Sole Source Justification_IDEA 2026_REJ redacted.pdf
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- Attached to
- VAOIG IDEA/CASEWARE Renewal
- Solicitation number
- 36C10M26SN0903
- Issued by
-
Department of Veterans Affairs
About this file
This is a Justification for Other than Full and Open Competition (Sole Source Justification) document for the renewal of IDEA/CASEWARE software by the Department of Veterans Affairs Office of Inspector General.
The Department of Veterans Affairs, Office of Inspector General (Ordering Activity 52, Contracting Activity 53P), seeks to renew its subscription for IDEA/CASEWARE software for a one-year period. The acquisition includes 2 IDEA Standalone License Subscriptions and 10 IDEA NLS Concurrent License Subscriptions. The software supports the Annual Financial Statements Audit by enabling data import and wrangling, data summarization for reconciliation purposes, data sampling using statistical random sampling and monetary unit sampling methodologies, and data process and history documentation. The contracting officer asserts that IDEA/CASEWARE is the sole source capable of fulfilling this requirement, citing that market research identified no comparable alternative software or subscription products available in the marketplace. The justification references RFO FAR 6.103-1(b) (One Responsible Source) as the statutory authority permitting noncompetitive procurement. The contracting officer determined that the anticipated cost is fair and reasonable based on the market research conducted. No competing sources have expressed written interest in the acquisition. The document was executed on September 3, 2026, by Eric French (Management Analyst, VA OIG - 52X) and Rachel Johnson (Contracting Officer, VA OIG 53P). The notice will be posted to SAM.gov as required by federal regulation, and the VA OIG commits to conducting ongoing market research to identify potential alternative sources for future acquisitions.
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Justification for Other than Full and Open Competition Sole Source Justification – Renewal of IDEA/CASEWARE
(1) Identification of the agency and the contracting activity, and specific identification of the document as a “Justification for other than full and open competition.”
Ordering Activity Department of Veterans Affairs Office of Inspector General, 52 810 Vermont Ave NW Washington, DC 20420
Contracting Activity Department of Veterans Affairs Office of Inspector General, 53P 810 Vermont Ave NW Washington, DC 20420
(2) Nature and/or description of the action being approved.
Continued subscription of IDEA/CASEWARE software.
(3) A description of the supplies or services required to meet the agency's needs (including the estimated value).
The renewal of services/subscription for the IDEA/CASEWARE software.
1 year from date of award
(4) An identification of the statutory authority permitting other than full and open competition.
RFO FAR 6.103-1(b) One responsible source.
(5) A demonstration that the proposed contractor's unique qualifications or the nature of the acquisition requires using the authority cited.
Renewing 2 IDEA Standalone License Subscription and 10 IDEA NLS Concurrent License Subscriptions. For the IDEA 11 NLS Concurrent, it provides a concise overview of the customer's goals and expectations as a result of this delivery order. The IDEA II ASCII, IDEA has been part of the FSA contract and is part of the FY25+ contract with the new contractor. To support the Annual Financial Statements Audit it supports data import and wrangling, data summarization in support of reconciliation, data sampling (SRS and MUS), data process and history documentation.
1 year from date of award
(6) A description of efforts made to ensure that offers are solicited from as many potential sources as possible, including whether a notice was or will be publicized as required by part 5 and, if not, which exception under part 5 applies.
No additional offers will be solicited, as only IDEA/CAEWARE is able to fulfill this requirement. This notice will be posted to SAM.gov as required.
(7) A determination by the contracting officer that the anticipated cost to the Government will be fair and reasonable.
Market research resulted in no other software/businesses that were comparable with their products/s or subscription/s.
(8) The market research conducted (see part 10) and the results or a statement of the reason market research was not conducted.
Market research concluded with no other similar products/subscriptions other then the IDEA/CASEWARE subscription we are looking to renew.
(9) Any other facts supporting using other than full and open competition, such as:
N/A
(10) A listing of the sources, if any, that expressed an interest in the acquisition in writing.
No other sources have expressed a written interest in this acquisition.
(11) A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required.
No additional actions will be taken at this time, as only IDEA/CASEWARE is able to fulfill this requirement.
VA OIG will continue to perform Market Research to identify emerging possible sources to fulfill similar requirements in the future.
(12) Contracting officer certification that the justification is accurate and complete to the best of the contracting officer's knowledge and belief.
I certify that the facts are representations under my cognizance, which are included in this justification, are complete and accurate, and the particular brand name, product, or feature described above is essential to the VA OIG's requirements, and market research indicates other companies' similar products, or products lacking the particular feature, do not meet, or cannot be modified to meet, the agency's needs.
Eric French Date 20260903
Management Analyst, VA OIG - 52X
I hereby certify that this justification is accurate and complete to the best of my knowledge and belief.
___9/3/2026____ Date
Rachel Johnson Contracting Officer
VA OIG 53P
ERIC
FRENCH
Digitally signed by ERIC
FRENCH
Date: 2026.09.03 13:17:13 -05'00'
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