Sole Source Justification and Approval - Steris equipment_Redacted.pdf

Control Number: 21-RHCO-C-551 CUI

Sole Source Justification and Approval Review Document Under FAR 13.501*

Program/Equipment: On-site maintenance services for STERIS Sterilizers and disinfector washers at William Beaumont Army Medical Center, Fort Bliss, Texas

Authority: 41 United States Code 1901 as implemented in Federal Acquisition Regulation 13.501(a)(1)(ii), sole source (including brand name) under the authority of the simplified procedures for certain commercial items.

Amount: $618,867.36

(Maintenance and repair of STERIS sterilizer at WBAMC)

CUI

(Source Selection information - See FAR 2.101 and 3.104-4)

APR 2021

Sole Source Justification and Approval Under FAR 13.501

1. Contracting Activity: Regional Health Contracting Office – Central (RHCO-C), Fort Bliss, Texas

2. Description of Action: This is a follow on contract to W81K0019C0007.

Type of Funds: Firm Fixed price Type of Funds: Operation and Maintenance (O&M) funds.

3. Description of Supplies/Services: William Beaumont Army Medical Center (WBAMC), Ft. Bliss, Texas requires medical equipment maintenance services on the government owned Steris Sterilizers and disinfectant washers at WBAMC.

Sterilization is distinct from disinfection, sanitization, and pasteurization in that sterilization kills, deactivates, or eliminates all forms of life and other biological agents. Sterilization is done with one or more of the following: heat, chemicals, irradiation, high pressure, and filtration, which is necessary in the removal of biological pathogens and transmissible agents (such as fungi, bacterial, viruses, prions, spore forms, unicellular eukaryotic organisms such as Plasmodium, etc.) This is a non-personal service. The period of performance is base period of 1 Oct 2021 – 30 Sep 2022 plus two 12-month option periods. Total estimated value is

4. Authority Cited: 41 United States Code 1901 as implemented in Federal Acquisition Regulation 13.501(a)(1)(ii), sole source (including brand name) under the authority of the simplified procedures for certain commercial items.

5. Reason for Authority Cited: Sustainment Technologies, LLC is the only authorized company by Steris Corporation. Sustainment Technologies is a Small Business/ SDVOSB that provides service and OEM parts for the government owned STERIS equipment. Sustainment Technologies’ technicians are OEM trained and work directly with Steris technicians to deliver maintenance on the government equipment.

6. Efforts to Obtain Competition: A sources sought notice was posted to SAM.gov on 24

May for two weeks and the government received one response from Sustainment Technologies LLC. They provided an authorization letter from Steris Corporation (OEM), Capability Statement and Brochure. They stated they are the only authorized service company by Steris for their equipment and their technicians are OEM trained and work directly with Steris technicians to deliver maintenance on the government equipment.

7. Actions to Increase Competition: This is a follow-on requirement. Since the

CUI

(Source Selection information - See FAR 2.101 and 3.104-4) government owned equipment can only have maintenance and services from OEM approved company, hence, there will be no competition.

8. Market Research: After conducting market research, there are many small businesses that could perform maintenance services but none of these companies has access to the patented, proprietary rights to the equipment, software and replacement parts. Sustainment Technologies LLC is the only authorized company by Steris Corporation (OEM) to perform the maintenance services for equipment or services per Steris authorization letter. Therefore, this will be a sole source acquisition to Sustainment Technologies LLC, a Service- Disabled Veteran Owned Small Business (SDVOSB).

9. Interested Sources: A sources sought notice was posted on sam.gov and

Sustainment Technologies LLC responded and they stated, “Sustainment Technologies, LLC (SDVOSB) is authorized by Steris to provide service and OEM parts for their equipment. We are the only authorized service company by Steris for their equipment. Our technicians OEM trained and work directly with Steris technicians to deliver maintenance on your equipment.”

10. Other Facts: N/A

a. Procurement history.

Contract number, awarded Contractor: W81K0016P0539, Steris Corporation

Description of requirement: Steris Sterilizer Maintenance Service (12 equipment) Method of procurement: Sole sourced Contract type: Firm Fixed Price Period of performance: 01 Oct 2016 – 31 Mar 2019 Total awarded amount: $162,622.00 Number of option periods: One option with 6 month extension Number of Offerors: 1 Source Selection Method: Simplified Acquisition Procedure

Contract number, awarded Contractor: W81K0019C0003, Sustainment Technologies, LLC

Description of requirement: Steris Sterilizer Maintenance Service Method of procurement: Competed, set aside for SDVOSB

Contract type: Firm Fixed Price

Period of performance: 12 Apr 2019 – 30 Sep 2021

Total awarded amount: $442,884.00

CUI

(Source Selection information - See FAR 2.101 and 3.104-4)

b. Other facts. Previous contract W81K0019C0003 was competed but only one company could provide an authorization letter from Steris to provide Steris equipment maintenance service. Per Steris Corporation (OEM), Sustainment Technologies LLC is the only company authorized to provide maintenance service.

11. Technical Certification:

I certify that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

12. Requirements Certification:

I certify that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

13. Fair and Reasonable Cost Determination:

I hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable using the IGCE and the evaluated previous contract price.

As part of the basis, certified cost or pricing data is not required per FAR 15.403- 1(b)(3).

CUI

(Source Selection information - See FAR 2.101 and 3.104-4)

14. Contracting Officer Certification:

I certify that this justification is accurate and complete to the best of my knowledge and belief.

Approval

Based on the foregoing justification, I hereby approve the procurement of maintenance and repair of Steris Sterilizer in the total contract value of on an other than full and open competition basis pursuant to the authority of 41 U.S.C. 1901 as implemented by FAR 13.501, subject to availability of funds, and provided the services to equipment herein described.