Solicitation 2031ZA24B00011.pdf

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

3. DATE ISSUED PAGE OF PAGES

1 88

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

william.parkin@bep.gov

9. FOR INFORMATION

CALL:

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

SOLICITATION

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

11. The contractor shall begin performance within calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See ).

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES", indicate within how many calendar days after award in Item 12b.)

YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

12b. CALENDAR DAYS

a. Sealed offers in original and copies to perform the work required are due at the place specified in Item 8 by 12:00 PM CST (hour) local time (date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

STANDARD FORM 1442 (REV. 8/2014)

Prescribed by GSA - FAR (48 CFR) 53.236-1(d) mailto:william.parkin@bep.gov

ITEM

OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code) 15. TELEPHONE NUMBER (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14.)

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print) 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

AWARD (To be completed by Government)

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

26. ADMINISTERED BY

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) ( ) 41 U.S.C. 3304(a) ( )

27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return copies to issuing office.) Contractor agrees to furnish and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print)

31a. NAME OF CONTRACTING OFFICER (Type or print)

William Parkin

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA

BY

31c. DATE

STANDARD FORM 1442 (REV. 8/2014) BACK

Item Number

Base Item Number

Supplies/Services Quantity Unit

0001 Base Ordering Period 1 LOT Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

The contractor shall furnish all plant, labor, equipment, materials, design, and personnel necessary to plan, design, manage, and perform all work required by this MACC for General Construction Services at WCF in Fort Worth, TX in strict accordance with contract documents. Individual task orders will be written in support of real property maintenance, repair, alteration, and/or new construction.

Purchase Requisitions

IDC Type: Not Applicable NAICS Code: 236220 Commercial and Institutional Building Construction

Base Item Number

Supplies/Services Quantity Unit

1001 Ordering Period I 1 LOT Contract Type:Firm Fixed Price

The contractor shall furnish all plant, labor, equipment, materials, design, and personnel necessary to plan, design, manage, and perform all work required by this MACC for General Construction Services at WCF in Fort Worth, TX in strict accordance with contract documents. Individual task orders will be written in support of real property

Option:

Option Time Date: 6/30/25 Option Time Duration: 364 Option Time Units: Days

Base Item

Number Supplies/Services Quantity Unit

2001 Ordering Period II 1 LOT Contract Type:Firm Fixed Price

The contractor shall furnish all plant, labor, equipment, materials, design, and personnel necessary to plan, design, manage, and perform all work required by this MACC for General Construction Services at WCF in Fort Worth, TX in strict accordance with contract documents. Individual task orders will be written in support of real property

Option Time Date: 6/30/26 Option Time Duration: 364 Option Time Units: Days

Base Item Number

Supplies/Services Quantity Unit

3001 Ordering Period III 1 LOT Contract Type:Firm Fixed Price

The contractor shall furnish all plant, labor, equipment, materials, design, and personnel necessary to plan, design, manage, and perform all work required by this MACC for General Construction Services at WCF in Fort Worth, TX in strict accordance with contract documents. Individual task orders will be written in support of real property

Option Time Date: Option Time Duration: Option Time Units: IDC Type:

NAICS Code:

6/30/27 Days Not Applicable 236220 Commercial and Institutional Building Construction

Base Item Number

Supplies/Services Quantity Unit

4001 Ordering Period IV 1 LOT Contract Type:Firm Fixed Price

The contractor shall furnish all plant, labor, equipment, materials, design, and personnel necessary to plan, design, manage, and perform all work required by this MACC for General Construction Services at WCF in Fort Worth, TX in strict accordance with contract documents. Individual task orders will be written in support of real property

Option Time Date: 6/30/28 Option Time Duration: 364 Option Time Units: Days

Contact Details:

Dijamco, Marcelo Manaloto Marcelo.Dijamco@bep.gov

Fax:

BEP-OPS_SUPP_WCF

Bureau of Engraving and Printing Office of Operations Support Division (WCF) 9000 Bue Mound Road Fort Worth TX 76131-3304 Phone: (817) 847-3890

Requesting Office Address

COR Office Address

BEP-OPS_SUPP_WCF

Bureau of Engraving and Printing Office of Operations Support Division (WCF) 9000 Bue Mound Road Fort Worth TX 76131-3304 Phone: (817) 847-3955 Fax:

Contact Details:

Witta, Charles David

Charles.Witta@bep.gov

Issuing Office Address

BEP-ACQUISITION

Bureau of Engraving and Printing Office of Acquisition

301 14th Street SW Washington DC 20228-0001 Phone: (817) 231-4225 Fax:

Contact Details:

Parkin, William Spencer

William.Parkin@bep.gov mailto:Marcelo.Dijamco@bep.gov mailto:Charles.Witta@bep.gov mailto:William.Parkin@bep.gov

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SCHEDULE OF ITEMS AND PRICES

This is a non-personal services, multiple award, Indefinite Delivery, Indefinite quantity (IDIQ) task order contract (MATOC) to provide General Construction (GC) services for a variety of renovation and construction projects at the Western Currency Facility (WCF) of the Bureau of Engraving and Printing (BEP). The Government will obligate the minimum guarantee of $3,000.00 with the first task order issued against this contract, as the minimum for the entire contract period, including all option periods, if exercised. Minimum and Maximum ordering limits shall be in accordance with Federal Acquisition Regulation (FAR) 52.216-19, Ordering Limitations.

(a) The ceiling value of this contract is $70,000,000. The maximum value for the base year and each option year is $14,000,000.

(b) The minimum guarantee for the pool of contractors is $3,000 per contractor for the base period only. A minimum guarantee will not be applicable to the optional periods of performance.

(c) Basis of Pricing

Task Order Prices. All task order prices set forth in each task order shall include all costs necessary to complete the work for which the price is established (e.g., Base task order, Unit Price, Options) in accordance with the task order Documents and approved rates, including, but not limited to, the cost of work performed by subcontractors and consultants, indirect costs, fees, expenses, taxes, and profit.

The estimated cost of the task order for Air Handler Unit Refurbishment (Phase 4) is between $1,000,000 and $5,000,000.

Knowledge of Conditions Affecting Price. FAR 52.236-3, Site Investigations and Conditions Affecting the Work, is incorporated by reference in this Contract. The Contractor shall be presumed to have established all rates/prices with knowledge of general and local conditions that may affect the cost of task order performance at the site where the Work is to be performed, to the extent that such information is reasonably obtainable.

Unit Prices and Allowances. If any portion of the task order Work is to be performed on a unit price basis, the Unit Price shall include all costs of coordinating and incorporating the unit-priced portion of the Work into the task order Work. The Contractor shall only be obligated to perform unit-priced work to the extent that an Allowance has been established. The Contractor shall be obligated to perform such work in excess of a unit quantity for which an Allowance is established only if directed by the Contracting Officer in writing.

The Contractor shall be bound to the unit price or prices set forth herein in all equitable adjustments for changes including unit priced work, and no markups shall be applied to such unit prices.

Options. If any portion of the Work is to be performed upon the timely exercise of an Option in the task order, the Option Price shall include all costs of coordinating and incorporating the Option-priced portion of the Work into the base task order Work. An adjustment to the task order price for such additional work shall be computed solely on the basis of the Option price or prices set forth in the task order.

Maximum Bid Rates. The services to be provided shall be priced to include office overhead and General Administrative (G&A) rates, and profit. Proposed rates shall be deemed to include all costs consistent with the requirements, definitions, and exclusions applicable to the task order, and consistent with the Contractor's cost accounting practices. Unless otherwise specified, the bid rates shall be deemed to include only the Contractor's costs, and not the costs of any subcontractors.

d) Task order Price Schedule

CLIN SUPPLIES/SERVICES QUANTITY UNIT OF

MEASUR

E

UNIT

PRICE

AMOUNT

0001 Air Handler Unit Refurbishment (Phase 4)

1 JOB LS $

B.2 PERIOD OF PERFORMANCE

The period of performance shall consist of five (5) one year ordering periods. The Period of Performance reads as follows:

• Ordering Period One – July 1, 2024 through June 30, 2025

• Ordering Period Two – July 1, 2025 through June 30, 2026

• Ordering Period Three – July 1, 2026 through June 30, 2027

• Ordering Period Four – July 1, 2027 through June 30, 2028

• Ordering Period Five – July 1, 2028 through June 30, 2029

SECTION C

DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 STATEMENT OF WORK

The contractor shall furnish the necessary personnel, material, equipment, services, and facilities to perform the work in accordance with the Statement of Work (SOW) entitled Bureau of Engraving and Printing (BEP) General Construction (GC) services for the Western Currency Facilities.

SECTION D

PACKAGING AND MARKING

D.1 PAYMENT OF POSTAGE AND FEES

All postage and fees related to submitting information including forms, reports, submittals, etc., to the Contracting Officer (CO) or the Contracting Officer's Representative (COR) shall be paid by the Contractor.

D.2 PACKAGING AND MARKING

(a) All information submitted to the Contacting Officer or the COR shall clearly indicate the contract number and/or purchase order number for which the information is being submitted.

(b) All containers shall be plainly marked on or adjacent to the exterior shipping label to show the contract number, purchase order number (if any), description of contents, and contractor's name.

SECTION E

INSPECTION AND ACCEPTANCE

E.1 CONTRACTOR MONITORING RESPONSIBILITY

Notwithstanding FAR 52.246-12, Inspection of Construction, the contractor is responsible for periodic and day-to-day inspection and monitoring of all work performed to ensure compliance with the contract requirements. The contractor shall note any deficiencies found and corrective action taken and document his corresponding file as to the outcome.

E.2 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es):

https://www.acquisition.gov/browse/index/far.

CLAUSE TITLE AND DATE

52.246-12 Inspection of Construction (AUG 1996) http://www.acquisition.gov/browse/index/far

SECTION F

DELIVERIES OR PERFORMANCE

F.1 WORK HOURS

Work as described under this contract shall be accomplished during Normal Working Hours, which are defined as 6:30 am to 3:00 p.m., Monday through Friday, unless otherwise specifically required by the task order and authorized by the Contracting Officer.

F.2 PERIOD OF CONTRACT

(a) Master contract: The base contract period for this Master contract is one (1) year from date of award with an option to extend the term of the contract for four (4) additional years in accordance with the clause at 52.217-9, Option to Extend the Term of the Contract. The total duration of the five ordering periods shall not exceed five (5) years.

(b) Task orders: The Contractor shall comply with the performance period stated in each task order per the clause at 52.211-10, Commencement, Prosecution, and Completion of Work.

F.3 PLACE OF PERFORMANCE

Work shall be performed at the following location:

Bureau of Engraving and Printing 9000 Blue Mound Road Fort Worth, TX 76131

Arrange deliveries of products in accordance with construction schedules. Coordinate to avoid conflict with work and conditions at the site.

Deliver products in undamaged condition, in manufacturer’s original containers or packaging, with identifying labels intact and legible.

Immediately on delivery, inspect shipments to assure compliance with requirements of contract documents and approved submittals, and that products are properly protected and undamaged.

Construction deliveries will be permitted 8:00AM to 2:00PM, Monday through Friday, on the condition that BEP activities are not disrupted. When the COR or Contract Coordinator determines the deliveries or movement of material to the site of installation will be disruptive, deliveries must be scheduled during the weekend hours. All deliveries must be scheduled with the Contract Coordinator a minimum of 48 hours in advance of the delivery.

F.4 LEGAL HOLIDAYS: The following legal holidays are observed by this Agency:

New Year's Day January 1st Martin Luther King's Birthday Third Monday in January Presidents Day Third Monday in February Memorial Day Last Monday in May Juneteenth Day June 19th Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th Inauguration Day January 20th

F.5 BUREAU SHUTDOWN

All Bureau and contractor activities are typically shutdown at the end of each calendar year.

During the life of this contract, the contractor may be required to work at the Bureau during the Bureau's year-end shutdown (which normally occurs between December 25 and January 1).

Refer to the task order for specific dates. If the contractor is required to work during shutdown, the contractor shall be specifically authorized in writing by the Contracting Officer. Deliveries are not accepted during Year End Shutdown except when specifically scheduled and approved in advance.

F.6 SCHEDULES

(A) Work Schedule

(1) Preliminary schedule: Within ten (10) calendar days after award of a task order, the Contractor shall submit a preliminary work schedule using the latest version of MS Project. The schedule shall account for all divisions of work identified in the task order specifications and drawings. The schedule shall clearly show the completion date and any milestones outlined in the specifications. When requested by the Contracting Officer, the Contractor shall make corrections or adjustments, as necessary and re-submit the schedule. The notice-to- proceed shall not be issued until this condition has been met or otherwise waived by the Contracting Officer.

(2) Construction Work Schedule: Within ten (10) calendar days after issuance of the Notice-to-Proceed, the Contractor shall submit a construction schedule to the Contracting Officer for approval. The schedule shall account for all divisions of work identified in the task order specifications and drawings. The schedule shall clearly show the completion date and any milestones outlined in the specifications. The contractor shall also ensure that the schedule is updated regularly or as specified. The contractor shall submit to the Contracting Officer at monthly intervals a report of the actual progress. Computer generated schedules such as Microsoft Project is strongly recommended.

(B) Submittal Schedule

Within ten (10) calendar days after award of a task order, the Contractor shall submit a schedule of shop drawings and manufacture’s specifications to the COR for approval. The Contractor’s schedule for shop drawings and manufacturer’s information shall identify dates for delivery or specific shop drawings and manufacturer’s information required under each section.

(C) Schedule of Values

Within ten (10) calendar days after award of a task order, the Contractor shall submit a schedule of values that will be utilized to process monthly invoices. The schedule of values shall detail easily discernible divisions of work required to units such as pounds or square feet.

F.7 SUBMITTALS FOR TASK ORDERS

F.7.1. Shop Drawings. Submit six (6) copies of all shop drawings for the Contracting Officer’s Representative (COR). Identify each item submitted using applicable specification section number and paragraph reference or drawing reference.

F.7.2. Material Safety Data Sheets. In accordance with the BEP Policy, material safety data sheets for all chemicals used by the contractor shall be submitted to the COR for approval prior to on-site use. The contractor shall keep a copy of all approved MSDS on-site.

F.7.3. Request for Outages. At least three (3) weeks prior to the delivery of large equipment, and/or commencement of activities that will impact BEP's day to day operations, such as utility outages, blocking or obstructing access drives, corridors, etc., the contractor shall submit in writing to the COR, his schedule for this work. If this work will cause an interruption of necessary services, the work shall be conducted during off-hours, weekends, or holidays.

F.8 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es):

https://www.acquisition.gov/browse/index/far.

CLAUSE TITLE AND DATE REFERENCE

52.242-14 Suspension of Work (APR 1984) 52.247-35 F.O.B. Destination Within the Consignee's Premises (APR 1984) http://www.acquisition.gov/browse/index/far

SECTION G

CONTRACT ADMINISTRATION DATA

G.1 CONTRACT ADMINISTRATION OFFICE

(a) This contract will be administered by:

Bureau of Engraving and Printing Office of the Chief Procurement Officer 14th and C Streets, S.W., Washington, DC 20228-0001

(b) Written communications shall make reference to the contract number and shall be e-mailed to the following address: william.parkin@bep.gov

The Contracting Officer shall assign a Contracting Officer’s Representative (COR) for each individual task order. The COR will be identified to the Contractor for each individual task order. The following clause shall apply to each task order:

G.2 1052.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR)

DESIGNATION AND AUTHORITY (APR 2015)

(a) The COR is (To be identified at award).

(b) Performance of work under this contract is subject to the technical direction of the COR identified above, or a representative designated in writing. The term “technical direction” includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the work statement are accomplished satisfactorily.

(c) Technical direction must be within the scope of the contract specification(s)/work statement.

The COR does not have authority to issue technical direction that:

(1) Constitutes a change of assignment or additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the clause entitled “Changes”;

(3) In any manner causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the Contractor's employees.

(d) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(e) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR. If, in the opinion of the Contractor, any direction of the COR or the designated representative falls within the limitations of (c) above, the Contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day.

(f) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled “Disputes.”

(End of clause)

G.3 ELECTRONIC FUNDS TRANSFER

1052.232-7003 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (APR 2015)

(a) Definitions. As used in this clause -

(1) “Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP). Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with Treasury procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request.

G.5 DISCOUNTS

(a) Discounts for early payment may be offered either in the original offer or on individual invoices submitted under the resulting contract, and discounts offered will be taken by the Government if payment is made within the discount period specified.

(b) Discounts that are included in offers become a part of the resulting contract and are binding on the Contractor. Discounts offered only on individual invoices will be binding on the Contractor only for the particular invoice on which the discount is offered.

(c) Discounts for prompt payment will be made in accordance with FAR 52.232-8.

G.6 OBLIGATION OF FUNDS

Funds will be obligated for each task order as awarded.

http://www.ipp.gov/

SECTION H

SPECIAL CONTRACT REQUIREMENTS

H.1 USE OF GOVERNMENT FACILITIES ON A NO-CHARGE BASIS

The contractor is authorized to use on a no-charge basis, in the performance of the contract, the Government-owned facilities as identified below:

1. Bureau Canteen (At the Contractor's Expense)

2. Rest Rooms

3. Utility lines

4. Space for storage of materials and equipment as authorized by the Contracting Officer's Representative.

All hose extension, wiring, etc., required for connection for utility lines shall be furnished by the Contractor.

H.2 SECURITY CLEARANCE OF CONTRACTOR'S EMPLOYEES

Contractor and subcontractor employees involved in the repair, maintenance, installation, modification, inspection, or any other capacity requiring access to the BEP, access to the BEP computer systems or information contained therein, or other information pertinent to BEP personnel or security operations shall be subjected to suitability investigations, conducted by the BEP, before assignment to perform work under this contract.

All Contractor and subcontractor personnel requiring access to the BEP or working on the BEP contract will be required to complete and submit, to the COR, all security forms furnished by the Personnel Security Division, commensurate with the sensitivity of their positions.

Upon receipt of the Statement of Work the Office of Security will provide an assessment of access level and the type of background investigation that will be granted as well as the appropriate Position Sensitivity Levels which will be assigned to all positions occupied by Contractor and Subcontractor employees. The position sensitivity of all positions occupied by Contractor and Subcontractor employees, which involve access to the Personal Computer function, including those involved in the inspection of the work are designated as Low Risk. Should other positions be identified, requiring a higher sensitivity, the position sensitivity shall be designated as High Risk. Access to the BEP and placement in these positions require that the BEP conduct a Full Field Background investigation, and that it be favorably completed. Required security packets are required to be submitted to the COR, within ten (10) working days, for use by Personnel Security Division, Office of Security. The Contractor shall submit packages of all personnel expected to be present at the Bureau for extended periods of time in excess of ten (10) working days no later than ninety (90) days prior to the delivery of the equipment to the Bureaus.

The BEP reserves the right to deny access to its facilities and/or security systems, following adjudicative guidelines set forth in Executive Order 10450 and applicable supplemental directives, to any individual about which an adverse suitability determination is made. Failure to submit the required security investigation packet or to truthfully answer all questions contained in security investigation packets shall constitute grounds for denial of access clearance.

The selected Contractor shall not provide access to employees, or subcontract employees, until written access clearance is provided by the Personnel Security Branch, office of Security, BEP.

Contractors and subcontractors are responsible for reporting all changes to the COR within five

(5) days of the occurrence of the change concerning any of their employees, which may affect the suitability of their employees for access to the BEP or placement in any of these positions including additions, or deletions.

The COR shall maintain a current listing of access requirements and provide that information to the Personnel Security Division, BEP. The Personnel Security Division will inform the COR of all access denials. The reason for the denial will not be provided to the company contact in accordance with the Privacy Act of 1974. Denial of access to the BEP does not preclude employment of the individual concerned, by the Contractor, in any capacity not associated with the contract. Reinvestigation may be required throughout the life of the contract to adhere to Government security requirements.

H.3 NOTICE TO THE GOVERNMENT OF DELAYS

In the event the contractor encounters difficulty in meeting performance requirements, or when the contractor anticipates difficulty in complying with the contract delivery schedule or date, or whenever the contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the contractor shall immediately notify the Contracting Officer and the COR, in writing, giving pertinent details.

H.4 ADVERTISING OF AWARD

The contractor agrees not to refer to awards in commercial advertising in such a manner as to state or imply that the product or service provided is endorsed or preferred by the Federal Government, or is considered by the Government to be superior to other products or services. Advertisements, press releases, and publicity of a contract by a contractor shall not be made without the prior express written permission of the Contracting Officer.

H.5 INTERPRETATION OF CONTRACT REQUIREMENTS

If the Contractor finds clarification necessary with respect to the scope of services to be performed or manner in which the services are to be performed hereunder, he shall request in writing such clarification from the Contracting Officer. No interpretation of any provision of this contract, including applicable specifications, shall be binding on the Government unless furnished or agreed to in writing by the Contracting Officer.

H.6 STANDARD COMMERCIAL WARRANTY

The Contractor agrees that the supplies or services furnished under this contract shall be covered by the most favorable commercial warranties the contractor gives to any customer for such supplies or services and that the rights and remedies provided therein are in addition to and do not limit any rights and remedies provided to the Government by any other clause of this contract.

H.7 PERMITS AND LICENSES -- GENERAL

In the performance of work hereunder, the contractor shall obtain and maintain in effect all necessary permits and licenses required by Federal, States, or local government, or subdivision thereof, or of any other duly constituted regulatory authority.

Permits and licenses shall include but are not limited to those required by the Occupational Safety and Health Administration General Industry Standards 29 CFR 1910 and ISGA and SARA Worker and Community Right-To-Know /Regulations. The Contractor shall comply with all laws and regulations applicable to the work to be performed hereunder and shall insure that its sub-contractors are in compliance as well.

H.8 SUPERVISION OF CONTRACTOR'S EMPLOYEES

(a) Personnel assigned to render services under this contract shall at all times be employees of the Contractor and under the direction and control of the Contractor. Notwithstanding any other provisions of this contract, the Contractor shall at all times be responsible for the supervision of its employees in the performance of the services required hereunder.

(b) The Contractor shall provide key personnel who possess the following:

1. Project manager – a minimum of five (5) years of satisfactory experience in managing comparable projects.

2. General Superintendent – a minimum of five (5) years construction site experience.

3. Alternate Superintendent – a minimum of two (2) years site experience

(c) During all times on Government premises, the contractor's personnel shall comply with the rules and regulations governing conduct of personnel and operation of the facility.

(d) If the contractor plans to employ any Non-English speaking personnel, he shall provide an on-site bi-lingual supervisor to serve as an interpreter.

(e) Contractor personnel shall not at any time during the contract period be employees of the U.S. Government.

H.9 WORKING FILES

The Contractor shall maintain accurate working files on all work documentation including calculations, assumptions, interpretations of regulations, sources of information, and other raw data required in the performance of the contract. The Contractor shall provide the information contained in its working files upon request of the Contracting Officer.

H.10 NON-PAYMENT FOR ADDITIONAL WORK

Any additional services or a change to work specified which may be performed by the contractor, either at his own volition or at the request of an individual other than a duly appointed Contracting Officer except as may be explicitly authorized in the contract order, are not authorized and will not be paid for by BEP. Only a duly appointed Contracting Officer is authorized to change the specifications, terms and conditions in this contract.

H.11 INDEMNIFICATION

The Contractor shall indemnify and hold harmless the Bureau of Engraving and Printing, Department of the Treasury, and its officers, agents, representatives, and employees from all claims, loss, damage, actions, causes of action, expense and/or liability resulting from, brought for, or on account of any personal injury or property damage received or sustained by any person, or property growing out of, occurring or attributable to any work performed under or related to this contract caused by its wrongful acts or negligence.

H.12 ACCESS TO GOVERNMENT FACILITIES

During the life of the contract, the rights of the ingress and egress to and from the Government facility for the contractor's employees shall be made available as required. During all operations on Government premises, the contractor's employees shall comply with the rules and regulations governing the conduct of personnel and the operation of the facility. The Government reserves the right to require the contractor's employees to sign in upon ingress and sign out upon egress to and from the Government facility.

H.13 SAFETY PRECAUTIONS

The contractor shall be responsible for all damages to persons or property that occurs as a result of his fault or negligence. The contractor shall take proper safety and health precautions to protect the work, the workers, the public, and property of others. The contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the service.

The contractor is responsible for the safety and health of their personnel and shall comply with OSHA rules and regulations while working on Bureau premises. The Office of Environmental Safety and Occupational Health (OESOH) may monitor the activities of the contractor during the project.

The contractor shall provide personal protective equipment (PPE) for personnel entering areas of the Bureau where such (PPE) is required, such as the use of safety shoes, hard hats, hearing protection, safety glasses, etc. In addition, the Bureau is a Non-Smoking building, which policy will be strictly enforced.

The contractor conducting welding or burning operations will report to the COR before starting the operation so that he/she can notify the OESOH to obtain approval. OESOH expects the contractor to follow safe welding and burning procedures. This includes maintaining a proper fire watch, removing or shielding all flammable and combustible materials, and shielding the actual process to contain sparks and electrical arc from other persons in the area.

The Bureau will not permit the use of powder-actuated fasteners or other powder tools such as nail guns, gasoline and diesel powered equipment within the BEP Buildings. The use of propane-powered equipment indoors may be approved on a case-by-case basis by CO/COR, if the equipment is outfitted with an effective catalyst exhaust system. The exhaust catalyst must reduce carbon monoxide (CO) emissions at the exhaust pipe opening to 25 parts per million (25 ppm) or less.

The Bureau requires contractors to provide their own fire extinguishers. In the event the contractor uses a fire extinguisher, it should report the use to OESOH immediately so the extinguisher can be replaced.

In the event the contractor encounters asbestos or a substance he or she believes to be asbestos during work in the Bureau, the contractor must stop work immediately and report the findings to the COR. The COR must notify the OESOH, which will determine if the substance is asbestos-containing materials (ACM). All identified ACM has been labeled, with the exception of vinyl asbestos floor tile and transit cement wallboard. This labeling is either in the form of the letters “ACM” in red paint or simply a Red Painted Dot on surfaces to small for proper stenciling. It is not the contractor’s responsibility to abate asbestos. This effort will be coordinated thought the

Bureau’s Asbestos Abatement Contractor through OESOH prior to demolition. Should the suspected ACM be encountered during demolition, the COR should be contacted immediately, who will in turn contact OESOH.

The contractor shall take precautions to eliminate or reduce employee exposure to toxic substances, excessive noise, dust or other conditions that may result from the contractor’s work.

In the event the contractor cannot reduce the exposure, the COR may require the rescheduling of work during a time when the area is not fully operating.

H.14 PROJECT MEETINGS FOR TASK ORDERS

H.14.1. Each week the contractor shall hold a progress meeting to review progress to date and to resolve all questions for the upcoming week. The progress meeting shall include at a minimum, the Contract Specialist administering the project, the project manager representing the Contractor, the COR and the Bureau inspector. Technical supervisor (foreman), sub-contractors, suppliers, etc. shall attend when requested by the Contracting Officer. The meeting shall be same day, time, and place each week. Include meeting agenda with notification.

H.14.2. Meeting Minutes - The contractor shall take minutes of all meetings held relative to this project. The format must be acceptable to the Contracting Officer (CO). Minutes must include the meeting date and time; agenda; meeting location; list of participants with their affiliations, addresses and telephone numbers; be fully descriptive of issues, problems and decisions made;

and action items with names of responsible parties and deadlines.

In addition, the minutes must include, as attachments, all exhibits and references distributed as handout materials, unless the materials are part of a formal submission. The contractor shall provide, via facsimile transmission, complete copies of all minutes to CO and all attendees within 48 hours of the meeting.

All challenges to the minutes will be reflected in a revised version prepared by the Contractor.

Copies of updated minutes shall be distributed to the Contracting Officer and all attendees within 24 hours after change notice.

H.15 CONSTRUCTION FACILITIES AND TEMPORARY CONTROLS

H.15.1. Government telephone facilities at BEP will not be made available to the Contractor. Any request for contractor telephone service will be made through the Verizon telephone company, with the contractor assuming all costs incurred.

H.15.2. Provide security services and systems such as to achieve 24-hour, 7-day per week protection from theft, vandalism, personal injury, and property damage. Coordinate with the government's security programs; the government may prefer to expand existing programs and facilities to cover construction, operations, in which case the contractor must be informed of these requirements and each entity's responsibilities thereof. Provisions shall include, but not be limited to, the following:

a. Provide a project security program to protect work, stored products, and construction equipment.

b. Protect owner's operations at the site from theft, vandalism, or damage from the contractor's work or employees.

c. Comply with security requirements of the Bureau of Engraving and Printing security department.

d. The contractor shall coordinate with the Bureau of Engraving and Printing to ensure against unauthorized entrance at all times.

e. Maintain security programs throughout the construction period, until the owner acceptance precludes the need for contractor security.

H.15.3. Entrance Control:

a. Require display of the bureau issued badge by each person. Badges shall be worn above the waist. Maintain a log of all visitors.

b. The owner shall control deliveries and vehicles related to his own operations.

c. Cameras shall not be permitted; on, in, or near the project site and no photograph of any kind shall be taken.

d. Ensure that dust is held to an absolute minimum during all portions of the work. Security Barrier/Dust Partition shall be erected to control dust and service areas not included “under construction”. Erect barriers per detail on contract drawings.

H.15.4. Material and equipment incorporated into the work:

a. Conform to applicable specifications and standards.

b. Comply with size, make, type, and quality specified, or as specifically approved in writing by the contracting officer.

H.15.5 Manufactured and fabricated products:

a. Design, fabricate, and assemble in accordance with the best engineering and shop practices.

b. Manufacture like parts of duplicate units to standard sizes and gages, to be interchangeable.

c. Two or more items of the same kind shall be identical, by the same manufacturer.

d. Products shall be suitable for service conditions.

e. Equipment capacities, sizes, and dimensions shown or specified shall be adhered to unless variations are specifically approved in writing.

H.15.6. Do not use material or equipment for any purpose other than that for which it is designed or is specified.

H.15.7. Except as specifically indicated or specified, materials and equipment removed from the existing structure shall not be used in the completed work.

H.15.8. When contract documents require that installation of work shall comply with manufacturer's printed instructions, obtain and distribute copies of such instructions to parties involved in the installation, including two copies to the contracting officer.

a. Maintain one set of complete instructions at the job site during installation and until completion.

b. Handle, install, connect, clean, condition, and adjust products in accordance with such instructions and in conformity with specified requirements.

c. Should job conditions or specified requirements conflict with manufacturer's instructions, consult with the contracting officer for further instructions.

d. Do not proceed with work without clear instructions. Perform work in accordance with manufacturer's instructions. Do not omit any preparatory step or installation procedure unless specifically modified or exempted by contract documents.

H.15.9. Provide equipment and personnel to handle products by methods to prevent soiling or damage to products or packaging.

H.15.10. Store products in accordance with manufacturer’s instructions, with seals and labels intact and legible.

H.15.11. Store products subject to damage by the elements in weather-tight enclosures.

H.15.12. Maintain temperature and humidity within the ranges required by manufacturer's instructions.

H.15.13. Store fabricated products above the ground, on blocking or skids; prevent soiling or staining;

cover products, which are subject to deterioration with impervious sheet coverings; and provide adequate ventilation to avoid condensation.

H.15.14. Store loose granular materials in a well-drained area on solid surfaces to prevent mixing with foreign matter.

H.15.15. Arrange storage in a manner to provide easy access for inspection. Make periodic inspections of stored products to assure that products are maintained under specified conditions and free from damage or deterioration.

H.15.16. Provide substantial coverings as necessary to protect installed products from damage from traffic and subsequent construction operations. Remove when no longer needed.

H.15.17. Provide construction products containing recycled materials that meet or exceed U.S. EPA’s recycled content recommendation for EPA-designated products. The products can be viewed in Comprehensive Procurement Guidelines at www.epa.cpg.

H.15.18. Provide energy-efficient products that are ENERGY STAR® qualified or meet energy efficiency specification set by the Department of Energy’s Federal Energy Management Program (FEMP). ENERGY STAR® and FEMP products can be found at:

http://www.energystar.gov/products and http://www.eere.energy.gov/femp/procurement/.

H.16 CONTRACT CLOSE-OUT OF TASK ORDERS

H.16.1. In addition to specific requirements of each task order, the following are Contract closeout procedures for all task orders awarded against this contract:

H.16.1.1. Correct all punch list items.

H.16.1.2. Clean all glass; replace all broken glass; remove stains, spots, marks, and dirt; clean hardware;

remove paint spots and smears from all surfaces; clean fixtures; wash all concrete and tile; and vacuum the floor.

H.16.1.3. Obtains, assembles, and submits to the owner three manuals containing comprehensive operating and maintenance instructions and parts lists. Each manual shall be self-contained and include information for efficient servicing of equipment supplied and installed under the contract.

H.16.1.4. Operating instructions shall explain maintenance procedures, methods of checking the systems for safe and normal operation, and the recommended procedure for safely stopping and starting the equipment and/or systems.

H.16.1.5. These requirements shall be fulfilled before any guarantee periods become effective so as to limit the possibility of claims arising from the absence of pertinent information.

H.16.1.6. Spare parts and maintenance materials required by this contract, documents should be delivered to owner as directed by owner.

H.16.1.7. List of manufacturers and suppliers: At the conclusion of the project, the contractor shall furnish the contracting officer with a complete list of subcontractors, manufacturers, and suppliers who participated in the construction or who furnished materials of equipment. The address of each firm shall be included, together with types of materials or work performed.

http://www.epa.cpg/ http://www.energystar.gov/products http://www.eere.energy.gov/femp/procurement/

H.17. TASK ORDER ISSUANCE PROCEDURES

A. General:

1). When the Government requires work under the contract, a Request for Proposal (RFP) will be issued as appropriate.

2). Task Orders will be awarded on a Standard Form 1442 Solicitation, Offer and Award (Construction, Alteration, or Repair) Task Orders.

B. Each Task Order shall include as a minimum:

1). Date of order 2). Contract number and order number 3). Contract item number and description, quantity, and unit price or estimated cost 4). Delivery or performance schedule 5). Place of performance 6). Any packaging, packing, and shipping instructions 7). Accounting and appropriate data 8). Method of payment and payment office 9). North American Industry Classification System code

The Contracting Officer will notify all awardee Contractors that a requirement within the general scope of the contract exists. The notification shall include a Statement of Work, drawings (if any) and all applicable specifications. The contractors shall attend a site visit with the COR and/or Contracting Officer within time specified by the statement of work. After completion of the site visit, the contractors shall submit task order proposals at the date and time determined upon by the Contracting Officer.

Upon receipt of the scope of work, including applicable drawings, and following a brief time period for reviewing the documents, the Contractor shall inspect the job site per the site visit instructions in each Task Order RFP.

Any deficiencies, conflicts, or other areas of concern existing in the scope of work and applicable drawings should be brought to the attention of the Contracting Officer upon observing any features in the design that appear to be ambiguous, confusing, conflicting or erroneous.

The Government shall have the unilateral right to terminate, at any time, negotiations on a proposed task order. Circumstances that may prohibit the Government from issuing an individual task order include a lack of funding or changes in program requirements. If such circumstances arise, the Government is not obligated to reimburse the contractor for any costs incurred in the preparation of the task order proposal.

The Government will not be obligated to reimburse the contractor for work performed or any costs incurred, nor shall the contractor be obligated to perform or otherwise incur costs except as authorized by executed task orders.