous with “Government.”

b) Licensor. The term “licensor” shall mean the Contractor having the necessary license or ownership rights to deliver license, software maintenance and support of the computer software being acquired. The term “Contractor” is the party identified in Block 17a on the SF1449. If the Contractor is a reseller and not the Licensor, the Contractor remains responsible for performance under this Contract/Order.

c) Software. The term “software” shall mean the licensed computer software product(s) cited in the Schedule of Supplies/Services.

d) Maintenance. The term “maintenance” is the process of enhancing and optimizing software, as well as remedying defects. It shall include all new fixes, patches, releases, updates, versions and upgrades, as further defined below.

e) Technical Support. The term “technical support” refers to the range of services providing assistance for the software via the telephone, email, a website or otherwise.

f) Release or Update. The term “release” or “update” are terms that refer to a revision of software that contains defect corrections, minor enhancements or improvements of the software’s functionality. This is usually designated by a change in the number to the right of the decimal point (e.g., from Version 5.3 to 5.4). An example of an update is the addition of new hardware.

g) Version or Upgrade. The term “version” or “upgrade” are terms that refer to a revision of software that contains new or improved functionality. This is usually designated by a change in the number to the left of the decimal point (e.g., from Version 5.4 to 6).

(2). Software License.

a) Unless otherwise stated in the Schedule of Supplies/Services, the Performance Work Statement or Product Description, the software license provided to the Government is a perpetual, nonexclusive license to use the software.

b) The Government may use the software in a networked environment.

c) Any dispute regarding the license grant or usage limitations shall be resolved in accordance with the Disputes Clause incorporated in FAR 52.212-4(d).

d) All limitations of software usage are expressly stated in the Schedule of Supplies/Services and the Performance Work Statement/Product Description.

(3). Software Maintenance and Technical Support.

a) If the Government desires to continue software maintenance and support beyond the period of performance identified in this Contract/Order, the Government will issue a separate contract or order for maintenance and support. Conversely, if a contract or order for continuing software maintenance and technical support is not received, the Contractor is neither authorized nor permitted to renew any of the previously furnished services.

b) The Contractor shall provide software support services, which includes periodic updates, enhancements and corrections to the software, and reasonable technical support, all of which are customarily provided by the Contractor to its commercial customers so as to cause the software to perform according to its specifications, documentation or demonstrated claims.

c) Any telephone support provided by Contractor shall be at no additional cost.

d) The Contractor shall provide all maintenance services in a timely manner in accordance with the Contractor’s customary practice or as defined in the Performance Work Statement or Product Description. However, prolonged delay (exceeding 2 business days) in resolving software problems will be noted in the Government’s various past performance records on the Contractor (e.g., www.cpars.gov).

e) If the Government allows the maintenance and support to lapse and subsequently wishes to reinstate it, any reinstatement fee charged shall not exceed the amounts that would have been charged if the Government had not allowed the subscription to lapse.

(4). Disabling Software Code. The Government requires delivery of computer software that does not contain any code that will, upon the occurrence or the nonoccurrence of any event, disable the software. Such code includes but is not limited to a computer virus, restrictive key, node lock, time-out or other function, whether implemented by electronic, mechanical, or other means, which limits or hinders the use or access to any computer software based on residency on a specific hardware configuration, frequency of duration of use, or other limiting criteria. If any such disabling code is present, the Contractor agrees to indemnify the Government for all damages suffered as a result of a disabling caused by such code, and the contractor agrees to remove such code upon the Government’s request at no extra cost to the Government. Inability of the Contractor to remove the disabling software code will be considered an inexcusable delay and a material breach of contract, and the Government may exercise its right to terminate for cause. In addition, the Government is permitted to remove the code as it deems appropriate and charge the Contractor for consideration for the time and effort expended in removing the code.

(5). Manuals and Publications. Upon Government request, the Contractor shall furnish the most current version of the user manual and publications for all products/services provided under this Contract/Order at no cost.

B.3 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD.

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.4 PRICE SCHEDULE

NOTE: Vendors are instructed to complete Section B.4 and submit with their quote.

Vendors are cautioned that alterations to the line items as specified below may render quotes unacceptable. All questions shall be directed to the Contract Specialist, Colleen Beery, and Contracting Officer, Edward Hebert, prior to the closing date and time specified in the Request for Quote (RFQ).

Inspection: Destination Acceptance: Destination Free on Board (FOB): Destination

Telepromper System Studio/Field

Manufacturer: Autoscript Part No. WP-IP If proposing “or equivalent” Quoting on:

Manufacturer Name:_____________ Brand___________________ Part No.__________________

Due 90 days After Receipt of Order (ARO)

Manufacturer: Autoscript Part No. WP-I If proposing “or equivalent” Quoting on:

Manufacturer Name:_____________ Brand___________________ Part No.__________________

Due 90 days After Receipt of Order (ARO)

Manufacturer: Autoscript Part No. EPIC-IP19XL If proposing “or equivalent” Quoting on:

Manufacturer Name:_____________ Brand___________________ Part No.__________________

Due 90 days After Receipt of Order (ARO)

Manufacturer: Autoscript Part No. A9010-1025 If proposing “or equivalent” Quoting on:

Manufacturer Name:_____________ Brand___________________ Part No.__________________

Due 90 days After Receipt of Order (ARO)

Manufacturer: Autoscript Part No. A9009-0001 If proposing “or equivalent” Quoting on:

Manufacturer Name:_____________ Brand___________________ Part No.__________________

Due 90 days After Receipt of Order (ARO)

Manufacturer: Autoscript Part No. A9009-5003 If proposing “or equivalent” Quoting on:

Manufacturer Name:_____________ Brand___________________ Part No.__________________

Due 90 days After Receipt of Order (ARO)

Manufacturer: Autoscript Part No. A9009-0002 If proposing “or equivalent” Quoting on:

Manufacturer Name:_____________ Brand___________________ Part No.__________________

Due 90 days After Receipt of Order (ARO)

Manufacturer: Dell Model No. XPS 17 9700 If proposing “or equivalent” Quoting on:

Manufacturer Name:_____________ Brand___________________ Part No.__________________

Due 90 days After Receipt of Order (ARO)

Manufacturer: Apple Part No. MHNF3LL/A If proposing “or equivalent” Quoting on:

Manufacturer Name:_____________ Brand___________________ Part No.__________________

Due 90 days After Receipt of Order (ARO)

Manufacturer: PrompterPeople Part No. PROP-12iPAD-2 If proposing “or equivalent” Quoting on:

Manufacturer Name:_____________ Brand___________________ Part No.__________________

Due 90 days After Receipt of Order (ARO)

Manufacturer: Pelican Part No. 1690-000-110 Part #: X-02657-00 If proposing “or equivalent” Quoting on:

Manufacturer Name:_____________ Brand___________________ Part No.__________________

Due 90 days After Receipt of Order (ARO)

B.5 PRODUCT DESCRIPTION

PRODUCT DESCRIPTION (PD)

DEPARTMENT OF VETERANS AFFAIRS

Employee Education System

22BC-E01_Teleprompter System Studio/Field

Date: June 8, 2022

VA-22-00024007

PD Version Number: 1.3

1.0 PRODUCT REQUIREMENTS

Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Employee Education System (EES), via the Broadcast and Video Division (B/V), provides pre-production, production and post-production video support to customers throughout the VA system. As such, the B/V division has a requirement for a new teleprompter system for 3 camera studio productions and single camera field productions. This teleprompter system is needed to replace existing end of life equipment used in the St. Louis studio and on remote productions.

The Contractor shall deliver the following brand name, or equivalent items:

a.

Studio prompting software application, brand name or equal Manufacturer: Autoscript Part No. WP-IP

Manufacturer: Autoscript Part No. WP-I

Manufacturer: Autoscript Part No. EPIC-IP19XL

Manufacturer: Autoscript Part No. A9010-1025

Manufacturer: Autoscript Part No. A9009-0001

Manufacturer: Autoscript Part No. A9009-5003

Manufacturer: Autoscript Part No. A9009-0002

Manufacturer: Dell Model No. XPS 17 9700

Manufacturer: Apple Part No. MHNF3LL/A

Manufacturer: PrompterPeople Part No. PROP-12iPAD-2

Manufacturer: Pelican Part No. 1690-000-110

1.1 SALIENT CHARACTERISTICS

a. Studio prompting software application, brand name or equal.

Manufacturer: Autoscript Part No. WP-IP Quantity: 2

Salient Characteristics:

· In-screen real time scroll preview

· Simple customizable user interface: resizable windows, color selection, content tile position, content tile pin to sidebar, tabbed windows

· Script edits during live prompting

· Multi language support

· Word & RTF Import

· Graphical scroll control

· Features: add story, remove story, cloak story, drop story, scroll to prompter, track live story, print run order

· Available run order preview

· Drag and drop story

· Options: font type, font size, font format, font color, background color, spell check, cut & paste

· Script matches prompt mode to indicate prompt output

· Follow prompter

· Font resize slider

· Super smooth scroll

· Options: timer, on-screen message, invert colors, blank screen

· Timer options: background clock

· Presenter preferences

· Status: add manual, add discovered, monitoring

· Device grouping for firmware updates

· Remote program of scroll control function buttons

· Assign colors to function buttons

b. iPad/Tablet Software License, brand name or equal.

Manufacturer: Autoscript Part No. WP-I Quantity: 1

Salient Characteristics:

· Must be compatible with iPad/Tablet operating system

· Displays and scrolls the script in real-time on a tablet

· Supports iEVO application

· Supports WinPlus-IP Software

c. On-camera 19” prompt monitor with integrated 24” talent monitor, brand name or equal.

Manufacturer: Autoscript Part No. EPIC-IP19XL Quantity: 3

Salient Characteristics:

· Prompt monitor size: 19"

· Integrated talent monitor size: 24"

· Fold up Integrated talent monitor

· Integrated monitors only weight: 8.6 kg / 19.0 lb

· On-camera package weight: 16.4 kg / 36.2 lb

· Prompt monitor aspect ratio: 4.3

· Prompt monitor brightness: 1500 nits

· Prompt monitor resolution: 1280 x 1024 SXGA

· Prompt monitor contrast: 1000:1

· Prompt monitor dimensions: 467 x 399 x 41mm / 18.4 x 15.7 x 1.6”

· Talent monitor aspect ratio: 16:9

· Talent monitor brightness: 300 nits

· Talent monitor resolution: 1920 x 1080

· Script and feedback inputs: LAN, 2x HD-SDI, 2x CVBS

· Tally input: Opto sensor

· Timecode Inputs: LTC, NTP (VITC, D-VITC optional)

· Power consumption: 71W

· Power input: 4-pin XLR, 12-16.8VDC

· Outputs: Repeat Tally Output inc. 12V DC out

· Viewing angle: H/V 170°/160°

· Mounting: On-camera system with Intelligent Prompting backplate, carbon fibre hood and glass, rail and mounting bracket

d. Counterbalance weight, brand name or equal.

Manufacturer: Autoscript Part No. A9010-1025 Quantity: 3

Salient Characteristics:

· 5kg / 11lb Intelligent Prompting counterbalance weight

· Slides on to Intelligent Prompting mounting rail

· Integral clamp lever for toolless fixing Weight: 5 kg / 11 lb.

e. Teleprompter scroll engine, brand name or equal.

Manufacturer: Autoscript Part No. A9009-0001 Quantity: 1

Salient Characteristics:

Input Connection

· 1 x 12V DC auxiliary input

· 1 x RJ45 Ethernet Power consumption

· Max 8W,

· with PoE Controller 11W Output

· 2 x HD-SDI

· 1 x RJ45 Power over Ethernet Selectable Video formats

· 480i59.94

· 576i50

· 720p50

· 720p59.94

· 720p60

· 1080i50

· 1080i59.94

· 1080i60

· 1080p25

· 1080p29.97

· 1080p30

· 1080p50

· 1080p59.94

· 1080p60

Weight

· 600g / 1.35lb

Size

· Height 37mm / 1.46" x Width 162mm / 6.38" x Length 182mm / 7.17"

f. DC Power Supply, brand name or equal.

Manufacturer: Autoscript Part No. A9009-5003 Quantity: 1

Salient Characteristics:

· 12v DC power supply with locking connector

· 1 Amp output.

· Includes interchangeable mains connectors

· 1.5M cable

g. Desktop Scroll Controller, brand name or equal.

Manufacturer: Autoscript Part No. A9009-0002 Quantity: 1

Salient Characteristics:

Standard function buttons

· Next (page/bookmark/ snapshot)

· Previous (page/bookmark/ snapshot)

· Top of script.

Programmable function buttons

· 2 x illuminated function buttons programmed within WinPlus-IP

· Colour options: RGB, White standard (User definable)

Status Display

· Illuminated multi-colour window shows device network status and operational mode.

Power

· 3W Max power consumption

· Powered over Ethernet (PoE)

Weight

· 500g / 1.1 lb

Size

· 42mm / 1.65" (Height) x 134mm / 5.28" (Width) x 230mm / 9.06" (Length)

Connector

· 1 x RJ45

h. Laptop Computer, brand name or equal.

Manufacturer: Dell Model No. XPS 17 9700 Quantity: 2

Salient Characteristics:

· Processor: 10th Generation Intel® Core™ i9-10885H (16MB Cache, up to 5.3 GHz, 8 cores)

· Operating System: Windows 10 Pro, 64-bit, English

· Video Card: NVIDIA® GeForce RTX™ 2060 6GB GDDR6 with Max-Q

· Memory: 64GB DDR4-2933MHz, 2x32G

· Hard Drive: 2TB M.2 PCIe NVMe Solid State Drive

· LCD: 17.0" FHD+ (1920 x 1200) InfinityEdge Non-Touch Anti-Glare 500-Nit Display

· Wireless: Killer™ Wi-Fi 6 AX500-DBS (2x2) and Bluetooth 5

· Primary Battery: 6-Cell Battery, 97WHr (Integrated)

· Keyboard: English keyboard, black, backlit, Fingerprint Reader

· Power Supply: Black 130W Type-C Power Adapter

· FGA Module: No FGA

· Power Cable: US Power Cord

i. iPad/Tablet, brand name or equal.

Manufacturer: Apple Part No. MHNF3LL/A Quantity: 1

Salient Characteristics:

· Must be compatible with the prompter software application/license

· 12.9" Liquid Retina XDR Touchscreen

· 2732 x 2048 Screen Resolution (264 ppi)

· Wi-Fi 6 (802.11ax); Dual-Band (2.4 & 5 GHz)

· 128 Gigabytes of Storage

· 8GB Ram

· 120 Hz Refresh Rate

· 40.88 Wh battery capacity

· Bluetooth 5.0

j. iPad/Tablet Teleprompter, brand name or equal

Manufacturer: PrompterPeople Part No. PROP-12iPAD-2 Quantity: 1

Salient Characteristics:

· Sled Mount base

· 60/40 Beamsplitter glass

· Beamsplitter Height and Angle Adjustment

· Screen Readable from up to 12'

· Compatible with 12.9” iPad/Tablet

k. Transport case with foam, brand name or equal Manufacturer: Pelican Part No. 1690-000-110 Quantity: 1

Salient Characteristics:

· Interior dimensions: 30 x 25 x 16"

· Exterior dimensions: 33.4 x 28.4 x 18.2"

· Built in wheels

· Retractable handle

· Cubed foam interior

· Accepts padlock

· Ultra-high Impact Structural Copolymer

· Built-in Automatic Purge Valve

2.0 NOTICE OF THE FEDERAL ACCESSIBILITY LAW AFFECTING ALL INFORMATION AND COMMUNICATION TECHNOLOGY (ICT) PROCUREMENTS (SECTION 508)

On January 18, 2017, the Architectural and Transportation Barriers Compliance Board (Access Board) revised and updated, in a single rulemaking, standards for electronic and information technology developed, procured, maintained, or used by Federal agencies covered by Section 508 of the Rehabilitation Act of 1973, as well as our guidelines for telecommunications equipment and customer premises equipment covered by Section 255 of the Communications Act of 1934. The revisions and updates to the Section 508-based standards and Section 255-based guidelines are intended to ensure that information and communication technology (ICT) covered by the respective statutes is accessible to and usable by individuals with disabilities.

2.1 SECTION 508 – INFORMATION AND COMMUNICATION TECHNOLOGY (ICT) STANDARDS

The Section 508 standards established by the Access Board are incorporated into, and made part of all VA orders, solicitations and purchase orders developed to procure ICT. These standards are found in their entirety at: https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines. A printed copy of the standards will be supplied upon request.

Federal agencies must comply with the updated Section 508 Standards beginning on January 18, 2018. The Final Rule as published in the Federal Register is available from the Access Board: https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule.

The Contractor shall comply with “508 Chapter 2: Scoping Requirements” for all electronic ICT and content delivered under this contract. Specifically, as appropriate for the technology and its functionality, the Contractor shall comply with the technical standards marked here:

2.2 COMPATABILITY WITH ASSISTIVE TECHNOLOGY

The standards do not require installation of specific accessibility-related software or attachment of an assistive technology device. Section 508 requires that ICT be compatible with such software and devices so that ICT can be accessible to and usable by individuals using assistive technology, including but not limited to screen readers, screen magnifiers, and speech recognition software.

2.3 ACCEPTANCE AND ACCEPTANCE TESTING

Deliverables resulting from this solicitation will be accepted based in part on satisfaction of the Section 508 Chapter 2: Scoping Requirements standards identified above.

The Government reserves the right to test for Section 508 Compliance before delivery. The Contractor shall be able to demonstrate Section 508 Compliance upon Deliverables resulting from this solicitation will be accepted based in part on satisfaction of the Section 508 Chapter 2: Scoping Requirements standards identified above.

The Government reserves the right to test for Section 508 Compliance before delivery. The Contractor shall be able to demonstrate Section 508 Compliance upon delivery.

3.0 INFORMATION TECHNOLOGY USING ENERGY-EFFICIENT PRODUCTS

The Contractor shall comply with Sections 524 and Sections 525 of the Energy Independence and Security Act of 2007; Section 104 of the Energy Policy Act of 2005; Executive Order 13834, “Efficient Federal Operations”, dated May 17, 2018; Executive Order 13221, “Energy-Efficient Standby Power Devices,” dated August 2, 2001; and the Federal Acquisition Regulation (FAR) to provide ENERGY STAR®, Federal Energy Management Program (FEMP) designated, low standby power, and Electronic Product Environmental Assessment Tool (EPEAT) registered products in providing information technology products and/or services.

3.1 EPEAT

The Contractor shall provide EPEAT-registered products under this contract, as applicable to clause 52.223-16.

3.2 ENERGY STAR

As required in clause 52.223-15 Energy Efficiency in Energy-Consuming Products, the Contractor shall provide products that earn the ENERGY STAR label and meet ENERGY STAR specifications for energy efficiency. For information about ENERGY STAR, see http://www.energystar.gov for complete product specifications and updated lists of qualifying products.

3.3 FEMP

As required in clause 52.223-15 Energy Efficiency in Energy-Consuming Products, the contractor shall only provide products that meet Federal Energy Management Program (FEMP) and/or FEMP Low Standby Power purchasing specifications for energy efficiency under this contract, as applicable. Covered product categories and the applicable energy efficiency requirements can be found at http://energy.gov/eere/femp/covered-product-categories and low standby power product list can be found at https://www.energy.gov/eere/femp/low-standby-power-product-list.

4.0 SHIPMENT OF HARDWARE OR EQUIPMENT

Inspection: Destination Acceptance: Destination Free on Board (FOB): Destination

Ship To and Mark For:

Primary

Alternate

Bldg. 56 St. Louis, MO 63125 Address:

4.1 SPECIAL SHIPPING INSTRUCTIONS

Prior to shipping, Contractor shall notify Site POCs, by phone followed by email, of all incoming deliveries including line-by-line details for review of requirements. The Contractor shall not make any changes to the delivery schedule at the request of Site POC.

Contractors shall coordinate deliveries with Site POCs before shipment of hardware to ensure sites have adequate storage space.

All shipments, either single or multiple container deliveries, shall bear the VA IFCAP Purchase Order number on external shipping labels and associated manifests or packing lists. In the case of multiple container deliveries, a statement readable near the VA IFCAP PO number shall indicate total number of containers for the complete shipment (e.g. “Package 1 of 2”), clearly readable on manifests and external shipping labels.

Packing Slips/Labels and Lists shall also include the following:

IFCAP PO #: ____________ (e.g., 166-E11234 (the IFCAP PO number is located in block #20 of the SF 1449))

Project Description: 22BC-E01_Teleprompter System Studio/Field

Total number of Containers: Package ___ of ___. (e.g., Package 1 of 3)

5.0 GENERAL REQUIREMENTS

5.1 VA TECHNICAL REFERENCE MODEL

The Contractor shall support the VA enterprise management framework. In association with the framework, the Contractor shall comply with OI&T Technical Reference Model (VA TRM). The VA TRM is one component within the overall Enterprise Architecture (EA) that establishes a common vocabulary and structure for describing the information technology used to develop, operate, and maintain enterprise applications. Moreover, the VA TRM, which includes the Standards Profile and Product List, serves as a technology roadmap and tool for supporting OI&T. Architecture & Engineering Services (AES) has overall responsibility for the VA TRM.

5.2 SOCIAL SECURITY NUMBER (SSN) REDUCTION

The Contractor solution shall support the Social Security Number (SSN) Fraud Prevention Act (FPA) of 2017 which prohibits the inclusion of SSNs on any document sent by mail. The Contractor support shall also be performed in accordance with Section 240 of the Consolidated Appropriations Act (CAA) 2018, enacted March 23, 2018, which mandates VA to discontinue using SSNs to identify individuals in all VA information systems as the Primary Identifier. The Contractor shall ensure that any new IT solution discontinues the use of SSN as the Primary Identifier to replace the SSN with the Integrated Control Number (ICN) in all VA information systems for all individuals. The Contractor shall ensure that all Contractor delivered applications and systems integrate with the VA Master Person Index (MPI) for identity traits to include the use of the ICN as the Primary Identifier. The Contractor solution may only use a Social Security Number to identify an individual in an information system if and only if the use of such number is required to obtain information VA requires from an information system that is not under the jurisdiction of VA.

5.3 INTERNET PROTOCOL VERSION 6 (IPV6)

The Contractor solution shall support Internet Protocol Version 6 (IPv6) based upon the memo issued by the Office of Management and Budget (OMB) on November 19, 2020 (https://www.whitehouse.gov/wp-content/uploads/2020/11/M-21-07.pdf). IPv6 technology, in accordance with the USGv6 Program (https://www.nist.gov/programs-projects/usgv6-program/usgv6-revision-1), NIST Special Publication (SP) 500-267B Revision 1 “USGv6 Profile” (https://doi.org/10.6028/NIST.SP.500-267Br1), and NIST SP 800-119 “Guidelines for the Secure Deployment of IPv6” (https://doi.org/10.6028/NIST.SP.800-119), compliance shall be included in all IT infrastructures, application designs, application development, operational systems and sub-systems, and their integration. In addition to the above requirements, all devices shall support native IPv6 and dual stack (IPv6 / IPv4) connectivity without additional memory or other resources being provided by the Government, so that they can function in a mixed environment. All public/external facing servers and services (e.g. web, email, DNS, ISP services, etc.) shall support native IPv6 and dual stack (IPv6 / IPv4) users and all internal infrastructure and applications shall communicate using native IPv6 and dual stack (IPv6 / IPv4) operations.

6.0 INFORMATION SECURITY CONSIDERATIONS:

The assessment and authorization (A&A) requirements do not apply and a Security Accreditation Package is not required.

7.0 POINTS OF CONTACT

VA Program Manager:

Bldg. 56 St. Louis, MO 63125

Contracting Officer:

Name: Edward Hebert Address: 23 Christopher Way, Eatontown, NJ 07724

Contract Specialist:

Name: Colleen Beery Address: 23 Christopher Way, Eatontown, NJ 07724 Voice: (848) 377-5257 Email: colleen.beery@va.gov

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

52.232-40

52.242-13

PROVIDING ACCELERATED PAYMENTS TO SMALL

BUSINESS SUBCONTRACTORS

BANKRUPTCY

NOV 2021

JUL 1995

(End of Clause)

C.2 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line-item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment. —

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance.