SOL._W912LQ-23-Q-0029 Youth Programs Camp Food.pdf

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS) FOR

VaARNG YOUTH CAMP FOOD SERVICES

1.0 General: The Virginia Army National Guard will conduct a Youth Camp at the State Military Reservation (SMR), Camp Pendleton, Virginia Beach, VA, during the period July 22-July 28, 2023. Youths attending the camp will require catering services throughout the event.

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform catering services, as defined in this PWS.

1.1.1 Objectives: The Virginia Army National Guard anticipates purchasing, in accordance with this PWS, catering services as required below. The intent is to have a contractor provide high quality, hearty, and filling meals cooked under commercial and U.S. Army standards.

FY2023 Youth Camp Requirement Summary

Dates

Breakfast Count

(Meals)

Lunch count

(Meals)

Dinner count

(Meals)

Snack count

Evening Snack count

22 JUL - 40 40 - -

23 JUL 40 80 140 140 140

24 JUL

140 140 140 140 140

25 JUL

140 140

140 140 140

26 JUL

140 140

140 140 140

27 JUL

140 140

140 140 140

28 JUL 140 - - - -

Total 740 680 740 700 700

1.2 Background: The Virginia National Guard Youth Programs will be conducting training at the State Military Reservation (SMR), Virginia Beach, VA and will require food service to sustain the camp. Due to lack of government dining facilities available during the period of performance, a contractor is sought to prepare meals off-site, packaged for delivery, transported to, and served at the location identified in paragraph 1.4.1.

1.3 Period of Performance (PoP): The Period of Performance

shall be 22-28 July 2023.

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide services between the hours of 7:00 AM to 8:00 PM on the dates 22-28 July 2023, except when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at building 408, State Military Reservation (SMR) Camp Pendleton, Virginia Beach, VA 23451.

1.4.1.1 The contractor shall, at all times, maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force is essential.

1.4.1.2 Telework: Telework is not authorized for this event.

1.4.1.3 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.4 The contractor’s employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety, and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall always carry proper identification with them and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.1.5 Reserved

1.4.2 Quality Control (QC): The contractor shall develop and

maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is how it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS). A final QCP shall be submitted to the Contracting Officer Representative (COR) NLT 10 days after contract award. After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO’s) acceptance in writing of any proposed changes to its QCP.

1.4.3 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.4 Installation Access and Security Requirements: The

contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy (see PWS 6.0). Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.4.1 Reserved

1.4.4.1.1 Reserved

1.4.4.1.2 Reserved

1.4.4.1.3 Reserved

1.4.4.1.4 Reserved

1.4.4.1.5 Reserved

1.4.4.1.6 Reserved

1.4.4.2 For contractors that do not require a CAC, but require access to a DoD facility or installation: Contractor and all associated sub-contractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05), and applicable installation, facility and area commander installation/facility access, and local security policies and procedures (provided by a Government representative).

1.4.4.3 Awareness Training (AT) Level 1: All contractor

employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete and submit AT Level 1 training within 15 calendar days of the award. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee to the COR. AT Level 1 awareness training is available at the following website: https://jko.jten.mil/courses/atl1/launch.html.

1.4.4.4 iWATCH Training: The contractor and all associated subcontractors with an area of performance within an Army-controlled installation, facilities, or area, shall brief all employees on the local iWATCH program (training standards provided by the requiring activity Antiterrorism Officer (ATO)). This local developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or the KO. This training shall be completed within 15 calendar days of the award. The contractor shall report completion for each contractor employee and subcontractor employee to the COR.

1.4.4.5 Reserved.

1.4.4.6 Reserved

1.4.4.6.1 Reserved

1.4.4.6.2 Reserved

1.4.4.6.3 Reserved

1.4.4.6.4 Reserved

1.4.4.6.5 Reserved

1.4.4.7 Reserved

1.4.4.8 Reserved

1.4.4.9 Reserved

1.4.4.10 Reserved

1.4.4.11 Reserved

1.4.4.12 Reserved

1.4.5.12 Reserved

1.4.5.13 Reserved

1.4.5.14 Reserved

1.4.6 Physical Security: The contractor shall safeguard all

Government property provided for contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.4.6.1 Reserved

1.4.6.1.1 Reserved

1.4.6.1.2 Reserved

1.4.6.1.3 Reserved

1.4.6.2 Reserved

1.4.7 Reserved

1.4.8 Post Award Conference/Periodic Progress Meetings: The

contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a

CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO NLT 7 days before the service. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e- mail) and dealings with Government or non- Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

1.4.10.1 Reserved

1.4.11. Combating Trafficking in Persons: The United States

Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy and the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Reserved

1.4.13 Reserved

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.15 Reserved

1.4.16 Department of Military Affairs

EMS Language for Federal and State VAARNG Contracts

The Agency has implemented an Environmental Management System (eMS), in accordance with US Army Regulation 200-1, Executive Order 13990 and Code of Virginia 10.1-1187.1, to guide its operations in an environmentally sound manner. The Agency is and will continue to be a leader in protecting the environment. The Agency has implemented and is maintaining an eMS to ensure continuity of environmental protection while maintaining and enhancing mission readiness. The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the eMS.

Contractors shall refer to the Virginia National Guard website at http://vaguard.dodlive.mil/environmental-programs/ to read and understand the eMS policy. In addition, the Contractor shall ensure that its employees and subcontractors are aware of the roles and responsibilities identified by the eMS and how these requirements affect the work performed under this contract. If the services supplied have the potential to cause negative environmental impacts, the Contractor is responsible to develop and implement steps to prevent the potential event. In the event an environmental nonconformance or noncompliance associated with the contracted service is identified, the Contractor is responsible to take corrective action immediately. Contractors are liable for any enforcement actions, fines, and/or penalties resulting from their failure to comply with applicable environmental requirements.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or services to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not

meet the standard of performance associated with the

PWS.

2.1.3 Deliverable: Anything that can be physically delivered

and includes non- manufactured things such as meeting minutes or reports.

2.1.4 Physical Security: Actions that prevent the loss or

damage of Government property.

2.1.5 Quality Assurance: The Government procedures to verify

that services being performed by the Contractor are performed according to acceptable standards.

2.1.6 Quality Assurance Surveillance Plan (QASP): An

organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.7 Quality Control: All necessary measures taken by the

Contractor to ensure that the quality of end product or service shall meet contract requirements.

2.1.8 Subcontractor: One that enters a contract with a prime

contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AT/OPSEC Antiterrorism/Operational Security CM Contract Manager COR Contracting Officer Representative DA Department of the Army DoD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services HQDA Headquarters, Department of the Army IA Information Assurance KO Contracting Officer NGB National Guard Bureau POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SMR State Military Reservation TE Technical Exhibit

3.0 Government Furnished Property, Material, Equipment and

Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract. The contractor is responsible for all costs related to making the property available for use, such as payment of all transportation, installation or rehabilitation costs if costs are applicable.

3.1 Property: The Government will furnish the necessary workspace for the contractor to serve food within the Dining Facility (folding tables and chairs). The Government shall provide a dumpster for on site trash disposal in the vicinity of the dining facility. No off-site trash shall be transported to SMR for disposal in the Government provided dumpster.

3.2 Materials: None

3.3 Equipment: None

3.4 Services: None

3.5 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount. Contractor can use any of the utilities (water, electric and trash) on site to perform this contract.

4.0 Contractor Furnished Property, Materials, and Equipment

(CFP/M/E): Utensils (napkins, forks, spoons, knives), coolers, plates, serving utensils (tongs, spoons, ladles, etc.), trays, containers, bowls, cups, and trash bags. The contractor shall provide all subsistence, personnel, supplies, tools, cook wear, cooking utensils, and supervision necessary to prepare, cook, and serve meals. The Youth Coordinators and volunteers will be responsible for cleaning dining area in the Dining Facility (DFAC).

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Reserved

4.3 Reserved

5.0 Requirements: The contractor shall perform food service

operations, sanitation, and accounting procedures in accordance with TB Med 530, Food Service Sanitation and 21 C.F.R. Chapter 1, Subchapter B. The contractor shall comply with all Federal, State, and local laws, regulations, policies, permits and insurance pertaining to the appropriate food industry. All quantities identified below are estimated. The government will provide a final count no later than July 7th, 2023. The count will include a list of any allergy / vegetarian / Halal requirements or limitations.

5.1 Meals: The contractor shall provide allergy / vegetarian / Halal options for each meal and snack through the duration of the contract.

The Contractor shall provide a menu to the COR no later than 10 calendar days prior to event.

5.1.1 Breakfast

5.1.1.1 An estimated Forty (40) meals shall be provided on July 23, 2023.

5.1.1.2 An estimated one hundred forty (140) meals shall be

provided daily, July 24-28, 2023.

5.1.1.3 Meals shall be ready for consumption and served from 7:45 a.m. to 8:45 a.m. EST, July 23-28, 2023, and consist of the following.

5.1.1.2.1 Meat option: sausage (2) per person, bacon (2) per

person, and ham (1) per person. May consist of any of the 3 options.

5.1.1.2.2 Fresh prepared eggs (scrambled or omelet) two (2) per person.

5.1.1.2.3 Assortment of single serve cold cereal. One (1) per person.

5.1.1.2.4 Single serve milk.

5.1.1.2.5 Single serve juice.

5.1.1.2.6 Bulk serves hot coffee (enough for 75 personnel).

5.1.1.2.7 Assorted fresh fruit, One (1) per person.

5.1.1.2.8 Either two (2) Pancakes, two (2) French toast, or another starch alternative.

5.1.1.2.9 Individual serving condiments: peanut butter, jelly/jam assortment, butter, syrup, honey, sugar, creamer (as applicable to meals being served).

5.1.2 Lunch

5.1.2.1 An estimated forty (40) meals shall be provided July 22, 2023.

5.1.2.2 An estimated eighty (80) meals shall be provided July 23, 2023.

5.1.2.3 An estimated one hundred forty (140) meals shall be

provided daily, July 24 -27, 2023.

5.1.2.4 Water, Coffee and Powerade/Gatorade shall be served and can be served in a 5-gallon container.

5.1.2.5 Meals shall be ready for consumption and served from 12:00 p.m. ET to 1:00 p.m. EST, July 22-27, 2023.

5.1.2.6 Meals that combine a meat option, starch option, and vegetable option into one entrée may be considered by the COR if the fruit, dessert, and beverages are individual serve. Examples of combined entrées are: spaghetti, pizza, subs/sandwiches, tacos.

5.1.2.6.1 Meat option (1) per person. Examples: Meatball subs, hot dogs, spaghetti with meat sauce.

5.1.2.6.2 Starch option (1) per person. Examples: Tater tots, fries, mashed potatoes.

5.1.2.6.3 Vegetable option (1) per person. Examples: Corn on the cob, green beans, sweet peas.

5.1.3. Dinner

5.1.3.1 An estimated forty (40) meals shall be provided on July 22, 2023.

5.1.3.2 An estimated one hundred forty (140) meals shall be provided daily, July 23-27, 2023.

5.1.3.3 Meals that combine a meat option, a starch option, and vegetable option into one entrée are considered appropriate if the fruit, dessert, and beverages are individual serve. Examples of combined entrées are: spaghetti, pizza, Subs/sandwiches, tacos.

5.1.3.3.1 Meat option (1) per person. Examples: Chicken tenders, hamburgers, chicken/beef tacos.

5.1.3.3.2 Starch option (1) per person. Examples: White/brown rice, roasted potatoes, fries.

5.1.3.3.3 Vegetable option (1) per person. Examples: Carrots, broccoli, spinach.

5.1.3.3.4 Meals shall be ready for consumption and served from 6:00 pm to 7:00 pm ET, July 22-27, 2023.

5.1.3.3.5 Water, Coffee, and Powerade/Gatorade shall be served and can be served in a 5-gallon container.

5.1.4 Daily Snacks

5.1.4.1 An estimated one hundred forty (140) snacks shall be

provided daily, July 23- 27, 2023.

5.1.4.2 Snacks shall be ready for pick up between the hours of 9:00 a.m. and 9:30 a.m. ET, July 23-27, 2023, for distribution by the staff throughout day.

5.1.4.3 The contractor shall provide an assortment of

individually wrapped snacks. Examples: Goldfish, Pretzels, Cheese its, Chips, cookies, fruit snacks.

5.1.4.4 No snacks containing/possibly having common food

allergies shall be acceptable (EX Peanuts, Tree Nuts).

5.1.5 Evening Snacks

5.1.5.1 An estimated one hundred forty (140) snacks shall be

provided daily, July 23- 27, 2023.

5.1.5.2 Evening snacks shall be ready for pick up between the hours of 7:30 pm and 8:00 pm ET, July 23-27, 2023, for distribution by the staff.

5.1.5.3 The contractor shall provide eighty (80) pre-packaged lunch snack kits (ex. lunch-able, Hillshire farms, etc.).

5.2 Menu Requirements/Serving Sizes

5.2.1 Salads shall be either iceberg, romaine, spinach, or combination.

5.2.2 Juices shall include the options of apple, orange, cranberry, or grape. Juices shall be served individually. Other beverages may be served from large serving size containers such as 5-gallon coolers, etc.

5.2.3 Milk shall be served individually.

5.2.4 Fresh fruit shall include bananas, red and green apples, miniature tangerines, oranges, and grapes and shall be provided as a side item at all meals (not to include during snacks and evening snacks).

5.2.5 Desserts shall be served individually. Examples: sheet

cake, cookies, ice cream and yogurt.

5.2.6 Contractor shall adhere to the details of the 7-day sample menu included. Any deviation from that menu must be submitted to the COR for approval NLT 10 days prior to the meal. All meals should be catered to children and youths, 8-14 years of age.

Menu options that combine meat, starch, and vegetable should be avoided except for the examples provided. Combinations such as casseroles, pot pies, breakfast burritos, etc. shall not be included.

5.3 Meal Preparation

5.3.1 Contractor shall prepare all meals, snacks, and boxed meals off site and transport them to the workspace. The contractor is required to provide transportation heaters/coolers and shall serve from containers on site. No government provided equipment will be utilized for storage or service beyond that mentioned in Para 3.0 above Per DA PAM 30-22.

5.3.2 The contractor shall prepare entrees on the day they are to be served. It will be up to the contractor to come up with a plan on how to prepare the food for each meal in a timely manner each day.

5.3.3 If yogurt is served, it shall be low fat.

5.3.4 The contractor shall progressively prepare food items to yield optimum freshness, flavor, color, and texture.

5.3.5 All foods shall be prepared, transported, and served on surfaces which have been properly cleaned and sanitized.

5.3.6 All meats and poultry shall be cooked and prepared at proper temperatures, ensuring the food is thoroughly cooked throughout.

5.3.7 The contractor shall maintain a temperature log to indicate temperatures after preparation, prior to transporting, upon delivery, prior to serving and during service. The COR shall have access to this log at any time, upon request.

5.3.8 All prepared meals shall be within the provided workspace no later than fifteen (15) minutes before the scheduled serving time. Per TB Med 530, food shall remain covered and at its proper serving temperature time throughout the course of each meal.

5.3.9 Any variations or substitute items to the final approved menu shall be submitted for review and approval by the COR two (2) calendar days in advance of the change. The government will develop a change form to track such requests and approvals.

5.3.10 The contractor shall comply with all Food and Drug Administration (FDA) Food Code guidelines including only purchasing food items from approved vendors. A list of food sources must be provided upon request.

5.3.11 The contractor shall furnish all condiments for each meal. Condiments may include, but are not limited to, salt, pepper, relish, meal specific sauces, hot sauce, steak sauce, salad dressings, ketchup, assorted creamers, sugar, sugar substitute, butter, and jellies. Other condiments may be offered to complement menu items such as steak sauce, salsa, trail mix and tartar sauce.

5.4 Food Storage

5.4.1 The contractor shall cover, label, and properly store all food.

5.4.2 The contractor shall promptly store perishable and semi-perishable subsistence upon receipt. Frozen and chilled items shall be stored at proper temperatures.

5.4.3 The contractor is responsible for preventing all food borne diseases by properly storing and preparing food in accordance with applicable regulations.

5.5 Workspace

5.5.1 Per section 3.1 of this PWS, access to the dining facility will be for serving food and drinks only. The contractor will be provided tables and chairs to utilize for service of serving, hot pans being placed, and to place drinks on.

Any appliances, serving lines, or storage containers within the dining facility will not be provided to the vendor in accordance with food service regulation

DA PAM 30-22.

5.5.2 The contractor must provide hot/cold containers, serving utensils, and drink containers for service.

5.6 Housekeeping and Sanitation

5.6.1 The contractor shall provide proper housekeeping and sanitation services of all facilities, appliances, and food preparation equipment not government provided. Food particles, other soil, grease, cleaning or sanitizing agent residue shall be removed in accordance with commercial practices.

5.6.2 The contractor shall ensure all employees meet personal hygiene requirements to include, but not limited to, clean hands and fingernails at all times, proper hair and facial grooming, hair restraints and smoking restrictions.

5.6.3 The government reserves the right to have medical service personnel inspect for compliance with all sanitary requirements/conditions throughout the life of this contract.

5.6.4 The contractor will not have to clean any government facility or equipment. The youth programs volunteers and staff will clean the dining facility at the conclusion of every meal. The contractor will only be responsible for cleaning their own equipment.

5.6.5 The contractor shall dispose of all on site trash in the on-site dumpster located outside the dining facility. No off-site trash shall be transported to SMR for disposal.

5.7 Site Visit

5.7.1 The contractor shall meet with the COR and Youth Programs Staff at the event location no later than four (4) days prior to the scheduled event.

5.7.2 During the site visit, the Youth Programs will meet with the contractor to coordinate serving location.

5.7.3 No changes can be made during this site visit without proper authority from the contracting officer. If contracting officer does not approve, no changes will be warranted, invoiced, or billed. All changes MUST be in writing and approved by the contracting officer.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication

Mandatory or Advisory

Website

DA Pam 30-22 Operating Procedures for the Army Food

Program

17 July

Mandatory https://armypubs.army.mil/epubs/DR_ p ubs/DR_a/pdf/web/ARN18456_P30_2

_FINAL.pdf TB MED 530 Food Service

Sanitation 01 March

Mandatory https://armypubs.army.mil/epubs/DR_p ubs/DR_a/pdf/web/ARN15052_TB_ME D_530_FINAL.pdf

AR 40-25 Nutrition Standards and Education

January

Mandatory https://armypubs.army.mil/epubs/DR_ p ubs/DR_a/pdf/web/AR40-

25_WEB_Final.pdf

AR 530-1

Operations Security 09/26/201

Mandatory http://armypubs.army.mil/ProductMaps

/ PubForm/AR.aspx

AR 525-13

Antiterrorism 12/09/201

Mandatory http://armypubs.army.mil/ProductMaps

/ PubForm/AR.aspx

6.1 Reserved

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance Objective

Performance Standard Acceptable Quality Levels

(AQL)

Surveillance Method / By Whom

5.1 Food and Beverages

provided shall meet Federal, State and local laws and regulations in accordance with commercial food and beverage standards.

Noncompliant food and beverage services shall be immediately corrected at no additional cost to the government.

Periodic monitoring / COR

5.1.1 Breakfast Meals

Meals shall be ready for consumption and served from 7:45 a.m. ET to 8:45 a.m. ET.

Not more than 1 meal not ready for pickup at scheduled time per week, not to exceed 3 through contract duration.

Periodic Inspection /

COR

5.1.2 Lunch

Meals

Meals shall be ready for consumption and served from 12:00 p.m. ET to 1:00 p.m. ET.

Not more than 1 meal not ready for pickup at scheduled time per week, not to exceed 3 through contract duration.

Periodic Inspection /

COR

5.1.3 Dinner

Meals

Meals shall be ready for consumption and served from 6:00 pm ET to 7:00 pm ET.

Not more than 1 meal not ready for pickup at scheduled time per week, not to exceed 3 through contract duration.

Periodic Inspection /

COR

5.1.4 Daily

snacks

Snacks shall be delivered between the hours of 9:00 a.m. and 9:30 a.m. EST.

Not more than 1 meal not ready for pickup at scheduled time per week, not to exceed 3 through contract duration.

Periodic Inspection /

COR

5.1.5 Evening

snacks

Snacks shall be delivered nightly between the hours of 7:30 p.m. and 8:00 p.m.

Not more than 1 meal not ready for pickup at scheduled time per week, not to exceed 3 through contract duration.

Periodic Inspection /

COR

5.3.5 Food

shall be prepared, transported, and served on properly sanitized surfaces

All foods shall be prepared, transported, and served on surfaces which have been properly cleaned and sanitized. Contractor shall also ensure that cross-contamination of common allergens is avoided as required (peanut, tree nut, eggs, etc.).

Non-compliance shall result in and immediate correction by the contractor, all food on improperly cleaned and sanitized surfaces being discarded and new food being prepared without additional charge to the government.

More than 1 violation may result in immediate termination by the government.

Periodic Inspection/COR

5.4.1 Food

shall be properly labeled and stored

The contractor shall cover, label, and properly store all food.

Non-compliance shall result in immediate correction by the contractor, all food prepared or stored in an unsatisfactory manner will be discarded and new food provided without additional charge to the government.

More than 1 violation during the period of performance may

Periodic Inspection / result in immediate termination by the government.

5.4.2 Storage

of perishable and semi-perishable subsistence

The contractor shall promptly store perishable and semi-perishable subsistence upon receipt. Frozen and chilled items shall be stored at proper temperatures.

Non-compliance shall result in immediate correction by the contractor, all food on improperly cleaned and sanitized surfaces being discarded and new food being prepared without additional charge to the government.

More than 1 violation during the period of performance may result in immediate termination by the government.

Periodic Inspection /

COR

5.6 Housekeeping and Sanitation

The contractor shall provide proper housekeeping and sanitation services of all food preparation equipment not government provided.

Food particles, other soil, grease, cleaning or sanitizing agent residue shall be removed in accordance with commercial practices.

The contractor shall ensure all employees meet personal hygiene requirements to include, but not limited to, clean hands

Non-compliance shall result in immediate correction by the contractor and re-performance without additional cost to the government.

More than 2 violations during the period of performance may result in immediate termination by the government.

Periodic Inspection/COR and fingernails at all times, proper hair and facial grooming, hair restraints and smoking restrictions.

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS

Reference

Deliverable

Title

Frequency Number of Copies

Medium/Forma t

Submit To

1.4.2 Quality Control

A final QCP shall be submitted to the

Contracting Officer Representative (COR)

NLT 10 days after contract award.

1 Electronic Submission

COR

1.4.4.3 AT Level 1 Awareness

Training Certificates

This training shall be completed and submitted within 15 calendar days of the contractor commencing performance.

1 Electronic Submission

COR

1.4.4.4 iWATCH Training

Certificates

Provide within 15 calendar days of the contractor commencing Performance.

1 Electronic Submission

COR

1.4.9 Contract Manager

The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO NLT 7 days before the service.

1 Electronic Submission

COR

5.1 Catering Menu

Menu shall be provided no later than 10 calendar days prior to event.

1 Electronic Submission

5.3.9 Any variations or

substitute items to the final approved menu shall be submitted for review and approval by the COR, two (2) calendar days in advance of the change. The government will develop a change form to track such requests and approvals.

1 Electronic Submission

COR

5.7.1 Site Visit

The contractor shall meet with the COR and Youth Programs Staff at the event location no later than four (4) days prior to the scheduled event.

1 Electronic Submission

TECHNICAL EXHIBIT 3

Sample 7-day Menu

DAY 1

BREAKFAST LUNCH DINNER SNACKS EVENING

SNACKS

N/A

Hard/Soft shell tacos

Meatball Sub w/ Parmesan cheese

Pretzels Peanut Butter and Jelly Sandwiches

Chicken filling French Fries Goldfish Jelly Sandwiches

Beef filling Coleslaw Assorted fruit snacks (single serve)

Fruit Juice (single serve)

Brown/White Rice Assorted Fresh fruit Assorted

Chips (single serve)

Corn Chocolate cake and ice cream

Assorted

Tossed Veg Salad Tossed Veg Salad Fruit Juice (single serve)

Assorted salad dressing

Assorted cookies Water

Water Gatorade/PowerAde

Gatorade/PowerAde Condiments (as applicable)

Condiments (as

DAY 2

SNACKS

Sausage links/patties

Pepperoni Pizza Roast Beef Pretzels Peanut Butter and Jelly Sandwiches

Scrambled eggs Cheese Pizza Mashed Potatoes Goldfish Jelly Sandwiches

Biscuits

Green Beans

Gravy

Assorted fruit snacks (single serve)

Fruit Juice (single serve)

Sliced Cheese Assorted Fresh Fruit Carrots Assorted

Hash browns Lemon sheet cake Oatmeal Cookies Assorted

Assorted fresh fruit

Tossed Veg Salad Tossed Veg Salad Fruit Juice

Cold cereal

Assorted salad dressing

Hot Coffee Water Water

Fruit Juice

Gatorade/PowerAdeGatorade/PowerAde

2% milk (single

Condiments (as applicable)

Assorted yogurt

DAY 3

SNACKS

Bacon Hot Dogs w/ buns Spaghetti w/ meat sauce

Pretzels Peanut Butter and Jelly Sandwiches

Scrambled eggs Chili Sweet peas Goldfish Jelly

French Toast

Tater Tots

Garlic Bread snacks (single serve)

Fruit Juice (single serve)

Oatmeal Corn on the Cob Assorted Ice Cream (single serve)

Assorted

Hash browns Chopped onions Tossed Veg Salad

Relish Assorted salad dressing

Assorted Fresh Fruit Water

Hot Coffee Chocolate sheet Gatorade/PowerAde cake

(single serve)

Tossed Veg Salad Condiments (as

Water

DAY 4

SNACKS

Sausage links/patties

Chicken tenders Pulled Chicken Pretzels Peanut Butter and Jelly Sandwiches

Scrambled eggs Baked Beans Mashed Potatoes Goldfish Jelly Sandwiches

Biscuits White/Wheat bread Green beans Assorted fruit snacks (single serve)

Fruit Juice (single serve)

Sliced cheese Broccoli Assorted Ice Cream (single serve)

Assorted

Hash browns Assorted Cookies Tossed Veg Salad

Assorted Fresh Fruit Assorted salad dressing

Chocolate sheet cake

Assorted Fresh Fruit

Hot Coffee Tossed Veg Salad Water

Fruit Juice (single serve)

Assorted salad

Gatorade/PowerAde

Water Condiments (as

Gatorade/PowerAde

DAY 5

SNACKS

Bacon *BOXED LUNCHES Turkey Burgers Pretzels Peanut Butter and Jelly Sandwiches

Scrambled eggs Ham/Turkey Hoagie Lettuce, Tomato, Onion, etc.

Goldfish Jelly

Pancakes Assorted Chips

French Fries snacks (single serve)

Fruit Juice (single serve)

Oatmeal Assorted Fresh whole fruit

Corn on Cob Assorted

Water Assorted Cookies Assorted

Gatorade/PowerAde Tossed Veg Salad Fruit Juice

Hot Coffee Condiments (as

Assorted Fresh Fruit

Gatorade/PowerAde

DAY 6

SNACKS

Bacon Chicken Tenders Hard/soft tacos Pretzels Peanut Butter and Jelly Sandwiches

Scrambled eggs Fries Beef filling Goldfish Jelly Sandwiches

French Toast Peas Chicken filling Assorted fruit snacks (single serve)

Fruit Juice (single serve)

Hash Browns Assorted Fresh whole fruit

Corn Assorted

Water Yellow Sheet Cake Assorted

Gatorade/PowerAde Tossed Veg Salad Fruit Juice

Hot Coffee Condiments (as

Assorted Fresh whole fruit

Assorted Fresh Fruit

W912LQ23Q0029

Gatorade/PowerAde

DAY 7

SNACKS

Sausage patties/links

Scrambled eggs

Pancakes

Hash Browns

Assorted fresh fruit

Cold cereal (single serve)

Hot Coffee

Fruit Juice (single serve)

2% milk (single serve)

Assorted yogurt (single serve)

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 740 Each Breakfast Meals Count

FFP

Breakfast meals count for July 23 (40), July 24 (140), July 25 (140), July 26 (140), July 27 (140), and July 28 (140) for a total of 740 breakfast meals, in accordance with (IAW) the PWS.

FOB: Destination

PURCHASE REQUEST NUMBER: 0011878717

PSC CD: S203

NET AMT

0002 680 Each Lunch Meals Count

FFP

Lunch meals count for July 22 (40), July 23 (80), July 24 (140), July 25 (140), July 26 (140), and July 27 (140), for a total of 640 lunch meals, IAW with the PWS.

FOB: Destination

0003 740 Each Dinner Meals Count

FFP

Dinner meals for July 22 (40), July 23 (140), July 24 (140), July 25 (140), July 26 (140), and July 27 (140) for a total of 740 dinner meals, IAW with the PWS.

0004 700 Each Snack Count

FFP

Snack count for July 23 (140), July 24 (140), July 25 (140), July 26 (140), and July 27 (140) for a total of 700 snack counts, IAW with the PWS.

0005 700 Each Evening Snack Count

FFP

Evening snack count for July 23 (140), July 24 (140). July 25 (140), July 26 (140), and July 27 (140) for a total of 700 evening snack counts, IAW with the PWS.

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018 52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-17 Ownership or Control of Offeror AUG 2020 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-20 Predecessor of Offeror AUG 2020 52.204-24 Representation Regarding Certain Telecommunications and

Video Surveillance Services or Equipment

NOV 2021

52.204-26 Covered Telecommunications Equipment or Services-- Representation.

OCT 2020

52.212-1 Instructions to Offerors--Commercial Products and Commercial Services

MAR 2023

52.212-3 (Dev) Offeror Representations and Certifications - Commercial Products and Commercial Services (Deviation 2023-O0002)

DEC 2022

52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services

DEC 2022

52.219-1 (Dev) Small Business Program Representations (Deviation 2023- O0002)

MAR 2023

52.222-22 Previous Contracts And Compliance Reports FEB 1999 52.222-26 Equal Opportunity SEP 2016 52.223-22 Public Disclosure of Greenhouse Gas Emissions and

Reduction Goals -- Representation.

DEC 2016

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

MAR 2023

252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

JAN 2023

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

JAN 2023

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

JAN 2023

252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements MAR 2022 252.204-7020 NIST SP 800-171 DoD Assessment Requirements JAN 2023 252.215-7007 Notice of Intent to Resolicit JUN 2012 252.225-7012 Preference For Certain Domestic Commodities APR 2022 252.225-7048 Export-Controlled Items JUN 2013 252.225-7055 Representation Regarding Business Operations with the

Maduro Regime

MAY 2022

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime

JAN 2023

252.225-7974 (Dev) Representation Regarding Business Operations with the Maduro Regime (DEVIATION 2020-O0005)

FEB 2020

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006 252.239-7098 (Dev) Prohibition on Contracting to Maintain or Establish a

Computer Network Unless Such Network is Designed to Block Access to Certain Websites - Representation.

(Deviation 2021-O0003)

APR 2021

252.243-7001 Pricing Of Contract Modifications DEC 1991 252.244-7000 Subcontracts for Commercial Products or Commercial

Services

JAN 2023

CLAUSES INCORPORATED BY FULL TEXT

52.204-22 ALTERNATIVE LINE ITEM PROPOSAL (JAN 2017)

(a) The Government recognizes that the line items established in this solicitation may not conform to the Offeror's practices. Failure to correct these issues can result in difficulties in acceptance of deliverables and processing payments. Therefore, the Offeror is invited to propose alternative line items for which bids, proposals, or quotes are requested in this solicitation to ensure that the resulting contract is economically and administratively advantageous to the Government and the Offeror.

(b) The Offeror may submit one or more additional proposals with alternative line items, provided that alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation. However, acceptance of an alternative proposal is a unilateral decision made solely at the discretion of the Government. Offers that do not comply with the line items specified in this solicitation may be determined to be nonresponsive or unacceptable.

(End of provision)

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (DEC 2022)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision --

"Covered telecommunications equipment or services" has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

"Economically disadvantaged women-owned small business (EDWOSB) concern" means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

"Forced or indentured child labor" means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

"Highest-level owner" means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

"Immediate owner" means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

"Inverted domestic corporation" means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

"Manufactured end product" means any end product in product and service codes (PSCs) 1000-9999, except--

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

"Place of manufacture" means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

"Predecessor" means an entity that is replaced by a successor and includes any predecessors of the predecessor.

"Reasonable inquiry" has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

"Restricted business operations" means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate--

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

"Sensitive technology"--

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically--

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

"Service-disabled veteran-owned small business concern"--

(1) Means a small business concern--

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled…