ATTACHMENT_5_Guidance_for_SAM_Registration.pdf

ATTACHMENT 5 – GUIDANCE FOR SYSTEM FOR AWARD MANAGEMENT (SAM)

REGISTRATION

In accordance with the U.S Federal rules, all firms or individuals doing business with the U.S. Government must have a DUNS number (Data Universal Numbering System) and must be registered in the System for Award Management (SAM). USAID will only contract with individuals or firms with a valid DUNS number and a registration into SAM. To assist you in your registration, we are providing you with the following guidance:

Steps to Obtain a DUNS number

A DUNS number, is the nine-digit number assigned by Dun and Bradstreet Information Services to an individual or a firm, and is the Identification Number for U.S. Federal Awardees.

Go to D&B D-U-N-S website http://fedgov.dnb.com/webform and click on:

a. Begin DUNS Search/Request Process (on the top left side)

b. Select your country

c. Follow the instructions.

After you have obtained your DUNS number, you must create an account and register in SAM. Steps to Create an Account in SAM

1. Go to SAM by typing www.sam.gov in your Internet browser address bar. Make sure the web site you go to ends in .gov

2. From the SAM Homepage tab to and select the Create User Account button.

3. On the Create Account Page, tab to and select the Create an Account button to create an account to register your entity.

4. On the Personal Information page, enter the data for the mandatory fields and navigate to the Next button.

5. On the Account Information page, enter the username and password information.

6. After your account creation has completed you will need to log into the email account provided to activate the account.

Steps to Register in SAM

1. Go to www.sam.gov and log in by using the tab key until the screen reader identifies the username and password. Use the enter key to confirm log in once username and password have been typed into the text fields.

2. Once you are logged into SAM, there will be a Terms & Conditions page. In order to decline or accept the statement, use the tab key to navigate to the accept or decline buttons. Once you have tabbed to the correct button, select using the enter key. The Terms & Conditions page automatically appears every time you log into http://fedgov.dnb.com/webform http://www.sam.gov/ http://www.sam.gov/

SAM.

3. After accepting the Terms & Conditions you may navigate the rest of the site by tabbing. To register a new entity in SAM, select the Register/Update Entity link and then select Register New Entity.

4. Although the tab key will take you to all hyperlinked areas of the site and form fields, it is recommended that users select “Skip Navigation” link and arrow down through each page, particularly in the Register or Update Entity process as several pages contain information not found by tabbing (e.g. information not associated with a form field).

5. There is a 30 minute inactivity timeout for logged in users. Page level, not just field level, activity is required within 30 minutes. No changes in the page (i.e. selecting previous button, save and continue button, using the navigation links to another page, etc.) will result in user needing to log back in to locate the partially completed registration (under Register/Update Entity link and selecting Incomplete Registrations).

Areas of Navigation in SAM.GOV

There are three navigational areas in SAM:

1 Top Navigations - The top navigation includes MY SAM, Search Records, Data Access, General Info, and Help. If you select My SAM in the top navigation, the system will open the left hand navigation.

2. Left Navigation - The left hand navigation may include the following, depending on your user type:

• Manage My User Roles

• Manage Entity Users

• Register/Update Entity

• Manage Federal Hierarchy

• Manage Exclusions

• Manage Data Access

• Account Settings

• Data Access

• General

3. Right Navigation—The right hand navigation includes a content glossary customized to the specific page the user is on in SAM.

ATTACHMENT 5 – GUIDANCE FOR SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION