Sol_140R6021Q0005.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

R65

11056 West County Road, 18E Eastern Colorado Area Office Great Plains Region Bureau of Reclamation

0009910042 CODE 16. ADMINISTERED BYCODE

X

X

238220

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORR60

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

03/01/2021 1700 ET

01/28/2021

970-541-4432Michael Hirsch (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140R6021Q0005

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 75 0040515731OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

Loveland CO 80537

TELEPHONE NO.

17a. CONTRACTOR/

Leadville CO 80461

749 HWY 91 N.

Leadville Mine Drainage Tunnel Bureau of Reclamation-GP-ECAO

15. DELIVER TO

Billings MT 59107 PO Box 36900 Regional Office Great Plains Region

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$16.50

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

Bureau of Reclamation

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Legacy Doc #: BOR Delivery: 04/30/2022

00010 HVAC Maintenance Services, Eastern Colorado Area Office, Leadville Mine Drainage Tunnel, Leadville, Colorado. Base year

Period of Performance: 05/01/2021 to 04/30/2022

Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Michael L. Birkland

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

00020 HVAC Maintenance Services, Eastern Colorado Area

Office, Leadville Mine Drainage Tunnel, Leadville, Colorado. Option Year 1

(Option Line Item)

Period of Performance: 05/01/2022 to 04/30/2023

00030 HVAC Maintenance Services, Eastern Colorado Area

Office, Leadville Mine Drainage Tunnel, Leadville, Colorado. Option Year 2

(Option Line Item)

Period of Performance: 05/01/2023 to 04/30/2024

00040 HVAC Maintenance Services, Eastern Colorado Area

Office, Leadville Mine Drainage Tunnel, Leadville, Colorado. Option Year 3

(Option Line Item)

Period of Performance: 05/01/2024 to 04/30/2025

00050 HVAC Maintenance Services, Eastern Colorado Area

Office, Leadville Mine Drainage Tunnel, Leadville, Colorado. Option Year 4

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

75 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 75

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140R6021Q0005

(Option Line Item)

Period of Performance: 05/01/2025 to 04/30/2026

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued.

The Bureau of Reclamation Eastern Colorado Area Office, Loveland, CO has a requirement for LMDT HVAC Maintenance Service for Leadville Mine Drainage Tunnel facility in Leadville, Colorado. The anticipated required award date is April 1, 2021.

This Request for Quotation (RFQ) is UNRESTRICTED and is conducted under the procedures of FAR Parts 12 and 13, incorporating provisions and clauses in effect through Federal Acquisition Circular 2020-06. The NAICS code is 238220 “Plumbing, Heating, and Air- Conditioning Contractors.”

Instructions All responsible business sources may submit a quote, which shall be considered by the agency.

Award will be made as a firm-fixed-price contract. The basis of award is the “lowest price determined fair and reasonable”. Award will be made to a responsible source pursuant to FAR subpart 9.1.

Please submit your quotation (showing unit and total price) on company letterhead or the enclosed SF-1449 form with DUNS No. and point of contact phone number and e-mail address.

Additionally, if your company holds a GSA contract that would apply to this requirement, please provide the contract number. Refer to FAR provision 52.212-1 Instructions to Offerors – Commercial Items for additional submission guidance and include a copy of FAR provision 52.212-3 Offeror Representations and Certifications -- Commercial Items with applicable sections completed.

Requests for Information Due: 5:00 PM MT, February 25, 2021 to mhirsch@usbr.gov

Quotes Due: 5:00 MT PM March 1, 2021.

Mailed Quote Submission: Michael Hirsch – Bureau of Reclamation, 11056 W County Road 18E, Loveland, CO 80537

E-Mailed Quote Submission: mhirsch@usbr.gov **(E-mail is the ONLY form of submission at this time due to COVID-19 restrictions) **

In order to have a quote considered for award, respondent must be registered at the System for Award Management (SAM) website (https://www.beta.sam.gov) as an active vendor by the time an award decision is necessary.

mailto:mhirsch@usbr.gov

140R6021Q0005 LMDT HVAC MAINTENANCE SERVICE

PERFORMANCE WORK STATEMENT

Bureau of Reclamation -- Great Plains Region

Eastern Colorado Area Office Leadville Water Treatment Plant -- Leadville, Colorado

Solicitation No. 140R6021Q0005

1. BACKGROUND

The Bureau of Reclamation (Reclamation) has a requirement for Heating Ventilation and Air Conditioning (HVAC) Maintenance services for the Leadville Water Treatment Plant, which is located at 749 Highway 91, near Leadville, Colorado in Lake County.

Reclamation is responsible for the operation and maintenance of the water treatment plant. The Leadville Plant HVAC system must be maintained in order to sustain the building’s overall indoor air quality, equipment reliability, operation efficiency and employee comfort.

The Contractor shall furnish all labor, materials, transportation, supplies (unless otherwise specified), equipment and supervision to satisfactorily perform HVAC preventive maintenance (PM) services.

2. SCOPE

1. SCOPE OF WORK: The work required by the anticipated contract is to fulfill requirements for Leadville Plant HVAC (PM) services. HVAC Maintenance services shall be performed between the hours of 6:30 a.m.

and 5:00 p.m. on weekdays, holidays excepted. However, the above hours may be flexible at the discretion of the Contracting Officer (CO) or their designated Quality Assurance Evaluator (QAE). Only authorized contractor employees shall be permitted in the facilities.

This requirement will be subject to the applicable Department of Labor wage rates, attached, under the Service Contract Act of 1965. It is anticipated that the term of the contract shall be from May 1, 2021 through April 30, 2022 plus four 1-year option periods commencing May 1, 2022. The exercising of such option periods will be made at Reclamation’s discretion.

Throughout the life of this purchase order, the Contractor is encouraged to continuously seek ways to incorporate innovative and emerging technologies that in the most economic and efficient manner improve mission performance. The contractor is responsible for ensuring that each employee observes all health and safety regulations and compliance with instructions issued to them by the CO or their designated QAE.

2. DESCRIPTION OF SERVICES: The Contractor shall provide experienced and qualified professional personnel to provide services to include, but not be limited to, the following Monthly and Quarterly Services: PM services may include scheduled activities such as changing belts and filters, cleaning indoor and outdoor coils, lubricating motors and bearings, cleaning and maintaining cooler towers, testing control functions and calibrations. The timely and accurate performance of these services must be recognized as a vital and mandatory requirement of this purchase order.

3. SITE VISIT: Offerors are urged to inspect the site where services are to be performed, and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. Prospective offerors may attend a site visit by appointment. Participants will meet at the Leadville Water Treatment Plant, located at 749 Hwy 91, one mile north of Leadville, Colorado. Participants will be expected to comply with all local precautions related to COVID-19, including but not limited to wearing a face covering and maintaining social distancing protocols. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

3. PERIOD OF PERFORMANCE

The term of the purchase order will be from May 1, 2021 through April 30, 2022, plus four 1-year option periods. Reclamation will exercise such option periods at its discretion.

HOURS OF OPERATION: The Contractor shall only perform work from 7:00am to 5:00pm, Monday thru Thursday, Holidays excepted or unless otherwise stated by CO or designated QAE.

4. TASKS

1. Monthly Services

The Contractor shall perform Inspection and Maintenance of HVAC systems according to Manufacturer’s guidelines once per month:

• Perform monthly inspection and maintenance for Heating / Cooling units for office /lab/ control room system according to manufacturer’s guidelines (Uprgaded 2015, drawings and user manuals available on site).

• Perform monthly inspection and maintenance for Solarwall / Gas-fired heater according to manufacturer’s guidelines (documentation available on site for 2006 Trane MCCB021 unit with Johnson Controls digital Controller):

In addition to Manufacturer’s recommendations, Contractor should also perform the following checks on each Monthly visit:

Pre-operational checks:

• Check mounting hardware to make sure unit is secure, no loose hangers or brackets

• Check wiring throughout unit for loose connections or overheating

• Inspect heat exchanger for rust, cracks, and clean burners and burner compartment as needed

• Check gas lines and connectors for leaks and signs of wear

• Check and replace filters as needed

• Check fan and drive belts for proper tension and wear, replace as needed

• Inspect air damper assemblies for proper function

• Oil/grease motors and bearings as needed

• Keep unit clean and free of oil and grease buildup

• Check fresh air intakes and make sure grills and duct are free of dirt and blockage

• Check outside A/C condenser and clean as needed

• Check condensing unit and piping for any signs of leaking

Unit operating:

• Start and listen for unusual noises

• Check burner and flame for proper operation

• Checking operating voltage and amps on all motors and compressors

• Check for proper air flow out of registers

• Check operation of Condensing/ A/C system, temperature difference across evaporating coil

STANDARD

The contractor shall perform all the above requirements on a monthly basis.

No more than 3 validated customer complaints per month.

2. Quarterly Services

In addition to monthly services, the Contractor shall perform the following tasks once per quarter:

• Replace Filters on office/ lab/ control room HVAC system

• Clean drain pan on Solarwall/ Gas fired plant heat system

• Check and Lubricate greasable bearings and motor bearings as needed

• Check motor operated vanes for freedom of operation and ensure good condition

• Check for dust/ grease/ dirt accumulation on wheels or in housings and clean as needed

• Keep motors and windings free of dirt and dust

• Inspect shafts and wheels for dirt build-up, corrosion, or signs of excess stress or fatigue

• Check for Carbon Monoxide leaks on with a calibrated CO detector.

Record results of CO levels on service report

STANDARD

The contractor shall perform all the above requirements on a quarterly basis.

No more than 3 validated customer complaints per quarter.

5. ENVIRONMENTAL PROTECTION

The contractor shall comply with all federal, state, and local laws, regulations, and standards. All environmental protection matters shall be coordinated with the CO or QAE.

The contractor must comply with Section 9002 of the Farm Security and Rural Investment Act of 2002, Executive Order 13423 and the Federal Acquisition Regulation to provide biobased products. Therefore, the contractor shall utilize products and material made from biobased materials to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. The QAE must approve all supplies and material used in the performance of the purchase order.

The contractor shall submit a complete list of biobased products that the contractor will use in carrying out the requirements of the PWS. This list shall include the name of the manufacturer, cost of each material, and the intended use of each of the materials. It is desirable that the contractor supply the greatest number of biobased products listed that meet the health and environmental specifications.

6. CONTRACTOR PERSONNEL

Contractor employees performing repair or regular maintenance may be required to show a driver’s license before granted access to a building. In the absence of a driver's license, the employee shall provide an alternate source of official identification that includes: First, Middle, Last Name; date and place of birth; and place of residence. All contractor employees must be U.S. citizens or have a valid Immigrant Visa Number, Permanent Resident Card, or Resident Alien Card authorizing them to work in the U.S. The contractor shall abide by all Federal, State, and Local laws pertaining to hiring and assigning tasks to personnel.

ONLY AUTHORIZED CONTRACTOR EMPLOYEES SHALL BE PERMITTED IN THE FACILITIES. In accordance with GP-7 Site Security, the contractor shall provide a listing of all personnel performing work under the contract prior to performance. Copies of state issued licenses that pertain to work related tasks may be required. The contractor shall notify the CO or the QAE in writing of any personnel change to this list prior to the implementation of such change(s).

The Contractor shall furnish qualified, experienced, drug-free, and safety-oriented personnel to perform the services under this contract. Employees shall promptly correct unsafe working conditions or report them to the CO, QAE or other proper authority. The contractor/or contractor’s personnel shall report any damaged, or inoperable systems, fixtures, or facilities. All conditions, which prevent the proper performance of the contractor’s duties, shall be reported to the QAE. Notification will be in writing, by telephone, or in person stating the location no later than the following work day.

The contractor shall report to the CO, by telephone, any accidents involving injury, death, damage to Government property, or accidental loss of Government property resulting from the activities of the contractor, their subcontractors, their agents, or their employees. A report shall be forwarded to the CO within 2 working days after the date of the accident. All accident records required by the Occupational Safety and Health Act shall be maintained in accordance with OSHA guidelines. In addition, the contractor shall cooperate and provide data to follow-up investigation of an accident by Reclamation. Employees shall report all accidents or injuries, no matter how minor they may seem. Fire prevention shall be exercised at all times by the Contractor and/or his/her employees. All combustible material shall be used and stored in a safe manner. The Contractor shall report any fire hazards to the Government representative in charge of the building and, if possible, correct them. In the event of a fire, the Contractor shall call Lake County Emergency number (911) to report the fire, and notify the Government representative in charge of the building (719-486-2035).

7. CONTRACTOR FURNISHED SUPPLIES

The Contractor shall furnish all supplies in accordance with standard industry practices required to perform services under this purchase order. The Contractor shall furnish all supplies including, but not limited to lubricants, grease, spare parts, and replacement filters. All electrical equipment used by the Contractor, or his/her employees, shall meet all applicable safety requirements. The equipment must operate at full-rated performance levels using existing building circuits. It shall be the responsibility of the Contractor to prevent the operation or attempted operation of electrical equipment, or combinations of equipment, which require power exceeding the capacity of existing building circuits.

The Contractor shall test all equipment to be used on the anticipated contract and provide documentation supporting all instruments have up-to-date and valid calibration.

The contractor is responsible for providing all labor, equipment, materials, supplies, and state issued commercial applicator’s license (if applicable) necessary to meet the requirements of the contract. Trucks, vehicles, and personnel will be licensed, insured, and certified as required by the appropriate governing agencies. Trucks shall be operational in accordance with Colorado Department of Transportation requirements.

8. SAFETY AND HEALTH

It shall be the responsibility of the Contractor to adhere to the following Safety and Health Requirements:

1. Contractor shall have OSHA Hazardous Waste Operations (HAZWOPER) 40-hour training with current 8-hour refresher certificate if applicable, per 29 CFR 1910.120, and meet and understand the requirements of the 29 CFR 1910.1025 (Lead Standard and 1910 Cadmium Standard). Proof of training shall be submitted at the post award conference meeting.

2. Contractor personnel shall be trained and equipped to work within and comply with OSHA and Reclamation Safety and Health (RSHS) standards. Contractor will demonstrate compliance with Reclamation, Leadville Plant work practices in such a manner as to prevent airborne exposure to the OSHA permissible exposure limits (PAL’s) for applicable chemicals and metal dusts present in plant.

3. Contractor shall provide proof of training and proof of medical surveillance, which is directed at the health hazards known present and consistent with the OSHA and Reclamation Leadville Plant requirements.

Proof shall be submitted at the post award conference meeting.

4. Contractor shall provide a site-specific written work plan along with their offer. At a minimum, the general work plan shall describe methods, procedures, and equipment to be utilized, in detail, a schedule for completing the work, and a checklist for each system which will document work completed each visit by check-off and initials of technician, which QAE may use in evaluating work completion. Work plan should also address contractor’s plan for safely accessing hard to reach locations to perform service, including PPE (ie, fall protection systems, safe work practices) to be provided by contractor for use by technician. Contractor shall provide personal protective equipment consistent with Reclamation Leadville Plant work practices and at such a level to prevent exposure of technicians, per OSHA standards.

5. Contractor shall have and utilize a personal protective equipment program consistent with the OSHA Standards (1910.132, 133, 134, 135, 136) and Reclamation Leadville Plant programs. Such PPE shall include but is not limited to: impervious gloves, impervious boots, goggles or safety glasses, and Tyvek coveralls as needed.

a. Personal protective equipment should meet the applicable OSHA, ANSI, NIOSH and Reclamation Safety and Health standards.

6. All contractor equipment shall be cleaned and decontaminated regularly and prior to exit from the plant to ensure hazardous metals and chemicals are not removed from the plant.

7. All PPE (gloves, boots, clothing, etc) shall be disposed of at LMDT by methods acceptable to Leadville Plant management.

8. Contractor shall provide a site-specific written emergency action plan, which addresses accidents and injuries at Leadville Plant from chemicals, metals, equipment or other causes. The emergency action plan shall be submitted for Government review and acceptance within 10 days of the post-award conference meeting.

9. At least one worker on site shall have completed a 40-hour HAZWOPER hazardous waste operations course and shall ensure compliance with OSHA health and safety regulations. The proof of training shall be submitted at the post award conference meeting.

10. The contractor shall not require or permit any employee conducting performance under the anticipated contract to engage in work under conditions, which are unsanitary, hazardous, or dangerous to employee’s health or safety.

11. Occupational Safety and Health Administration (OSHA) rules and regulations shall be adhered to.

12. The contractor shall follow Reclamation Safety and Health Standards (Revised 2009); copy available upon request. The contractor is required to practice safety at all times when carrying out purchase order requirements.

13. Approved first aid kits shall be carried in all contractors’ vehicles.

14. The contractor shall keep the premises free from debris and accumulated waste.

CONSTRAINTS

The Contractor must comply with the following rules and regulations governing public building and grounds:

• Contractor must conduct cleaning operations utilizing administrative controls, engineering controls and personal protective equipment consistent with the aforementioned standards and Leadville Plant work practices including wet methods, HEPA vacuuming and personal protective equipment.

• All contractor personnel proposed to work on the premises shall curb the amount of airborne dust;

therefore, no dry sweeping is allowed. Only vacuuming with a HEPA vacuum, wet-mopping or dry-mopping with the use of dust-collecting cleaning products, are permitted for floors, walls and equipment. Dry wiping, sweeping and use of non-HEPA equipped vacuuming equipment is prohibited.

• All contractor personnel shall be safety-oriented and familiar with general safety and health guidelines.

Contractor work area will be limited to the areas directly pertaining to HVAC equipment. Boundaries will be described in detail by plant personnel and will be strictly adhered to by contractor personnel.

9. GOVERNMENT FURNISHED EQUIPMENT / INFORMATION

The Government will furnish where and if required, lights, power and water from regular outlets in the building.

The Contractor shall be responsible for the proper care and storage of these materials. Storage space shall be provided by the Government. Wasteful or unauthorized use of government-furnished materials will not be permitted and will not be for use outside of the job requirements of this purchase order. The Government will not be responsible for the loss of, or damage to, the Contractor's property while in storage on government premises. All equipment used in the performance of the contract shall be of the type and durability used by professional HVAC maintenance and repair firms. All property found in the performance of this purchase order shall become the property of the Government and must be turned into the QAE.

A post-award conference will be held at the Leadville Water Treatment Plant within 10 calendar days after award of purchase order, and prior to beginning of any work, at a time mutually agreeable to the Contractor and the CO or their designated QAE. The purpose will be to review the purchase order, the work to be performed, established Safety Requirements and procedures and to clarify work areas.

• In addition, the Contractor will be required to submit the following documents to the QAE at the post award conference:

List of all employees who will be working on the purchase order;

List of all vehicles and equipment to be used on the purchase order;

List of chemicals to be used on the purchase order and the materials safety data sheets for each

Proof of training per 29 CFR 1910.120 (Lead Standard and 1910 Cadmium Standard);

Proof of training to prevent airborne exposure to the OSHA permissible exposures limits (PAL’s);

Proof of training and medical surveillance of health hazards;

Proof of at least one worker on site completing a 40-hour HAZWOPER hazardous waste operations course.

Payments will be made to the Contractor monthly for services rendered based on unit price quote. The Contractor shall submit an original invoice monthly in arrears for service performed.

The Contractor shall be liable for any loss or damage to Government property while in his/her possession and shall be responsible for any damage to government buildings or equipment occurring as a result of performance of the purchase order. It is understood that in the performance of the purchase order, the Contractor is an independent contractor, and not an agent or employee of the United States. The Contractor shall indemnify, save, and keep harmless, the Government against any or all loss, cost, damage, claim, expense, or liability whatsoever, because of accident or injury to persons or property of others occurring in connection with operations under the delivery order. The Contractor agrees to comply with the workmen’s compensation law of the State of Colorado, and secure public liability insurance with companies satisfactory to the Bureau of Reclamation. The Contractor further agrees to exonerate, indemnify, and hold harmless the United States from and against, and shall assume the responsibility for payment of all federal, state, and local taxes or contributions imposed or required under employment insurance, social security, income tax laws, and workman's compensation law, with respect to the Contractor's employees engaged in the performance of this purchase order.

10. CONTRACTOR QUALITY CONTROL PLAN

The contractor is responsible for the management and quality control actions necessary to meet the quality standards set forth by the purchase order. The contractor shall develop and maintain a quality control program to ensure maintenance services are performed in accordance with this purchase order.

Each phase of the service rendered under the purchase order is subject to Government inspection by the QAE during any or all times of the contractor’s work. The Government’s Quality Assurance program is not a substitute for the QCP. The Government will monitor the contractor’s performance. Non-compliance with the purchase order will result in a required service being re-performed to the performance standards as stated in the PWS without additional expense to the Government. The Government reserves the right to utilize any method of inspection as necessary to assure contractor performance with all the requirements of the purchase order.

No materials, supplies, or processes shall be used that will damage floors, floor coverings, woodwork, painted surfaces, or structures. Materials and supplies that do not fully comply with environmental regulations or that are of a highly caustic or/of a toxic nature shall not be used or permitted in any building or area covered by this purchase order. The contractor shall refer the contemplated use of any materials of an unidentified or doubtful nature as to flammable or caustic qualities to the QAE for approval, prior to use. The Government will assume no responsibility for contractor materials or supplies which are lost, stolen, or damaged. The contractor shall only provide material and supplies that meet or exceed standard industry practices.

11. PERFORMANCE CRITERIA

The designated QAE will document acceptable and unacceptable contract performance. If the QAE considers the contractor's performance to be unsatisfactory, the information will be reported to the CO. The CO may require the contractor to explain, in writing, the cause of the poor performance, any corrective actions the contractor has already taken to obtain an acceptable level and any future corrective actions the contractor will utilize to prevent unacceptable performance.

The contractor shall be required to meet with the QAE at least once during the first month of the purchase order and as necessary thereafter in an effort to establish a partnering relationship with the contractor to address performance problems encountered and their resolution. The time and location will be mutually agreed upon.

The Government reserves the right to change the frequency of the meetings depending upon the quality of service provided by the contractor. The Government will prepare and distribute minutes of the meetings to all those who attend. If the contractor does not concur with any portion of the minutes, the contractor shall inform the QAE within 5 days of receiving the minutes.

12. PERFORMANCE REQUIREMENTS SUMMARY TABLE (PRST).

The following table summarizes the tasks, the performance standard, monitoring method, and disincentives/incentives for performance standards.

Task Description Performance Standard

Method of Monitoring

Disincentive Incentive

Monthly Services No more than 3 tasks per year shall result in the need for service re-performance.

Random

1.) Re-work at contractor’s expense

2.) Payment deductions as specified in Section 13

1.)

Exceptional contractor performance will be documented

Quarterly Services

No more than 3 tasks per year shall result in the need for service re-performance.

Random

13. GOVERNMENT REMEDIES

All work shall be subject to inspection, approval, and acceptance by the Government. The Government will compare the contractor's performance to industry standards and will not exclude common sense considerations as applied by the QAE. The CO will follow the requirements of FAR Clause 52.212-4(a) for the contractor’s failure to correct nonconforming services. The Government will consider work incomplete when any one of the following conditions exits:

• The work tasks in an area were not performed in strict accordance with the performance standards and procedures.

• The appropriate equipment, tools, or replacement parts were not properly used; or were not in good operational condition for completing the requirement in a timely, satisfactory manner.

The Contractor shall employ an adequate number of personnel to ensure that any area not acceptable for use, due to non-performance, shall be made acceptable within four hours after notification by the CO or the QAE.

If the performance of any required service is unsatisfactory, and poor performance is clearly the fault of the contractor, the Government may reduce the purchase order price to reflect the reduced value of defective services, if the Government notifies the contractor in writing prior to executing such payment deductions.

The CO will determine the payment deduction amount by calculating the percentage of acceptable services performed by the contractor. The Government will use the total number of deficiencies found to determine the percentage found unacceptable. The percentage found unacceptable subtracted from 100 percent will determine the percentage acceptable.

14. INVOICES

Invoices must be submitted electronically through the U.S. Department of the Treasury's Internet Payment Platform System (IPP) located at www.ipp.gov. The contractor shall be registered in the IPP system before any payment is made to the contractor. The IPP system is FREE to register and use.

15. REQUIRED SUBMITTALS

Submittals from the contractor are required during the term of the contract to ensure quality and safe work under the contract. Required submittals are as follows:

RSN

Clause Or Section Title Submittals Required Due date or delivery time

No. of sets to be sent to:

CO QAE

Insurance – Work on a Government Installation 52.228-05

Written certification that the required insurance has been obtained

Within 10 calendar days after contract award

1 0

Liability Insurance 1452.228-70

Acceptable certificate of liability insurance

Within 10 calendar days after contract award

1 0

Site Security

GP-7

(1) List of all contract and subcontract employees

Post award conference and continuously for new employees

0 1

(2) List of all vehicles and equipment to be brought on site

Post award conference and continuously for new vehicles and equipment

0 1 http://www.ipp.gov/

Hazardous Material Identification and Material Safety Data 52.223-03 A1

List of Chemicals to be used on the contract and their associated Material Safety Data Sheets

Post award conference and continuously for new chemicals to be used

0 3

Safety & Health Requirements

Proof of training per 29

CFR 1910.120

Post award conference 0 1

Safety & Health Requirements

Proof of training to prevent airborne exposure to OSHA PAL’s

Post award conference 0 1

Safety & Health Requirements

Proof of training and medical surveillance of health hazards

Post award conference 0 1

Safety & Health Requirements

Proof of 40-hr HAZWOPER course training for at least 1 worker

Post award conference 0 1

Quality Assurance Surveillance Plan

Quality Control Plan

Within 10 days after the Post award conference

1 1

Safety & Health Requirements

Emergency Action Plan

Within 10 days after the Post award conference

1 1

Safety & Health

WBR

1452.223-81

Safety Plan

Within 10 calendar days after the post award conference meeting

1 1

16. RECLAMATION POINTS OF CONTACT

Contracting Officer (CO): Bureau of Reclamation - MB-5000; Attn: Mike Birkland; PO Box 36900; Billings, MT 59101; phone: 406-247-4038; email: mbirkland@usbr.gov

Contract Specialist (CS): Bureau of Reclamation – EC-1100 Attn: Michael Hirsch; 11056 W County Road 18E, Loveland, CO 80537; email: mhirsch@usbr.gov

Quality Assurance Evaluator (QAE): Bureau of Reclamation, Attn: Jenelle Stefanic; Leadville Plant, 749 Hwy 91, Leadville, CO 80461, 719-486-2035

APPENDIX A

DEFINITIONS/ACRONYMS

As used throughout this purchase order, the following terms shall have the meaning set forth below and specified as applicable to this contract.

1. As Directed, As Required, As Permitted, Approval, Acceptance - Terms that indicate that direction, requirement, permission, approval, or acceptance of the Contracting Officer are intended unless stated otherwise

2. Clean - The absence of dirt, dust, discarded materials, encrustation, grease, grime, litter, mold, oil, pieces of paper, rust, scale, trash, residue, or any other extraneous matter on all surfaces or objects which might inhibit proper, safe and healthy operation of the HVAC system.

3. Contracting Officer (CO) - A duly appointed person with the authority to enter into, administer, or terminate contracts, and to make findings and determinations on behalf of the United States Government.

This is the only individual authorized to change a contract or any of the requirements stated herein.

4. Contractor - The individual, partnership, company, or corporation responsible for the duties and responsibilities under the purchase order. The term also covers requirements for any subcontractor. The Contractor is ultimately responsible for ensuring that all subcontractors comply with the provisions of the purchase order.

5. Contractor Owned Property - All property used on this purchase order that is owned or furnished by the Contractor.

6. Customer Feedback - A means for end users to provide comments pertaining to service provided by the contractor.

7. Day - A normal work day, unless otherwise specified

8. Deficiency - A shortcoming in the quality or state of service performed.

9. Emergency/Special Event(s) - Any unforeseen circumstance or combination of circumstances that requires immediate attention.

10. Facility - Any identifiable piece of real property.

11. Frequency of Service - A system to identify the quantity of services to be performed (e.g. monthly, weekly, twice weekly, daily, etc.).

12. Government Owned Property - All property owned by or leased to the Government, or acquired by the Government under the terms of the contract. Government property includes both Government furnished property and Contractor acquired property.

13. Inspection - The critical examination of a facility, system, or procedure to discover and remedy discrepancies and inefficiencies.

14. Maintenance - The work required to preserve and maintain real property or piece of equipment in such a condition that it may be effectively used for its designated functional purpose.

15. Performance Requirements - Tasks to be performed by the Contractor.

16. Performance Requirements Summary Table (PRST) - An outline of purchase order requirements that identifies the key service outputs of the purchase order that will be inspected or surveyed by the Government, and related performance standards, method(s) of performance assessment and surveillance, and portion of required service to total contract value.

17. Performance Standard - The desired results, expressed by the Government, expected from performance of purchase order services, to satisfy the requirement.

18. Quality Assurance (QA) - Those actions taken by the Government to assure services meet the acceptable quality level established by the purchase order between the Contractor and Government.

19. Quality Assurance Evaluator (QAE) - Government employee who performs surveillance and inspection of the Contractor's performance and reports to the Contracting Officer.

20. Quality Assurance Surveillance Plan (QASP) - An organized, written, "living” document outlining the Government's methodology for monitoring contractor performance.

21. Quality Control (QC) - Those actions taken by the Contractor to ensure that contractor performance meets the requirements of the purchase order.

22. Quality Control Program - All necessary measures taken by the Contractor to ensure that the quality of service will meet the contractual requirements regarding proper, safe and healthy operation of HVAC equipment, consistency, and conformity with standards and requirements.

23. Regularly - Term that describes the area serviced as being either maintained on a regular basis

24. Work Day - A normal duty day, Monday through Friday, except Federal Government holidays.

As used throughout this purchase order, the following Acronyms shall have the meaning set forth below and specified as applicable to this purchase order.

• ANSI – American National Standards Institute

• CFR - Code of Federal Regulations

• CO - Contracting Officer

• ECAO – Eastern Colorado Area Office

• FAR – Federal Acquisition Regulations

• HAZWOPER – Hazardous Waste Operations & Emergency Response 40 hour certification

• HEPA – High Efficiency Particulate Air

• HVAC – Heating, Ventilating and Air Conditioning

• LMDT - Leadville Mine Drainage Tunnel

• NIOSH- National Institute for Occupational Safety and Health

• OSHA - Occupational Safety and Health Administration

• PAL’s - Permissible Exposure Limits

• PPE - Personal Protective Equipment

• QA - Quality Assurance

• QAE - Quality Assurance Evaluator

• QASP - Quality Assurance Surveillance Plan

• QCP - Quality Control Plan

• RFQ - Request for Quotation

APPENDIX B

QUALITY ASSURANCE SURVEILLANCE PLAN

PURPOSE

This Quality Assurance Surveillance Plan (QASP) has been developed to implement a quality surveillance strategy for HVAC preventive maintenance services at the Leadville Mine Drainage Tunnel Water Treatment Plant. The primary intent of this plan is to provide the Quality Assurance Evaluator (QAE) a basis for the evaluation of the quality of performance the Contractor provides during the life of the contract. Oversight of the Contractor's performance will assure contract quality and, consequently, the health and safety of Leadville Plant employees. The plan will afford the QAE a proactive mechanism to preclude major deficiencies in the performance of services and provide for continued evaluation of the Contractor's performance.

As it pertains to HVAC preventive maintenance services, a concept of "substantially complete" shall be the basis used in reference to a service result in the Statement of Objectives, Service Delivery Summary. Work is considered "substantially complete" when there has been no willful departure from the terms of the contract, and no omission of essential work. The Contractor has honestly and faithfully performed the work required, and the only variance consists of minor omissions or deficiencies. In general, work is substantially complete when 90 to 95 percent or more of the tasks identified to be completed are satisfactorily performed.

The QASP provides a systematic method to evaluate the services the Contractor is required to furnish, and not the details of how the Contractor accomplishes the work. The plan uses Customer Feedback and 100% Inspection as the surveillance methods to adequately assure the Government of the Contractor's performance.

AUTHORITY

Authority for issuance of this QASP is provided under Contract Section E - Inspection and Acceptance, which provides for inspections and acceptance of the articles, services, and documentation called for in task orders to be accomplished by the Contracting Officer or their duly authorized representative.

SCOPE

In order to fully understand the roles and the responsibilities of the parties, it is important to first define the distinction in terminology between the Quality Control Plan and the Quality Assurance Surveillance Plan. The Contractor, and not the Government, is responsible for management and quality control actions necessary to meet the quality standards set forth by the contract and follow-on task orders. The Contractor develops and submits his Quality Control Plan (QCP) for Government approval in compliance with his contract deliverables.

Once accepted, the Contractor then uses the QCP to guide and to document the implementation of the required management and quality control actions to achieve the specified results. The QASP, on the other hand, is put in place to provide Government surveillance oversight of the Contractor's quality control efforts to assure that they are timely, effective, and are delivering the results specified in the contract or task order. The QASP is not a part of the contract, nor is it intended to duplicate the Contractor's QCP. The Government will periodically evaluate the Contractor’s performance. Therefore, the Government has provided the Contractor an informational copy of the QASP as an attachment to the solicitation, to support the Contractor's efforts in developing a QCP, and for providing the contractor an opportunity to comment and propose innovative solutions for the Government's

QASP.

GOVERNMENT RESOURCES AND RESPONSIBILITIES

The following definitions for Government resources are applicable to this plan:

Contracting Officer (CO)

A person duly appointed with the authority to enter into, administer, or terminate contracts and make related determinations and findings on behalf of the Government.

Quality Assurance Evaluator (QAE) An individual designated in writing by the Contracting Officer to act as his/her authorized representative to assist in the technical administration of a contract. The source and authority for a QAE is the CO. The QAE’s limitations are contained in the written letter of designation.

The Government resources shall have responsibilities for the implementation of this QASP as follows:

Contracting Officer

The CO ensures performance of all necessary actions for effective contracting, ensures compliance with the terms of the contract, and safeguards the interests of the United States in the contractual relationship.

It is the CO who assures that the Contractor receives impartial, fair, and equitable treatment under the contract. The CO is ultimately responsible for the final determination of the adequacy of the Contractor's performance.

Quality Assurance Evaluator

The QAE is responsible for technical administration of the project and assures proper Government surveillance of the Contractor's performance. The QAE is not empowered to make any contractual commitments, or to authorize any contractual changes on the Government's behalf. Any changes that the Contractor deems may affect contract, price, terms, or conditions, shall be referred to the CO for action.

PERFORMANCE INDICATORS (MEASURES)

Quality Level

The QAE will determine whether the Contractor has consistently satisfied the expected quality level, as per the contractual requirements. Quality standards for all identified services to be performed are identified in the Statement of Objectives, Service Delivery Summary.

Frequencies

The QAE will determine whether tasks and frequencies conform to the tasks and frequency requirements accepted as a part of the Contractor's quote.

Management Responsiveness

The QAE will determine whether the Contractor provides satisfactory project management, adequate timely response to customer complaints, the quality of the management of customer complaints, quality accountability of complaints, the quality of the reporting of complaints, and conformity to the Contractor's final Quality Control Plan.

METHODS

The below-listed methods of surveillance will be used in the administration of this QASP. In addition to specific instructions that may be mentioned, the appropriate and standardized form that is to be used for documentation of QA surveillance is the Surveillance Activity Checklist contained in this document.

Customer Feedback

Customer feedback may be obtained either from the results of formal customer satisfaction surveys or from random customer complaints. Customer complaints, in order to be considered valid, must be set forth clearly and in writing; must contain the detailed nature of the complaint; must be signed; and must be forwarded to the QAE.

The QAE shall maintain a summary log of all formally received customer complaints, as well as a copy of each complaint, in a documentation file. The QAE shall also keep the tabulated results of all customer satisfaction surveys on file, and shall enter the summary results into the Surveillance Activity Checklist.

100% Inspection

This level of inspection shall be accomplished by monitoring and documentation. Each month, the QAE shall review the generated documentation, and enter summary results into the Surveillance Activity Checklist.

DOCUMENTATION

The QAE will, in addition to providing documentation to the CO, maintain a complete Quality Assurance file.

The file will contain copies of all reports, evaluations, recommendations, and any actions related to the Government's performance of the quality assurance function, including the originals of all Surveillance Activity Checklists. All such records will be retained for the life of this contract. The QAE shall forward these records to the CO at termination or completion of the contract.

CHECKLIST – Performance Monitoring

Performance Requirement

(Monthly) Performance Standard

Method of Monitoring (Customer

Feedback or 100%

Inspection)

Date Accomplished

Compliance (Fully, Partially or Noncompliant

Inspect Office

HVAC

Heating/Cooling Units serving offices/ lab/ control room

Inspect main plant Solarwall/Gas-fired heat system

Inspect air damper assemblies, replace filters, inspect fan drive belts and replace as needed

Perform preoperational and unit operating checks

Using checklist provided for each unit, complete checks and return sheet to QAE each month.

Performance Requirement (Quarterly)

Performance Standard Method of Monitoring

Date Accomplished Compliance

Office HVAC Replace filters on office/ lab/ control room HVAC system

Solarwall/Gas fired system

Clean drain pan on Solarwall/ Gas Fired heat system

All HVAC Systems (as applicable)

Lubricate greaseable bearings and motor bearings as needed

All HVAC Systems (as applicable)

Check motor bearings and lubricate if needed

All HVAC Systems (as applicable)

Check motor operated vanes for freedom of operation and ensure good condition applicable)

Check for dust/ grease/ dirt accumulation on wheels or in housings and clean as needed applicable)

Keep motors and windings free of dirt and dust

All HVAC Systems (as applicable)

Inspect shafts and wheels for dirt build-up, corrosion, or signs of excess stress or fatigue

CLAUSES

52.252-2 CLAUSES INCORPORATED…