Solicitation 127EAY24Q0002 BVRD Janitorial.docx

(i) This is a solicitation for commercial service prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

(ii) The solicitation number 127EAY24Q0002 is issued as a request for quotation (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-97.

(iv) This is a 100% Small Business Set-aside under NAICS code 561720 Janitorial; the small business size standard is $18.0M; the Product/Service code is S201 Housekeeping / Janitorial.

(v) Multiple service areas will be applicable (see Scope of Work).

(vi) The Government is seeking to establish a purchase order contract for Janitorial Services on the Modoc National Forest, Big Valley Ranger District. This will be a three-year contract (base and two option years), option years will be based on funding FAR 52.232-19. Contractor should expect to start services within 2 weeks after award of contract.

(vii) Services provided on routine and scheduled basis. See Scope of Work.

(viii) The provision at 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition. The Government intends to evaluate quotes and offer an award based on the quote submission; therefore, the quote should contain the best terms from a price and technical standpoint. The following are SUBMISSION REQUIREMENTS:

1) Solicitation Number (127EAY24Q0002)

2) Offers due 15 December 2023 / 4:30pm Pacific Standard Time

3) Contractor name, address, and SAM UEI Number

4) Pricing on the contract statement of work to include base year and potential option years.

(ix) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1) Pricing of Service to include pricing multiple service areas.

2) Pricing to include base year and option years.

3) Service Location: Servicer locations closer to Big Valley Ranger District will receive a higher rating.

4) Relevant Past Performance: Past Performance is a measure of the degree to which an offeror has satisfied its customers, complied with contract terms and conditions in addition to applicable laws and regulations. The Government may contact individuals and firms that you have performed services for, to evaluate your experience and past performance record.

(x) Responses shall submit a completed copy of 52.212-3, Offeror Representations and Certifications -- Commercial Items, unless it has an active entity registration with the certifications through the System for Award Management (SAM) website. (www.sam.gov )

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es): http://www.acquisition.gov/far/index.html http://www.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm

(xi) The clause at FAR 52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL ITEMS applies to this contract Addenda to this clause are as follows:

(xii) The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (JAN 2018), applies to this acquisition with the following clauses checked

52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (JUN 2020).

52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644).

52.222-3, Convict Labor (JUN 2003) (E.O. 11755).

52.222-19, Child Labor - Cooperation with Authorities and Remedies (JAN 2018) (E.O. 13126) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

52.222-26, Equal Opportunity (SEP 2016) (E.O. 11246).

52.222-35, Equal Opportunity for Veterans (OCT 2015) (38 U.S.C. 4212).

52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793). 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) (E.O. 13513).

52.232-33, Payment by Electronic Funds Transfer—System for Award Management (JUL 2013) (31 U.S.C 3332).

52.222-41 Service Contract Labor Standards. (AUG 2018) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts). (AUG 2018).

52.222-50 Combating Trafficking in Persons 52.222-55 Minimum Wages Under Executive Order 13658. 52.222-62 Paid Sick Leave Under Executive Order 13706.

52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011) 52.204-13 System for Award Management Maintenance (OCT 2018) 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020) 52.204-21 Basic Safeguarding of Covered Contractor Information Systems (NOV 2021) 52.217-8 Option to Extend Services (NOV 1999) 52.217-9 Option to Extend the Term of the Contract (MAR 2000) 52.219-14 Limitations on Subcontracting (SEP 2021) 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts (SEPT 2013).

52.228-5 Insurance-Work on a Government Installation. (JAN 1997) 52.237-1 Site Visit (APR 1984) 52.242-15 Stop-Work Order. (AUG 1989) 52.249-4 Termination for Convenience of the Government (SERVICES) (APR 1984) 52.252-2 Clauses incorporated by Reference (Feb 1998).

Provisions:

52.204-7, System for Award Management 52.204-16, Commercial and Government Entity Code Reporting 52.209-7, Information Regarding Responsibility Matters 52.209-12, Certification Regarding Tax Matters 52.222-56, Certification Regarding Trafficking in Persons Compliance Plan

(xiii) Use of Invoice Processing Platform (IPP) is Required

The "Submit Invoice-to" address for USDA orders is the Department of Treasury's Invoice Processing Platform (IPP). All invoices shall be submitted via the electronic Invoice Processing Platform. This platform is managed by the U.S. Department of Treasury and additional information is available at this website:

https://www.ipp.gov/ index .htm.

(xv) Response Due Date and Contact Information:

Offers are due on 15 December 2023 no later than 4:30 pm. Pacific Standard Time.

(xvi) Quotations can be emailed to Margaret Forrest; margaret.forrest@usda.gov by the date and time above. Enter the solicitation number in the subject line of emails.

Point of Contact:

Margaret Forrest Purchasing Agent margaret.forrest@usda.gov Phone: 530-640-0636 Northern California Acquisition Service Area

Technical Point of Contact & Schedule Onsite visit:

Amanda Shoaf amanda.shoaf@usda.gov Phone: 530-708-1739 Modoc National Forest

Modoc National Forest Big Valley Ranger District

Schedule of Items

Mandatory Contractor Training

The contractor must ensure their employees (including subcontractor personnel) complete the training course(s) listed below in the frequency identified. The contractor must maintain records of course completion and provide them to the Contracting Officer or Contracting Officer Representative upon request.

Workplace Harassment

Information Security Annually AgLearn 60 minutes 1 year since last completion date

USDA Records Management Annually AgLearn Or 60 minutes 60 days after assignment

Section 508 Annually AgLearn 60 minutes 45 days after assignmentIf needed, add other courses as approved by the Contracting Officer

Response Form

EXPERIENCE AND PAST PERFORMANCE QUESTIONNAIRE

Instructions: Please use spaces below to respond to evaluation criteria. Additional or supplementary pages may also be submitted. Please list N/A for inapplicable items.

Address:

Email:

Telephone:

SAM UEI #:

Relevant Experience of Service Provider(s):

Past Performance References:

Reference Name and Company / Agency Reference Contact Phone Number Description of Services Performed

Have you ever failed to complete any work awarded to you in the time required YES NO If "yes", please specify contract and reason(s):

Location where services were provided:

Any other comments (optional) – Attach other pages as necessary if you need more room.

CERTIFICATION: Submission of this form with the quote certifies that all of the statements made above are complete and correct to the best of your knowledge and that any persons named as references are authorized to provide the Forest Service with past performance information needed to verify my capability to perform this project.

SCOPE OF WORK

The contractor is responsible to maintain the building interior, and indicated exterior portions, at a level of cleanliness standard for commercial administrative buildings. The quantity of office furniture or utilization of floor space is subject to change during the contract period. Performance, the necessity of rework, and any payment deductions shall be based on the Government’s evaluation of the results compared to the standards and expectations indicated in the contract. Standard janitorial practices and proper use of cleaning materials and equipment are required.

LOCATION AND DESCRIPTION

The Contractor shall perform janitorial duties at the Big Valley Ranger District Offices located at 508 S. Main Street, Adin, CA. The Big Valley Ranger District Offices are approximately 2680 square feet of floor space with 2 restrooms. The Fire Office, detached from the main office, has approximately 1320 square feet with 2 restrooms and a copy room. The Captain’s Office, detached from the main office, has approximately 150 square feet. The total space to be cleaned is approximately 4150 square feet though not all of this area might be serviceable.

GOVERNMENT FURNISHED COMPONENTS

The Government shall supply the following components for the performance of work under this contract. As supplies need replenishing, the Contractor shall notify the designated Contracting Officer’s Representative no less than 2 weeks in advance so needed items can be ordered.

· All utilities necessary for the performance of work under this contract.

· Keys, key cards and/or access codes for use by the Contractor in the performance of services under this contract. See also Keys/Keycards under Contractor Requirements.

· Space will be assigned, as available in the building, for the storage of an inventory of supplies and equipment used in the performance of work under the contract, for which a key will be provided. The Government will not be responsible in any way for damage or loss of parts or equipment.

· Telephones will be available for the Contractor’s use in making local calls for emergency purposes only.

· Toilet tissue, liquid hand soap, paper towels, toilet seat covers and deodorant products

· Waste basket liners (plastic bags) and trash receptacles

· Anti-static agents for carpets

· Daily logs/ checklists for Contractor use when invoicing

CONTRACTOR FURNISHED C0MPONENTS

The Contractor shall provide all supervision, labor, materials, supplies, and equipment required to meet the terms of the contract except those listed under Government Furnished Components. All applicable Contractor-furnished equipment shall include bumpers/guards to prevent marking or scratching of fixtures or building surfaces. The following supplies will also be provided by the Contractor:

· Disinfectant

· Cleaning compounds such as toilet bowl cleaner, all-purpose cleaner, glass cleaner, floor cleaner, etc.

· Mops, rags, brushes, and paper towels for cleaning

· Floor wax and wax stripper for fire annex restrooms (as needed) – not needed for main building

· Power Equipment as needed, such as motorized vacuum cleaner, commercial carpet cleaner, etcetera.

The contractor shall purchase and use Energy Star or other energy-efficient items listed on the Department of Energy’s Federal Energy Management Program (FEMP) Product Energy Efficiency Recommendations product list.

All electrical equipment used by the Contractor shall meet all safety requirements of this contract and shall be UL approved. This equipment shall operate using existing building circuits. It shall be the responsibility of the Contractor to prevent the operation or attempted operation of electrical equipment, or combinations of equipment, which require power exceeding the capacity of existing building circuits. Inoperable equipment is not cause for cleaning work not to be performed. The Contractor shall furnish and use beater bar type vacuums for carpeted floors.

The Contractor shall provide protective gloves, safety eyeglasses, and any other applicable safety equipment needed to execute the contract.

GOVERNMENT PERSONNEL AND AUTHOITRIES

The Contracting Officer (CO) and Contracting Officer’s Representative (COR) are the main points of contact under this contract. In addition, Inspectors may be designated at or after contract award. The names and contact information of all Government personnel designated under this contract will be provided to the Contractor after award.

The CO designates the COR, who is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the CO prior to completion of the contract.

No person other than the CO is authorized to change the scope or any clause or provision of this contract. Changes to contracts for commercial items and services must be by mutual agreement between the Contractor and the CO only. The Contractor is responsible to take direction only from Government officials indicated in the contract. The COR may communicate performance indicated in the contract to ensure compliance but no person other than the CO can obligate the Government for additional work not present within the contract. The Government is not responsible for costs incurred during the performance of work not present within the contract and/or directed by non-authorized persons. Whenever, in the opinion of the Contractor, any person directs or communicates an expectation of effort outside the scope of the contract, the Contractor should so advise the COR or CO.

CONTRACTOR REQUIREMENTS

Personnel:

All work under this contract shall be performed in a skillful and professional manner. The Contractor shall him or herself be, or shall employ persons who are, qualified and capable to perform janitorial work and shall as a part of the quote and when changes occur provide a list of persons who will be on the premises and for what purpose(s). Persons under the age of 18 are not permitted on the premises while work is performed.

The Contractor shall prohibit employees from disturbing papers on desks, opening desk drawers or cabinets, using government telephones or other office equipment, leaving the Government building unlocked or using any Government employee’s property. The CO may, in writing, require the Contractor to remove from the premises any employee the Government deems incompetent, careless, or otherwise objectionable, or for theft, possession and/or removal of materials, supplies, equipment, or any Government property.

Background Check Requirement for Personnel:

The contractor shall ensure that all required personnel/employees respond within one week of each prompt for action or information (initial or additional) as part of the HSPD-12 Background Investigation requirement and its associated maintenance. For each member of the Contractor’s personnel/ employee(s) to access the Government facility unaccompanied by the Government (i.e. for overnight cleaning), submittal to the mandatory background investigation includes the provision of pertinent information to the Government, fingerprinting, and response to any queries from the Person Model point of contact. Maintenance activities may include but may not be limited to mandatory annual completion of a short information security training exam, materials for which will be available online or provided via email or in hard copy by the CO or COR.

When the premises covered under the contract require or utilize LincPass keycards for building entry, the Contractor’s personnel/ employees must also visit a USDA Activation Center to obtain a physical LincPass keycard. Visitation of an Activation Center is not required for any Contractor’s personnel/ employees whose worksite buildings utilize traditional keys or non-LincPass keycards.

Failure of the Contractor’s personnel/ employee(s) to respond within one week of receiving any prompt in the background investigation process may result in the issuance of Cure Notices, requirement of removal of the Contractor’s personnel/ employee(s) from the premises, or termination of the contract.

As required through mandate or policy changes, additional requirements to those listed may be added to the contract. Alerts regarding requirements needing attention are generally sent to the Contractor via email to the address(es) provided during the HSPD-12 Background Investigation application. The CO is always available to confirm the validity of any such email communication sent to the Contractor.

Insurance Requirement:

The Contractor shall provide to the CO the following documentation within 10 calendar days of the start work date, or the contract may be terminated for default in accordance with the clause governing default (termination for cause). Quoters may include the following documentation as a part of a quote if desired.

Worker’s Compensation Insurance: The Contractor shall provide evidence of Worker's Compensation Insurance or a written explanation as to why the Contractor is exempt from the requirement. NOTE: The Contractor working alone is not required to carry the insurance.

Conservation of Utilities and Building Security:

Upon completion of the work at each site the contractor personnel shall ensure that (unless otherwise instructed by the CO or COR) all lights are off, all wall windows and entrance doors are locked and the alarm system armed. If the building is occupied by the Government after normal working hours, Contractor’s personnel shall notify the Government personnel of their departure and leave the exterior doors locked. The Contractor shall not disturb papers on desks, or bulletin boards, open drawers or cabinets, or use telephones or any office equipment provided for official Government use, except for emergency calls to the CO, police or fire department. It is the responsibility of the Contractor to secure the building upon completion of work and close and lock entry gates.

Keys/Keycards:

The Contractor will establish and implement methods to ensure that all keys/ keycards issued by the Government are kept secure in the Contractor’s possession are not used by unauthorized persons. No keys/ keycards issued by the Government are to be duplicated. It is the Contractor’s responsibility to ensure any security access codes are secured in the contractor’s possession and not to be used by unauthorized persons.

Lost and Found Property:

The Contractor shall ensure all articles of possible personal or monetary value found by the janitorial service provider(s) or inspector(s) are turned into the COR or CO.

Subcontracting:

The Contractor shall notify the CO in writing in advance of entering into any subcontract agreement for the provision of services under this contract. The Contractor’s notification shall include the specific work to be accomplished by the subcontractor.

The subcontractor shall have the experience and be equipped for such work. Subcontracting any portion of the contract shall not relieve the Prime Contractor of any responsibility under this contract. Any subcontract agreement shall contain all terms and conditions of the prime contract.

Safety:

The Contractor shall be responsible for instructing company employees in appropriate safety measures and providing hazard communication training including the appropriate handling of chemicals per OSHA 29 CFR 1910.1200. The Contractor shall provide, place, and remove appropriate warning signs for wet or slippery floor areas caused by cleaning or waxing applications. Cloths, mops or brushes containing a residue of wax or other combustible material subject to spontaneous ignition shall not be stored inside the building. Contractor shall provide copies of Material Safety Data Sheets (MSDS) for any cleaning chemicals provided by the Contractor. Cleaning supplies, including solutions and solvents, both liquid and powders must be stored in designated areas that are locked and under the Contractor’s control. They must be stored in secure areas after every cleaning day.

Smoking Restrictions:

The Forest Service Office is a non-smoking building. The Contractor shall insure his/ her employees do not smoke inside the building.

Circumstances to Be Reported:

The Contractor or the Contractor’s employees shall report to the CO or COR any circumstances of needed repairs of the facility or unusual soiling of an area that may affect the performance of the work and unhealthy or hazardous conditions. The Contractor or the Contractor’s employees shall report any vandalism, attempted break-ins, or signs of attempted break-ins.

Communication Procedures:

While a line of communication is always open to the CO, most communication is directed to the COR.

COs and CORs are available via phone, email or direct communication. Formal requests, reports and invoices must be submitted in writing. Communication by email is a good practice for the purposes of documentation. At times communication will occur as meetings between the Contractor and the Government.

PERFORMANCE OBJECTIVES AND STANDARDS

The Contractor shall ensure that the building presents an overall appearance of cleanliness. The Contractor shall provide sufficient supplies, materials and equipment to adequately maintain the premises at an acceptable level of cleaning that is consistent with comparable industry standards for this type of contract (except those which are Government-furnished). The definition of clean is for all areas, objects and surfaces to be free of dirt, water streaks, gum, grease, tar, or any other extraneous matter in order to present an overall appearance of cleanliness. Performance will be judged based on the Contractor’s success in meeting the performance and quality standards, not the method of performance.

SERVICE AREAS, RESULTS, FREQUENCYAND SCHEDULES

Listed below are the specific tasks and associated frequencies the Contractor is required to meet in this contract.

Services shall be provided twice per week (except Federal holidays) on a schedule agreed to by the Contractor and COR.

Prior approval from the CO is required before work may be performed on a Federal holiday. Should a Federal holiday occur on a scheduled cleaning day, the Contractor shall work either the night immediately prior to the holiday or the night immediately following the holiday, unless another arrangement is agreed between the Contractor and COR. It is the Contractor’s responsibility to notify the COR of inability to perform duties on any particular day, and notification is required prior to 3:00PM on the day service would occur (or 3:00PM Friday if weekend service would be missed).

Observed Holidays are New Year’s Day; Martin Luther King, Jr. Birthday; Presidents’ Day; Memorial Day; Independence Day; Labor Day; Columbus Day; Veteran’s Day; Thanksgiving Day; Christmas Day.

Routine tasks are those which are expected to be performed at each visit or on a weekly basis. Items that are expected to be cleaned at each frequency include, but are not limited to: trash collection, room cleaning (vacuum), clean & disinfect bathrooms and drinking fountains, common kitchen area floor and sink, cob web removal from multiple surfaces (e.g. window sills, porches, and other areas prone to cobweb buildup), and wipe down common use surfaces (e.g. fax machine surface areas, conference room tables, conference room desks, and clean front lobby glass).

Periodic tasks are those which are performed less frequently than a per-visit or weekly basis (bi-monthly, monthly, quarterly, bi-annually, or annually). Periodic cleaning would include such items as window washing, wall cleaning, window blind cleaning, high surfaces such as walls and the external surfaces of lights and ceiling fixtures, and floor waxing.

· Window washing is required twice annually

· Carpet cleaning(shampooing) is required twice annually.

Service areas, expected results and expected service frequencies are as follows:

1. Office Space (Main Office, Fire Office Annex, Fire Captain’s Office, and Conference Room) These areas shall be free of obvious surface dust, dirt, debris, carpet stains, (with the exception of current/existing stains), trash, streaks, and smudges, and present an overall appearance of cleanliness. Horizontal surfaces less than 70 inches high will be free of obvious dust, dirt, oil spots, or smudged surfaces. Desks with papers, computers and keyboards will not be dusted. Trash shall be collected from work areas and put into government provided dumpster. Trash containers shall be lined and kept relatively free of trash, dirt, stains, and debris. Molding shall be free of dirt, debris, all types of marks, and foreign matter. Carpets and rugs shall be free of obvious removable spots, stains, soiled traffic pattern, dirt, debris, gum, and crusted material. Vacuuming and spot cleaning will be done at a frequency that will protect the integrity of the carpet and prolong wear, typically twice a week. There are to be no areas of deterioration or fuzzing to the carpet and rug as a result of harsh brushing or scrubbing. Cleaned area of carpets and rugs should reasonably blend with surrounding carpet. Carpets shall be dried within 24 hours to prevent mold growth. Interior and exterior windows/glass will be clean and free of obvious dirt, dust, grime, streaks, cloudiness, and smudges, which will include removing and replacing window screens.

2. Main Lobby, Entranceways, Solarium and Hallways These areas shall be free of obvious surface dust, dirt, debris, carpet stains, trash, streaks, and smudges, and present an overall appearance of cleanliness. Horizontal surfaces less than 70 inches will be free of obvious dust, dirt, oil spots, or smudged surfaces. Assure that walls, baseboards, and other surfaces remain free of spots, residue, and marks. Wood doors and other wood surfaces shall be free of obvious dirt, stains, and streaks. Metal door knobs, push bars, thresholds, kick plates, railings, and other metal surfaces shall be free of obvious dirt, stains, and streaks. Counters, railings, grilles, fire apparatus, doors, corners, crevices, moldings, and ledges within approximately 70 inches from the floor shall be dusted. Carpets and rugs shall be free of obvious removable spots, stains, soiled traffic pattern, dirt, debris, gum, and crusted material. Molding shall be free of dirt, debris, all types of marks, and foreign matter. Vacuuming will be done at a frequency that will protect the integrity of the carpet and prolong wear, typically two times a week. There are to be no areas of deterioration of fuzzing to the carpet and rug as a result of harsh brushing or scrubbing. Cleaned area of carpets and rugs should reasonably blend with surrounding carpet. Carpets shall be dried within 24 hours to prevent mold growth. Trash shall be collected and put into government provided dumpster. Trash containers shall be lined and kept relatively free of trash, dirt, stains, and debris. Interior and exterior windows/glass will be clean and free of obvious dirt, dust, grime, streaks, cloudiness, and smudges. Surrounding and adjacent areas shall be free of standing water, drips, or watermarks.

3. Kitchen Area in the Main Office Building This area shall be free of obvious dirt debris and extraneous matter. All receptacles used for food debris will be emptied and cleaned. Trash shall be collected twice weekly and put into government provided dumpster. Trash containers shall be lined and kept relatively free of trash, dirt, stains, and debris. Counter and sink surfaces shall be cleaned twice a week with a disinfectant cleaner. Surfaces shall maintain a high level of luster, if applicable, and be free of dust, mold, mildew, streaks, rust, and encrustation. Molding shall be free of dirt, debris, all types of marks, and foreign matter. Flooring shall be free of dirt, debris, and foreign matter, damp mopped as the only method of wet cleaning, using disinfectant cleaner.

4. Carpet Cleaning in District Office, Fire Office Annex, and Fire Captain’s Office Carpet cleaning shall be performed twice annually(once in the spring, and once in the fall), to protect the integrity of the carpet and prolong wear. All carpet areas shall be shampooed with a commercial machine leaving them free of obvious removable spots, stains, soiled traffic pattern, dirt, debris, gum, and crusted material. There are to be no areas of deterioration or fuzzing to the carpet and rug as a result of harsh brushing or scrubbing. Cleaned area of carpets and rugs should reasonably blend with surrounding carpet. Carpets shall be dried within 24 hours to prevent mold growth. All tears, burns and carpet unraveling or damage shall be brought to the attention of the COR.

5. Non-Carpeted Flooring Non-carpeted flooring throughout the site shall be maintained at a high level of luster, free of all types of marks. This includes stripping, scrubbing, sealing and/ or waxing floors as necessary to maintain a uniform glossy appearance in the fire annex restrooms. A uniform glossy appearance is free of scuff marks, heel marks, was build-up and other stains and discolorations.

6. Drinking Fountains Drinking fountains shall be clean and free of watermarks and other debris or mineral deposits and maintained at a high level of sanitation, presenting a lustrous appearance.

7. Restrooms Restrooms shall be cleaned each routine service day with a disinfectant cleaner. Fixtures, metal chrome surfaces, doorplates, water closets, urinals, washbasins, shower stalls, mirrors, shelving, and dispensers shall maintain a high level of luster, if applicable, and be free of dust, mold, mildew, streaks, rust, and encrustation. Urinals/ bowls shall be cleaned as far into the trap as possible and under the inside rim. Removal of stains with soap grit or grit cake is allowed; however, the use of toilet bowl cleaners, acids, or strong alkalis which tend to damage glaze shall not be allowed. Cleaning shall include the seat, interior/ exterior of bowl/ urinal, flush valve, and polishing pipe. Maintain traps free from odor. Partitions, doors, vents, sills, and walls shall be free of dust, dirt, and graffiti. The full surface area of all stall partitions, doors, and waste receptacles shall be damp wiped utilizing a multipurpose (disinfectant-deodorizer) cleaner. Restroom supplies, including paper towels, toilet paper, and liquid hand soap, shall be replenished as needed to maintain an adequate supply at all times. Restrooms shall be free of discarded material and waste receptacles shall be emptied. Trash shall be collected and put into government provided dumpster. Waste receptacles shall be lined and kept relatively free of trash, dirt, stains, and debris. Flooring, base molding, and walls shall be free of dirt, debris, all types of marks, and foreign matter, damp mopped, and washed as the only method of wet cleaning, using disinfectant cleaner. Shower stalls in Fire Office Annex shall be cleaned during periods of use only (approximately May – September).

8. Windows, Glass and Plastic Windows, glass, and plastic (includes all interior and exterior building windows, interior building lights, and glass) shall be clean, free of obvious dirt, grime, streaks, cloudiness and water spots. A thorough cleaning includes the framing and sills.

9. Venetian Blinds Venetian blinds shall have cords and both sides of blind slats free of obvious dust, dirt grime and water spots.

10. Porches; Walkway between Captain’s Office and Fire Office Annex; Outside Entrance Areas These areas shall be free of obvious dirt, debris, trash, and present an overall appearance of cleanliness. Service frequency expected is as-needed. Ashtray receptacles shall be emptied twice monthly.

11. Walls and High Cleaning Surfaces (Interior Only) These areas shall be clean and free of obvious dust and cobwebs. Service is expected bi-annually. This does not include removal of vents, tiles, or fixtures for accomplishing high cleaning.

12. All Other Spaces and Surfaces All other space not specifically mentioned and covered by this contract shall be free of obvious dirt, debris, dust, cobwebs and present an overall appearance.

2 - Section 2 52.204-7 System for Award Management. (OCT 2018) 52.204-9 Personal Identity Verification of Contractor Personnel. (JAN 2011) 52.204-13 System for Award Management Maintenance. (OCT 2018) 52.204-16 Commercial and Government Entity Code Reporting. (AUG 2020) 52.204-18 Commercial and Government Entity Code Maintenance. (AUG 2020) 52.204-21 Basic Safeguarding of Covered Contractor Information Systems. (NOV 2021)

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021)

52.209-7 Information Regarding Responsibility Matters. (OCT 2018)

(a) Definitions. As used in this provision-

Administrative proceeding means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

Federal contracts and grants with total value greater than $10,000,000 means-

(1) The total value of all current, active contracts and grants, including all priced options; and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules).

Principal means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The offeror [ ] has [ ] does not have current active Federal contracts and grants with total value greater than $10,000,000.

(c) If the offeror checked "has" in paragraph (b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:

(1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in-

(A) The payment of a monetary fine or penalty of $5,000 or more; or

(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.

(2) If the offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the offeror has provided the requested information with regard to each occurrence.

(d) The offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the System for Award Management, which can be accessed via https://www.sam.gov (see 52.204-7).

(End of provision)

52.209-12 Certification Regarding Tax Matters. (OCT 2020)

52.212-1 Instructions to Offerors - Commercial Products and Commercial Services. (NOV 2021)

52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services. (DEC 2022)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision-

Covered telecommunications equipment or services has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

Forced or indentured child labor means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performance by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000- 9999, except-

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Reasonable inquiry has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate-

(3) Performance by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000- 9999, except-

(11) PSC 5510, Lumber and Related Basic Wood Materials;

(12) Product or Service Group (PSG) 87, Agricultural Supplies;

(13) PSG 88, Live Animals;

(14) PSG 89, Subsistence;

(15) PSC 9410, Crude Grades of Plant Materials;

(16) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(17) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(18) PSC 9610, Ores;

(19) PSC 9620, Minerals, Natural and Synthetic; and

(20) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Reasonable inquiry has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate-

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

Sensitive technology-

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically-

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

Service-disabled veteran-owned small business concern-

(1) Means a small business concern-

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

Small business concern-(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in its field of operation, and qualified as a small business under the criteria in 13 CFR part 121 and size standards in this solicitation.

(2) Affiliates, as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

Small disadvantaged business concern, consistent with 13 CFR 124.1002, means a small business concern under the size standard applicable to the acquisition, that-

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by-

(i) One or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

Subsidiary means an entity in which more than 50 percent of the entity is owned-

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

Successor means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term "successor" does not include new offices/divisions of the same company or a company that only changes its name. The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

Veteran-owned small business concern means a small business concern-

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

Women-owned business concern means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of its stock is owned by one or more…