RFP_SOL-306-16-000041.pdf

Request for Proposal (RFP), SOL-306-16-000041 Capacity Building Activity (CBA)

PART I – THE SCHEDULE

SECTION B: SUPPLIES OR SERVICES AND PRICE/COSTS _________________________ 9

B.1 PURPOSE

B.2 CONTRACT TYPE

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT CLIN 0001

B.4 ESTIMATED COST AND FIXED FEE FOR CLIN 0002

B.5 CONTRACT BUDGET

B.6 INDIRECT COSTS

B.7 CEILING ON INDIRECT COSTS

B.8 COST REIMBURSABLE

B.9 PAYMENT OF FIXED FEE

B.10 CANCELLATION CEILING AND MULTI-YEAR CONTRACT

SECTION C: DESCRIPTION/SPECIFICATIONS/STATEMENT OF OBJECTIVES _____ 13

SECTION D: PACKAGING AND MARKING ______________________________________ 14

D.1 BRANDING STRATEGY

D.2 AIDAR 752.7009 – MARKING (JAN 1993)

D.3 ANTICIPATED ELEMENTS OF MARKING PLAN

D.4 APPROVAL OF CONRACTOR BRANDING IMPLEMENTATION & MARKING PLAN

SECTION E: INSPECTION AND ACCEPTANCE __________________________________ 16

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

E.2 INSPECTION AND ACCEPTANCE

E.3 PERFORMANCE STANDARDS

SECTION F: DELIVERIES OR PERFORMANCE __________________________________ 17

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

F.2 PERIOD OF PERFORMANCE

F.3 PLACE OF PERFORMANCE

F.4 REPORTS

F.5 DELIVERABLES

F.6 REPORTING FORMAT

F.7 LANGUAGE OF REPORTS AND OTHER OUTPUTS

F.8 KEY PERSONNEL

F.9 AIDAR 752.7005 – SUBMISSION REQUIREMENTS FOR DEVELOPMENT EXPERIENCE

DOCUMENTS (SEP 2013)

F.10 PERFORMANCE STANDARDS

SECTION G: CONTRACT ADMINISTRATION DATA _____________________________ 26

G.1 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998)

G.2 ADMINISTRATIVE CONTRACTING OFFICE

G.3 CONTRACTING OFFICER’S AUTHORITY

G.4 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

G.5 TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID

G.6 ACCEPTANCE AND APPROVAL

G.7 PAYING OFFICE AND SUBMISSION OF INVOICES

G.8 ACCOUNTING AND APPROPRIATION DATA

G.9 CONTRACTOR’S PRIMARY POINT OF CONTACT

G.10 CONTRACTOR’S PAYMENT ADDRESS

PART II – CLAUSES

SECTION H: SPECIAL CONTRACT REQUIREMENTS ____________________________ 32

H.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

H.2 725.702 DESIGNATION OF AUTHORIZED GEOGRAPHIC CODE

H.3 752.222-70 USAID DISABILITY POLICY (DEC 2004)

H.4 752.225-70 SOURCE AND NATIONALITY REQUIREMENTS (FEB 2012)

H.5 AIDAR 752.228-3 WORKER’S COMPENSATION INSURANCE (DEFENSE BASE ACT) (DEC

1991)

H.6 AIDAR 752.228-70 MEDICAL EVACUATION (MEDEVAC) SERVICES (JUL 2007)

H.7 AIDAR 752.231-71 SALARY SUPPLEMENTS FOR HOST GOVERNMENT (HG) EMPLOYEES

(MAR 2015)

H.8 AIDAR 752.7004 EMERGENCY LOCATOR INFORMATION (JUL 1997)

H.9 AIDAR 752.7007 PERSONNEL COMPENSATION (JUL 2007)

H.10 AIDAR 752.7031 LEAVE AND HOLIDAYS (OCT 1989)

H.11 AIDAR 752.7032 INTERNATIONAL TRAVEL APPROVAL AND NOTIFICATION

REQUIREMENTS (APR 2014)

H.12 ADS 302.3.5.5 REPORTING OF FOREIGN TAXES (JUL 2007)

H.13 ADS 302.3.5.9 NONDISCRIMINATION (JUN 2012)

H.14 ADS 302.3.5.19 USAID-FINANCED THIRD-PARTY WEBSITES (AUG 2013)

H.15 ADS 302.3.5.20 CONFERENCE PLANNING AND REQUIRED APPROVALS (AUG 2013)

H.16 ADS 302.3.5.21 USAID IMPLEMENTING PARTNER NOTICES (IPN) PORTAL FOR

ACQUISITION (JUL 2014)

H.17 ADS 302.3.5.22 SUBMISSION OF DATASETS TO THE DEVELOPMENT DATA LIBRARY

(DDL) (OCT 2014)

H.18 INSURANCE AND SERVICES

H.19 AIDAR 752.7101 VOLUNTARY POPULATION PLANNING ACTIVITIES (JUNE 2008)

H.20 NONEXPENDABLE PROPERTY PURCHASES AND INFORMATION TECHNOLOGY

RESOURCES

H.21 LOGISTIC SUPPORT GOVERNMENT FURNISHED FACILITIES OR PROPERTY

H.22 COMPLIANCE WITH SECTION 508 OF THE REHABILITATION ACT OF 1973, AS

AMENDED

H.23 CONSENT TO SUBCONTRACTS

H.24 FOREIGN GOVERNMENT DELEGATIONS TO INTERNATIONAL CONFERENCES

H.25 LOGISTIC SUPPORT

H.26 LANGUAGE REQUIREMENTS

H.27 STANDARDS OF CONDUCT -- IMPROPER BUSINESS PRACTICES

H.28 PROHIBITION OF ASSISTANCE TO DRUG TRAFFICKERS

H.29 DISCLOSURE OF INFORMATION (AIDAR)

H.30 RIGHT TO PROCURE FROM OTHER SOURCES

H.31 FRAUD REPORTING

H.32 ENVIRONMENTAL COMPLIANCE

H.33 GRANTS UNDER CONTRACT

H.34 ELECTRONIC PAYMENTS SYSTEM

H.35 USAID’S AFGHAN FIRST POLICY AND REPORTING REQUIREMENTS

H.36 USAID/AFGHANISTAN PUBLIC POSTING (APR 2016)

H.37 USAID/AFGHANISTAN DATABASE REPORTING REQUIREMENT (JUN 2015)

H.38 VETTING REQUIREMENT (APR 2016)

H.39 SERIOUS INCIDENT REPORTING (SIR) IN AFGHANISTAN (APR 2016)

H.40 USE OF SYNCHRONIZED PRE-DEPLOYMENT AND OPERATIONAL TRACKER (SPOT)

FOR CONTRACTORS SUPPORTING A DIPLOMATIC OR CONSULAR MISSION OUTSIDE

THE UNITED STATES (SUPPLEMENT TO FAR 52.225-19)

H.41 ADDITIONAL REQUIREMENTS FOR PERSONNEL COMPENSATION (APR 2016)

H.42 HOST COUNTRY TAXES AND DUTIES (FEB 2016)

H.43 FACILITIES USED FOR RELIGIOUS ACTIVITIES (FEB 2016)

H.44 SUB-AWARD REQUIREMENTS (APR 2016)

H.45 AIDAR 752.204-72 ACCESS TO USAID FACILITIES AND USAID'S INFORMATION

SYSTEMS (MAY 2016)

H.46 ORDERING SUPPLEMENTAL TECHNICAL ASSISTANCE (CLIN 0002)

SECTION I: CONTRACT CLAUSES _____________________________________________ 60

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.2 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

I.3 52.203-13 CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT (OCT 2015)

I.4 52.215-19 NOTIFICATION OF OWNERSHIP CHANGES (OCT 1997)

I.5 52.216-8 FIXED FEE (JUN 2011)

I.6 52.217-2 CANCELLATION UNDER MULTI-YEAR CONTRACTS (OCT 1997)

I.7 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

I.8 52.222-50 COMBATING TRAFFICKING IN PERSONS (MAR 2015)

I.9 52.225-19 CONTRACTOR PERSONNEL IN A DESIGNATED OPERATIONAL AREA OR

SUPPORTING A DIPLOMATIC OR CONSULAR MISSION OUTSIDE THE UNITED STATES

(MAR 2008)

I.10 AIDAR 752.209-71 ORGANIZATIONAL CONFLICTS OF INTEREST DISCOVERED AFTER

AWARD (JUN 1993)

I.11 AIDAR 752.242-70 PERIODIC PROGRESS REPORTS (OCT 2007)

I.12 AIDAR 752.7006 NOTICES (APR 1984)

I.13 AIDAR 752.7008 USE OF GOVERNMENT FACILITIES OR PERSONNEL (APR 1984)

I.14 AIDAR 752.7025 APPROVALS (APR 1984)

I.15 CLIN 0002 FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1) CLAUSES

I.16 CLIN 0002 AIDAR CLAUSES

PART III- LIST OF DOCUMENTS, EXHIBITS, & OTHER ATTACHMENTS

SECTION J: LIST OF ATTACHMENTS __________________________________________ 87

SECTION K: REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF

OFFERORS ______________________________________________________________ 88

K.1. NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

K.2. 52.203-11 CERTIFICATION AND DISCLOSURE REGARDING PAYMENTS TO INFLUENCE

CERTAIN FEDERAL TRANSACTIONS (SEP 2007)

K.3. 52.204-3 TAXPAYER IDENTIFICATION (OCT 1998)

K.4. 52.204-5 WOMEN-OWNED BUSINESS (OTHER THAN SMALL BUSINESS). (OCT 2014)

K.5. 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (APR 2016)

K.6. 52.204-17 OWNERSHIP OR CONTROL OF OFFEROR (NOV 2014)

K.7. 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

K.8. 52.209-2 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC

CORPORATIONS-REPRESENTATION (NOV 2015)

K.9. 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (OCT 2015)

K.10. 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JUL 2013)

K.11. 52.215-6 PLACE OF PERFORMANCE (OCT 1997)

K.12. 52.222-22 PREVIOUS CONTRACTS AND COMPLIANCE REPORTS (FEB 1999)

K.13. 52.222-25 AFFIRMATIVE ACTION COMPLIANCE (APR 1984)

K.14. 52.222-38 COMPLIANCE WITH VETERANS' EMPLOYMENT REPORTING REQUIREMENTS

(SEP 2010)

K.15. 52.222-56 CERTIFICATION REGARDING TRAFFICKING IN PERSONS COMPLIANCE PLAN

(MAR 2015)

K.16. 52.225-2 BUY AMERICAN ACT - CERTIFICATE. (MAY 2014)

K.17 FAR 52.225-20 – PROHIBITION ON CONDUCTING RESTRICTED BUSINESS OPERATIONS

IN SUDAN--CERTIFICATION (AUG 2009)

K.18 52.227-15 REPRESENTATION OF LIMITED RIGHTS DATA AND RESTRICTEDCOMPUTER

SOFTWARE (DEC 2007)

K.19 REPRESENTATION BY CORPORATION REGARDING A DELINQUENT TAX LIABILITY

OR A FELONY CRIMINAL CONVICTION (Deviation OAA-DEV-14-02c) (AUG 2014)

K.20 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND CERTIFICATION (OCT 2015)

K.21. 52.230-7 PROPOSAL DISCLOSURE--COST ACCOUNTING PRACTICE CHANGES (APR

2005)

K.22 SIGNATURE

K.23. CONTRACTOR PURCHASING SYSTEM REVIEW

K.24. AGREEMENT ON, OR EXCEPTIONS TO, TERMS AND CONDITIONS

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998) ____________________________________________________________________ 104

L.2 FAR 52.216-1 TYPE OF CONTRACT (APR 1984) _______________________________ 104

L.3 FAR 52.233-2 SERVICE OF PROTEST (SEP 2006) ______________________________ 104

L.4 GENERAL INSTRUCTIONS ________________________________________________ 105

L.5 PROPOSAL PREPARATION AND DELIVERY INSTRUCTIONS __________________ 106

L.6 INSTRUCTIONS FOR THE PREPARATION OF THE WRITTEN TECHNICAL

PROPOSAL – VOLUME I __________________________________________________ 107

L.7 INSTRUCTIONS FOR THE PREPARATION OF THE TECHNICAL PROPOSAL – ORAL

PRESENTATION _________________________________________________________ 112

L.8 INSTRUCTIONS FOR THE PREPARATION OF THE COST PROPOSAL – VOLUME II 113

L.9 INSTRUCTIONS FOR THE PREPARATION OF BRANDING IMPLEMENTATION AND

MARKING PLANS

L.10 DISCLOSURE OF INFORMATION

L.11 AIDAR 752.204-70 PARTNER VETTING PRE-AWARD REQUIREMENTS (FEB 2012)

L.12 ELECTRONIC PAYMENTS

L.13 POLICIES AND PROCEDURES

L.14 SUBCONTRACTING PLAN

L.15 JOINT VENTURE INFORMATION

L.16 LATE SUBMISSIONS

L.17 GOVERNMENT OBLIGATION

SECTION M: TECHNICAL EVALUATION CRITERIA ____________________________ 125

M.1 GENERAL INFORMATION

M.2 EVALUATION TECHNICAL FACTORS

M.3 EVALUATION OF COST

M.4 DETERMINATION OF COMPETITIVE RANGE

M.5 BEST VALUE CONTINUUM

ACRONYMS

AMEP Activity M&E Plan ACO Administrative Contracting Officer AWP Annual Work Plan BIP Branding Implementation Plan CBA Capacity Building Activity CCR Central Contractor Registration CFR Code of Federal Regulations CPAR Contractor Performance Assessment Report CCN Cooperating Country National CAS Cost Accounting Standards CLIN Contract Line Item Number COR Contracting Officer’s Representative CPFF Cost Plus Fixed Fee DBA Defense Base Act DDL Development Data library DEC Development Experience Clearinghouse DO Development Objective (USAID) EMIS Education Management Information System EMMP Environmental Mitigation and Monitoring Plan ER Environmental Review ERF Environmental Review Form FAR Federal Acquisition Regulation FAPIIS Federal Awardee Performance and Integrity Information System FSN Foreign Service National GIRoA Government of the Islamic Republic of Afghanistan GUC Grants under Contract IDIQ Indefinite Delivery, Indefinite Quantity IEE Initial Environmental Examination IP Implementing Partner IPM Implementing Partner Notices IR Intermediate Results (USAID) LOA Letter of Authorization LOE Level of Effort MoE Ministry of Education MP Marking Plan M&E Monitoring and Evaluation NARA National Archives and Records Administration NTA National Technical Assistance NICRA Negotiated Indirect Cost Rate Agreement OED Office of Education (USAID) ORCA Online Representation & Certifications Application PLSO Partner Liaison Security Office PPIRS Past Performance Information Retrieval System PMP Performance Management Plan PWS Performance Work Statement PII Personally Identifiable Information M&M Project Mitigation and MonitorinG RFP Request for Proposal SIR Security Incident Report

SOO Statement of Objectives STA Supplemental Technical Assistance SPOT Synchronized Pre-Deployment and Operational Tracker SAM System for Award Management TEC Technical Evaluation Committee TCN Third Country National AIDAR USAID Acquisition Regulation ADS USAID Automated Directives System CISO USAID Chief Information Security Officer

PART I – THE SCHEDULE

SECTION B: SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this contract is to procure the service of a contractor for the implementation of the Capacity Building Activity (CBA) as further described in Section C.

B.2 CONTRACT TYPE

This is a FAR 16.102(b) combination award consisting of a Cost Plus Fixed Fee (CPFF) Completion (CLIN 0001) and a single-award Indefinite Delivery/Indefinite Quantity (IDIQ) type contract (CLIN 0002) for the purpose of providing technical services that will provide technical assistance and services to the Ministry of Education (MoE).

Under the CPFF Completion portion of the contract (CLIN 0001), the contractor must furnish all personnel, materials, equipment, supplies, facilities, services (except as expressly set forth in this contract as furnished by the Government) and perform all activities necessary for, or incidental to, the performance of work described in Section C and other sections of the contract not specifically identified under CLIN 0002 as the IDIQ Supplemental Technical Assistance.

Under the IDIQ portion of the contract (CLIN 0002), the contractor must furnish additional technical assistance arising out of or related to the completion portion of the contract, as required by Government-issued Task Orders. The services must be ordered in accordance with Section H.47 entitled “Ordering Supplemental Technical Assistance (CLIN 0002)”and the IDIQ clauses in Section I. As this CLIN is part of this contract and not a stand-alone award, the Government is not required to state or order any minimum number of person-days as otherwise provided in FAR 16.504(a)(1). The other CLIN contained in this Contract provides sufficient consideration to make this a legally binding contract, and the Government has no obligation to fund or order under this CLIN.

For the consideration set forth below, the Contractor must provide the deliverables or outputs described in Sections C and F in accordance with the performance standards specified in Sections C and F.

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT CLIN 0001

(a) The total estimated cost for the performance for CLIN 0001 of the work required hereunder, exclusive of fixed fee, if any, is $ TBD. The fixed fee, if any, is $ TBD. The total estimated cost plus fixed fee, if any, is $ TBD.

(b) Within the estimated cost plus all possible fee (if any) specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable and allocable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is $ TBD. The Contractor must not exceed the aforesaid obligated amount unless authorized by the Contracting Officer pursuant to the clause of this contract entitled “Limitation of Funds” (FAR 52.232-22) as indicated in Section I of this contract.

(c) Funds obligated hereunder are anticipated to be sufficient through [TBD].

B.4 ESTIMATED COST AND FIXED FEE FOR CLIN 0002

(a) The total estimated ceiling cost of this CLIN is $ TBD, inclusive of the associated fee. The fee is $

TBD.

(b) The estimated cost of this CLIN includes estimates for material, equipment, subcontracts, travel, and training required for performance of the total amount of work that can be ordered by the Government under this CLIN during the life of this contract.

(c) Level-of-Effort. In performing Government orders for Technical Assistance under this CLIN, the

Contractor is obligated to provide up to a maximum of 5,200 person-days.

The fee set forth in B.4 (a) is based upon furnishing the level-of-effort specified in paragraph (c) above.

The total estimated cost and fixed fee will be established in the individual Government-issued Task Orders and must not exceed the amounts set forth in Section B.4 (a).

B.5 CONTRACT BUDGET

As the period of performance for this contract is five (5) years, the CLIN budget structure is broken out into five, one-year increments as follows:

1. CLIN 0001 Budget

CLIN 0001 CLIN

Description Year 1

Year 2

Year 3

Year 4

Year 5

($) Total ($)

0001a Direct Costs 0001b Indirect Costs 0001c Grants under Contract 0001d Security Costs 0001e Fixed Fee Total CLIN 001 $

2. CLIN 0002 Budget

CLIN 0002 Supplemental Technical Assistance Total ($)

0002a Labor Costs 0002b Other Direct Costs 0002c Indirect Costs 0002d Fixed Fee Total CLIN 0002 $

Total Estimated Costs CLINs 0001 and 0002: $TBD

B.6 INDIRECT COSTS

For the Prime Contractor: Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs will be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

Description Rate Base Type Period

TBD TBD 1/ 1/ 1/

1/Base of Application:

Type of Rate: Predetermined/Provisional Period:

For Major Subcontractor(s): Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs will be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

Description Rate Base Type Period

TBD TBD 1/ 1/ 1/

1/Base of Application:

Type of Rate: Predetermined/Provisional Period:

“Major subcontractor(s)” are those subcontractors whose proposed costs exceed 15 percent of the contract value or who are otherwise defined by the prime to be essential to successful activity implementation. All primes MUST identify “major subcontractors” in the cover letter of their proposals.

Note: The Contractor is allowed to recover applicable indirect costs (i.e., overhead, G&A, etc.) on other direct costs (ODCs), if it is part of the Contractor’s usual accounting procedures, consistent with FAR Part 31, and their Negotiated Indirect Cost Rate Agreement (NICRA).

B.7 CEILING ON INDIRECT COSTS

(a) Reimbursement for indirect costs will be at the lower of the negotiated final pre-determined/ provisional rates or the following ceiling rates:

Description 2017 2018 2019 2020 2021 [Rate 1 description to be inserted] __% ___% ___% ___% ___% [Rate 2 description to be inserted] __% ___% ___% ___% ___% [Rate 3 description to be inserted] __% ___% ___% ___% ___%

The government will not be obligated to pay any additional amount on account of indirect costs above the ceiling rates established in the contract. This advance understanding will not change any monetary ceiling, cost limitation, or obligation established in the contract.

B.8 COST REIMBURSABLE

Allowable costs will be limited to reasonable, allocable and necessary costs determined in accordance with FAR 52.216-7, Allowable Cost and Payment (June 2013), FAR 52.216-8, Fixed Fee (June 2011), if applicable, and AIDAR 752.7003, Documentation for Payment.

B.9 PAYMENT OF FIXED FEE

Pursuant to FAR 16.306 (d) “Cost-Plus-Fixed-Fee Contracts”, payment of fixed fee will be based on completion of the deliverables described in Section C and F of this contract and in accordance with the approved Fee Schedule below.

Deliverables: The fee payments will be determined according to the following Fee Schedule:

[The following is an illustrative table which will be filled in at time of award]

Deliverables Due Date % of Fee Fee ($)

CLIN 0001:

Deliverable (TBD) [To be inserted at time of award] CLIN 0002: Supplemental Technical Assistance Deliverable (TBD) [To be inserted at time of award] Total

Upon successful achievement of the deliverable, the Contractor must provide evidence of its achievement to the Contracting Officer’s Representative and the Contracting Officer. Upon acceptance by USAID, the Contractor must submit an invoice for the amount associated with the fee.

B.10 CANCELLATION CEILING AND MULTI-YEAR CONTRACT

CLIN 0001 is considered non-severable, and is therefore a multi-year contract as defined in FAR 17.103.

Therefore, this contract is subject to the requirements of FAR 17.106. In the event that the Government cancels requirements for services in subsequent program years under this contract, the following conditions will apply: [Amount and dates to be filled in at time of award].

Cancellation Dates:

Contract Year 2: TBD DATE TBD, 2018 Amount: $___ TBD__ Contract Year 3: TBD DATE TBD, 2019 Amount: $___ TBD__ Contract Year 4: TBD DATE TBD, 2020 Amount: $___ TBD__ Contract Year 5: TBD DATE TBD, 2021 Amount: $___ TBD__

Cancellation Ceiling: $0

This is a combination contract type consisting of a CPFF completion and IDIQ type line items where the contractor is authorized to be reimbursed for all costs which are allowable in accordance with FAR 52.216-7, “Allowable Costs and Payment (June 2013)”. Therefore, the contractor will not incur any costs which would have been amortized over the life of the contract should the contract be cancelled in accordance with FAR 52.217-2. Therefore, the cancellation ceiling for each cancellation date is $0.

[END OF SECTION B]

SECTION C: DESCRIPTION/SPECIFICATIONS/STATEMENT OF OBJECTIVES

[Contractor’s proposed Performance Work Statement will be inserted here at the time of award. Please see Section J.1 for the Statement of Objectives (SOO)]

[END OF SECTION C]

SECTION D: PACKAGING AND MARKING

D.1 BRANDING STRATEGY

(a) In accordance with ADS 320, USAID policy is to require exclusive branding and marking in USAID direct acquisitions using any source of funds. Contractors and Subcontractors' corporate identities or logos must not be used on USAID-funded program materials. Marking is not required on Contractor vehicles, offices, office supplies or other commodities used solely for administration of the USAID-funded program. Marking is not permitted on any communications that are strictly administrative, rather than programmatic, in nature. USAID’s identity is also prohibited on Contractor and recipient communications related to award administration, such as hiring/firing of staff or renting office space and/or equipment.

(b) The Contractor must develop a broad Branding Implementation Plan (BIP) and Marking Plan (MP) for the contract to describe how the program deliverables will be branded. The branding strategy for this contract, as specified in USAID ADS 320.3.2.1 is as follows:

Activity Name: Capacity Building Activity (CBA), however the Offeror (or Awardee) is encouraged to present an alternate name for the activity.

Branding: The Contractor must use full branding and the USAID tagline “From the American People” on materials and communications, which may be translated into local languages as appropriate. Co-branding and no branding will only be considered on a case-by-case basis as considered appropriate by the Contracting Officer’s Representative (COR) and Contracting Officer (CO).

Desired Level of Visibility: USAID’s identity must be prominently displayed on commodities or equipment; in printed, audio, visual or electronic public communications; in studies, reports, publications, web sites, and all promotional and informational products; and events.

Organizations to Acknowledge: The branding may acknowledge other organizations deemed as partners of an event or deliverable.

D.2 AIDAR 752.7009 – MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem. Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

D.3 ANTICIPATED ELEMENTS OF MARKING PLAN

In accordance with ADS 320.3.2.3, a Marking Plan must be developed by contractors to enumerate the public communications, commodities, and program materials and other items that visibly bear or will be marked with the USAID Identity. As stated in ADS 320.3.2, USAID’s policy is that programs, projects, activities, public communications, or commodities implemented or delivered under contracts and subcontracts exclusively funded by USAID are marked exclusively with the USAID Identity. Where applicable, a host-country symbol or ministry logo, or another U.S. Government logo may be added.

Except for the manufacturer’s trademark on a commercial item, the corporate identities or logos of contractors or subcontractors are not permitted on USAID-funded program materials and communications, unless specified in the USAID Graphic Standards Manual or approved in advance by the Principal Officer.

The Marking Plan may include requests for exceptions to marking requirements, to be approved by the CO. Section 320.3.2.4 describes what the Marking Plan must address. Section 320.3.2.5 lists the exceptions to Marking Plan requirements.

D.4 APPROVAL OF CONRACTOR BRANDING IMPLEMENTATION & MARKING PLAN

Branding & Marking under this contract must comply with the USAID Graphic Standards Manual in accordance with ADS 320, available at http://www.usaid.gov/branding or any successor branding policy.

The Contractors’ Branding Implementation Plan/Marking Plan will be reviewed for approval.

[END OF SECTION D]

http://www.usaid.gov/branding

SECTION E: INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See http://acquisition.gov/far/index.html for electronic access to the full text of a FAR clause.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

NUMBER TITLE DATE

52.246-3 INSPECTION OF SUPPLIES-COST-REIMBURSEMENT MAY 2001

52.246-5 INSPECTION OF SERVICES-COST-REIMBURSEMENT APR 1984

E.2 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required deliverables or outputs shall be subject to the performance standards set forth in Sections C and F. Unless otherwise specified, inspection and acceptance shall take place at USAID/Afghanistan, Kabul.

Inspection of all deliverables required hereunder must be made by the Contracting Officer’s Representative (COR). The COR listed in Section G has been delegated authority to inspect and accept all services, reports and other required deliverables. Acceptance of services, reports and other deliverables by the COR shall form the basis for payments to the Contractor.

E.3 PERFORMANCE STANDARDS

The Contractor’s performance will be evaluated based on the completion of specific tasks as outlined in the contract, adherence to the work plan, reporting against its performance monitoring plan and reports described in section F.

Evaluation of the Contractor's overall performance will be conducted annually and jointly by the COR and the Contracting Officer, and will form the basis of the Contractor's permanent performance record with regard to this contract as required by FAR 42.15 and AIDAR 742.15.

[END OF SECTION E]

http://acquisition.gov/far/index.html

SECTION F: DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section H of this contract. See http://acquisition.gov/far/index.html for electronic access to the full text of a FAR clause.

NUMBER TITLE DATE

52.242-15 STOP WORK ORDER AUG 1989

52.242-15 STOP WORK ORDER (ALTERNATE I) APR 1984

F.2 PERIOD OF PERFORMANCE

The period of performance of this contract is anticipated to be five (5) years from the date of award.

F.3 PLACE OF PERFORMANCE

The place of performance of this contract will be primarily in Afghanistan, with the majority of activities in provinces and districts outside of Kabul.

F.4 REPORTS

In addition to the requirements set forth for submission of reports in Section I and in accordance with AIDAR clause 752.242-70, Periodic Progress Reports, the Contractor must submit electronic copies of the reports or outputs, to the designated recipients at USAID as described below.

A. Annual Work Plan: The contractor must submit to the COR the Annual Work Plan within 90 calendar days after the issuance of the award for comments. After the receipt of the COR comments, the Contractor must revise and submit its final Work Plan within 10 calendar days for COR approval.

The contractor must submit subsequent Annual Work Plans for COR approval 30 calendar days prior to the expiration of the current work plan, following which the COR must have the opportunity to provide comments and the contractor will again have 10 calendar days to submit its final work plan. The contractor may propose to USAID periodic revisions to the annual work plan based on changing priorities and conditions and USAID’s ongoing PEA at the problem level of education issues in Afghanistan, as well as to respond to windows of opportunity. USAID also reserves the right to revise the work plan based on the same criteria.

Annual Work Plans will require clear reporting against the project’s performance standards and include progress measures for the work plan, performance targets, and expected results and impact. The Contractor must plan, manage, and document how performance data is collected including data quality assessments. The Annual Work Plans must also comply with the USAID Gender Policy and adopt gender indicators as applicable. To ensure gender integration, the Annual Work Plans must also be reviewed by the OED Gender POCs in consultation with the OPPD Gender Unit. The Contractor is encouraged to utilize to the fullest extent possible mobile technology and platforms to facilitate communication and monitoring of activities. In addition, USAID will require Contractors to provide activity data to Afghan Info to ensure that results are recorded appropriately and in a timely manner.

B. Activity M&E Plan (AMEP): A Monitoring and Evaluation Plan that complies with ADS 203 must be submitted to the COR within 90 calendar days after the issuance of the award, after which the

COR must have the opportunity to provide comments. After the receipt of the COR’s comments, the contractor will revise and submit the final AMEP within 10 calendar days for USAID COR approval. The close scrutiny given to U.S. assistance in Afghanistan makes this policy all the more critical. At the same time, the current security situation in Afghanistan makes implementation of M&E activities highly challenging.

The AMEP must include an M&E matrix that demonstrates causal links between USAID’s DO and IR/Sub-IRs and a clear set of indicators that measure and track adequately the progress and impact of proposed interventions. In addition to custom indicators, the following foreign assistance (F) and mission M&E Performance Management Plan (PMP) framework indicators must also be included in the M&E matrix:

Number of public forums resulting from USG assistance in which national and sub-national representatives and members of the public interact GNDR – 3: Proportion of females who report increased self‐efficacy at the conclusion of USG supported training/programming GNDR – 4: Proportion of target population reporting increased agreement with the concept that males and females should have equal access to social, economic, and political opportunities Number of women participating in technical and professional positions, as trainees, and monitors

(should be a minimum of 30%) Number of training and capacity building activities conducted with USG assistance that are designed to promote the participation of women or integration of gender perspectives in education activities

Objective 1: Improved MOE systems and procedures that lead to better provision of education services

Number of public policies, regulations, or reforms introduced, revised, or implemented.

Number of institutions that introduce policies and/or implement procedures to strengthen their education system with USG support.

Objective 2: Greater transparency and accountability of national and sub-national MOE systems

Number of community and civil society organizations engaged in monitoring education services provided by MOE at the national, provincial, and local levels.

The M&E matrix must include concise information about data collection methods; data disaggregation by region and gender, where appropriate; baseline data; and targets to be met over the five-year period of the award and supporting text that details the intended data collection methods and explains their suitability to the Afghan context.

C. Reports: The contractor will develop the format of required reports according to USAID standardized format and procedures. After USAID COR approval, reports will be uploaded to the Development Experience Clearinghouse (DEC) (https://dec.usaid.gov), as appropriate. Reporting requirements:

1. Biweekly Updates must be submitted to the USAID COR on a schedule determined by the COR.

These reports will include a description of progress made; problems encountered and proposed solutions, and planned activities for the next reporting period, as well as current information concerning significant political and legal developments that may impact the project.

https://dec.usaid.gov/

2. Quarterly Performance Reports must be submitted to the USAID COR no later than 30 calendar days after completion of each fiscal year. Quarterly periods are from October 1 – December 31, January 1- March 31, and April 1- June 30. The Annual Report will be submitted in lieu of the Quarterly performance report for the period from July 1 – September 30. Quarterly performance reports will include progress against the results and targets defined in the work plan and AMEP and include evidence to support reported achievements. Any shortfall towards achieving established results and targets must be clearly explained. In addition, each quarterly performance report will include information demonstrating the major results of the activity during the reporting period and lessons learned. Quarterly performance reports should also summarize information concerning significant political and legal developments that may impact the project. Final versions of Quarterly performance reports must be provided to the COR for acceptance within 10 calendar days of receipt of COR comments.

3. Success Stories, where appropriate, must be submitted with each quarterly report to demonstrate the impact the project has had during the reporting period through materials such as stories, quotes, and photos. Include gender success stories, as appropriate.

4. Annual Reports must be submitted to the USAID CO and COR no later than 30 calendar days after the completion of each fiscal year of the project (fiscal year ends on September 30). Annual Reports are therefore due no later than October 30 following each fiscal year end. Depending on the award date, the first Annual Report might not cover twelve months of activities. Annual reports will be in lieu of fourth quarterly reporting. Annual reports must include at a minimum:

a) Accomplishments, lessons learned, major results, and outcomes for the reported year;

b) Comparison of actual results with indicator targets established;

c) Any shortfall towards achieving established results and targets must be clearly explained;

d) A two-page summary of at least three publications dealing with integrity and accountability which are relevant to the activity, including how, if at all, this activity can learn from and incorporate leading practices and innovations into the current design; and

e) Other pertinent information on project progress.

5. The Final Report must be submitted 30 calendar days prior to the award completion date to the COR.

The COR will provide comments on the report, after which the contractor will have 10 calendar days to submit the revised report to the COR for approval. The final report will include at a minimum:

a) Accomplishments, major results, outcomes, impacts, and lessons learned;

b) Comparison of actual results with the indicator targets established;

c) Reasons targets were not met, if applicable; any shortfall towards achieving established results and targets must be clearly explained;

d) Results of evaluations and how they were used;

e) Highlight connections between project activity and accomplishments with any significant legal and political developments that may have occurred during the lifetime of the project;

f) Other pertinent information, including the final financial status of the project; and

g) Attest that all relevant reports have been submitted to the Development Experience

Clearinghouse (DEC).

6. The Contractor must submit program financial reports on a quarterly basis (including invoices, and project pipeline) to the Mission Controller and COR at USAID to reflect expenditures of the previous quarter. The financial reports should show the total obligated amount, expenditures as well as accrued amounts. Invoices must be submitted in a timely manner.

7. Accrual Reports: Accruals report must be submitted at least 15 calendar days before the end of each quarter.

D. Demobilization Plan: The contractor must submit a demobilization plan to the COR for approval 90 calendar days before the end of the project. The plan will include an illustrative property disposition plan, a plan for phase out of in-country operations, a delivery schedule for all reports or other deliverables required under the contract, and a timetable for completing all required actions in the demobilization plan, including the submission date of the final property disposition plan to the USAID CO.

E. Grants Manual: The contractor must produce a manual for its grant-making activities. The manual must address at a minimum the following issues: Development of a grant-making process, eligibility/selection criteria, and application instructions for grant seekers. The grant-making process will be a competitive process. The contractor must submit the manual to USAID COR and CO for review and approval within the first 60 calendar days of contract award. The contractor will then have 10 calendar days to submit a revised manual.

F. Branding and Marking Plan: Offerors who are determined to be in the competitive range, or the apparent successful Offeror should no competitive range be established, must submit a draft Branding and Marking Plan which complies with Section D of this solicitation. Final Branding and Marking Plan will be incorporated into the award.

G. Other Reports: Other reports may be defined and agreed to by the contractor and USAID prior to award, and will be incorporated into Section F, Deliveries and Performance of the contract. Moreover, as required from time to time, the contractor must prepare and present data and other information needed for periodic portfolio reviews, for USAID/Afghanistan Annual Report and Congressional Budget Justifications, scene setters, briefing packages, speeches, talking points, congressional delegation briefings, success stories, press releases, and public information/outreach documents. This information will address activities that highlight the impact of USAID/Afghanistan activities. The reports will be on an ad-hoc basis, based on specified formats, USAID-required processes and at the request of USAID/Afghanistan.

Summary of Reports

Report Version Due Dates Submit to: Reference:

Annual Work Plan (AWP)

Draft AWP Year 1 90 calendar days after Contract award date COR

Section F.4. A

Final AWP Year 1 10 calendar days upon receipt of COR comments

Draft AWP for Subsequent Years

30 calendar days prior to the expiration of the current year work plan

COR

Final AWP for Subsequent Years

10 calendar days upon receipt of COR comments COR

Activity M&E Plan (AMEP)

Draft AMEP 90 calendar days after contract award COR Section F.4. B

Final AMEP 10 calendar days upon receipt of COR comments

Biweekly Updates Final Per schedule determined by

COR COR Section F.4.C.1

Quarterly Performance Reports*

Draft

Quarter 1 January 30

COR Section F.4.C.2

Quarter 2 April 30 Quarter 3 July 30

Quarter 4 October 30: Annual Report will be submitted in lieu of Quarter 4 Report

Final 10 calendar days upon receipt of COR comments on draft reports:

COR Section F.4.C.2

Success Stories Final Submitted with each quarterly report COR Section

F.4.C.3

Annual Report* Draft Annually no later than

October 30 COR and

CO

Section F.4.C.4

Final 10 calendar days upon receipt of COR comments

Final Report* Draft 30 calendar days prior to the contract completion COR

Section F.4.C.5

Final 10 calendar days upon receipt of COR comments

Financial Reports Final Submitted at the end of each quarter

COR and Mission

Controller

Section F.4.C.6

Accruals Report Final 15 calendar days before the end of each quarter

COR and Mission

Controller

Section F.4.C.7

Demobilization Plan Final

90 calendar days before the completion date of the contract

CO and COR Section F.4.D

Grant Manual Draft 60 calendar days after

Contract award date CO and

COR

Section F.4.E

Final 10 calendar days upon receipt of COR comments

Other reports TBD TBD COR Section F.4.G

Note: Items identified by an asterisk (*) above must also be submitted electronically by the Contractor to the USAID Development Experience Clearinghouse (DEC), upon COR approval of final draft versions per the DEC guidelines at http://www.dec.org/submit.cfm (USAID/CDIE/D). (See Section F.9) http://www.dec.org/submit.cfm

F.5 DELIVERABLES

The contractor must provide the deliverables specified in the table below.

Summary of Deliverables

Deliverable Due Date

CLIN 0001

Objective 1* Assessment and Intervention Plan for EMIS capacity building activities.

Due date will match PWS.

Assessment and Intervention Plan for Teacher Recruitment capacity building activities.

Due date will match PWS.

Milestone Plan with milestones linked to capacity building activities. Must identify the particular MOE central office, Provincial Education Directorate, or District Education Office, and the potential uses of the G2G assistance.

Due date will match PWS.

Additional deliverables to be negotiated between contractor and USAID at the time of the award.

To be determined at time of award.

Objective 2* Assessment and Intervention Plan for capacity building activities that will increase transparency and accountability of national and sub-national MOE systems.

Due date will match PWS.

Additional deliverables to be negotiated between contractor and USAID at the time of the award.

To be determined at time of award.

Note: Deliverables identified by an asterisk (*) above must be divided by year since CLIN 0001 of the contract is a CPFF Completion type contract, the deliverables are subject to cancellation.

Numbering of Deliverables: The following numbering convention will be used: deliverable X.X.X. The first number of the numbering convention refers to the objective of the program; the next number that follows refers to the year the deliverable is due; and the last number refers to the deliverable number under the objective. For example, deliverable 1.1.1 is interpreted as follows; objective 1, Year 1, Deliverable number 1.

F.6 REPORTING FORMAT

(a) The cover page of all reports must include the USAID identity (U.S. Agency for International Development/Afghanistan) prominently displayed, the contract number, Contractor name, name of the USAID activity office (Office of Education), the publication or issuance date of the document, document title, author name(s), activity number, and activity title. Descriptive information is required whether Contractor-furnished products are submitted in paper or electronic form. All materials must include the name, organization, address, and telephone/fax/internet number of the person submitting the materials.

(b) Hard copy reports must be prepared on non-glossy paper (preferable recycled and white or off-white) using black prints. Elaborate art work, multi-color printing, and expensive binding are not to be used.

Whenever possible, pages must be printed on both sides.

(c) Electronic formats must be submitted with the following descriptive information:

(1) Operating system format, e.g. Windows or Macintosh compatible;

(2) Name of application software used to create the files on the diskette; e.g., Word Version 2010;

(3) The format for any graphic and/or image files included, e.g., TIFF-compatible;

(4) Any other necessary information, e.g.; special backup or data compression routines/software used for storing/retrieving submitted data; and

(5) All PDF files that are submitted must be unlocked.

F.7 LANGUAGE OF REPORTS AND OTHER OUTPUTS

All reports and other outputs must be in the English language, unless otherwise specified by the COR.

See also AIDAR 752.211-70, Language and Measurement (June 1992), which is incorporated by reference into this contract.

F.8 KEY PERSONNEL

[Specific information to be inserted prior to award]

F.9 AIDAR 752.7005 – SUBMISSION REQUIREMENTS FOR DEVELOPMENT

EXPERIENCE DOCUMENTS (SEP 2013)

(a) Contract Reports and Information/Intellectual Products.

(1) Within thirty (30) calendar days of obtaining the contracting officer representative's approval, the contractor must submit to USAID's Development Experience Clearinghouse (DEC) one copy each of reports and information products which describe, communicate or organize program/project development assistance activities, methods, technologies, management, research, results and experience. These reports include: Assessments, evaluations, studies, technical and periodic reports, annual and final reports, and development experience documents (defined as documents that:

(i) Describe the planning, design, implementation, evaluation, and results of development assistance; and

(ii) Are generated during the life cycle of development assistance programs or activities.) The contractor must also submit copies of information products including training materials, publications, videos and other intellectual deliverable materials required under the Contract Schedule. The following information is not to be submitted:

(A) Time-sensitive materials such as newsletters, brochures or bulletins.

(B) The contractor's information that is incidental to award administration, such as financial, administrative, cost or pricing, or management information.

(2) Within thirty (30) calendar days after completion of the contract, the contractor must submit to the DEC any reports that have not been previously submitted and an index of all reports and information/intellectual products referenced in paragraph (a)(1) of this clause.

(b) Submission requirements. The contractor must review the DEC Web site for the most up-to-date submission instructions, including the DEC address for paper submissions, the document formatting and the types of documents to be submitted. The submission instructions can be found at:

https://dec.usaid.gov.

https://dec.usaid.gov/

(1) Standards. (i) Material must not include financially sensitive information or personally identifiable information (PII) such as social security numbers, home addresses and dates of birth. Such information must be removed prior to submission.

(ii) All submissions must conform to current USAID branding requirements.

(iii) Contract reports and information/intellectual products can be submitted in either electronic

(preferred) or paper form. Electronic documentation must comply with Section 508 of the Rehabilitation Act of 1973.

(iv) The electronic submissions must consist of only one electronic file, which comprises the complete and final equivalent of the paper copy.

(v) Electronic documents must be in one of the National Archives and Records Administration (NARA)-approved formats as described in NARA guidelines related to the transfer of permanent E-records. (See http://www.archives.gov/recordsmgmt/initiatives/transfer-to-nara.html).

(2) Essential bibliographic information. Descriptive information is required for all contractor products submitted. The title page of all reports and information products must include the contract number(s), contractor name(s), name of the USAID contracting officer's representative, the publication or issuance date of the document, document title, (if non-English, provide an English translation of the title), author name(s), and development objective or activity title (if non-English, provide a translation) and associated number, and language of the document (if non-English). In addition, all hard copy materials submitted in accordance with this clause must have, attached as a separate cover sheet, the name, organization, address, telephone number, fax number, and internet address of the submitting party.

F.10 PERFORMANCE STANDARDS

Evaluation of the contractor's overall performance will be conducted jointly by the COR and the Contracting Officer, and will form the basis of the contractor's permanent performance record with regard to this Contract. The COR and Contracting Officer will undertake periodic evaluations of the Contract to discern their level of satisfaction with services rendered under this contract. The following general performance standards must form the basis of the evaluation for the Contractor Performance Assessment Report (CPAR):

1. Quality of Product and Service

The contractor’s conformance to contract requirements, specifications, and standards of good workmanship (e.g., commonly accepted technical, professional, environmental, or safety and health standards) will be evaluated. Examples include:

a) Are reports/data accurate?

b) Does the product or service provided meet the specifications of the contract/order?

c) Does the contractor’s work measure up to commonly accepted technical or professional standards?

d) What degree of Government technical direction was required to solve problems that arise during performance?

2. Schedule

The contractor’s timeliness against the completion of the contract, delivery schedules, and administrative requirements (e.g., efforts that contribute to or affect the schedule variance) will be evaluated. Examples Include:

a) Did the contractor adequately schedule the work?

b) Has the contractor met administrative milestone dates?

http://www.archives.gov/recordsmgmt/initiatives/transfer-to-nara.html

c) Has the contractor met physical milestone…