Sole Source .docx
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- Solicitation number
- 70B03C23P00000611
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This document is a sole source determination for a phone system upgrade at a U.S. Customs and Border Protection station in Richford, Vermont. Northeast IS, LLC will provide an NEC SV9100 IP Telephone System including installation, licenses, and three years of software assurance for an anticipated price of $36,521.55. The current Avaya phone system is inoperative, and a local technician can readily support the proposed NEC system given the remote location of the Richford station. The technical representative and contracting officer have certified that this sole source procurement meets the government's minimum needs and the supporting data is accurate and complete.
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Attachment 2 U.S. Customs and Border Protection Sole Source Determination For actions above the micro-purchase threshold but not exceeding the SAT
Date: _9/17/2023 PR Number: _20138638___
1. Nature and/or description of the item/service being procured and anticipated cost:
A Firm-Fixed Price Purchase Order with Northeast IS, LLC for NEC SV9100 IP Telephone System at the BP Station, Richford, VT, to include Installation, licenses and 3 years of software assurance.
2. Sole Source Determination Rationale in accordance with FAR 13.106-1(b)(1)(i) and (ii).
____X____ Only one source reasonably available.
_________ Urgent and compelling circumstances exists.
_________ Exclusive licensing agreement exists.
_________ Brand name. If the brand name requirement applies to a portion of the procurement, please identify that portion.
_________ Industrial Mobilization _________ Other. Explain:
The current IP internet phone system for Richford Station, manufactured by Avaya is inoperative. Since Richford BP Station is very remote, it is very difficult to obtain service for the Avaya system, however, a local technician can be readily engaged to support the proposed NEC IP Phone Systems.
3. The anticipated price will be determined fair and reasonable based on one or more of the price analysis techniques described below in accordance with FAR Part 13.106-3(a)(2).
_________ Market Research.
_________ Comparison of the proposed price with prices found reasonable on previous purchases.
____X____ Current price List. Avaya Phone System _________ Comparison with similar items in a related industry.
_________ Comparison to IGCE.
_________ Contracting Officer’s personal knowledge.
_________ Other. Explain:
Utilizing published prices, an estimate of a replacement Avaya System shows pricing of $36, 521.55.
4. Technical/Requirements Personnel Certification:
I certify that this requirement meets the Government’s minimum need and that the supporting data, which forms a basis for the Sole Source Determination, is accurate and complete.
Technical Representative/COR
5. Contracting Officer Certification/Approval:
I hereby determine that the circumstances described herein exist and that the information is accurate and complete to the best of my knowledge:
Contracting Specialist
Contracting Officer
Version 1.0 September 2016
File details come from the government source that posted it. Updated .