Solicitation_12024B20R0004_Lancaster4_1.docx

i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Award will be made via the existing US Forest Service Call When Needed Agreements as issued under Solicitation 12024B19R9000. Offerors that do not currently hold an existing agreement will be issued a new contract and the terms and conditions of that new contract will be those of the agreements as attached with the changes identified in this combined solicitation synopsis.

ii. Solicitation 12024B20R0004 is issued as a request for proposals (RFP).

iii. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-04 (Effective 01-15-2020).

iv. This requirement is set-aside for small businesses. The NAICS code for this procurement is 481212, with a small business size standard of 1500 employees.

v. A list of line item number(s) and items, quantities, and unites of measure (including option(s), if applicable)

Fox Field Location Lancaster, CA Forest Angeles

Tanked Helicopter

AVAILABILITY PERIOD

150 calendar days

AVAILABILITY DATES:

Base Year: June 3, 2020 thru October 31, 2020 Option Year: June 3, 2021 thru October 31, 2021

OFFEROR NAME

FAA Registration #

2020 MAP Period - 1st YEAR – BASE YEAR – Availability Period 06/03/2020 – 09/28/2020

SUB

ITEM

ITEM

CODE

FLIGHT

HOURS

2021 MAP Period - 2nd YEAR – OPTION YEAR 1 Availability Period 06/03/2021 – 09/28/2021

SUB

ITEM

ITEM

CODE

FLIGHT

HOURS

ESTIMATED TOTAL, ALL ITEMS – 2021

TOTAL ESTIMATED VALUE ALL 2 YEARS

*Items are guaranteed only if the Option is renewed for the next year per 52.217-9

ITEM NO. 34 (cont.)

Offered Helicopter Equipped Weight - Equipped Weight in lbs. (see definition) _______________ Approved HOGE Non-Jettisonable Payload HOGE Non-Jettisonable Payload (Line 13 Load Calculation) _______________ Tank and Snorkel Weight (in US Pounds) _______________________________ Make and Model of Tank __________________________________________ Relief Crew Costs Per Person (Round Trip) Travel cost from Contractors Principle Base of Operation to Host Base for contract relief crew costs, per person (see C-41 and C-42):

Round Trip: $________________ One Way: $________________ The relief crew costs will be reviewed prior to award and prior to each renewal option period.

Applicable for Type II (Medium) Helicopters Tank:

CAPABILITY OF:

Or

At 7,000 feet pressure altitude and 20 oC with |X| non-jettisonable |_| jettisonable

Payload of 1200 pounds, as determined by Exhibit 13, Standard Interagency Load Calculation form, using a standard pilot weight of 200 pounds and fuel for one hour and 30 minutes (01+30) as determined by Exhibit 12, Hourly Flight Rates, Fuel consumption, and Weight Reduction Chart. For Computed Gross Weight use Exhibit 22 for load calculation.

vi. Description of requirements for the items to be acquired. The requirement is to obtain the services that will be acquired using the Nation Call When Needed Type I and II Helicopter Services fully operated, meeting the technical requirements of this solicitation and the specifications for operation. Offers’ that currently do not hold an agreement may submit an offer in response to this solicitation. If successful, the resulting contract terms would be those included in the attached “Summary of Changes”.

vii. Date(s) and place(s) of delivery and acceptance and FOB point. Date(s) and place(s) of delivery and acceptance for Line Item 34, will be a maximum of 15 days after award of the contract. Contract Mandatory Availability Period will begin June 03, 2020. Location is USDA Forest Service; Angeles National Forest; Lancaster, CA.

viii. The provision at 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition. Addenda to the provision included below at 52.212-2.

a) NAICS Code is 481212 as previously stated.

Offerors shall submit the following information to be considered for this requirement:

(1) Standard Form 1449, Solicitation/Contract/Order for Commercial Items, with blocks 17, and 30 completed by you

(2) Section B - Schedule of Items, Requirements and Prices with your proposed prices inserted in the appropriate spaces. Specifically, the offeror shall provide the following:

(A) Section B.1:

(i) all pricing information identified in the schedule of items. Flight rates must use the flight rate chart from Exhibit 12

(ii) Make, model, and N number of the aircraft offered

(iii) HOGE – Non-Jettisonable

(iv) Tank Weight and make and model of the tank

Note: Submit the manufacturer’s technical data for weight and capacity of the tank Tanked Items: For the load calculation, the Equipped Weight shall include the weight of a fixed tank and snorkel.

(v) Helicopter equipped weight

(vi) Provide Relief Crew Costs Per Person (Round Trip) in your proposal

(3) MANDATORY DOCUMENTATION

(A) Current 14 CFR Part 133 Operating Certificate and current FAA Letter of Authority for aircraft designated to operate under the 14 CFR Part 133 Operating Certificate. If the aircraft that are authorized to operate under Part 133 are listed separately in the company’s Part 135 or Part 133 Operations Specifications, then the Letter of Authority is not required, However, regardless of how the aircraft are listed (letter or ops specs), the Part 133 Operating Certificate is required.

(B) Copies of 14 CFR Part 135 Operating Certificate, Operations Specifications and Operations Manual.

(C) 14 CFR Part 137 Operating Certificate and Operations Specifications as applicable.

(D) Submit current aircraft equipment list that documents installed equipment on aircraft when weighed. Use Form A Exhibit 21.

(E) Current aircraft actual weighing documentation including scales listed by make, model, calibration date, name of individual, signature and certificate number on document that performed weighing. (Aircraft Weighing Record, Use Form B Exhibit 21)

(F) Documentation (including the name, weight, arm and moment of each item) of any equipment added or removed since the aircraft was weighed to meet the contract specification (Use Form C Exhibit 21).

(G) Helicopter Equipped Weight will be validated from D, E and F above which should be equal to or less than as identified on the schedule of Items.

(H) Manufacturers Technical data for weight and capacity of the Tank.

(I) Appropriate flight manual Hover Performance Charts

(J) Copies of STC’s or FAA Field Approval for Equipment required in B-12 and a summary table listing of all modifications by STC number or field approval and installation date.

(K) Interagency Helicopter Load Calculation

(L) Copy of registration and airworthiness certificates for each proposed helicopter.

(4) Information from your safety management system (SMS) components and accident history. Offerors may elect to use their initial submission in response to the CWN Agreements as submission for this requirement however, must provide a statement requesting that the previous submission be used. If offerors elect to submit new or updated Safety information, it must include the following:

(A) The Contractor must provide a written submittal in response to the Safety Management System (SMS). The Contractor must submit the information requested in Exhibit 31 - SAFETY MANAGEMENT SYSTEM (SMS)

COMPONENTS QUESTIONAIRE AND ACCIDENT HISTORY

(B) Total number of flight hours and the total number of Aircraft for all company flight hours broken out by fixed-wing and rotor wing.

(5) Provide the following aircraft performance information for each proposed aircraft. If more than one helicopter is offered, fill out a separate attachment for each helicopter.

Include helicopter Make, Model and Variant and Aircraft Registration Number.

(A) Submit an Interagency Helicopter Load calculation for each aircraft, as per Exhibit 13 (see clause B-3, Aircraft Performance Specifications). The helicopter equipped weight shall be based on the actual weighing of the aircraft and shall meet the following requirements:

(i) The aircraft shall be weighed prior to submission of your proposal, and

(ii) The weighing must take place within 12 months prior to the original due date of proposal submission.

Note: For the purpose of evaluating helicopter performance and computing the Interagency Load Calculation, only current, and appropriate FAA approved flight manual hover performance charts shall be used.

(B) Vendors shall use Computed Gross Weight from Exhibit 22 for load calculation purposes for submitting proposals (See Exhibit 22 Computed Gross Weight). For field operations use current temperature and elevation for performance planning purposes.

(C) Performance enhancing data (Power Assurance Checks, wind charts, etc) shall not be used and will not be considered for the evaluation of proposals. Only FAA approved charts based on minimum specification engine performance shall be used. As an example, Kaman K-1200 helicopters shall only use minimum specification engine performance data calculated from Rotorcraft FMS NO. 1, (USFS Fire Fighting).

(6) The Offeror shall submit past performance information and organizational experience information using the Form E-9 Offeror’s Past Performance and Organizational Experience. The Government will pull CPARS information from PPIRS for use in the evaluation. Please do not submit CPARS forms with your proposal. This form will be used to evaluate Organizational Experience and any Organizational Past Performance not located in PPIRS.

(7) Section E, Offeror Representations and Certifications – Commercial Items (FAR 52.212-3), completed by you or electronically in accordance with the clause.

(8) Acknowledgment of Solicitation Amendments (if any).

(9) Offer submission. Offers shall be submitted:

(A) via electronic copy to delphine.arizana@usda.gov

(B) File names of folders and documents shall be no more than 12 characters

(C) Files shall not be more than two folders deep

(D) One folder shall be created for each of the items 1-8 above and the respective information requested based on the item shall be included in that folder.

(E) All files and folders need to be under 150 MB.

(F) Links to access files in cloud storage services (Box Drive, Dropbox, OneDrive, etc.) will not be accepted

ix. FAR Provision 52.212-2, Evaluation-Commercial Items, is incorporated by reference and the following evaluation criteria are included in paragraph (a) of that provision by addendum:

a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(1) Safety (i) Safety Management Systems. The Government will evaluate your Safety Management System (SMS) by reviewing your response and the supporting documentation to the questions in Exhibit 31 that are included in your company SMS. Offerors with a more comprehensive SMS will receive a more favorable evaluation. Additionally, offerors that provide documentation (charts, reports, examples) in support of the elements in their SMS as it related to Exhibit 31 and the items listed below will receive a more favorable evaluation. The following SMS elements will be reviewed in the evaluation of your Safety Management System.

(ii) Accident History (last 5 years). The Government will evaluate your accident history based on the number of accidents per 100,000 flight hours. Offeror’s that have lower accident rates per 100,000 flight hours will receive a more favorable evaluation provided.

(2) Aircraft Payload – Line Items identified as Tanked items: HOGE - Non Jettisonable. The Government will evaluate aircraft performance based on the HOGE - Non Jettisonable payload offered. Offeror’s that offer HOGE - Non Jettisonable payloads in excess of the minimum requirement will be evaluated more favorably to the degree in which the minimum HOGE - Non Jettisonable payload requirements are exceeded.

(3) Organizational Past Performance. The Government’s evaluation of Organizational Past Performance will be subjective and we will evaluate your organizations past performance in providing services similar to those identified herein. Past Performance is a measure of the degree to which you have satisfied your customers, complied with Regulations, provided quality service, provided management support, and successfully implemented safety controls into your operation. Your past performance will be evaluated on the basis of information obtained from references (on Form E.6) and other sources, including any information on your company contained in the CPARS. The Government will give greater weight to its own experiences with you, if any, than it will give to reports obtained from others. The Government will not consider past performance more than three years old.

(4) Organizational Experience. The Government will base its evaluation of your experience on the extent to which you have performed services of the kind described in this RFP and under similar contract terms. Your experience is relevant when you have been confronted with the kinds of challenges that will you may confront under this requirement based on the Scope and relevant terms. The Government will obtain this information via CPARS, Form E.6 of the solicitation, and any additional documentation provided detailing the experience of the organization as it relates to this contract. The more recent your experience, and the broader and deeper your experience, the better the evaluation you will receive. The Government prefers experience supporting wildland fire operations.

(5) Evaluated Price. The Government will determine the Evaluated Price by multiplying the rate for all items in the Schedule of Items times the guaranteed and estimated number of units estimated to be ordered under the contract for both years.

x. Offerors are to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer.

xi. The clause at 52.212-4, Contract Terms and Conditions – Commercial Items (OCT 2018), applies to this acquisition.

xii. The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders – Commercial Items (JAN 2020), applies to this acquisition. The following selectable clauses, in paragraph (b), are applicable to the acquisition:

· (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509)).

· (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

· (14) (i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C.644)

· (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

· (19) 52.219-14, Limitations on Subcontracting (Jan 2017) (15 U.S.C.637(a)(14)).

· (25) 52.222-3, Convict Labor (June 2003) (E.O.11755).

· (26) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2020) (E.O.13126).

· (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

· (28) (i) 52.222-26, Equal Opportunity (Sept 2016) (E.O.11246).

· (29) (i) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

· (30) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C.793).

· (31) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

· (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

· (33) (i) 52.222-50, Combating Trafficking in Persons (Jan 2019) (22 U.S.C. chapter 78 and E.O. 13627).

· (34) 52.222-54, Employment Eligibility Verification (Oct 2015). (Executive Order 12989).

· (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513).

xiii. A statement regarding any additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices.

· All Terms and conditions of the attached National Call When Needed Type I and II agreement unless modified by this combined solicitation synopsis The following provisions are incorporated by reference:

· 52.204-8 Annual Representations and Certifications.

The following clauses are incorporated by reference:

· 52.204-13 System for Award Management Maintenance.

· 52.216-18 Ordering (OCT 1995): Dates of Date of award through April 30, 2022 are the fill ins.

· 52.216-19 Order Limitations (OCT 1995): Fill ins are (a) $10,000; (b)(1) on day; (b)(2) 200 days of Availability; (b)(3) 200 days of Availability

· 52.216-22 Indefinite Quantity (OCT 1995) fill in is (d) April 30, 2022

· 52.217-9 Option to extend the term of the contract (MAR 2000): Fill ins are (a) 60 days and 30 days; (c) 2 years

· See attachment, Summary of Changes, for additional contract requirement(s) or terms and conditions to be added and/or replaced in the National Call When Needed Type I and II agreement.

xiv. A statement regarding the Defense Priorities and Allocations System (DPAS) and assigned rating, if applicable. Not Applicable.

xv. The date, time and place offers are due.

Submitted quotes are due no later than April 20, 2020 at 2:00 p.m. MT to:

delphine.arizana@usda.gov

xvi. The name and telephone number of the individual to contact for information regarding the solicitation.

For information regarding the solicitation contact:

Delphine Arizana at 208-387-5609 or delphine.arizana@usda.gov.

Michael McFarlane at 208-387-5695 or michael.mcfarlane@usda.gov.