FBORFQ1195651.pdf

SOL-1195651

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR 12.6 as supplemented with FAR 8 and additional information included in this notice. The incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-99.

THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION AND A SEPARATE

SOLICITATION WILL NOT BE ISSUED. The solicitation number for this acquisition is FDA SOL-1195651 and is being issued as a Request for Quote (RFQ). The NAICS Code for this solicitation is 334516 and the Small Business Size Standard is 1,000 employees. This will be awarded as Firm-Fixed Price and 100% Total Small Business Set-Aside. Prospective Offerors are responsible for downloading the solicitation and any amendments from FedBizOpps (FBO).

The Government reserves the right to award an order without discussions if the Contracting Officer determines that the initial offer is providing best value and discussions are not necessary.

This will be awarded as Firm-Fixed. The Government intends to issue a Purchase Order.

The U. S. Food and Drug Administration (FDA) has a requirement to acquire one (1) annual preventative maintenance (PM) service on five (5) each Sciex Mass Spectrometers (MS). One (1) Base Year Period and Four (4) One (1) Year Option years are requested.

***************************BRAND NAME OR EQUAL**************************

A. BACKGROUND AND OBJECTIVES/PURPOSE

The United States Food and Drug Administration (FDA) is a scientific regulatory agency responsible for the safety of the nation's domestically produced and imported foods, cosmetics, drugs, biologics, medical devices, and radiological products.

Center for Veterinary Medicine (CVM) requires one (1) annual preventative maintenance (PM) service on five (5) each Sciex Mass Spectrometers (MS). While the office will provide need-based periodic maintenance internally, for optimal performance of the equipment, one preventative maintenance service by a certified technician is required annually. (1) One Base Year Period and Four (1) Year Option years are requested.

B. STATEMENT OF WORK (SOW) -- SCOPE OF WORK

The U.S. Food and Drug Administration (FDA) seeks to acquire a Preventative Maintenance (PM) Service on five (5) each Sciex MS Systems to ensure proper functioning of laboratory instruments dedicated to support various research projects on screening and quantitation of veterinary drug residues in animal derived food and feed. This service shall be performed on an annual basis solely for each MS and not associated add-on equipment such as attached HPLCs.

The Contractor shall include all travel, labor, and parts for the service.

At the minimum, each PM Service shall include all of the following:

1. Oil Change on roughing pump

2. Clean front end of the mass spec (vented)

3. Replacement of air filters and rebuilding the source

4. Retune/optimize resolution

5. Calibrate instrument to meet manufacturer’s specifications

6. Electrical safety testing and any other preventative maintenance measures

This service is needed for the following instruments no later than the date provided and no earlier than two weeks before the service is due, unless arranged otherwise by the FDA Center Technically Point of Contact (TPOC).

Line Item Make/Model Serial Number

FDA Reference (Bar Code)

Date PM

1 AB Sciex MS, 4000 QTrap U18310703 5077417 8/15/18-10/1/18 2 AB Sciex API 4000 V27491006 5141074 8/15/18-10/1/18 3 AB Sciex 4000 QTRAP AR26291102 5141121 8/15/18-10/1/18 4 AB Sciex 5500 BB20110906 5096448 8/15/18-10/1/18 5 AB Sciex 6500 QTRAP BL29081412 5141176 8/15/18-10/1/18 Note: PM service for 6500 QTRAP is past due (10/14/2017). Also note, range of dates is requested due to the need for some flexibility in timing of when the PM service will be scheduled. Studies may impact when each instrument’s PM service can be completed.

Other Requirements:

A. Qualified Technicians - Service shall be provided by service engineers who are trained and certified by the original manufacturer of the instrument, or can demonstrate a proven record of success in servicing Sciex instruments. Engineers should have access to the manufacturer’s latest technical developments, repair procedures, application updates, diagnostic software, and planned maintenance procedures.

B. Required Repairs - Upon the PM Service, if the vendor assesses repairs are needed in access of what’s covered under the PM Service, the contractor shall submit a quote to the Government for review and approval or negotiation, which shall include travel costs, parts costs and labor costs. Repairs shall not be initiated by the vendor unless the Government has given the vendor proper authorization.

1. For repairs up to $3,500, not covered by the PM Service, the Government may pay the contractor (with proper Government approvals) with a Government Purchase Card.

2. For repairs over $3,500, not covered by the PM Service, the Government may utilize an existing IDIQ contract to pay for the repairs or may issue a Purchase Order.

C. Deliverables - Contractor shall provide PM Service meeting requirements defined in the Statement of Work. Contractor shall also provide a copy of the field service report/ticket identifying the equipment name, manufacturer, model number, and serial number of the equipment; a detailed description of the work performed; the test instruments or other equipment used to perform the service, the name(s) and contact information of the technician who performed the repair/service, and for information purposes, on-site hours expended and parts/components replaced.

C. PLACE OF PERFORMANCE:

FOB Destination US Food and Drug Administration 8401 Muirkirk Road Mod II, Building 2 Laurel, MD 20708

D. PERIOD OF PERFORMANCE:

Base Year: 8/15/2018-8/14/2019 Option Year 1: 8/15/2019-8/14/2020 Option Year 2: 8/15/2020-8/14/2021 Option Year 3: 8/15/2021-3/14/2022 Option Year 4: 8/15/2022-3/14/2023

E. LINE ITEM AND PRICES:

All charges must be included in the quote.

Item QTY Total Price Line 1 Includes the Following:

Preventative Maintenance (PM) Service on 5 Sciex MS Systems Base Year: 8/15/2018-8/14/2019

1 EA $

Option Year 1: 8/15/2019-8/14/2020

Option Year 2: 8/15/2020-8/14/2021

Option Year 3: 8/15/2021-3/14/2022

Option Year 4: 8/15/2022-3/14/2023

Line 1 Total Fixed Price: $

F. GOVERNMENT HOLIDAYS

a. The Government hereby provides notification that Government personnel observe the listed days as holidays:

January (New Year’s Day) January (Martin Luther King Day) February (President’s Day) May (Memorial Day) July (Independence Day) September (Labor Day) October (Columbus Day) November (Veterans Day) November (Thanksgiving) December (Christmas Day)

b. In addition to the days designated as holidays, the Government observes the following days:

(1) Any other day designated by Federal Statute

(2) Any other day designated by Executive Order

(3) Any other day designated by the President’s Proclamation

c. It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation except as set forth within the award.

G. EVALUATION AND AWARD

Technical Experience

Vendor shall provide valid and current documentation that it employs the requisite certified personnel to repair and maintain this equipment. The vendor shall demonstrate that all the requirements listed in the Statement of Work can be met.

Lowest Priced, Technically Acceptable (LPTA)

PROPOSAL SUBMISSION FORMAT

All quotations including Pricing Table above shall be sent to the Contract Specialist, Janae Hughes at janae.hughes@fda.hhs.gov.

Submission shall be received no later than Tuesday, July 31, 2018 at 8:00 AM EASTERN

STANDARD TIME.

Any questions or concerns regarding this solicitation should be forwarded in writing to the Contract Specialist, Janae Hughes at janae.hughes@fda.hhs.gov by Friday, July 27, 2018 at

12:00 PM EASTERN STANDARD TIME.

mailto:janae.hughes@fda.hhs.gov

PROPOSAL SUBMISSION FORMAT