Sol_140R1722Q0025.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

R17

Hwy 155, PO Box 620 Grand Coulee Acquisition Group Pacific Northwest Region Bureau of Reclamation

0009906770 CODE 16. ADMINISTERED BYCODE

X

X

X

811219

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORR17

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

11/04/2022 1700 PD

09/14/2022

5096339327Terry Mest (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140R1722Q0025

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 69 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

Grand Coulee WA 99133

TELEPHONE NO.

17a. CONTRACTOR/

Grand Coulee WA 99133 Industrial Area Hwy 155 - Warehouse B - Door 6 Grand Coulee - Receiving Bureau of Reclamation-PN-GCPO

15. DELIVER TO

Grand Coulee WA 99133 Hwy 155, PO Box 620 Grand Coulee Acquisition Group Pacific Northwest Region

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$22.00

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

Bureau of Reclamation

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Grand Coulee Laser Light Show Maintenance

Site Visit is scheduled for October 12, 2022 at 10:00 AM, Pacific Time. Site visit is not mandatory. If you plan to attend, send an email to tmest@usbr.gov no later than October 04 at 1:00 PM, Pacific time. Email shall include the following information:

Name of Company:

Name of Persons(s) Attending:

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Terry Mest

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

UEI number of Company:

Phone Number:

After the site visit please email all questions to tmest@usbr.gov no later than October 19, 2021 at 1:00 PM, Pacific Time. Questions after this date will not be addressed. Answers will be posted in an amendment to the solicitation by

October 26, 2022. Quotes are due by November 4, 2022 at 1700 Pacific Time.

Delivery: 01/01/2024

Period of Performance: 01/02/2023 to 01/01/2028

00010 (Base Year) Laser Light Show Service, Preseason

Maintenance and Startup, pursuant to attached

Performance Work Statement

Firm Fixed Price Line Item

Product/Service Code: J059

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- ELECTRICAL AND ELECTRONIC EQUIPMENT

COMPONENTS

Period of Performance: 01/02/2023 to 01/01/2024

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

69 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 69

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140R1722Q0025

00020 (Base Year) Onsite and telephone Service Calls

Including Travel pursuant to attached Performance

Work Statement

Time and Material Contract Line Item

Product/Service Code: J059

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- ELECTRICAL AND ELECTRONIC EQUIPMENT

COMPONENTS

Period of Performance: 01/02/2023 to 01/01/2024

00030 (Option Year One) Laser Light Show Service, Preseason Maintenance and Startup, pursuant to attached Performance Work Statement

Firm Fixed Price Line Item

(Option Line Item)

01/01/2024

Product/Service Code: J059

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- ELECTRICAL AND ELECTRONIC EQUIPMENT

COMPONENTS

Period of Performance: 01/02/2024 to 01/01/2025

00040 (Option Year One) Onsite and telephone Service

Calls Including Travel pursuant to attached

Performance Work Statement

Time and Material Contract Line Item

(Option Line Item)

01/01/2024

Product/Service Code: J059

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- ELECTRICAL AND ELECTRONIC EQUIPMENT

COMPONENTS

Period of Performance: 01/02/2024 to 01/01/2025

00050 (Option Year Two) Laser Light Show Service, Preseason Maintenance and Startup, pursuant to attached Performance Work Statement

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

4 69

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140R1722Q0025

Firm Fixed Price Line Item

(Option Line Item)

01/01/2025

Product/Service Code: J059

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- ELECTRICAL AND ELECTRONIC EQUIPMENT

COMPONENTS

Period of Performance: 01/02/2025 to 01/01/2026

00060 (Option Year Two) Onsite and telephone Service

Calls Including Travel pursuant to attached

Performance Work Statement

Time and Material Contract Line Item

(Option Line Item)

01/01/2025

Product/Service Code: J059

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- ELECTRICAL AND ELECTRONIC EQUIPMENT

COMPONENTS

Period of Performance: 01/02/2025 to 01/01/2026

00070 (Option Year Three) Laser Light Show Service, Preseason Maintenance and Startup, pursuant to attached Performance Work Statement

Firm Fixed Price Line Item

(Option Line Item)

01/01/2026

Product/Service Code: J059

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- ELECTRICAL AND ELECTRONIC EQUIPMENT

COMPONENTS

Period of Performance: 01/02/2026 to 01/01/2027

00080 (Option Year Thee) Onsite and telephone Service

Calls Including Travel pursuant to attached

Performance Work Statement

Time and Material Contract Line Item

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

5 69

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140R1722Q0025

(Option Line Item)

01/01/2026

Product/Service Code: J059

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- ELECTRICAL AND ELECTRONIC EQUIPMENT

COMPONENTS

Period of Performance: 01/02/2026 to 01/01/2027

00090 (Option Year Four) Laser Light Show Service, Preseason Maintenance and Startup, pursuant to attached Performance Work Statement

Firm Fixed Price Line Item

(Option Line Item)

01/01/2027

Product/Service Code: J059

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- ELECTRICAL AND ELECTRONIC EQUIPMENT

COMPONENTS

Period of Performance: 01/02/2027 to 01/01/2028

00100 (Option Year Four) Onsite and telephone Service

Calls Including Travel pursuant to attached

Performance Work Statement

Time and Material Contract Line Item

(Option Line Item)

01/01/2027

Product/Service Code: J059

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- ELECTRICAL AND ELECTRONIC EQUIPMENT

COMPONENTS

Period of Performance: 01/02/2027 to 01/01/2028

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Continuation of 1449 Block 20, Schedule of Suplies and Services

Supples or Services, Price/Costs and Performance Work Statement

June 27, 2022

Price Schedule

(a) Definitions:

(1) CLIN‐Contract Line Item Number

(b) Quotes will be considered for award on the following price schedule, but no quote will be considered for award on only a part of the price schedule.

(c) Quotes are subject to the terms and conditions of this solicitation.

(d) Complete unit cost section in all five pricing schedules, and total for all schedules, including lines for cost of labor per hour.

(e) The ceiling price for each year is listed below that the contractor exceeds at its own risk. This ceiling price does not include the Firm-Fixed-Price lines.

Base year ceiling price is $24,000.00 for the Time and Material line items.

Option year one ceiling price is $24,000.00 for the Time and Material line items.

Option year two ceiling price is $24,000.00 for the Time and Material line items.

Option year three ceiling price is $24,000.00 for the Time and Material line items.

Option year four ceiling price is $24,000.00 for the Time and Material line items.

(f) The Government will not be obligated to reimburse the Contractor for work performed, items delivered, or any costs incurred, nor shall the contractor be obligated to perform, deliver, or otherwise incur costs except as authorized by a Columbia Pacific Northwest Region Contracting

Officer having the appropriate warrant authority.

(g) Contract may be modified by the Contracting Officer. Modifications to the contract will be issued on Standard Form (SF) 30. Any additional work being done without a modification approved by a contracting officer (prior to work performed) will not be reimbursed by the

Government.

(h) In the case of an urgent requirement, the Contracting Officer may issue a notice to proceed order by email or memo to the Contractor to begin immediate work on a task. This order will be followed up within 3 business days with a written order provided to the Contractor.

140R1722Q0025

Schedule 2 – Option Year 1

Jan 02, 2024 to Jan 01, 2025

CLIN Description Quantity Unit of Issue Unit Cost Total Cost

Preseason Maintenance and

Startup per attached SOW

Include Travel Cost in Price

(Firm Fixed Price Line Item)

1 EACH $ $

On-Site Service Calls and Repairs per attached SOW

(Time and Materials Line Item)

Per Hour $ $

Travel for On-Site Service Calls and Repairs per Attached SOW

(Time and Materials Line Item)

Up to 3 EACH $ $

Telephone Service Calls per attached SOW

(Time and Materials Line Item)

Per Hour $ $

TOTAL SCHEDULE 2

Schedule 1 – Base Year

Jan 02, 2023 to Jan 01, 2024

CLIN

Description Quantity Unit of Issue Unit Cost Total Cost

Preseason Maintenance and

Startup per attached SOW

Include Travel Cost in Price

(Firm Fixed Price Line Item)

1 EACH $ $

On-Site Service Calls and Repairs per attached SOW

(Time and Materials Line Item)

Per Hour $ $

Travel for On-Site Service Calls and Repairs per Attached SOW

(Time and Materials Line Item)

Up to 3 EACH $ $

Telephone Service Calls per attached SOW

TOTAL SCHEDULE 1

Schedule 3 – Option Year 2

Jan 02, 2025 to Jan 01, 2026

Preseason Maintenance and

Startup per attached SOW

Include Travel Cost in Price

(Firm Fixed Price Line Item)

1 EACH $ $

On-Site Service Calls and Repairs per attached SOW

(Time and Materials Line Item)

Per Hour $ $

Travel for On-Site Service Calls and Repairs per Attached SOW

(Time and Materials Line Item)

Up to 3 EACH $ $

Telephone Service Calls per attached SOW

TOTAL SCHEDULE 3

Schedule 4 – Option Year 3

Jan 02, 2026 to Jan 01, 2027

Preseason Maintenance and

Startup per attached SOW

Include Travel Cost in Price

(Firm Fixed Price Line Item)

1 EACH $ $

On-Site Service Calls and Repairs per attached SOW

(Time and Materials Line Item)

Per Hour $ $

Travel for On-Site Service Calls and Repairs per Attached SOW

(Time and Materials Line Item)

Up to 3 EACH $ $

Telephone Service Calls per attached SOW

TOTAL SCHEDULE 4

Total for all Schedules

Total Base Year $ ________________________________

Total Option Year 1 $ ________________________________

Total Option Year 2 $ ________________________________

Total Option Year 3 $ ________________________________

Total Option Year 4 $ ________________________________

Grand Total: $ ________________________________

(i) Performance Period – Base Contract Performance period will be base year plus four option year term commencing upon start of contract period of performance.

Base Year: January 02, 2023 through January 01, 2024

Option Year one: January 02, 2024 through January 01, 2025

Option Year two: January 02, 2025 through January 01, 2026

Option Year two: January 02, 2026 through January 01, 2027

Option Year two: January 02, 2027 through January 01, 2028

Schedule 5 – Option Year 4

Jan 02, 2027 to Jan 01, 2028

Preseason Maintenance and

Startup per attached SOW

Include Travel Cost in Price

(Firm Fixed Price Line Item)

1 EACH $ $

On-Site Service Calls and Repairs per attached SOW

(Time and Materials Line Item)

Per Hour $ $

Travel for On-Site Service Calls and Repairs per Attached SOW

(Time and Materials Line Item)

Up to 3 EACH $ $

Telephone Service Calls per attached SOW

TOTAL SCHEDULE 5

PERFORMANCE WORK STATEMENT (PWS)

Laser Light Show Service Contract

1.0 INTRODUCTION:

1.1 The Grand Coulee Power Office supports the mission of the Bureau of Reclamation by providing water, power, and flood control services to the Pacific Northwest Region in an environmentally and economically sound manner.

1.2 Grand Coulee Dam operates a laser light show as an education tool used at the Grand

Coulee Dam Visitor Center. The show portrays the purpose and history of Grand Coulee Dam and the effects of the dam on the people, environment and economy of the local area and the nation.

The laser light show is a major visitor attraction and effects the local economy if it is not operational. It is important to keep the laser show operational by having a preseason maintenance and startup, also timely service is essential if the show is not operating properly. Service and repairs are required from the Saturday of Memorial Day weekend to September 30 of each year.

2.0 SCOPE:

The objective of this contract is to acquire contractor services to maintain and repair the laser light show system located in Grand Coulee, Washington. This includes yearly preseason maintenance and startup and providing service calls as needed throughout the summer season when the show malfunctions.

3.0 BACKGROUND: Grand Coulee Power Office currently operates one laser light show nightly from the Saturday of Memorial Day weekend to September 30 of each year. Length of show is roughly 35 minutes. Start time depends on the day of the year.

The laser show uses the following equipment:

• Phaenon AT RYGCB Tandem 5600 LD Full Color Laser Projector

• Phaenon AT RYGCB 2800 LD Full Color Laser Projector (2)

• Medialon Showmaster PRO Show control system with touch screen operator interface

• Brainstorm SR-112 Distripalyzer, timecode unit

• JoeCo BBRA-1, BlackBox Recorder/Playback

• Raven Systems Optical Showlink Transcoder (3)

• Pangolin LD-2000 programming platform

• DigiSynth, Digital laser imagery creator

• Ashly NE24.24M Processor

• Ashly FR-16 Fader Board

• QSC CX-1202V/CV-602V (7)

• 32 community W2-2W8T Speakers

• 12 Community R.5-99TZ/R1-94Z Speakers

• No warranties are available for listed equipment

This equipment will require a preseason maintenance and start up each year prior to May 1st, and on call servicing and repair as required through the remainder of the season, from the Saturday of

Memorial Day weekend to September 30th of each year.

4.0 TYPE OF CONTRACT CONTEMPLATED: The Bureau of Reclamation anticipates any resulting purchase order to contain a firm-fixed price line item and Time and Materials line item.

5.0 PLACE OF PERFORMANCE: Work will be conducted at Grand Coulee Dam Visitor’s

Center, located in Coulee Dam, Washington.

6.0 PERSONNEL QUALIFICATIONS:

Contract personnel shall have at least five years of experience servicing laser shows in compliance with International Laser Display Association Standards.

7.0 REGULATIONS/POLICIES:

Ensure the laser system is in compliance with all Federal, State, and local radiation emission regulatory requirements. All equipment and components shall comply with applicable safety and health requirements of the “Occupational Safety and Health Act of 1970”, as published in the Code of Federal Regulations, Title 29, Part 1910.

7.1 Applicable Documents:

• Reclamation Guide SOPs.

• Visitor’s Center Laser Variance

• Federal Laser Product Performance Standard (FLPPS) (21 CFR 1040)

• International Electrotechnical Commission (IEC) no. (60825-1)

8.0 REQUIRED TRAVEL AND OTHER DIRECT COSTS (ODC):

The Contractor shall use the appropriate government rates as posted on www.gsa.gov.

Task 1 is a firm fixed price line item. The cost of travel shall be included in the total quoted price of the task.

Task 2 is a time and material line item. The cost of travel shall be included in the total quoted price of the task.

9.0 SECURITY:

9.1 For Security Requirements under this PWS, See the Contract Clause WBR 1452.237-80

Security Requirements—Bureau of Reclamation (Mar 2022) of this solicitation.

10.0 PERFORMANCE TASKS:

10.1 Task 1

Preseason Maintenance and Startup:

The purpose of the start-up call is to ensure that the entire program is operating as designed and to

140R1722Q0025 http://www.gsa.gov/ make any adjustments needed to achieve maximum performance. Start-up and maintenance shall be provided prior to May 1st. The following items shall be considered “minimum” required start-up and maintenance tasks:

1. Adjust color alignment on all three lasers.

2. Confer with Laser Operator staff or coordinator regarding any prior season observed issues, complaints, maintenance items to be addressed.

3. Clean out external beam blocks of all leaves, dirt, cobwebs, debris, etc.

4. Inspect integrity and rigid mounting of beam block and beam masking system.

5. Inspect proper function of laser window damper(s), lubricate moving parts in an optically compatible manner, as needed.

6. Inspect all cables, connections, and mounting hardware, tighten and adjust as needed.

7. Clean all equipment fans and replace all vent filters.

8. Confirm operation of laser booth positive air pressure HVAC System.

9. Laser booth floor and equipment surfaces shall be cleaned of all dust.

10. Anti-reflective (AR) laser windows at projector aperture and at interface from projection booth to the outside shall be cleaned to a streak and scratch free condition with no visible dust and grime.

11. Confirm cleanliness and/or clean outside of anti-reflection laser window(s) at projector aperture. Clean to a streak free, scratch free condition, free of visible dust and grime.

12. Inspect and test for proper function of safety performance features as required by Federal

Laser Product Performance Standard (FLPPS) (21 CFR 1040) and International

Electrotechnical Commission (IEC) no. 60825-1 and generate printed results checklist. (DO

NOT OPEN DISCREET INTERNAL PROJECTORS FOR THIS ACTION)

13. Inspect all required laser product safety and compliance labeling for attachment and legibility. Report any labels requiring replacement. (DO NOT OPEN DISCREET

INTERNAL POJECTORS FOR THIS ACTION.)

14. Inspect signage legibility as required by ANSI Z136 posted in Visitor’s Center at Grand

Coulee Power Office. Report any signage needing replacement.

14. Confirm lock out / tag out system prevents accessible laser emission above Class 1 levels when engaged.

15. Ensure protective housing contains all laser emissions above Class 1 levels, except at aperture.

16. Perform minimum power test to confirm proper projector/beam block alignment for each projector in each scan area.

17. Perform external digital projector coaxial color alignment for each projector (DO NOT

OPEN POJECTORS FOR THIS ACTION.)

18. Measure and document emitted laser power individually for each wavelength for each projector. Perform with confirmed full differential input voltage. (CW emissions ONLY, no blanking).

19. Perform dynamic scanner test pattern evaluation for response, damping, phase, and blanking at custom programming scan speed, for each projector. Adjust as necessary for required response. Photograph and report results.

20. Perform Geometry Correction Test Pattern tests for each projector and for each projection zone.

21. Save and log in maintenance/service log previous geometry correction values for each utilized dynamic register.

22. Perform precise geometry correction separately for all projectors, and all projection zones, considering the extents of the beam block apertures. Save updated values into playback system registers.

23. Perform chromatic and achromatic gamma curve evaluation for each projector. Record results, adjust system parameters as necessary for color intensity and hue.

24. Adjust intensity levels and dynamic color gamut ratios appropriately for spill and non-spill shows.

25. Back up all playback data and system configurations on each playback device.

26. Operate each of the three show configurations at least once (including, One River, Many

Voices designed for spill; One River, Many Voices designed without spill; and, Water and

Life) and evaluate the entire show quality for each from outdoor location, correct any deficiencies identified.

27. Note proper audio automation operation after use of internal/external PA. Adjust audio automation system as necessary.

28. Test audio at all speaker locations indoor and out for function, sound clarity, and appropriate show volume. Report speakers likely in need of service or replacement. Cabling from Amps to the speakers is line level output. There is no fiber routing.

29. Confirm through observation and evaluation the ability to operate the show within the parameters or “terms of operation” of the variance.

30. Ensure all required paperwork is present and up to date at laser booth.

31. Update laser system Maintenance & Service log indicating complaints, observations, work performed, items replaced or repaired, season start-up call, PM, etc. Maintenance / Service log to be kept in a binder in the laser booth VC.

32. Report all technical and/or regulatory deficiencies found to COR in a written manner within

7 days of initial season visit.

33. Confer on-project with Reclamation Laser Service Operator regarding any questions or identified issues.

34. Leave system powered down, but otherwise ‘ready to run.’

35. Provide up to four hours of on-site training for up to eight technicians on: Laser Safety

Standards, Regulations, and Guidelines, Equipment Function, Diagnostic and Trouble

Shooting, Maintenance procedures, and Schedule for the System and Components. In addition, provide up to two hours of on-site training for up to fifteen guides and technicians to cover: operation of the system, and procedures in the event of system failure.

10.2 Task 2

Service Calls and Repairs

1. The contractor will provide troubleshooting and repair services when laser system fails, and

Grand Coulee personnel are unable to correct the malfunction. The contractor shall be on call from the Saturday of Memorial Day Weekend to September 30, 9 a.m. to 11 p.m. PDT, each year to assist qualified Grand Coulee personnel by telephone initially. If the issue cannot be resolved through telephone conversations, the contractor will travel to Grand

Coulee within 24 hours to perform repair service on the show and/or equipment as determined necessary by the COR, Contract Specialist or Contracting officer.

2. Contractor shall diagnose the malfunction within the system and submit an estimate to the

COR, Contract Specialist and Contracting Officer. The estimate shall include number of hours required to complete repair and any replacement parts necessary for approval. The contractor will be required to be on-site within 24 hours of CO’s approval and receipt of replacement parts for completion of the repair.

3. Service calls for the laser and associated speaker system, may include but are not limited to the following service: diagnose, repair, service, calibration, and cleaning of any components that requires service. Note: Contractor will be responsible to acquire a lift system to reach outdoor speakers.

11.0 PERFORMANCE TASK SCHEDULE:

PARA Tasks DUE Task Verification

10.1

Task 1

Preseason startup and maintenance Before May 1st of each year

COR certify work is complete

10.2

Task 2

Service Calls and repairs

Response within 24 hours of contractor being contacted from the

Saturday of Memorial Day weekend through September 30th

COR verify work is complete

12.0 DELIVERABLES:

a) Printed results checklist of proper function of safety features as described in task 1, number

10.

b) Report of any safety and compliance labeling requiring replacement as described in task 1, number 11.

c) Report of any signage needing replacement in the Visitor’s Center as described in task 1, Number 12.

d) Report of results from dynamic scanner test pattern evaluation for response, damping, phase, and blanking at custom programming scan speed, for each projector as described in task 1, number 19.

e) Documentation of proper audio automation operation after use of internal/external PA as described in task 1, number 27.

f) Report of speakers likely in need of service or replacement as described in task 1, number

g) Report of all technical and/or regulatory deficiencies found as described in task 1, number

32.

13.0 GOVERNMENT FURNISHED PROPERTY:

a) Emergency Stop Switch Four (4) each

b) Relay Laser Rack, Assorted

1) 1251B Two (2) each

2) 1131B One (1) each

3) 1129B One (1) each

4) 1231B Two (2) each

c) Power Supply MDR 100-12

d) Power Supply MDR 60-24

e) Glass Dust Cover Two (2) each

f) Single Panel Housing/Fiber Two (2) each

g) Audio Speaker Documents

h) Show Master Pro Controller

i) Page Station New unit in process of being ordered

j) Transcoder (spare #2)

k) Black Box Recorder (status may be inoperable New unit in process of being ordered

l) Q-System Core 250i

m) Amplifier CX1202V 120V

n) Cisco Network Switch SG300-20

o) FM Transmitter

p) FM transmitter Power Supply 120V

14.0 Laser Light Show Basic Schematics are available for reference and can be obtained by emailing Terry L. Mest at tmest@usbr.gov. For security purposes, a contact name, company name, company name, physical address, phone and fax number, email address, Dun and Bradstreet

(DUNS) number, and Federal Tax ID number (TIN) must be submitted with the request.

15.0 IDENTIFICATION OF CONTRACTOR EMPLOYEES: All contract personnel are required to identify themselves as contractors. Whether attending meetings, or working in other situations where their contractor status is not obvious to third parties, they must make their status known to avoid creating an impression that they are Government employees.

16.0 SITE VISIT: Site Visit is scheduled for October 12, 2022 at 10:00 AM, Pacific Time. Site visit is not mandatory. If you plan to attend, send an email to tmest@usbr.gov no later than October

04 at 1:00 PM, Pacific time. Email shall include the following information:

Name of Company:

Name of Persons(s) Attending:

UEI number of Company:

Phone Number:

After the site visit please email all questions to tmest@usbr.gov no later than October 19, 2021 at

1:00 PM, Pacific Time. Questions after this date will not be addressed. Answers will be posted in an amendment to the solicitation by October 26, 2022.

Written, signed quotes on a company letterhead with contact information are due no later than November 04, 2022 by mail to or in person at Bureau of Reclamation, PO Box 620, Grand Coulee, WA 99133, or by electronic mail to tmest@usbr.gov. For information regarding this Request for Quotation, please contact Terry L. Mest, Contract Specialist at

509-633-9327.

mailto:tmest@usbr.gov

Clauses Note: This solicitation contains both firm fixed price CLINS as well as time and material CLINS. The following provisions and clauses apply to all or some of the CLINS. The following letter designation will be used to identify the clause of provision that applies to each type of CLIN:

A: Applies to all CLINS

T: Applies to Time and Materials CLINS

THIS REQUIREMENT IS BEING PURCHASE IN ACCORDANCE WITH FAR PART 13,

“SIMPLIFIED ACQUISITION PROCEDURES”

A: 52.212-4 CONTRACT TERMS AND CONDITIONS –COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

T: 52.212-4 CONTRACT TERMS AND CONDITIONS –COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES - ALTERNATE I (NOV 2021)

---Addendum to 52.212-4---

A: 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation: https://www.acquisition.gov/far

Department of the Interior Acquisition Regulation: https://www.acquisition.gov/diar

(End of clause)

A: 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

A: 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG 2020)

A: 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (DEC

2013)

A: 52.242-15 STOP-WORK ORDER (AUG 1989)

T: 52.243-3 CHANGES-TIME-AND-MATERIALS OR LABOR-HOURS (SEPT 2000)

T: 52.246-6 INSPECTION-TIME-AND-MATERIAL AND LABOR-HOUR (MAY 2001)

A: 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The

Contracting Officer may exercise the option by written notice to the Contractor within 5 days of

140R1722Q0025 http://www.acquisition.gov/far http://www.acquisition.gov/diar the contract expiration date.

A: 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor prior to the contract expiration date; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years 6 months.

A: DIAR 1452.201-70 AUTHORITIES AND DELEGATIONS (SEP 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The

COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The

Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the

COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the

Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting

Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

(End of Clause)

A: DOI-AAAP-0028 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS-INVOICE PROCESSING

PLATFORM (IPP) (APR 2013)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice

Processing Platform System (IPP).

'Payment request' means any request for contract financing payment or invoice payment by the Contractor.

To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and

Conditions - Commercial Items included in commercial item contracts. The IPP website address is:

https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

The Contractor shall also submit an electronic copy of the IPP invoice to the Contracting Officer at tmest@usbr.gov once the invoice has been submitted to IPP. Failure to email the invoice may cause significant delay or possible rejection of your payment request.

To verify costs for the Time-and-Materials Contract Line Item numbers (CLINS) the contractor shall submit the following documents:

1. Copies of employee time cards or individual daily job timekeeping records.

2. Copies of Invoices for the Materials purchased in relation to any repairs needed.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment.

The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award

140R1722Q0025 http://www.ipp.gov/ mailto:tmest@usbr.gov date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the

Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

A: WBR 1452.201-80 CONTRACTING OFFICER’S REPRESENTATIVE’S AUTHORITIES AND LIMITATIONS --

BUREAU OF RECLAMATION (MAY 2018)

a) Performance of the work under this contract shall be subject to the technical direction of the Reclamation

Contracting Officer's Representative (COR). The term "technical direction" is defined to include, without limitation:

(1) Inspecting and accepting or rejecting work performed under the contract.

(2) Representing the Government in technical phases of the work. The COR is responsible for the technical administration of the contract and will provide instructions and interpretations to the Contractor on all technical matters relating to the contract. The COR will supervise or oversee all Government technical and administrative personnel assigned to assist the COR.

(3) Reviewing and, where required by the contract, approving submittals of technical data, shop drawings, samples, literature, plans, or other data required to be delivered by the Contractor to the

Government.

(b) The Contractor will receive a copy of the written COR designation from the Contracting Officer. It will specify the extent of the COR's authority to act on behalf of the Contracting Officer.

(c) Technical direction must be within the scope of work stated in the contract. Only the Contracting Officer is authorized to determine if a change is within the scope of the contract; therefore, the COR does not have the authority to, and may not, issue any technical direction that -

(1) Constitutes a direction of additional work outside the Contract requirements;

(2) Constitutes a change as defined in the contract clause entitled "Changes;"

(3) In any manner causes an increase or decrease in the total contract cost, or the time required for contract performance;

(4) Changes any of the expressed terms, conditions or specifications of the contract; or

(5) Interferes with the Contractor's right to perform the terms and conditions of the contract.

(d) All technical direction shall be issued in writing by the COR.

mailto:IPPCustomerSupport@fiscal.treasury.gov

(e) The Contractor must proceed promptly with the performance of technical direction duly issued by the COR in the manner prescribed by this clause and within its authority under the provisions of this clause. If, in the opinion of the Contractor, any instruction or direction by the COR falls within one of the categories defined in (c)(1) through (c)(5) of this clause, the Contractor must not proceed and must notify the

Contracting Officer in writing within five (5) working days after receipt of any such instruction or direction and must request the Contracting Officer to modify the contract accordingly. Upon receiving the notification from the Contractor, the Contracting Officer must -

(1) Advise the Contractor in writing after receipt of the Contractor's letter that the technical direction is within the scope of the contract effort and does not constitute a change under the Changes clause of the contract; or

(2) Advise the Contractor that the Government will issue a written change order.

(f) A failure of the Contractor and Contracting Officer either to agree that the technical direction is within the scope of the contract or to agree upon the contract action to be taken with respect to the technical direction will be subject to the provisions of the clause entitled "Disputes."

A: WBR 1452.223-81 Safety and Health -- Bureau of Reclamation (AUG 2021)

(a) The Contractor shall not require any person employed in the performance of this contract (including subcontracts) to work under conditions which are unsanitary, hazardous, or dangerous to the employee's health or safety.

(b) Contractor shall comply with the most current version of the Bureau of Reclamation, Reclamation Safety and Health Standards (RSHS) and, if applicable, the requirements of the Accident Prevention Clause (FAR

52.236-13 ). The RSHS manual shall be obtained at http://www.usbr.gov/ssle/safety/RSHS/rshs.html

(c) Comply with the standards issued by the Secretary of Labor at 29 CFR Part 1926 and 29 CFR Part 1910 from the Occupational Safety and Health Administration, U.S. Department of Labor, www.osha.gov.

(d) In the event there is a conflict between the requirements contained in paragraphs (b) and (c) referenced herein, the more stringent requirement shall prevail.

(e) The Contractor shall submit a written proposed safety program as prescribed in the RSHS and the written specifications.

(f) The Contractor shall maintain an accurate record of, and shall report to the Contracting Officer (or authorized representative) in the manner prescribed by the Contracting Officer, all cases of death, occupational diseases, or traumatic injury to employees or the public involved, and property damage in accordance with the RSHS and OSHA guidelines.

(g) The rights and remedies of the Government provided in this clause are in addition to any other rights and remedies provided by law or under this contract.

https://www.acquisition.gov/far/part-52#FAR_52_236_13 http://www.usbr.gov/ssle/safety/RSHS/rshs.html http://www.osha.gov/

(h) If the RSHS is updated or amended by Reclamation during the course of this contract, the contractor will be notified in writing. The contractor shall comply with the current RSHS immediately upon written notification. Should the contractor feel that the updated version of RSHS constitutes a substantive change to the contract, affecting price or time (or both), the contractor may request an equitable adjustment in the contract price. Any such requests shall include a price proposal submitted in compliance with Contract

Clause WBR 1452.243-80, Modification Proposals - Bureau of Reclamation, and in sufficient detail to allow meaningful analysis of labor, equipment and material.

A: WBR 1452.237-80 SECURITY REQUIREMENTS -- BUREAU OF RECLAMATION (MAR 2022)

(a) General Security Requirements:

(1) This clause addresses security requirements, including general procedural requirements, information security requirements, contractor employee suitability requirements, identification card requirements, site security requirements, vessel exclusion barriers, and information technology security requirements. Within this clause, COR means Contracting Officer's Representative. If there is no COR appointed and identified to the Contractor, the term instead will mean the Program

Manager or any other authorized individual responsible for technical oversight under the contract. “Work site” means the Government facility, office, construction site, and any other area within the Government office or facility that the Contractor must access to accomplish work under this contract.

(2) The work performed under this contract shall only be accomplished by individuals (in the employment of the Contractor or any subcontractors) whose conduct and behavior is consistent with the efficiency of the Federal Service and the requirements of this contract, and who are acceptable to the contracting officer. If Reclamation finds a Contractor employee to be unsuitable or unfit for his or her assigned duties, the contracting officer will direct the Contractor to remove the individual from the contract and access to the Federal facility at which the contract activities are occurring.

(3) The Contractor’s employees governed by this contract may need access to sensitive information and/or sensitive areas. The Federal Government (Government) reserves the right, in its sole discretion, to determine suitability of Contractor personnel and deny access to any sensitive information or project specific area to any personnel for any cause.

(4) The Contractor is responsible for informing and ensuring compliance by its employees with any applicable security procedures of the Government facility where work may be performed under this contract.

(5) Any Contractor employee that will have access to a Federally-controlled facility or information system will be required to have a Government-issued identification card, consisting of a Personal Identity

Verification (PIV) Card, a temporary identification card, or a visitor badge. (Note: within the

Department of the Interior this card is known as a DOI Access Card.) During performance of the contract, the Contractor shall keep the COR apprised of any changes in personnel, or changes in personnel access or duration, to ensure that performance is not delayed by compliance with credentialing processes.

(6) A Contractor employee will not be provided access to a Government facility or information system until a Government PIV Card, temporary identification card, or visitor identification badge has been issued to the Contractor employee. For those individuals that will be receiving a PIV Card, the Government may, at its discretion, issue a temporary identification card or visitor identification badge after the electronic background investigation forms have been received and the investigation is initiated.

(7) All Contractor employees shall access the facility via the facility’s entry screening system and visibly display the Government-issued PIV Card, temporary identification card, or visitor identification badge at all times. Contractor employees must visibly wear the Government-issued identification card at all times they are on Government facilities. Contractor employees are responsible for the safekeeping of all Government-issued identification cards, whether on-site or off-site. Cards that have been lost, damaged, or stolen must be reported to the COR and DOI Access Sponsor immediately, but not later than within 24 hours. The Contractor shall return all identification cards and card keys and any other Government property and information upon completion of performance or when personnel depart permanently or for a period of 7 days or more. The

Contractor may be required to turn in access control cards or identification cards on a daily basis.

(8) Misuse or loss of access control or identification cards, or failure to comply with required surrender of such cards may, at Government discretion, result in Contractor personnel being denied access to the work site, at no cost to Government. The Contractor may be charged up to $500 for each occurrence for any required replacement of Government-issued access control or identification cards due to loss or misuse. At the end of contract performance, or when a Contractor employee is no longer working under this contract, the Contractor shall ensure that all access control and identification cards are returned to the COR.

(9) All Contractor personnel, including subcontractor personnel, with access to the work site shall be U.S.

citizens or foreign individuals legally residing in, or legally admitted to, the U.S. For all non-U.S.

citizens working under this contract, irrespective of length of time working on the contract, the

Contractor shall provide to the COR, legible and valid copies of the individual’s passport and visa

(unless individual is on the Visa Waiver Program) a minimum of 14 calendar days prior to beginning work or arriving at the facility. A driver’s license is not acceptable identification. In addition, a completed form I-94 shall be submitted to the COR upon the individual’s arrival at the work facility and prior to beginning work.

(10) The Contractor shall report all contacts with entities, individuals, and counsel/representatives

(including foreign entities and foreign nationals) who seek in any way to obtain unauthorized access to sensitive information or areas. The Contractor shall report any violations of contract provisions, laws, executive orders, regulations, and guidance to the contracting officer. The

Contractor shall report any information raising a doubt as to whether an individual’s eligibility for continued employment or access to sensitive information is consistent with the interests of

National Security and the Public Trust.

(11) Unsanctioned, negligent, or willful inappropriate action on the part of the Contractor (or its employees) may result in termination of the contract or removal of some Contractor employees from Reclamation facilities at no cost to the Government. These actions include, but are not limited to, exploration of a sensitive system and/or information, introduction of unauthorized and/or malicious software, inappropriate release of sensitive information, or failure to follow prescribed access control policies and/or security procedures. Failure to comply with Reclamation policies, procedures, or other published security requirements may result in termination of the contract or removal of some contracted employees from Reclamation buildings and/or facilities at no cost to the Government.

(12) All provisions of this clause shall equally apply to all subcontractors. The Contractor shall incorporate the substance of this clause in all subcontracts.

(13) These security requirements apply to all sections of this Contract including Contract Drawings and other Contract Specifications as applicable. Related documents include other general provisions of Construction or Operations and Maintenance type Contracts, including FAR clauses by reference or as amended by related documents.

(b) Information Security Requirements.

(1) Sensitive Information. The term “sensitive information” means any information which warrants a degree of protection and administrative control as defined by Reclamation or that meets the criteria for exemption from public disclosure set forth under Sections 552 and 552a of Title 5, United States Code: the Freedom of Information Act and the Privacy Act. Sensitive information is generally categorized as CONTROLLED UNCLASSIFIED INFORMATION (CUI), but in some cases may include other unclassified information. (The protection of National Security information is beyond the scope of this clause.