SOLICITATION - 2026.11 ITB Blackwater Riverwalk.pdf

CITY OF MILTON, FLORIDA

Invitation to Bid (ITB)

BID NO.: 2026.11

2026.11 ITB Blackwater Riverwalk South Extension

Construction of Boardwalk Extension

Issuing Agency: City of Milton, Florida

Project Funding: State of Florida Funds

Issue Date: 08/13/2023

Pre-Bid Conference: 08/20/2026

6738 Dixon Street, Milton, FL 32570

Question Submission

Deadline:

08/24/2026

Answers Posted: 09/08/2026

Bid Submission

Deadline:

09/16/2026 at 2:00 p.m. (cst)

Submit Bids To: City of Milton Attn: Purchasing Department

6738 Dixon Street, Milton, FL 32570

Contact Person: Michele Williams mwilliams@miltonfl.org

(850) 983-5480

This project is funded in whole or in part by the State of Florida.

All applicable grant requirements flow down to the Contractor and are stated within the

Contract Documents in Appendix C.

mailto:mwilliams@miltonfl.org

ITB No.:

Contents

ADVERTISEMENT FOR BIDS

SECTION 1 - AUTHORITY

SECTION 2 – DEFINITIONS

SECTION 3 – GENERAL INFORMATION

SECTION 4 – SCOPE OF WORK

SECTION 5 – COMPENSATION AND PRICING

SECTION 6 – MINIMUM QUALIFICATIONS

SECTION 7 – SPECIAL REQUIREMENTS

SECTION 8 – EVALUATION AND BASIS OF AWARD

SECTION 9 – AWARD PROCESS AND CONTRACT

SECTION 10 – BID SUBMITTAL REQUIREMENTS

SECTION 11 – INSTRUCTIONS TO BIDDER

APPENDIX A

BID FORM

BID SCHEDULES BID NO.: | BLACKWATER RIVERWALK SOUTH EXTENSION

BIDDER QUALIFICATION STATEMENT BID NO.: 2026.11 | BLACKWATER RIVERWALK

SOUTH EXTENSION

BIDDER SITE EXAM CERTIFICATION BID NO.: 2026.11 | BLACKWATER RIVERWALK

SOUTH EXTENSION

BIDDER CERTIFICATION AND ADDENDA ACKNOWLEDGEMENT BID NO.: 2026.11 |

BLACKWATER RIVERWALK SOUTH EXTENSION

APPENDIX B

SUBCONTRACTOR LIST BID NO.: 2026.11 | BLACKWATER RIVERWALK SOUTH

EXTENSION

ANTI-HUMAN TRAFFICKING COMPLIANCE AFFIDAVIT

CERTIFICATION REGARDING DEBARMENT

CERTIFICATION REGARDING NONDISCRIMINATION

CONFLICT-OF-INTEREST CERTIFICATION

DRUG-FREE WORKPLACE CERTIFICATION

E-VERIFY COMPLIANCE CERTIFICATION

NON-COLLUSION AFFIDAVIT

PROMPT PAYMENT COMPLIANCE CERTIFICATION

PUBLIC ENTITY CRIME AFFIDAVIT

SCRUTINIZED COMPANIES CERTIFICATION

APPENDIX C

ADVERTISEMENT FOR BIDS

BID NO.: 2026.11

BLACKWATER RIVERWALK SOUTH EXTENSION PROJECT

SECTION 1 - AUTHORITY

The City of Milton (“City”) issues this Invitation to Bid (“ITB”) pursuant to Article VIII, Section 2(b) of the Florida Constitution; Chapter 166, F.S., including §166.021, F.S.;

Chapter 255, F.S., including §255.20, F.S.; and the City of Milton Purchasing Policy

9.0, as may be amended.

This ITB solicits sealed bids from qualified and properly licensed contractors to furnish all labor, materials, equipment, supervision, and services necessary to complete the Work described in the Contract Documents (the “Work”).

The Work constitutes public construction subject to the bidding thresholds of

§255.20, F.S., and the payment and performance bond requirements of §255.05, F.S.

Bidders shall hold all licenses required under Chapter 489, F.S., in the appropriate classification at the time of bid submission and shall maintain such licensure throughout the term of the Contract.

Award, if made, shall be to the lowest responsive and responsible Bidder in accordance with applicable Florida law, the City’s Purchasing Policy, and the terms and conditions of this ITB. The City reserves the right to reject any or all bids, to waive minor irregularities, and to accept the bid determined to be in the best interest of the City.

SECTION 2 – DEFINITIONS

For purposes of this Invitation to Bid and the resulting Contract, the following terms shall have the meanings set forth below:

2.1 “ITB” or “Solicitation” means this Invitation to Bid and all addenda issued by the City prior to Bid opening.

2.2 “Addendum” means a written clarification, modification, or revision to the

ITB issued by the City prior to Bid opening.

2.3 “Bid” means the written offer submitted by a Bidder in response to this ITB to perform the Work described in the Contract Documents for the price(s) stated therein.

2.4 “Bidder” means a firm, partnership, corporation, or other legal entity properly licensed under Chapter 489, F.S., that submits a Bid in response to the

ITB and is legally authorized to perform public construction in the State of

Florida.

2.5 “Base Bid” means the Bidder's total price for performing the Work described in the ITB, calculated as the sum of the extended unit prices (estimated quantity multiplied by unit price) for all line items in each applicable Bid

Schedule (Bid Schedule A and Bid Schedule B, respectively), exclusive of any

Add Alternates.

2.6 “Add Alternate” or “Alternative Bid Item” means a separately identified portion of the Work described in the ITB for which the Bidder provides a separate price, to be added to or deducted from the Base Bid at the City’s sole discretion in determining award.

2.7 “Responsive Bid” means a Bid that conforms in all material respects to the requirements of this ITB and the Contract Documents, including submission of all required forms, pricing, acknowledgments, bonds, certifications, and other required documentation, without material deviation, reservation, or irregularity.

2.8 “Responsible Bidder” means a Bidder who has the capability, integrity, financial capacity, experience, equipment, and personnel necessary to fully perform the Contract requirements and to assure good faith performance.

2.9 “Bid Bond” means the security submitted with a Bid to guarantee that the

Bidder will enter into the Contract and furnish required Performance and

Payment Bonds if awarded.

2.10 “Performance and Payment Bonds” means the bonds required under

§255.05, F.S., to secure faithful performance of the Contract and payment to subcontractors and suppliers.

2.11 “Notice of Award” means the written notice issued by the City informing the successful Bidder that it has been selected for award of the Contract.

2.12 “Agreement” or “Contract” means the written agreement executed between the City and the successful Bidder, including all Contract Documents incorporated therein.

2.13 “City” means the City of Milton, Florida.

2.14 “Contractor” means the Bidder to whom the Contract is awarded and who executes the Agreement with the City.

2.15 “Work” means all labor, materials, equipment, supervision, services, and other items necessary to construct and complete the Project in accordance with the Contract Documents.

2.16 “Contract Documents” means the documents that form the binding agreement between the City and the Contractor, including the Agreement, this ITB and all addenda, the Bid Form, required bonds, General and

Supplementary Conditions, Technical Specifications, Drawings, Notice to

Proceed, and properly executed Change Orders.

2.17 “Contract Time” means the number of calendar days stated in the

Contract Documents within which the Work must achieve Substantial

Completion and Final Completion.

2.18 “Notice to Proceed” means the written authorization issued by the City directing the Contractor to commence the Work and establishing the Contract

Time.

2.19 “Substantial Completion” means the stage in the progress of the Work when the Work, or a designated portion thereof, is sufficiently complete in accordance with the Contract Documents so that the City can occupy or utilize the Work for its intended purpose.

2.20 “Final Completion” means the point at which the Work has been fully completed in accordance with the Contract Documents, all punch list items have been corrected, all required closeout documentation has been submitted and accepted, and the City has issued written final acceptance.

2.21 “Liquidated Damages” means the predetermined amount stated in the

Contract Documents that the Contractor shall pay to the City for each

Calendar Day the Work remains incomplete beyond the time required for

Substantial Completion or Final Completion, as applicable, representing the parties’ reasonable estimate of damages that would be difficult to ascertain at the time of contracting.

2.22 “Lump Sum” means a single fixed price stated in the Bid for completion of a defined portion of the Work, regardless of the actual quantities required, except as adjusted by Change Order.

2.23 “Change Order” means a written amendment to the Contract executed by the City and the Contractor authorizing a change in the Work, Contract

Price, Contract Time, or any combination thereof.

2.24 “Field Order” means a written order issued by the City or Engineer that clarifies or interprets the Contract Documents or orders minor changes in the

Work that do not change the Contract Price or Contract Time.

2.25 “Subcontractor” means an individual or entity having a direct contract with the Contractor to perform a portion of the Work at the Project site.

2.26 “Engineer” means the professional engineer or engineering firm identified in the Contract Documents that prepared the plans and specifications for the

Project and may provide technical review, inspections, or recommendations regarding the Work. The Engineer is not the Contract Coordinator and does not have authority to modify the Contract unless expressly authorized in writing by the City.

2.27 “Calendar Day” means every day shown on the calendar, including weekends and legal holidays.

2.28 “Business Day” means any day other than a Saturday, Sunday, or legal holiday observed by the City of Milton.

2.29 “Bid Schedule A,” “Bid Schedule B,” and “Alternative Bid Schedules” mean the two separate and mutually exclusive Bid Schedules set forth in Appendix A, each describing a distinct boardwalk configuration for the same Project, for which the Bidder shall provide complete and independent unit pricing. Bid

Schedule A corresponds to the 340 LF, 17’-5”-wide configuration, and Bid

Schedule B corresponds to the 550 LF, 12’-wide configurations. The Alternative

Bid Schedules are not Add Alternates; they are substitute configurations, only one of which will be selected and awarded by the City. The Bidder shall complete and submit both Bid Schedule A and Bid Schedule B.

SECTION 3 – GENERAL INFORMATION

3.1 Solicitation Overview

The City of Milton, Florida ("City") invites sealed bids from qualified, licensed general contractors for the construction of the Blackwater Riverwalk South

Extension project. The City is soliciting unit-price bids for two alternative and mutually exclusive boardwalk configurations for the same Project, as described in this Invitation to Bid ("ITB"):

a. Bid Schedule A – the purchase, construction, and installation of three hundred forty (340) Linear Feet (LF) of seventeen feet five inches (17’-5”)-wide boardwalk extension; and

b. Bid Schedule B – the purchase, construction, and installation of five hundred fifty (550) Linear Feet (LF) of twelve foot (12’)-wide boardwalk extension. The City will select and award only one configuration. Bidders shall submit complete pricing for both Bid Schedule A and Bid Schedule B.

This Solicitation is issued as a competitive sealed bid pursuant to §255.20, F.S.

Award, if made, will be to the lowest responsive and responsible Bidder whose

Bid conforms in all material respects to the requirements of this ITB.

The City reserves the right to reject any or all Bids and to waive minor irregularities that do not affect price, competition, or the substantive rights of the parties, as permitted by law.

3.2 Issuing Office

This solicitation is issued by the City of Milton Purchasing Division.

All communications regarding this ITB shall be directed only to the designated

Procurement Representative identified in this Section 3.

3.3 Administrative Details and Dates

Bid No.:

2026.11

Bid Title:

Blackwater Riverwalk South Extension

Date of Issuance:

08/13/2026

Project Description and Scope of Work: The City of Milton, Florida ("City") invites sealed bids from qualified, licensed general contractors for the construction of the

Blackwater Riverwalk South Extension project. The City is soliciting unit-price bids for two alternative and mutually exclusive boardwalk configurations for the same

Project.

Two alternative, mutually exclusive configurations (City to select one):

a. Bid Schedule A – Construction of 340

LF of 17’-5”-wide boardwalk extension;

b. Bid Schedule B – Purchase, construction, and installation of 550

LF of 12’-wide boardwalk extension.

Project Location:

Blackwater Riverwalk South Extension

Procurement Representative:

Name: Michele Williams

Phone: (850) 983-5480

Email: mwilliams@miltonfl.org

Public Works Department Head /

Project Manager:

Name: Joe Cook

Phone: (850) 983-5480

Email: jecook@miltonfl.org

Engineer:

Name: Consor North American, Inc.

Contract Coordinator: Name: April Taylor

Phone: (850) 983-5400 x 1308

Email: ataylor@miltonfl.org mailto:mwilliams@miltonfl.org mailto:jecook@miltonfl.org mailto:ataylor@miltonfl.org

Pre-Bid Conference:

Pre-Bid Conference is Mandatory.

Date: 08/20/2026

Time: 10:00 a.m. (cst)

Location: Milton City Hall

6738 Dixon Street, Milton, FL 32570

Reference: Instructions to Bidder: Section 11

(Pre-Bid Conference)

Questions Due By:

08/24/2026

Bid Submittal Deadline:

09/16/2026

Submit Bids To:

Milton City Hall

ATTN: Purchasing Department

6738 Dixon Street, Milton, FL 32570

3.4 Addenda

All changes shall be issued by a written addendum. Verbal statements are not binding. Bidders are responsible for acknowledging receipt of all addenda in the Bid Form.

3.5 Bid Validity

Bids shall remain valid for ninety (90) calendar days after bid opening, unless extended by mutual written agreement of the parties.

3.6 Communications Restrictions

From the date of advertisement of this ITB until the City issues a Notice of Award or otherwise withdraws the solicitation, all communications regarding this

Solicitation shall be directed solely to the Procurement Representative identified herein.

Violation of this provision may result in the Bid being deemed non-responsive or the Bidder being determined non-responsible, if the City determines that such contact has resulted in an unfair competitive advantage or otherwise compromised the integrity of the procurement process.

3.7 Form of Agreement

The Form of Agreement is attached to this Solicitation as Appendix C, and is incorporated herein by reference, and will be executed by the successful Bidder without material alteration, except as approved in writing by the City.

Submission of a Bid constitutes acknowledgment of, and agreement to execute the Form of Agreement if awarded.

3.8 No Negotiation

This is a competitive sealed bid. Except as permitted by law, the City shall not negotiate price with the lowest responsive and responsible Bidder.

3.9 Bid Submittal Requirements

The Bidder shall submit the Bid and required documentation in accordance with

Section 10.

Failure to provide the required documentation in Section 10 may result in the Bid being deemed non-responsive.

SECTION 4 – SCOPE OF WORK

4.1 USACE Permit Notice to Bidders

IMPORTANT NOTICE REGARDING USACE PERMIT AND SCHEDULE:

Bidders are advised that the Work is governed by a U.S. Army Corps of Engineers

(USACE) permit which requires the Work to be completed no later than

November 9, 2026. Bidders shall account for this deadline in their proposed schedule, sequencing, manpower, and pricing.

If the full boardwalk extension for the configuration selected by the City (Bid

Schedule A or Bid Schedule B) is not completed by the permit deadline, coordination with USACE will be required to determine what measures may be necessary to allow completion of the boardwalk under a future project. An extension of the current USACE permit is unlikely, and USACE may require submission of a new permit application to authorize any remaining work. Bidders are cautioned to evaluate this risk in preparing their bids.

4.2 Project Description

The Blackwater Riverwalk South Extension Project consists of the construction of a new public boardwalk extending from the southern terminus of the existing

Blackwater Riverwalk. The Work shall be performed in accordance with this

Section, the Contract Documents and Exhibit A – Scope of Work and Technical

Specifications located in Appendix C of this ITB, the construction drawings, and all other applicable Contract Documents.

The City is soliciting unit-price bids for two alternative and mutually exclusive boardwalk configurations for the same Project, and Bidders shall submit complete pricing for both. The Project description set forth below in this Section

4 reflects the Bid Schedule A configuration (approximately 340 LF at a nominal width of 17’-5”). The Bid Schedule B configuration consists of the purchase, construction, and installation of approximately five hundred fifty (550) LF of twelve foot (12’)-wide boardwalk extension and shall be constructed to the dimensions, estimated quantities, and details shown for Bid Schedule B in the Bid

Schedule, the Contract Documents, and Exhibit A. Except for overall length and width and the resulting estimated quantities, the general character, materials, railing configuration, access ramp, tie-in, demolition, and riprap requirements described in this Section apply to both configurations to the extent applicable.

The City will select and award only one configuration.

The Project includes construction of an approximately three hundred forty (340)

LF boardwalk extension (the "Extension"), having a nominal width of seventeen feet five inches (17'-5"), together with one (1) access ramp. The Extension shall be constructed to align with and match the general configuration, elevation, and character of the existing Riverwalk.

The Extension shall include installation of a railing system along the shoreline side only, with no railing installed on the river side, such that the Extension remains open to the Blackwater River consistent with the existing boardwalk design. The

Project also includes removal of the existing deck located at the southern terminus of the current Riverwalk and minor extension and adjustment of existing riprap necessary to accommodate the Extension.

The completed Work shall provide a continuous, functional, and structurally integrated extension of the existing Riverwalk system.

4.3 Scope of Work

The Contractor shall furnish all labor, materials, equipment, supervision, and incidentals necessary to complete the Work as described herein and as further detailed in the Contract Documents.

The Scope of Work shall include, but is not limited to, the following:

1. Demolition and Site Preparation

Removal and lawful disposal of the existing deck at the southern terminus of the Riverwalk, including associated structural components, fasteners, and appurtenances, as necessary to accommodate the Extension.

2. Boardwalk Extension Construction

Construction of an approximately three hundred forty (340) linear foot boardwalk extension south of the existing Riverwalk at an approximate width of seventeen feet five inches (17'-5"), including all structural elements, framing, decking, connections, and appurtenances necessary to provide a complete and functional system. Final dimensions shall be as shown in the Contract Documents.

3. Access Ramp

Construction of one (1) ADA-compliant access ramp, including all required grading, structural components, handrails, edge protection, landings, surface treatments, and connections to the boardwalk system.

4. Railing System

Installation of a railing system along the shoreline side of the Extension only. No railing shall be installed on the river side of the Extension, consistent with the existing design.

5. Tie-In to Existing Riverwalk

Modification of the existing Riverwalk as necessary to provide a continuous and structurally integrated connection between the existing facility and the Extension, including required alignment and elevation adjustments.

6. Riprap Work

Extension, adjustment, and restoration of riprap within the project limits as necessary to support the Extension and maintain shoreline stability.

7. Coordination with City-Provided Services

The City will provide Construction Engineering and Inspection (CEI) services through Poly, Inc. The City will provide geotechnical engineering services through Tierra, Inc., including pile driving criteria, monitoring of production pile installation, and preparation of the Pile Certification

Package. The Contractor shall coordinate the Work with the City's CEI and geotechnical consultants and comply with all applicable inspection, testing, and pile installation requirements. The Contractor shall provide reasonable advance notice for inspections, pile driving operations, and other activities requiring consultant attendance.

8. Schedule Requirement

The Contractor shall achieve Substantial Completion no later than

November 9, 2026, in accordance with the requirements of the applicable U.S. Army Corps of Engineers permit.

9. Permitting and Compliance

The Contractor shall comply with all applicable permits, approvals, and regulatory requirements governing the Work. To the extent caused by the

Contractor's delay, the Contractor shall be responsible for costs associated with additional permitting or permit extensions required due to failure to complete the Work within the permitted timeframe.

10.Complete and Functional Work

The Work shall be delivered as a complete, operational, and fully integrated boardwalk extension. Labor, materials, equipment, and incidental work not specifically described but reasonably necessary for proper completion of the Work in accordance with the Contract

Documents shall be included within the Contractor's scope.

4.4 Payment Application Documentation

The Contractor shall submit payment applications on AIA Forms G702 and G703

(or substantive equivalents), using the Bid Schedule line items as the Schedule of

Values, showing quantities completed and accepted during the period and cumulatively. Each payment application shall be accompanied by (a) before-and-after photographs of the Work for which payment is requested, and (b) a certification by a licensed professional that the quantifiable portion of the Work for which payment is sought is complete. The City may align the timing and number of payment applications with the reimbursement draw schedule of the funding agreement.

4.5 Plans and Specifications

The Work shall be performed in strict accordance with the plans, drawings, technical specifications, and other Contract Documents issued with this ITB, including any addenda.

4.6 Safety and Worksite Conditions

The Contractor shall be solely responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the Work and shall comply with all applicable occupational safety and health requirements.

The Contractor shall maintain the Project site in a safe condition and take all necessary precautions to protect persons and property.

4.7 Standards of Performance

All Work shall be performed in a good and workmanlike manner, consistent with industry standards and in accordance with the Contract Documents.

Materials and equipment incorporated into the Work shall be new and of suitable quality unless otherwise specified.

4.8 Supervision

The Contractor shall designate a competent on-site superintendent authorized to act on behalf of the Contractor and shall maintain adequate supervision of the Work at all times during performance.

4.9 Work Hours

Work shall be performed during the hours of: Monday – Friday 7 am – 4:30 pm, excluding City-observed holidays.

Work outside of permitted hours may require prior written approval from the City.

4.10 Protection of Property and Coordination

The Contractor shall protect existing facilities, utilities, public and private property, and adjacent improvements from damage arising from the performance of the Work.

The Contractor shall coordinate the Work with the City, utility providers, and other contractors as necessary to ensure orderly and timely completion of the

Project.

4.11 Unauthorized Work

The Contractor shall not perform any work beyond the scope of the Contract

Documents without prior written authorization from the City.

The City shall not be responsible for payment for unauthorized work.

SECTION 5 – COMPENSATION AND

PRICING

5.1 Contract Price

This Solicitation is issued on a Unit Price basis. This Solicitation requests pricing on two alternative and mutually exclusive Bid Schedules (Bid Schedule A and Bid

Schedule B), only one of which the City will select for award. The Contract Price shall be the sum of the products of the actual quantities of Work performed and the unit prices stated in the Bid Schedule selected by the City for award, as adjusted by any Add Alternates accepted by the City and any approved

Change Orders executed in accordance with the Contract Documents.

The estimated quantities set forth in the Bid Schedule are approximate, are provided solely for the purpose of comparing Bids, and do not constitute a representation that actual quantities will correspond. Payment shall be based upon the actual quantities of Work satisfactorily performed and accepted, measured in accordance with the Contract Documents, multiplied by the applicable unit prices.

Each unit price shall constitute full compensation for furnishing and installing the associated item complete and in place, including all labor, materials, equipment, supervision, bonds, insurance, permits, mobilization, overhead, profit, and all incidental work necessary for a complete and functional installation, whether or not each item is specifically identified.

Payment application requirements and invoice documentation shall be governed by the Form of Agreement attached as Appendix C.

SECTION 6 – MINIMUM QUALIFICATIONS

6.1 Minimum Requirements

☒ Shall Apply. ☐ Shall Not Apply.

To be eligible to bid on this project, the Contractor must meet all of the following minimum qualifications at the time of Bid submission:

1. Legal Authorization. The Bidder must be legally authorized to conduct business in the State of Florida.

2. Licensure. The Bidder must hold a current, valid Florida Certified General

Contractor license or equivalent licensure as required by the State of

Florida and Santa Rosa County. The license must be active and in good standing and shall remain active throughout the duration of the Contract.

3. Experience. The Bidder must have successfully completed at least three

(3) comparable boardwalk, dock, or elevated pedestrian structure projects of similar scope within the past five (5) years.

4. References. The Bidder must provide a minimum of three (3) references for comparable projects performed within the past five (5) years. Each reference shall include the project name, location, description of work performed, contract value, and owner contact information.

5. Bonding Capacity. The Bidder must be capable of providing Performance and Payment Bonds in the full amount of the Contract Price in accordance with §255.05, F.S.

6. Insurance Capability. The Bidder must be capable of obtaining and maintaining the insurance coverage required in Section 7 of this ITB and the resulting Contract.

7. Scrutinized Companies. The Bidder must not be listed on any of the following: the Scrutinized Companies that Boycott Israel List, the

Scrutinized Companies with Activities in Sudan List, the Scrutinized

Companies with Activities in the Iran Petroleum Energy Sector List; and must not be engaged in a boycott of Israel or in business operations in

Cuba or Syria.

8. Statutory Eligibility. The Bidder must not be debarred, suspended, or otherwise prohibited from contracting with any federal, state, or local government entity pursuant to §§287.133–287.135, F.S.; and the Bidder must comply with §448.095, F.S.

Failure to meet any of the above minimum qualifications may result in the Bidder being determined non-responsible and ineligible for award.

SECTION 7 – SPECIAL REQUIREMENTS

7.1 Grant Funding Disclosure

This project is funded in whole or in part by the State of Florida. All work must be substantially complete, and all eligible costs must be incurred on or before June

30, 2027.

By submitting a bid, the Contractor acknowledges and agrees that this project is subject to the terms and conditions of the State Grant Agreement between the

City and the State of Florida and that certain grant requirements flow down to and are binding upon the Contractor. Those requirements are incorporated in the Contract Documents herein.

7.2 Business Tax Receipts

The successful Bidder shall obtain all required business tax receipts or local occupational licenses required to perform the work within the City prior to issuance of a Purchase Order or execution of the Contract, as applicable.

Submission with the Bid is not required.

7.3 License Verification

The Contractor must submit a copy of its current Florida General Contractor license with its bid. Subcontractors performing specialty work must hold appropriate Florida specialty licenses. The City reserves the right to verify licensure prior to award.

7.4 Insurance

The successful Bidder shall obtain and maintain, at its own expense, the minimum insurance coverages and limits specified in Sections 11.5 – 11.7 and shall maintain such coverage for the duration of the Contract. Proof of insurance shall be submitted to and approved by the City prior to contract execution and commencement of work.

7.5 Bid Bond

Each Bid must include Bid Security in the amount of not less than five percent

(5%) of the total Bid amount, payable to the City of Milton, Florida.

Bid Security shall be in the form of:

• A Bid Bond issued by a surety authorized to conduct business in the State of Florida and accompanied by a current and valid Power of Attorney; or

• A certified check or cashier’s check drawn on an FDIC-insured financial institution.

Failure to submit acceptable Bid Security in the required form and amount at the time of Bid opening shall render the Bid non-responsive.

7.6 Performance and Payment Bonds

Prior to execution of the contract, the successful Bidder shall furnish a performance bond and a separate payment bond, each in the amount of one hundred percent (100%) of the contract price.

Bonds must be:

• Issued by a surety company authorized to do business in the State of

Florida

• Executed on forms acceptable to the City

• Submitted within ten (10) calendar days after the City's written notice of

Land Lease Approval, as provided in Section 7.6.1

• Provided to the City for submission

Failure to provide the required bonds within the specified time may result in forfeiture of the bid security and award to the next lowest responsible and responsive bidder.

7.6.1 Deferral of Performance and Payment Bonds Pending Land Lease Approval

Notwithstanding any other provision of this ITB, and except for the Bid Security required under Section 7.5 (which remains due at the time of Bid submission and is not affected by this Section), the successful Bidder shall not be required to furnish the Performance and Payment Bonds described in Section 7.6 until the

City has obtained approval of the land lease for the Project site ("Land Lease

Approval").

The City will notify the successful Bidder in writing upon receipt of Land Lease

Approval, and the successful Bidder shall furnish the required Performance and

Payment Bonds within ten (10) calendar days after the date of the City's written notice.

The requirement to furnish Performance and Payment Bonds is deferred, not waived. The bonds remain required under §255.05, Florida Statutes. The City shall not issue a Notice to Proceed, and the Contractor shall not commence the

Work, until the required Performance and Payment Bonds have been furnished and approved by the City and Land Lease Approval has been obtained.

Deferral of the bond requirement under this Section does not relieve the Bidder of the obligation, at the time of bid and through award, to demonstrate the capacity to obtain Performance and Payment Bonds in the full amount of the

Contract Price as required by Section 6.1, nor does it affect the Bid Security requirements of Section 7.5. If the successful Bidder fails to furnish the required bonds within the time specified following Land Lease Approval, the City may exercise the remedies set forth in Sections 8.7 and 9.5, including forfeiture of Bid

Security and award to the next lowest responsive and responsible Bidder.

If Land Lease Approval is not obtained, the City reserves the right to cancel the award or terminate the resulting Contract for convenience as provided in the

Contract Documents, without liability for bond costs not yet incurred.

7.7 Public Records

Pursuant to Chapter 119, F.S., all documents submitted in response to this ITB are subject to public inspection and copying unless exempt from disclosure by law.

Sealed bids are exempt from public disclosure until the City provides notice of an intended decision or as otherwise provided by §119.071(1)(b), F.S.

If a Bidder claims that any portion of its Bid is exempt from disclosure, the Bidder shall identify the specific information claimed to be exempt and cite the applicable statutory basis. The City shall determine whether any claimed exemption applies.

By submitting a Bid, the Bidder acknowledges that the City is subject to Chapter

119, F.S., and cannot guarantee the confidentiality of submitted information.

IF THE RESPONDENT HAS QUESTIONS REGARDING THE APPLICATION OF

CHAPTER 119, FLORIDA STATUTES, TO THE RESPONDENT’S DUTY TO

PROVIDE PUBLIC RECORDS RELATING TO ANY RESULTING CONTRACT,

CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT:

Molly Turnes

Phone: (850) 983-5402

Email: mturnes@miltonfl.org

Address: 6738 Dixon Street, Milton, FL 32570 mailto:mturnes@miltonfl.org

SECTION 8 – EVALUATION AND BASIS OF

AWARD

8.1 Evaluation

This Solicitation is issued as a competitive sealed bid pursuant to §255.20, F.S.

Award, if made, shall be to the lowest responsive and responsible Bidder whose

Bid conforms in all material respects to the requirements of this ITB.

The lowest responsive and responsible Bidder shall be determined based on the total of the extended unit prices (the Base Bid) stated in the Bid Form.

Because this Solicitation requests pricing on two alternative and mutually exclusive Bid Schedules (Bid Schedule A and Bid Schedule B), the City will first determine which configuration to award based on available funding, the requirements of the funding agreement, and the best interest of the City, and will identify the selected Bid Schedule prior to award. Within the selected Bid

Schedule, award, if made, shall be to the lowest responsive and responsible

Bidder, determined based on the Total Base Bid for that Bid Schedule as stated in the Bid Form.

A Bid that does not provide complete unit pricing for both Bid Schedule A and

Bid Schedule B may be deemed non-responsive. The City reserves the right, in its sole discretion, to select either configuration, to reject all Bids for either or both configurations, and to take any action authorized by applicable law and the

City’s Purchasing Policy.

Where Add Alternates are included, the City may determine award based on the Base Bid amount alone, or the Base Bid plus any combination of Add

Alternates selected by the City.

8.2 Responsiveness

The City will review each Bid to determine whether it is responsive to the requirements of this ITB.

A responsive Bid is one that conforms in all material respects to the Solicitation

Documents without material deviation, reservation, or irregularity.

Failure to submit required forms, failure to acknowledge addenda, failure to include required bonds, or failure to comply with material requirements of this ITB may result in the Bid being deemed non-responsive.

8.3 Responsibility

The City shall determine whether the lowest responsive Bidder is responsible.

In determining responsibility, the City may consider factors including, but not limited to:

• Relevant experience on projects of similar size and scope

• Financial capacity and bonding capability

• Availability of equipment and personnel

• Safety record

• Past performance on public construction projects

• Compliance with applicable statutory requirements

• Ability to obtain required insurance and permits

The City may request additional information to assist in its responsibility and determination. Failure to provide requested information within the time specified may result in a determination of non-responsibility.

8.4 Clarifications

The City may request clarification of information submitted in a Bid for the purpose of resolving ambiguities or confirming compliance with the requirements of this ITB.

Clarifications shall not constitute negotiations and shall not permit modification of price, scope, or other material terms of the Bid.

Clarifications shall not cure a material defect or omission.

8.5 Rejection of Bids

The City reserves the right to:

• Reject any or all Bids.

• Reject a Bid determined to be mathematically or materially unbalanced.

• Waive minor irregularities or informalities that do not affect price, competition, or substantive rights.

• Verify references and qualifications.

• Conduct investigations as permitted by law.

• Award in the best interest of the City as authorized by law.

The City’s determination of responsiveness and responsibility shall be final, subject to applicable protest procedures set forth in the City of Milton

Purchasing Policy 9.0.

8.6 Tie Bids

In the event of a tie between two or more lowest responsive and responsible

Bidders, the tie shall be resolved in accordance with the City of Milton

Purchasing Policy 9.0.

8.7 Bid Bond Return and Validity

Each Bid shall remain firm and shall not be withdrawn for a period of ninety (90) calendar days after Bid opening.

Bid Security of Bidders not under consideration for award shall be returned within a reasonable time after Bid opening. The Bid Security of the apparent successful

Bidder shall be retained until the Contract has been executed and required

Performance and Payment Bonds have been furnished and approved.

If the successful Bidder fails to execute the Contract or furnish required bonds within the time specified, the Bid Security may be forfeited in accordance with

Section 9.5.

SECTION 9 – AWARD PROCESS AND

CONTRACT

9.1 Notice of Intended Award

Following completion of the evaluation described in Section 8, the City will post a Notice of Intended Award identifying the lowest responsive and responsible

Bidder.

The Notice of Intended Award shall be posted in accordance with the City of

Milton Purchasing Policy 9.0.

9.2 Protest Procedures

Any actual or prospective Bidder who is aggrieved in connection with this

Solicitation or the intended award may file a protest in accordance with the procedures and timeframes set forth in the City of Milton Purchasing Policy 9.0.

The protest period shall commence upon posting of the Notice of Intended

Award. Failure to timely file a protest in accordance with Purchasing Policy 9.0 shall constitute a waiver of all protest rights.

9.3 Notice of Award

If no timely protest is filed, or upon resolution of any timely protest, the City may issue a Notice of Award to the successful Bidder.

Issuance of the Notice of Award does not authorize commencement of the

Work and does not constitute a binding contract between the parties.

9.4 Contract Execution and Bond Submission

Within the time specified in the Notice of Award, the successful Bidder shall:

• Execute the Form of Agreement;

• Furnish the required Performance and Payment Bonds in accordance with

§255.05, F.S.; subject to the deferral provisions of Section 7.6.1.; and

• Provide all required insurance documentation.

Execution of the Agreement and submission and approval of required bonds and insurance are conditions precedent to issuance of the Notice to Proceed.

9.5 Failure to Execute or Provide Required Bonds

Failure of the successful Bidder to timely execute the Agreement or furnish required bonds and insurance may result in withdrawal of the award and forfeiture of the Bid Bond as permitted by law.

The City may, at its discretion, award the Contract to the next lowest responsive and responsible Bidder or reject all Bids and re-solicit.

9.6 Notice to Proceed

The Contractor shall not commence Work until the City issues a written Notice to

Proceed. The Contract Time shall commence as stated in the Notice to

Proceed.

9.7 Contract Term

The Contract shall become effective upon execution by both parties and shall remain in effect until Final Completion has been achieved, all closeout requirements have been satisfied, and final payment has been made, unless terminated earlier in accordance with the Contract Documents.

9.8 Contract Time

Substantial Completion shall be achieved within 90 days following the Notice to

Proceed.

Final Completion shall be achieved 120 days following the Notice to Proceed.

9.9 Liquidated Damages

Failure to achieve Substantial Completion within the Contract Time shall result in assessment of Liquidated Damages in the amount of $500.00 per Calendar Day for each day the Work remains incomplete beyond the required completion date.

Failure to achieve Final Completion within the Contract Time shall result in assessment of Liquidated Damages in the amount of $500.00 per Calendar Day for each day the Work remains incomplete beyond the required completion date.

Liquidated Damages for Final Completion shall apply only after Substantial

Completion has been achieved and shall not be assessed concurrently with

Liquidated Damages for Substantial Completion.

SECTION 10 – BID SUBMITTAL REQUIREMENTS

10.1 Bid Submittal Deadline

Bids must be received no later than the date and time stated in Section 3. Bids received after the stated deadline will not be accepted and will be returned unopened.

10.2 Bid Submittal Location

Bids shall be submitted in a sealed envelope, one (1) original and one (1) copy, to the Purchasing Department at Milton City Hall as stated in Section 3.

10.3 Public Bid Opening

Bids will be publicly opened and read aloud at the time and location as stated in Section 3.

10.4 Required Bid Contents

The Bidder shall include the following fully completed and executed documents in its sealed Bid submission:

1. Appendix A:

a. Completed Bid Form

b. Bid Schedules A and B (both must be completed)

c. Bidder’s Qualification Statement

d. Site Examination Certification

e. Bidder’s Certification and Addenda Acknowledgement

2. Appendix B:

a. Subcontractor List

b. Anti-Human Trafficking Compliance Affidavit

c. Certification Regarding Debarment

d. Certification Regarding Nondiscrimination

e. Conflict-of-Interest Disclosure and Certification

f. Drug-Free Workplace Certification

g. E-Verify Compliance Certification

h. Non-Collusion Affidavit

i. Prompt Payment Compliance Certification

j. Public Entity Crime Affidavit

k. Scrutinized Companies Certification

3. Additional Items:

a. Bid Bond (as required in Section 7)

b. Copy of Current Florida General Contractor License

All required forms shall be properly executed. Forms requiring notarization must be notarized.

Failure to submit all required documents at the time of Bid opening may result in the Bid being deemed non-responsive.

10.5 Addendum Acknowledgement

Failure to properly acknowledge receipt of all issued addenda in the Bid Form may result in the Bid being deemed non-responsive.

10.6 Withdrawal or Modification

Bids may be modified or withdrawn prior to the submission deadline by written notice.

10.7 Required Envelope Markings

The sealed envelope shall clearly display:

To: C i ty of Milton

VENDOR Name:

SEALED BID * DO NOT OPEN

Sealed ITB #2026.11

Title: ITB 2026.11 Blackwater Riverwalk South Extension

DUE DATE/TIME: Wednesday, September 16, 2026 / 2:00 p.m. (CST)

NOTE: electronic, facsimile, or telephonic submissions shall not be accepted as an official submission.

10.8 Responsibility for Delivery

It is the sole responsibility of the Bidder to ensure that its Bid is received at the designated location on or before the stated deadline. The City shall not be responsible for delays caused by mail, courier service, or other delivery methods.

Please provide one (1) electronic copy, one (1) original, and ten (4) copies of your submittal.

Failure to comply with the submission requirements of this ITB may result in the Bid being deemed non-responsive.

SECTION 11 – INSTRUCTIONS TO BIDDER

11.1 General

This Invitation to Bid (“ITB”) is issued as a competitive sealed bid for a public construction project. The Work is fully described in the Solicitation Documents.

Bidders shall submit sealed Bids in strict accordance with the requirements of this

ITB.

All documents issued in connection with this Solicitation, including the ITB, plans, specifications, appendices, exhibits, and addenda, collectively comprise the

Solicitation Documents and are complementary to one another.

It is the responsibility of each Bidder to monitor the City’s designated solicitation platforms and website for the issuance of addenda. Failure to acknowledge addenda as required may result in the Bid being deemed non-responsive.

11.2 Official Posting Platforms

The City utilizes BidNet Direct, DemandStar, and the City’s official website for publication of solicitation opportunities and addenda. Bidders are solely responsible for monitoring these platforms and ensuring receipt of any addenda issued.

11.3 Proposal Forms

Bidders shall submit their Bid on the forms furnished by the City. All blank spaces shall be completed in ink or typed. Where required, amounts shall be stated in both words and figures.

Bidders shall not modify, alter, or substitute the City’s Bid Form. Submission of a

Bid on any form other than that provided may result in the Bid being deemed non-responsive.

All documents required by this ITB, including bid security, certifications, affidavits, and other required attachments, shall be submitted with the Bid. Such required attachments shall not be considered modifications to the Bid Form.

If additional space is necessary for completion of any required form, clearly labeled supplemental pages may be attached.

11.4 Project Completion Deadline

ALL work under this contract, including the performance of all deliverables and the incurrence of all costs, must be completed no later than March 1, 2027. The

City cannot be reimbursed for any costs incurred outside the Agreement Period.

Costs incurred after March 1, 2027, shall not be eligible for reimbursement and the Contractor shall bear sole responsibility for any such ineligible costs.

11.5 Minimum Insurance Coverages and Limits:

At a minimum, the Contractor shall maintain the following insurance coverages:

A. ☒ Commercial General Liability

• General Aggregate: $1,000,000 per occurrence / $2,000,000 aggregate

• Coverage must include: premises and operations, products and completed operations, personal and advertising injury, and contractual liability

• The City of Milton shall be named as an Additional Insured on the

CGL policy

B. ☒ Automobile Liability

• Minimum limits: $1,000,000 combined single limit

• Coverage for all owned, non-owned, and hired vehicles

C. ☒ Workers’ Compensation and Employer’s Liability

• Workers' Compensation: Statutory limits as required by Chapter 440, F.S.

• Employer's Liability: $100,000 per accident / $100,000 per person /

$500,000 policy aggregate

• Coverage must apply to all employees engaged in any work under this contract

D. ☒ Builders Risk Insurance

• Coverage for the full replacement value of the project work during construction

• City of Milton shall be named as a Loss Payee on this policy, as its interest may appear. This policy shall remain in force until acceptance of the project by the City.

11.6 Certificates of Insurance

Prior to commencement of any work, the Contractor shall provide the City with certificates of insurance on standard ACORD forms, evidencing all required coverages. Certificates must:

• Name the City of Milton, Florida as an Additional Insured on all applicable policies

• Provide that the City will receive at least thirty (30) days written notice prior to cancellation, non-renewal, or material modification of any policy

• Be provided to the City with each insurance renewal

11.7 Cancellation of Insurance

If any insurer cancels applicable coverage for any reason, the Contractor shall immediately notify the City and obtain adequate replacement coverage conforming to the requirements herein, providing proof of such replacement coverage within fifteen (15) business days after the cancellation of coverage.

11.8 E-Verify – Employment Eligibility Verification

In accordance with Section 448.095, F.S., the Contractor and all subcontractors are required to register with and use the E-Verify system to verify the work authorization status of all newly hired employees. The Contractor represents that it is currently registered with E-Verify and agrees to the following:

• The Contractor may not enter into a contract with the City unless it is registered with E-Verify

• Each new employee's employment eligibility must be verified within three

(3) business days of the employee's first day of work for pay

• Private employers with 25 or more employees must use E-Verify for all new employees beginning July 1, 2023

• All subcontractors must also be registered with and use E-Verify

• Failure to comply with E-Verify requirements is grounds for contract termination

The E-Verify system can be accessed at https://www.e-verify.gov/. There is no charge to employers for use of the system.

The Contractor shall execute the certification located in Appendix B confirming compliance with this requirement.

11.9 Non-Discrimination

The Contractor shall not discriminate unlawfully against any individual employed in the performance of the contract because of race, religion, color, sex, physical handicap (unrelated to the person's ability to engage in the work), national origin, ancestry, or age. The Contractor shall maintain a harassment-free workplace. Any allegation of harassment shall be given priority attention and action. The Contractor shall execute the certification located in Appendix B confirming compliance with this requirement.

11.10 Minority and Service-Disabled Veteran Business Enterprise (MBE/VBE)

Reporting

The Contractor is required to submit a completed Contractor Monthly Minority and Service-Disabled Veteran Business Enterprise Report with each invoice submitted to the City. This form can be found in Appendix C.

This requirement applies to ALL subcontractors and material suppliers, whether they are state-certified MBE/VBE entities or not. Invoices submitted without the completed Attachment 4 form may be withheld.

11.11 Anti-Boycott/Business with Public Entities Certification

Pursua…