Sole Source Redacted.pdf

JUSTIFICATION FOR SOLE SOURCE (Simplified Acquisitions <$250K)

The service or material listed on Encl 2 – Orchestra Software Maintenance Renewal – ICGE Spreadsheet 5062-21 is sole source mandatory and competition is precluded for reasons indicated below. There are no substitutes available for this material or service.

Restricted to the following source. Provide original manufacturer’s name. (If manufacturer distributes via dealers, ALSO provide dealer information.)

Manufacturer: Planisware

Manufacturer POC & phone: Jane Mangiante / AR@planisware.com / (415) 968-5846

Mfr. Address: 300 Montgomery Street, Suite 930, San Francisco, CA 94104

Dealer / Rep _Planisware___________________________________________

__x__ Description of the item or service required, the estimated cost, and required delivery date.

Planisware Orchestra is a COTS application designed specifically to help organizations better manage programs, projects resources, budgets and costs for IT product development and R&D.

Planisware is the only Project Portfolio Management (PPM) provider that offers a combination of full PPM capabilities (strategic planning, portfolio management, program management with integrated resources management and project management), collaboration and business intelligence in an all-in-one, single source-of-truth solution.

Vendor services are required to perform upgrades, configuration changes and training to fit the needs for PHNSY's Code 109. The areas to develop are Demand Management, Project Management, Cost Management, Timesheet Management, and Portfolio Management.

PHNSY's Code 109 has deployed a department wide IT Project/Product Management software, namely Planisware's Orchestra, that requires customization to fit the department's workflows and processes. Due to the customization, Planisware's Professional Services is needed to support the implementation of software upgrades and enhanced services.

PHNSY's Code 109 estimates to save per project with a project team of four journeyman. The average C109 project is five months. The cost of four journeyman per week is

. Code 109 expects to reduce the average project length by fifty percent.

Estimated Cost:

PoP: DoA for 1 year

__x__ Specific characteristics of the material or service that limit the availability to sole source (unique features, function of the item, etc.). Describe in detail why only this suggested source can furnish the requirements to the exclusion of other sources.

PHNSY's Code 109 has deployed a department wide IT Project/Product Management software, namely Planisware's Orchestra, that requires customization to fit the department's workflows and processes. Due to the customization, Planisware's Professional Services is needed to support the implementation of software upgrades and enhanced services.

Orchestra software fulfills all of the government essential requirements and was put in place due to a deficiency finding of the 2018 NAVSEA audit of Pearl Harbor Naval Shipyard (PHNSY).

Orchestra uniquely provides agile project management methodology support native to the software requested. Other PPM solutions require additional components and significant funding to provide an agile solution. Additionally, Orchestra is highly customizable and is tailored to accommodate the specific processes of Code 109 and the nuances of PHNSY. Customization and administration does not require technical staff which is unique for this type of software that meets government security and department functionality requirements.

Other PPM providers did not meet PHNSY Code 109 requirements due to one or more of the following reasons: unsupported software technical requirements (incompatible database, cloud service only, etc.); lacking the capability to customize workflows and project intake; limited to either a large scale user-base (over 500 users) or small scale user-base (no more than 100 users);

require additional software or components to enable agile project management methodologies; or are cost prohibitive at a minimum of 200% of the Orchestra estimated cost.

__x__ The requested material or service represents the minimum requirements of the government.