Q A_SOL-111-15-000003.pdf

SOL-111-15-000003, ARMENIA POLICY SUPPORT IDIQ

QUESTIONS AND ANSWERS

# Question Answer 1 The maximum length of this contract's General Technical Approach is

10 pages noted on page 71 (L-5). Could you please clarify if sections 2 and 3 (Corporate Capability & Management Approach), as described on pages 72 (L-6) and 73 (L-7) are included in this 10 page limit?

No, the 10 page limitation applies to General approach under the TECHNICAL APPROACH. Also, please note the 15 page limitation for the Task Order 1 related requirements under TECHNICAL

APPROACH.

2 Does "Key Personnel" under section 3, sub-section a (3.a) on page 73 (L-7) of this solicitation refer to the IDIQ Project Manager & Policy Specialist as noted under the header "KEY PERSONNEL" on page 36 (F-14)?

Yes.

3 I understand that the CVs of experts catering to the contract's first Task Order must be included in our proposal. Could you please clarify if any additional CVs need to be included?

Yes, the offerors are encouraged to provide CVs for the pool of experts for the positions as defined under B.6.1 LABOR with relevant qualifications.

4 Could you please clarify when and how frequent the Performance Monitoring Reports (PMRs), as noted on page 25 (F-3), are due?

Performance monitoring reports must be submitted within 30 days of the three-month periods (calendar quarters) ending on March 31, June 30, September 30, and December 31.

5 Could you please clarify when the Contract Financial Reports, as noted on page 25 (F-3), are due? Are they due before or after Task Orders, or both?

Contract financial reports should be submitted on a monthly basis.

6 Is there a range, in percentage or a cap, in monetary terms, beyond which the foreign “stake” in the overall budget would be considered as unreasonably high?

Pursuant to FAR 52.219-14, Limitations on Subcontracting at least 50 percent of the cost of contract performance should be allocated for the prime offeror and the rest can be subcontracted to foreign and local subcontractors and experts as defined under L.6 INSTRUCTIONS

FOR THE PREPARATION OF THE COST/BUSINESS PROPOSAL

for IDIQ on page L-13.

7 What legal forms of registration for local entities are eligible to become a contractor under the project?

To be considered as a local organization , the offeror must satisfy all conditions below:

• Be organized under Armenian laws;

• Have its principal place of business in the Armenia;

• Be majority owned by individuals who are Armenian citizens or lawful permanent residents of the Armenia or be managed by a governing body, the majority of whom are Armenian citizens or lawful permanent residents of the Armenia and;

• Not be controlled by a foreign entity or by an individual or individuals who are not citizens or permanent residents of the Armenia.

The term “controlled by” means a majority ownership or beneficiary interest as defined above , or the power, either directly or indirectly, whether exercised or exercisable, to control the election, appointment, or tenure of the organization’s managers or a majority of the organization’s governing body by any means, e.g., ownership, contract, or operation of law.

“Foreign entity” means an organization that fails to meet any part of the “local organization” definition. Government controlled and government owned organizations in which the recipient government owns a majority interest or in which the majority of a governing body are government employees, are included in the above definition of local organization.

USAID will not accept proposals from individuals.

Eligibility Documents Subject to the conditions for eligibility provided above, the Offeror will submit official documentation of its organization’s formal legal status, as follows:

• State registration certificate and;

• By-laws.

8 Would a consortium of local companies be eligible? If yes, should the Lead contractor be clearly indicated or should the partners be jointly liable for the contract implementation?

Yes, consortium of local companies will be eligible. The consortium should have a lead organization so the contract can be signed with the lead or consortium members can create a partnership or joint venture to submit a proposal. Please see instructions in Part 6 - Joint Venture Information under L.6 INSTRUCTIONS FOR THE PREPARATION OF THE COST/BUSINESS PROPOSAL for IDIQ on page L-15.

9 Is state/non commercial organization working under the Ministry eligible to apply?

No.

10 What areas does the project cover? Please see C.4.B AREAS OF SERVICES on page C-4 11 Could you please clarify the meaning of “qualified Armenian organizations”. Are there any requirements to be “qualified” except for mentioned in the RFP.

Please see the answer to question #7 above.

12 Is there a preliminary indication about the number and focus of other No, there is no indication for the number of Task Orders. However, Task Orders to be completed under this contract? please note that the total amount of all task orders to be issued under the IDIQ should not exceed $1 million. Also, please see C.4.B AREAS OF SERVICES on page C-4 for the focus of the Task Orders.

13 Is each Task Order subject to a separate competition? No. This is a solicitation for a single award IDIQ contract. USAID will negotiate with the selected contractor for the task orders to follow under the IDIQ.