Sol_75N95C26Q00008.pdf

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

15. DATE OF QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6/1995)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

8. TO:

b. COMPANYa. NAME

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

d. STATE e. ZIP CODE

7. DELIVERY

FOB DESTINATION

OTHER

(See Schedule)

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NUMBER

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

PAGE OF PAGES

1. REQUEST NUMBER 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NUMBER 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY 6. DELIVER BY (Date)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

c. CITY

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

National Institutes of Health OD - Office of Logistics and Acquisition Operations 6100 Executive Blvd., Room 6B05 Bethesda, MD 20892-7511

75N95C26Q00008

JADDUA JOHNSTON

+10

000-000000

06/04/2026

06/16/2026 1400 ED

Multiple

The purpose of this COMPETITIVE COMBINED

SYNOPSIS / SOLICITATION is to acquire

Off-Site Storage for Frozen Compound

Management Samples

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

HTTPS://ACQUISITION.GOV/FAR

The following FAR clauses and Provisions are applicable to this award.

Continued...

1 2

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

75N95C26Q00008

FAR 52.204-13 System for Award Management

Maintenance (Oct 2018);

FAR 52.204-18 Commercial and Government Entity

Code Maintenance (Aug 2020);

HHSAR 352.222-70, Contractor Cooperation in

Equal Employment Opportunity Investigations

(Dec 2015).

FAR 52.212-4 Contract Terms and Conditions -In addition to all the applicable commercial

Products and Commercial Services (Nov 2023)

FAR 52.212-5 Contract Terms and Conditions

Required to Implement Statutes or Executive

Orders/Commercial Products and Commercial

Services (Jan 2025)

FAR 52.217-8 Option to Extend Services (Nov

1999)

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE

Award enclosure:

Quote

Statement of Work

IPP Invoicing and Payment Provisions

To avoid delay in payment, all invoices must be uploaded into the invoicing processing platform

(IPP) (https://www.ipp.gov). The invoice must match the line item description on the purchase order. It must also state that payment is to be made using a three-way match.

You are reminded that only the contracting officer of record can make any changes to this award any changes made at the direction of the program without an executed modification and null and void and are done at the contractor's own risk.

COMBINED SYNOPSIS / SOLICITATION (COMPETITIVE)

Title: Off-Site Storage for Frozen Compound Management Samples

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a separate written solicitation will not be issued.

(ii) The solicitation number is 75N95C26Q00008. This solicitation is issued as a competitive combined synopsis/solicitation for commercial products or commercial services. The Government intends to award a contract or purchase order resulting from this solicitation using full and open competition.

This acquisition is conducted under the authority of FAR 12.603, Streamlined Solicitation for Commercial Services, and is not expected to exceed the simplified acquisition threshold (if applicable).

The National Institutes of Health (NIH), Office of the Director, Office of Acquisitions, seeks to award a (Firm-Fixed-Price) to the responsible offeror whose proposal represents the best value to the Government.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular effective May 29, 2026

(iv) The associated NAICS code is 493190 - Other Warehousing and Storage and the small business size standard is 36.5 Million.

This requirement is unrestricted.

(v) Description of Requirement:

The contractor must provide:

• A temperature-controlled walk-in freezer maintained at a constant temperature not to exceed -20°C;

• 24-hour temperature logging with records available to NCATS upon request;

• Routine maintenance, calibration, and preventive maintenance of the freezer space at no additional cost to the Government;

• Immediate notification to NCATS of any temperature excursions or related issues that may affect sample integrity;

• Uninterrupted power supply and REES alarm monitoring for all freezer and walk-in cold room space used by NCATS;

• Operations compliant with cGMP, ISBER Best Practices, and NCI Best Practices.

The period of performance is one year from award

(vi) Delivery Location:

NIH/NCATS

9800 Medical Center Drive

Rockville, MD 20850

(vii) [Reserved, if needed]

(viii) The provision at FAR 52.212-1, Instructions to Offerors—Commercial Items, applies to this acquisition. Add any agency-specific instructions as required.

(ix) The provision at FAR 52.212-2, Evaluation—Commercial Items, applies to this acquisition.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation represents the best value to the Government, price and other factors considered.

(b) Evaluation Factors:

• Price

• Technical capability

• Past performance

(c) A written notice of award or acceptance of an offer, issued within the time specified in the offer, shall result in a binding contract without further action by either party. The Government reserves the right to accept any offer before the expiration date.

(x) Offerors shall include a completed copy of FAR 52.212-3, Offeror Representations and Certifications—Commercial Items, with their offer.

(xi) FAR 52.212-4, Contract Terms and Conditions—Commercial Items, applies to this acquisition.

(xii) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items, applies to this acquisition.

(xiii) Additional contract requirements or terms and conditions, as determined necessary by the Contracting Officer and consistent with customary commercial practices:

NONE

(xiv) The Defense Priorities and Allocations System (DPAS) is not applicable.

(xv) Submission Requirements:

Responses must include sufficient information to demonstrate the offeror’s capability to provide the required product or service. Quotes shall include, at a minimum:

• Unit and total price

• Shipping and handling costs

• Delivery timeframe after award

• Delivery terms

• F.O.B. point (destination or origin)

• Product or catalog numbers (if applicable)

• Product/service description

Additional evaluation considerations may include past performance, warranty, lifecycle cost, maintenance availability, and environmental or energy efficiency.

Responses must include the Unique Entity Identifier (UEI), Taxpayer Identification Number (TIN), and business size certification. All offerors must be actively registered in the System for Award Management (SAM) at www.sam.gov.

All responses must be received by (June 16, 2:00PM, EST) and must reference solicitation number 75N95C26Q00008. Responses may be submitted electronically to Jaddua.johnston@nih.gov

(xvi) Point of Contact:

Jaddua Johnston

Contracting Specialist

240-569-0006

Jaddua.Johnston@nih.gov

STATEMENT OF WORK

(SOW)

GENERAL INFORMATION

Title of Project:

Off-Site Storage for Frozen Compound Management Samples

Project Purpose or Objectives:

NCATS objective is to continue access to 600 cubic feet of space in a -20 walk-in freezer at an offsite biorepository facility, Kamtek. This space is used for samples we do not need regular access to, and do not have space to store onsite at DPI.

Background Information:

NCATS has maintained off-site storage for frozen compound samples, as well as nine NCATS freezers full of samples for over a decade. The current contractor, Kamtek, located in northern Maryland, has reliably housed NCATS samples and previously stored as many as 400,000 samples. Following relocation of our freezers to the renovated Compound Management Laboratory, NCATS reduced its off-site footprint but still requires continued storage for approximately 50,000 samples occupying 600 cubic feet of validated -20°C freezer space.

These samples are not needed for routine daily access, but they remain scientifically valuable and must be maintained under tightly controlled frozen conditions to preserve their integrity.

Period of Performance:

A one year contract for storage to begin upon receipt of award.

General Requirements:

Independently and not as an agent of the Government, the Contractor shall furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government as needed to perform the Statement of Work below:

Specific Requirements:

The contractor must provide:

• A temperature-controlled walk-in freezer maintained at a constant temperature not to exceed -20°C;

• 24-hour temperature logging with records available to NCATS upon request;

• Routine maintenance, calibration, and preventive maintenance of the freezer space at no additional cost to the Government;

• Immediate notification to NCATS of any temperature excursions or related issues that may affect sample integrity;

• Uninterrupted power supply and REES alarm monitoring for all freezer and walk-in cold room space used by NCATS;

• Operations compliant with cGMP, ISBER Best Practices, and NCI Best Practices.

The period of performance is one year from award

Level of Effort:

Facility must be cGMP compliant, strictly following ISBER and NCI "Best Practices".

GOVERNMENT RESPONSIBILITIES

NCATS will keep list of inventory that is located at the facility.

DELIVERY OR DELIVERABLES

Any temperature verification reports, documentation of calibrations, preventative maintenance, or repairs done on the walk-in freezer. Timely submission of deliverables is essential to successful completion of this requirement. Deliverables are to be submitted in “electronic copy” to kelli.wilson@mail.nih.gov.

REPORTING REQUIREMENTS

N/A

TRAVEL

N/A

KEY PERSONNEL

OTHER CONSIDERATIONS

Information System Security Plan:

N/A

Data Rights:

N/A

Section 508—Electronic and Information Technology Standards:

N/A

Publications and Publicity:

Confidentiality of Information:

Title