Solicitation 127EAS21Q0024.pdf

127EAS21Q0024 South Zone Janitorial Services Inyo National Forest

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 1 of 27

2. CONTRACT NO. 3. AWARD/

EFFECTIVE DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

127EAS21Q0024 March 11, 2021

7. FOR SOLICITATION

INFORMATION CONTACT:

a. NAME

Annie Prout-Garcia, Contracting Officer

b. CONTACT INFORMATION annie.prout-garcia@usda.gov

8. OFFER DUE DATE / TIME

March 25, 2021 3:00 pm Pacific

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: _100_ %

FOR:

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

HUBZONE SMALL SMALL BUSINESS PROGRAM

BUSINESS

SERVICE DISABLED EDWOSB NAICS: 561720

VETERAN- OWNED

SMALL BUSINESS 8(A) SIZE STANDARD: $19.5M

USDA Forest Service Procurement, Property Services Southwest Zone 2 631 Coyote Street Nevada City, CA 95959

11. DELIVERY FOR FOB

DESTINATION UNLESS BLOCK

IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A RATED

ORDER UNDER DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE

See specifications.

16. ADMINISTERED BY CODE

See block 9.

17a. CONTRACTOR / OFFEROR FACILITY

18a. PAYMENT WILL BE MADE BY CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH

ADDRESS IN

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW

OFFER IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM N0. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

South Zone Janitorial

See separate schedule sheet.

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

See IAS requisition.

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED.

ADDENDA

ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

_______1________

29. AWARD OF CONTRACT: REF. OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY DATED YOUR OFFER ON SOLICITATION

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS: ____________________

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

9JGP

mailto:annie.prout-garcia@usda.gov

See schedule on next page.

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ________________________________________

32b. SIGNATURE OF AUTHORIZED

GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT

VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

|PARTIAL | |FINAL

COMPLETE PARTIAL FINAL

38. S/R ACCOUNT

NUMBER

39. S/R VOUCHER

NUMBER

40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR

PAYMENT

42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING

OFFICER

41c. DATE

42b. RECEIVED AT (Location)

42c. DATE RECD

(YY/MM/DD)

42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV.2/2012) BACK

PART I – THE SCHEDULE

SCHEDULE OF ITEMS – Part 1 of 3

SECTION B: SUPPLIES/SERVICES & PRICES/COSTS

South Zone Janitorial Services Inyo National Forest Solicitation No. 127EAS21Q0024

Base Year 04/01/2021 – 03/31/2022

ITEM NO. DESCRIPTION UNIT QTY UNIT PRICE TOTAL PRICE

White Mountain Ranger Station & Visitor Center: Bishop, CA

01 Janitorial Service WEEKS 52 $ $

Mt. Whitney Ranger Station Admin Site: Lone Pine, CA

02 Janitorial Service WEEKS 52 $ $

Mt. Whitney Eastern Sierra Visitor Center: Lone Pine, CA

03 Janitorial Service WEEKS 52 $ $

TOTAL for ALL LOCATIONS Base Year : $

NOTES 1. Responses for quantities less than those listed may be rejected.

2. Responses without prices for each item, location, and year may be rejected.

PRICE SUBMITTED BY:

SIGNATURE:

DATE:

COMPANY NAME: CONTACT NAME:

ADDRESS: EMAIL:

UEI or DUNS

NUMBER: PHONE:

SCHEDULE OF ITEMS – Part 2 of 3

SECTION B: SUPPLIES/SERVICES & PRICES/COSTS

South Zone Janitorial Services Inyo National Forest Solicitation No. 127EAS21Q0024

Option Year 01: 04/01/2022 – 03/31/2023

ITEM NO. DESCRIPTION UNIT QTY UNIT PRICE TOTAL PRICE

White Mountain Ranger Station & Visitor Center: Bishop, CA

01 Janitorial Service WEEKS 52 $ $

Mt. Whitney Ranger Station Admin Site: Lone Pine, CA

02 Janitorial Service WEEKS 52 $ $

PRICE SUBMITTED BY:

SCHEDULE OF ITEMS – Part 1 of 3

SECTION B: SUPPLIES/SERVICES & PRICES/COSTS

South Zone Janitorial Services Inyo National Forest Solicitation No. 127EAS21Q0024

Option Year 02: 04/01/2023 – 03/31/2024

ITEM NO. DESCRIPTION UNIT QTY UNIT PRICE TOTAL PRICE

White Mountain Ranger Station & Visitor Center: Bishop, CA

01 Janitorial Service WEEKS 52 $ $

Mt. Whitney Ranger Station Admin Site: Lone Pine, CA

02 Janitorial Service WEEKS 52 $ $

PRICE SUBMITTED BY:

Any prospective contractor desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must request it in writing from the Contracting Officer soon enough to allow a reply to reach all prospective contractors before the solicitation closing date. Oral explanations or instructions given before the award of a contract will not be binding.

COVID-19 REQUIREMENTS

Contractors and employees working on Federal projects on the Stanislaus National Forest will be expected to follow guidelines prepared by the Occupational Safety and Health Administration (OSHA) including guidance for COVID-19 to identify risk levels in workplace settings and to determine appropriate control measures to implement.

For more information please visit the links below.

https://www.osha.gov/SLTC/covid-19/ https://www.osha.gov/Publications/OSHA3990.pdf

When preparing your proposal for submission please consider any of the conditions or mitigations that may be applicable due to COVID-19 requirements.

It is the Contractors responsibility to check and adhere to any current State and Local Government requirements in regard to COVID-19.

SECTION C. DESCRIPTION/ SPECIFICATIONS/ STATEMENT OF WORK

C.1 Scope of Work

Description of Work: The intent of this contract is to furnish janitorial services for White Mountain Ranger Station & Visitor Center, Mt. Whitney Ranger Station Administrative Site and the Mt. Whitney Eastern Sierra Visitor Center on the Inyo National Forest.

Contractor Responsibility: The Contractor shall provide everything – including, but not limited to, all equipment, supplies, transportation, labor, and supervision – necessary to complete the project, except for that which the contract clearly states is to be furnished by the Government.

C.2 Project Location & Description

This project encompasses offices in three locations on the Inyo National Forest.

Site visit is available by appointment only. If your company would like to tour the buildings to be serviced prior to developing your quote, contact the Contracting Officer to schedule an appointment.

Attendance at a site visit will require compliance with COVID-19 social distancing and virus spread prevention guidelines.

Location 1: White Mountain Ranger Station & Visitor Center:

798 North Main Street, Bishop, CA 93514 The White Mountain Ranger District office building, including the Visitor’s Center, contain approximately 4000 gross square feet of manufactured wood flooring areas, except for the restroom areas. There are 4 restrooms in the White Mountain Ranger District office building, 2 each in the first and second floors.

Additionally, there are 2 restrooms with 1 shower each in the District’s Compound.

https://www.osha.gov/SLTC/covid-19/ https://www.osha.gov/Publications/OSHA3990.pdf

Any prospective contractor desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must request it in writing from the Contracting Officer with enough time to allow a reply to reach all prospective contractors before the solicitation closing date. Oral explanations or instructions given before the award of the contract will not be binding.

Location 2: Mt. Whitney Ranger Station Administrative Site

640 South Main Street, Lone Pine, CA 93545

The Mt. Whitney Ranger District business office buildings contain approximately 2650 gross square feet of carpeted areas except for the restroom and kitchen areas. There are 5 restrooms in the Mt. Whitney Ranger District Compound, 2 in the main building 2 in the engine bay, and 1 in the conference room.

There are 3 restrooms with 1 shower each, 2 in the engine bay and conference room each have 1 shower.

Any prospective contractor desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must request it in writing from the Contracting Officer with enough time to allow a reply to reach all prospective contractors before the solicitation closing date. Oral explanations or instructions given before the award of the contract will not be binding.

Location 3: Mt. Whitney Eastern Sierra Visitor Center

100 East Highway 136, Lone Pine, CA 93545

The Eastern Sierra Visitor Center office buildings contain approximately 6000 gross square feet of glazed concrete floors. There are 2 public restrooms in the Eastern Sierra Visitor Center buildings. The men’s restroom has 4 urinals, 3 stalls, 4 sinks, and 1 baby-changing station. The women’s restroom has 6 stalls, 4 sinks, and 1 baby-changing station.

Any prospective contractor desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must request it in writing from the Contracting Officer with enough time to allow a reply to reach all prospective contractors before the solicitation closing date. Oral explanations or instructions given before the award of the contract will not be binding.

Exclusions (Non-Work Areas/all locations): Any locked offices

Accessibility (all locations): Typically, 2 wheel drive vehicles can access all sites; however, in winter months a 4 wheel drive vehicle may be necessary depending on weather and road conditions, at the contractor’s discretion.

C.3 Estimated Start Date & Contract Time

Please note that the start date is dependent on, among other factors, the reopening of facilities that are currently closed due to the COVID-19 pandemic. Award of contract may occur prior to opening of facilities, with a flexible start date of work negotiated after award, and the Period of Performance adjusted accordingly.

Start: April 01, 2021 Time: 12 months Optional: Two (2) additional, consecutive twelve-month periods

C.4 Restrictions on Work

Nothing in this part shall be construed to take away any of the Government's rights under the Suspension of Work Clause (52.242-14).

Work Days and Hours of Work:

Days and Hours of work to be discussed and determined post award during the prework meeting.

Minimum requirements for all sites will be 2 nonconsecutive days per week, some sights may require a weekend day to meet the needs of visitor traffic.

Work may not be performed on federal holidays, or during other office closures. Work that would normally have been scheduled on a closure day will be rescheduled for the next weekday that the offices are open.

Scheduling of designated work days and times within these parameters will be agreed on by the Contractor and Contracting Officer prior to work starting under the contract. Changes in schedule, other than emergency circumstances (e.g. snow storm/fire/power outage preventing safe access on normal work day) must be by bilateral agreement of the Contractor and the COR.

C.5 Licenses and Insurance

Worker’s Compensation Insurance: The Contractor shall provide evidence of Worker’s Compensation Insurance or a valid reason that exempts the Contractor from the requirement. NOTE: The Contractor working alone is not required to carry the insurance.

If the contractor fails to provide the documentation within 10 calendar days after contract time begins, the contract may be terminated for cause in accordance with FAR 52.212-4.

C.6 Technical Requirements

This is a performance-based contract that expresses the Government’s requirements in the form of minimum quality standards to be met.

The Contractor must determine the optimal work schedule, resource allocations, and performance methods to achieve a work product that meets the standards set forth in the following pages.

General/All Areas

Estimated Frequency

Performance Objective Required Results

2 times per week Service waste receptacles Waste receptacles throughout the premises are emptied, cleaned, and disinfected. Plastic liners are not torn, worn, or contain residue. Replace liners as necessary to maintain a clean appearance.

Place trash from all receptacles in dumpsters.

2 times per week Clean all carpeted floors, including area rugs and mats Including storage areas/rooms

All carpeted floors are free of obvious dirt and other debris, including around and under furniture.

Chairs are neatly arranged around desks and tables after vacuuming.

2 times per week Clean all non-carpet floors

Including storage areas/rooms Floors are clean and free of dirt and debris, streaks, mop strand marks, gum, grease, tar, dark scuff marks and missed areas. Walls, baseboards, corners, and other surfaces are free of splashing and markings from the equipment. The finished surface is dry with a uniform luster.

2 times per week Clean all interior and exterior doors and light switch plates

Includes door surface, handles, push bars, kick plates and trim.

Surfaces are free of smears, stains, debris, and finger marks. Hand-touch surfaces are disinfected.

2 times per week Clean drinking fountains Stainless steel surfaces are free of dust, spots, stains, and streaks, and nozzles free from mineral deposits or other debris.

2 times per week Clean outside entrance areas Entrance areas around outside doors are swept free of dirt, leaves, and debris.

Bi-weekly Remove cobwebs Interior walls, doorways, desk areas, ceilings, corners, behind doors, and anywhere cobwebs collect on the interior of the building are free of cobwebs.

Exterior entrances are free of cobwebs.

Monthly

Wax Floors Evenly Spread, free of obvious buildup, debris, dirt and scratches; no bubbles; slip resistant; free of scuff marks.

Restrooms

Estimated Frequency

Performance Objective Required Results

Monthly Clean shower surfaces and Grout Applicable to White Mountain & Mt. Whitney District Compounds

Grout lines are disinfected and free of dirt, accumulated residue, mold and mildew.

2 times per week Clean all restroom fixtures

Includes hand rails, toilets, urinals, and hardware, sinks, mirrors, counters, waste receptacles, soap and paper product dispensers, and the walls of toilet stalls.

Porcelain and metal surfaces and fixtures are disinfected and clear of dust, spots, water spots, stains, rust, mold, mineral deposits, soap residue, excess moisture or other deposits and free of debris.

Fixtures such as sinks toilets, and urinals are cleaned on inside and outside surfaces. Mirrors have a clean shine, clear of streaks.

2 times per week Service all product dispensers including, paper towels, soap, toilet paper, and seat covers.

Dispensers are fully filled.

2 times per week Mop all restroom floors Floors are clean and free of dirt and debris, streaks, mop strand marks, gum, grease, tar, dark scuff marks and missed areas. Walls, baseboards, corners, and other surfaces are free of splashing and markings from the equipment. The finished surface is dry with a uniform luster.

Front Desk and Main Entrance Areas

Estimated Frequency

Performance Objective Required Results

Weekly Clean inside and outside surfaces of all entry glass doors, vestibule windows and frames

Hand-touch surfaces are disinfected and all surfaces are free of fingerprints, smudges, streaks, and dirt to include sills and frames.

2 times per week Clean reception desk countertop Countertop is disinfected and has a clean shine.

Conference Rooms, Break Rooms, and Kitchens

Estimated Frequency

Performance Objective Required Results

2 times per week Clean break rooms and kitchens.

Includes counter tops and tables, sinks, microwaves, vending machines, refrigerators, and glass surfaces.

Contractor is not expected to wash dishes. If sink is filled with dishes, contractor is excused from that cleaning task for the day.

Break rooms and kitchen areas are free of all trash.

Sink, counter, tabletops, and microwaves are disinfected and free of dust, spots, stains, and streaks.

Exteriors of refrigerators and vending machines are free of dust, spots, stains, and streaks.

2 times per week Wipe down conference room tables; arrange chairs against the walls or around tables

Tables are free of dust, dirt, smudges, and streaks and have a uniform shine.

Furniture is arranged so that the room has an orderly appearance.

C.6-1 Contractor-Furnished Equipment and Supplies

Secure storage rooms for a limited amount of supplies and equipment will be provided to the contractor. Unless otherwise specified herein, the Contractor shall furnish all supplies, materials, and equipment necessary for the performance of work under this contract. All supplies and materials shall be of a type and quality that conform to applicable State and Federal specifications and standards and, to the highest extent feasible and reasonable, include the exclusive use of bio based products. All supplies, materials, and equipment to be used in the performance of work described herein are subject to the approval of the COR. The Contractor shall submit with their quote a list indicating the name of the manufacturer, the brand name, and the intended use of each of the materials proposed for use in the performance of its work. The Contractor shall not use any materials, chemicals, or compounds which the COR determines would be unsuitable for the intended purpose or harmful to the surfaces to which applied or, as might be the case for such items as paper or soap products, unsatisfactory for use by occupants. Following is the minimum-required list of consumables:

• Liquid hand soap - unscented

• Paper hand towels – must fit existing dispensers

• Toilet paper (2-ply or better)

• Solid cake toilet room deodorant

• Urinal deodorant cakes

• Paper toilet seat covers

• Trash bags for interior trash containers (Trash bags must contain at least 25% recycled post-consumer content and also be biodegradable material.)

C.6-1-1 Bio Based Requirements

The Contractor shall utilize products and materials made from bio based materials to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. For the bio based content products evaluation, all non-chemical products proposed for use under this contract must conform to the Department of Agriculture (USDA) Designated Bio based Products List (DBPL) whenever practicable.

The following is a list of products USDA requires to be bio based for custodial purposes. Each product submitted for use under this contract must be identified with one of these categories. Labeling should be printed on all containers.

All-purpose cleaner Degreaser/cleaner Heavy duty cleaner Deodorizer

Carpet shampoo Floor finish Floor finish restorer Grout sealer

Disinfectant sanitizer Floor sealer Neutral cleaner (liquid) Gum Remover

Extraction fluid Furniture polish Bathroom cleaner Floor stripper

Glass cleaner Stainless steel polish Brass polish/cleaner Toilet Paper

Toilet bowl cleaner Toilet seat covers Chrome polish/cleaner Cream cleaner

White board cleaner Laundry detergent Liquid Hand Soap Paper Towels

Wood floor cleaner Solvent spotter Toilet urinal deodorant cakes

Spot and stain remover Lime and scale remover (tub and tile cleaner)

Trash bags must contain at least 25% recycled post-consumer content and also be biodegradable material.

C.6-2 Government-Furnished Equipment

The Government will provide the following item(s) of Government property to the Contractor for use in the performance of this contract. This property shall be used and maintained by the Contractor in accordance with the provisions of the “Government Property” FAR clause contained elsewhere in the contract.

• Secure areas for storage of Contractor-furnished materials

• Paper hand towels

• Toilet Paper

• Trash Bags for interior trash containers

• Neutral floor cleaner for Mt. Whitney Eastern Sierra Visitor Center flooring

• Keys for storage areas and locked items such as paper towel dispensers. Keys are not to be duplicated, loaned, or allowed to be accessed or used by any persons not necessary to completing work under this contract. All keys must be returned to the Forest Service upon completion of the contract. Payment of final invoice will not be made until all keys are returned.

SECTION E. INSPECTIONS AND ACCEPTANCE

E.1 Government Inspections

Government inspections are for the purpose of satisfying the Government that the services are acceptable and do not relieve the Contractor of the responsibility for maintaining quality control.

Visual inspections will be made on a periodic basis by the Contracting Officer's Representative or designated inspectors. Such inspections do not constitute acceptance by the Government.

E.2 Specific Inspection Procedures

The contractor’s performance will be evaluated based upon the Required Results for each task listed in the tables in Section C.6. Methods and documentation may include written inspections or COR daily diaries with accompanying photos when deemed necessary, customer surveys, and/or records of customer complaints such as emails.

E.3 Determination of Acceptability and Payment Deductions

Work on this contract will be deemed acceptable when the Government’s visual inspections show acceptable performance.

Payment will be made for fully acceptable work at the prices bid in the schedule of items. Payment will be made monthly upon receipt of a proper invoice in the IPP system (see Section G.3-1).

E.3-1 Performance Thresholds for Acceptability of Work

All services are performed to Required Results performance measures outlined in the tables in Section C, and no more than five customer complaints are received and substantiated by the COR per month.

Major deficiencies, such as tasks not done at all, more than 30% of tasks are of unacceptable quality, or repeat occurrences (3 or more times) of the same issues, will trigger the deduction schedule as if the customer complaint threshold had been reached.

Customer complaints will be substantiated by the COR for validity. Should the COR determine that the complaint is valid, the COR will inform the Contractor and give the Contractor reasonable time to correct the defect, if it is possible to do so without disrupting government operations at the affected site. The COR will determine how much time is reasonable based on the individual situation.

Should the Contractor disagree with the complaint after investigation of the site, the Contractor shall notify the Contracting Officer. The Contracting Officer will review the matter with the COR to re-examine the validity of the complaint.

E.3-2 Deduction Schedule

Should the threshold of valid customer complaints exceed the acceptable threshold per month, or if the Contractor does not correct the deficient work on time, a deduction of five (5) percent may be made from the applicable monthly invoice. Multiple instances of below standard work may be further deducted going up in five (5) percent increments, maxing in an amount of fifteen (15) percent per month.

F. DELIVERIES OR PERFORMANCE

F.1 Work Timing

The Contractor shall begin work within three (3) calendar days after the effective date of the Notice to Proceed.

Failure to begin work on schedule will make the contract subject to immediate termination for cause.

If this solicitation has more than one numbered item, award of more than one item to one contractor will not change the start work dates or the amount of contract time; times will run concurrently.

SECTION G. CONTRACT ADMINISTRATION DATA

G.1 Pre-work

Pre-work conference. Before work begins on service contracts, a pre-work conference may be required to discuss the contract – especially the specifications, labor provisions, plan of work, and selected standard clauses. The pre-work meeting should be attended by an officer of the firm or someone designated in writing to act on behalf of the firm. The pre-work meeting may be waived at the discretion of the Contracting Officer.

G.3 Payment

Payments and Deductions. Payment will be made for fully acceptable work at the prices bid in the schedule of items. In accordance with the inspection clause, payment may be made for less than fully acceptable work at a reduced price (see Section E for deduction thresholds).

Contract Release. Before final payment will be made the Contractor shall sign a release of all claims against the Government arising by virtue of this contract, other than claims, in stated amounts, that the Contractor has specifically excepted from the operation of the release.

A Contract Release FS-6300-0016 must be submitted with request/invoice for final payment in IPP, before final payment will be approved.

A release may also be required of the assignee if the Contractor's claim to amounts payable under this contract has been assigned under the Assignment of Claims Act of 1940 (31 U.S.C. 3727 and 41 U.S.C. 15).

G.3-1 Invoice Processing Platform (IPP)

All payment requests must be submitted electronically through the US Department of the Treasury’s Invoice Processing Platform System (IPP). “Payment request” means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in FAR clause 52.212-4 Contract Terms and Conditions – Commercial Items. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP Invoice:

Each invoice shall be submitted on the Contractor’s letterhead or invoice form with the following:

1. Invoice date and Government Contract Number.

2. Billing period specified with beginning and ending dates. The beginning date must not be later than the completion date or within any previous billing dates.

3. An accounting (bulleted list, for example) of charges claimed and amounts due, identified by work task and contract line item number.

4. Total amount due for the billing period.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor’s Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank or Bureau of the Fiscal Service within 5 business days of award. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

https://www.ipp.gov/ mailto:IPPCustomerSupport@fiscal.treasury.gov

SECTION H. SPECIAL CONTRACT REQUIREMENTS

H.1 Conduct

All work under this contract shall be performed in a skillful and professional manner. The Contracting Officer may require the Contractor to remove from the work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable, or for theft or unauthorized possession or removal of materials, supplies, equipment, or property.

The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity, and shall be responsible for taking such disciplinary action with respect to the employee(s) as may be necessary.

The Contractor shall prohibit their employees from disturbing papers on desks, opening desk drawers or cabinets, or using telephones or office equipment provided for official Government use.

The Contractor will be notified of non-compliance and will be requested to correct the condition at the Contractor’s expense.

The contractor will not be allowed to have any pets or persons (family members or otherwise) under the age of 16 years on the premises to either work or accompany the contractor or his/her employees during performance of the contract.

The following restrictions apply to the Contractor and employees:

a. Smoking: All Government facilities are non-smoking. The Contractor shall not smoke on Government property.

b. Gambling: The Contractor shall not participate in games for money or personal property while on Government property.

c. Alcoholic Beverages and Narcotics: The Contractor shall not be under the influence of, use, or be in possession of any narcotic drug, hallucinogenic, marijuana, barbiturate, amphetamine or alcohol while entering on or on Government property. This prohibition shall not apply in cases where the drug is being used as prescribed for a patient by a licensed physician.

d. Soliciting or Vending: The Contractor shall not solicit or sell any items while on Government property.

e. Firearms: The Contractor shall not be in possession of any firearms while on Government property.

H.2 Security

The contractor shall be responsible for securing the premises upon completion of each service.

The contractor shall not leave exterior doors or windows open upon entry, during performance of services, or upon exiting from the building.

The contractor shall check to see that all exterior doors and windows are locked and that exterior lights are turned on before departing the premises.

The contractor shall promptly report to the Contracting Officer’s Representative any instance (by specific date, time, and location) of having to perform lockup, to turn on exterior lights, or to shut windows.

The contractor shall place an "out of order'' sign on any plugged or otherwise inoperable toilets, sinks, drains, or drinking fountains and report it to the Contracting Officer’s Representative.

Interior lights shall be turned off after each room or area has been serviced.

H.3 Contractor Employee Identification

All Contractor employees shall wear a standardized company uniform, company t-shirt, or company identification badge clearly displayed, while on Government property performing work under this contract.

H.4 Quality Control Plan

The contractor shall provide a method of self-inspection to assure that the quality of performance meets or exceeds those specified in this solicitation. This plan is to be easy to use, maintain, understand and be applicable to this solicitation. The plan is to be provided with the quote.

H.5 Public Officials not Personally Liable

There shall be no personal liability upon the Contracting Officer or officer in charge, their agents or employees, for any act performed in the discharge of any duty imposed or the exercise of any power or authority conferred upon them by, or within the scope of the contract, it being understood that in all such matters they act solely as agents and representatives of the Government.

H.6 Designation of Contracting Officer’s Representative (COR)

The Contracting Officer designates the Contracting Officer's Representative (COR). The COR is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the contract.

On all matters that pertain to the contract terms, the Contractor must communicate with the Contracting Officer. Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the contract, the Contractor should so advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the Contracting Officer should be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage could result in nonpayment for the work in question.

H.7 Approval of Subcontracting

The Contractor shall request approval from the Contracting Officer prior to entering into any subcontract arrangement. The written notification shall include as a minimum:

1. The name, address and telephone number of the subcontractor;

2. The date upon which the subcontract was entered into and its duration;

3. A detailed description of the work being subcontracted including a listing of contract items, units, etc., as appropriate;

4. Documentation of the subcontractor's representative authority.

Subcontracting any portion of the contract shall not relieve the Prime Contractor of any responsibility under this contract. Any subcontract agreement shall contain all terms and conditions of the prime contract.

PART II – CONTRACT CLAUSES

SECTION I. CONTRACT TERMS & CONDITIONS

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of the clauses may be accessed electronically at these addresses:

FAR: www.acquisition.gov/far AGAR: https://www.acquisition.gov/agar

FEDERAL ACQUISITION REGULATIONS (FAR)

52.223-2 Affirmative Procurement of Biobased Products under Service and Construction Contracts (SEP 2013)

AGRICULTURE ACQUISITION REGULATIONS (AGAR)

452.236-77 Emergency Response (NOV 1996)

52.217-8 - Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days of the period of performance end date.

(End of Clause)

52.217-9 - Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 14 days of the contract end date; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 3 years and 6 months.

(End of Clause)

52.212-4 Contract Terms and Conditions – Commercial Items (OCT 2018) Incorporated by Reference

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items. (OCT 2020)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

https://acquisition.gov/far/current/html/52_248_253.html#wp1120047 http://www.acquisition.gov/far https://www.acquisition.gov/agar https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1052973 https://www.acquisition.gov/agar/agar-part-452#P432_27524 https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i52_203-19

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Aug 2020) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108- 78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.] __ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Jun 2020) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_XX_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

_XX_ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Jun 2020) (31 U.S.C. 6101 note).

__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

__ (10) [Reserved].

__ (11) (i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Mar 2020) (15 U.S.C.657a).

__ (ii) Alternate I (Mar 2020) of 52.219-3.

__ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Mar 2020) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (ii) Alternate I (Mar 2020) of 52.219-4.

__ (13) [Reserved] _XX_ (14) (i) 52.219-6, Notice of Total Small Business Set-Aside (Mar 2020) (15 U.S.C.644).

__ (ii) Alternate I (Mar 2020).

__ (15) (i) 52.219-7, Notice of Partial Small Business Set-Aside (Mar 2020) (15 U.S.C. 644).

__ (ii) Alternate I (Mar 2020) of 52.219-7.

__ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

__ (17) (i) 52.219-9, Small Business Subcontracting Plan (Jun 2020) (15 U.S.C. 637(d)(4)) __ (ii) Alternate I (Nov 2016) of 52.219-9.

__ (iii) Alternate II (Nov 2016) of 52.219-9.

__ (iv) Alternate III (Jun 2020) of 52.219-9.

https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#id189A70O0P1N https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#unique_44939065 https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1062680 https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1048661 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1048698 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1063319 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1063504 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1063607 https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1064087 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1064214 https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1064243 https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1062590 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1062651 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section2313&num=0&edition=prelim https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1057314 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title15-section637a&num=0&edition=prelim https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1057314 https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1057352 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1057352 https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1057393 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1057419 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1057419 https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i52_219-8 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i52_219-9 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i52_219-9 https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i52_219-9 https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i52_219-9

__ (v) Alternate IV (Jun 2020) of 52.219-9 __ (18) 52.219-13, Notice of Set-Aside of Orders (Mar 2020) (15 U.S.C. 644(r)).

__(ii) Alternative I (Mar 2020) of 52.219-13.

__ (19) 52.219-14, Limitations on Subcontracting (Mar 2020) (15 U.S.C.637(a)(14)).

__ (20) 52.219-16, Liquidated Damages-Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

__ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Mar 2020) (15 U.S.C. 657f).

_XX_ (22) 52.219-28, Post Award Small Business Program Rerepresentation (May 2020) (15 U.S.C. 632(a)(2)).

__Alternate I (Mar 2020) of 52.219-28.

__ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Mar 2020) (15 U.S.C. 637(m)).

__ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Mar 2020) (15 U.S.C. 637(m)).

__ (25) 52.219-32, Orders Issued Directly Under Small Business Reserves (MAR 2020) (15 U.S.C. 644(r)).

__ (26) 52.219-33, Nonmanufacturer Rule (MAR 2020) (15U.S.C. 637(a)(17)).

__ (27) 52.222-3, Convict Labor (JUN 2003) (E.O.11755).

__ (28) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (JAN2020) (E.O.13126).

_XX_ (29) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

_ XX _ (30) (i) 52.222-26, Equal Opportunity (SEP 2016) (E.O.11246).

__ (ii) Alternate I (FEB 1999) of 52.222-26.

__ (31) (i) 52.222-35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212).

__ (ii) Alternate I (JUL 2014) of 52.222-35.

_ XX _ (32) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN

2020) (29 U.S.C. 793).

__ (ii) Alternate I (JUL 2014) of 52.222-36.

__ (33) 52.222-37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212).

_ XX _ (34) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496).

_ XX _ (35) (i) 52.222-50, Combating Trafficking in Persons (OCT

2020) (22 U.S.C. chapter 78 and E.O. 13627).

__ (ii) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

_ XX _ (36) 52.222-54, Employment Eligibility Verification (OCT 2015). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

__ (37) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) ( 42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (MAY 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (38) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jun 2016) (E.O. 13693).

__ (39) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (JUN 2016) (E.O. 13693).

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__ (40) (i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (JUN 2014) (E.O.s 13423 and 13514).

__ (ii) Alternate I (OCT 2015) of 52.223-13.

__ (41) (i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (JUN 2014) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Jun2014) of 52.223-14.

__ (42) 52.223-15, Energy Efficiency in…