Sol_140P3022Q0091.pdf

National Park Service Mowing Operations for Rock Creek Park

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

(ii) The solicitation number for this requirement is 140P3021QR0091 and is issued as a request for quotation (RFQ) under the authority of FAR 13.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-06 – Effective May 26, 2022.

(iv) This acquisition is subject to a small business set-aside. The associated NAICS code is 561730 and small business size standard for this NAICS code is $8.0.

(v) The Schedule of Items applicable to this acquisition provides a list of contract line item numbers, items, quantities, and units of measure. The pricing portions of this Schedule of Items should be filled out and submitted as part of any quote submitted in response to this combined synopsis/solicitation.

(vi) The National Park Service (NPS) – National Capital Area (NCA) as a requirement for landscape services for seasonal turf mowing, line trimming, blade edging, and roadway vegetation control at 77 reservations under the jurisdiction of Rock Creek in accordance with the provided maps, Attachments 2 and 3 in a manner that will maintain healthy grass and present a clean, neat, and professional appearance.

Period of Performance Grounds Maintenance IAW SOW 1 September to 31 March 2023 Canal Road 1 September to 31 March 2023 Hillside 1 September to 31 March 2023

(vii) Contractor shall deliver services to Rock Creek Park and its jurisdiction.

(viii) The provision at 52.212-1, Instructions to Offerors—Commercial Items (SEP 2021), applies to this acquisition. The following addendum incorporates these additional provisions:

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal JAN 2017 Confidentiality Agreements or Statements – Representation 52.204-7 System for Award Management OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-22 Alternative Line Item Proposal JAN 2017 52.211-6 Brand Name or Equal AUG 1999 52.223-1 Biobased Product Certification MAY 2012

FAR 52.204-24 – REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND

VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products or Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision—

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for

Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019

(Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management

(SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(d) Representation. The Offeror represents that—

(1) It □ will, □ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that

It □ does, □ does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures. (1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded

"does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

(ix) The provision at 52.212-2, Evaluation—Commercial Products and Commercial Services (NOV 2021), applies to this acquisition. The following is the specific evaluation criteria to be included in paragraph a:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate offers:

(ii) price;

(iii) past performance

Technical and past performance, when combined, are more important than price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

(x) Quoters must electronically complete FAR provision 52.212-3, Offeror Representations and Certifications— Commercial Products and Commercial Services (NOV 2021), at www.SAM.gov before submitting the quote.

Quoter must confirm in the Quoter Questionnaire (see Solicitation Attachment 1) that quoter has electronically completed the provision FAR 52.212-3, the annual representations and certifications, at www.SAM.gov. The complete provision can be found at https://www.acquisition.gov/far/loadmainre.html.

(xi) The clause at 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services (NOV 2021), applies to this acquisition.

(xii) The clause at 52.212-5, Contract Terms and Conditions – Commercial Products and Commercial Services (MAY 2022), applies to this acquisition. The following additional FAR clauses cited in the clause are applicable to the acquisition:

- 52.203-6 – Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021)

- 52.204-10 – Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020)

- 52.209-6 – Protecting the Governments Interests when Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021)

- 52.209-9 – Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018)

- 52.219-6 – Notice of Total Small Business Set-Aside (NOV 2020)

- 52.219-13 - Notice of Set-Aside of Orders (SEP 2021) (15 U.S.C. 644(r)).

- 52.219-28 – Post Award Small Business Program Representation (SEP 2021)

- 52.219-33 - Nonmanufacturer Rule (SEP 2021) (15 U.S.C. 637(a)(17)).

- 52.222-3 – Convict Labor (JUN 2003)

- 52.222-19 – Child Labor-Cooperation with Authorities and Remedies (JAN 2022)

- 52.222-21 – Prohibition of Segregated Facilities (APR 2015)

- 52.222-26 – Equal Opportunity (SEP 2016)

- 52.222-35 – Equal Opportunity for Veterans (JUN 2020)

- 52.222-36 – Equal Opportunity for Workers With Disabilities (JUN 2020)

- 52.222-37 – Employment Reports on Veterans (JUN 2020)

- 52.222-40 – Notification of Employee Rights Under the National Labor Relations Act (DEC 2010)

- 52.222-50 – Combating Trafficking in Persons (NOV 2021)

- 52.223-18 – Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020)

- 52.225-1 – Buy American Supplies (NOV 2021) (41 U.S.C. chapter 83)

- 52.225-13 - Restrictions on Certain Foreign Purchases (FEB 2021)

- 52.232-33 – Payment by Electronic Funds Transfer0System for Award Management (OCT 2018)

(xiii) The following additional contract requirements and terms and conditions apply to this acquisition:

- 52.203-17 – Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (JUN 2020)

- 52.204-18 – Commercial and Government Entity Code Maintenance (Aug 2020)

- 52.204-19 – Incorporation by Reference of Representations and Certifications (Dec 2014)

- 52.232-2 – Affirmative Procurement of Bio-based Products Under Service and Construction Contracts

(Sep 2013)

- 52.232-39 – Unenforceability of Unauthorized Obligations (Jun 2013)

- 52.232-40 – Providing Accelerated Payments to Small Business Subcontractors (NOV 2021)

FAR 52.219-14 – LIMITATIONS ON SUBCONTRACTING (SEP 2021)(DEVIATION SEP 2021)

(a) This clause does not apply to the unrestricted portion of a partial set-aside.

(b) Definition. Similarly situated entity, as used in this clause, means a first-tier subcontractor, including an independent contractor, that—

(1) Has the same small business program status as that which qualified the prime contractor for the award (e.g., for a small business set-aside contract, any small business concern, without regard to its socioeconomic status); and

(2) Is considered small for the size standard under the North American Industry Classification System (NAICS) code the prime contractor assigned to the subcontract.

(c) Applicability. This clause applies only to—

(1) Contracts that have been set aside for any of the small business concerns identified in 19.000(a)(3);

(2) Part or parts of a multiple-award contract that have been set aside for any of the small business concerns identified in 19.000(a)(3);

(3) Contracts that have been awarded on a sole-source basis in accordance with subparts 19.8, 19.13, 19.14, and 19.15;

(4) Orders expected to exceed the simplified acquisition threshold and that are—

(i) Set aside for small business concerns under multiple-award contracts, as described in 8.405-5 and 16.505(b)(2)(i)(F); or

(ii) Issued directly to small business concerns under multiple-award contracts as described in 19.504(c)(1)(ii);

(5) Orders, regardless of dollar value, that are—

(i) Set aside in accordance with subparts 19.8, 19.13, 19.14, or 19.15 under multiple-award contracts, as described in 8.405-5 and 16.505(b)(2)(i)(F); or

(ii) Issued directly to concerns that qualify for the programs described in subparts 19.8, 19.13, 19.14, or

19.15 under multiple-award contracts, as described in 19.504(c)(1)(ii); and

(6) Contracts using the HUBZone price evaluation preference to award to a HUBZone small business concern unless the concern waived the evaluation preference.

(d) Independent contractors. An independent contractor shall be considered a subcontractor.

(e) Limitations on subcontracting. By submission of an offer and execution of a contract, the Contractor agrees to the following requirements in the performance of a contract assigned a North American Industry Classification System (NAICS) code applicable to this contract:

(1) Services (except construction). It will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding certain other direct costs and certain work performed outside the United States (see paragraph (e)(1)(i)), to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor’s 50 percent subcontract amount that cannot be exceeded. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract.

(i) The following services may be excluded from the 50 percent limitation:

(A) Other direct costs, to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service. Examples include airline travel, work performed by a transportation or disposal entity under a contract assigned the environmental remediation NAICS code (562910), cloud computing services, or mass media purchases.

(B) Work performed outside the United States on awards made pursuant to the Foreign Assistance Act of 1961, or work performed outside the United States required to be performed by a local contractor.

(2) Supplies (other than procurement from a nonmanufacturer of such supplies). It will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor’s 50 percent subcontract amount that cannot be exceeded. When a contract includes both supplies and services, the 50 percent limitation shall apply only to the supply portion of the contract.

(3) General construction. It will not pay more than 85 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities.

Any work that a similarly situated entity further subcontracts will count towards the prime contractor’s 85 percent subcontract amount that cannot be exceeded.

(4) Construction by special trade contractors. It will not pay more than 75 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor’s 75 percent subcontract amount that cannot be exceeded.

(f) The Contractor shall comply with the limitations on subcontracting as follows:

(1) For contracts, in accordance with paragraphs (c)(1), (2), (3) and (6) of this clause – [Contracting Officer check as appropriate.] _X_ By the end of the base term of the contract and then by the end of each subsequent option period; or __ By the end of the performance period for each order issued under the contract.

(2) For orders, in accordance with paragraphs (c)(4) and (5) of this clause, by the end of the performance period for the order.

(g) A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (e) of this clause will be performed by the aggregate of the joint venture participants.

(End of clause)

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (April 2013)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

N/A

The Contractor must use the IPP website to register, access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3 - 5 business days of the contract award date.

Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End Local Clause)

DIAR 1452.201-70 - Authorities and Delegations (SEP 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph

(e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

(End Local Clause)

BIOBASED REPORTING REQUIREMENTS

Pursuant to a legislative mandate in the 2008 Farm Bill, prime contractors are required to report the category of product, type of product, and dollar value of all USDA designated biobased products that were purchased in the performance of federal contracts. Federal contractors are required to report annual biobased product purchases made under their service and construction contracts. Based on the Federal Acquisition Regulation (FAR) Clause 52.223-2, Affirmative Procurement of Biobased Products under Service and Construction Contracts, reporting of biobased product purchases is completed through a portal in the System for Award Management (SAM) at SAM.gov | Home.

If a contract contains FAR Clause 52.223-2, the contractor must report all biobased purchases through SAM.

The Reporting Requirement(s):

The reporting requirement became effective September 3, 2013;

· It applies to services and construction contractors where contracts have a FAR Clause 52.223-2 Affirmative Procurement of Biobased Products under Service and Construction Contracts, requiring the reporting of biobased product purchases;

· Contractors must report their purchases of biobased products to a reporting portal within SAM;

· Contractors must report the category, product type and dollar value of any USDA designated biobased products purchased by the Contractor; and

· Reporting must be completed by October 31st for the previous entire fiscal year (October 1 - September 30).

To Meet the Requirement(s) Contractors must: · Access SAM.gov | Home;

· Complete the required information within the portal and provide documentation to the Contracting Officer;

· If the applicable contract is not accessible in SAM, the contractor should contact their Contracting Officer.

Actions that may be taken to Meet Reporting Requirement(s) by Contracting Officer:

· Require a copy of the reporting data from the Contractor as required in FAR Clause 52.223-2;

· Remind the contractor, as necessary, of the requirement to report BioPreferred product types and dollar value, if any, into SAM at http://www.sam.gov. This includes any BioPreferred products used in performing contract-related services or in delivering contract-related products;

· Cure Notice may be issued by Contracting Officer as required by termination clauses.

· Upon failure to correct deficiency issued through Cure Notice contract may be terminated for Cause (FAR 52.212-4) of Terminated for Default under FAR Part 49.

(xiv) N/A

(xv) Quotes must be delivered by Tuesday, 23 August 2022 by 11:00 am via email to michelle_shoshone@nps.gov

(xvi) All correspondence regarding this solicitation must be sent via email to michelle_shoshone@nps.gov

Part 1

General Information

1.1. General: For this requirement the Contractor shall furnish all equipment and sufficient personnel for seasonal turf mowing, line trimming, blade edging, and roadway vegetation control at 77 reservations under the jurisdiction of Rock Creek Park. Therefore, any items not specifically noted, but necessary for performance, in accordance with industry standards and the specifications stated herein, shall be furnished under this contract.

1.2 Description of Services/ Objectives: The contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed at Rock Creek park, Fort Totten and Palisades (see ATTACHMENT A for map of areas) and at Rock Creek and Potomac Parkway, Meridian Hill Park and Palisades Parkway (Canal Road) and surrounding (see ATTACHMENT B for map of areas) in a manner that will maintain healthy grass and present a clean, neat, and professional appearance.

PERIOD OF PERFORMACE

Grounds Maintenance IAW SOW 1 September to 31 March 2023 Canal Road 1 September to 31 March 2023 Hillside 1 September to 31 March 2023

1.3 Scope

A. Objective: The Contractor shall establish, implement, and maintain a safe, effective, and environmentally sound grounds mowing program compliant with the NPS mission.

B. Standard:

STATEMENT OF WORK

FOR

ROCK CREEK PARK: MOWING OPERATIONS

NATIONAL PARK SERVICE, ROCK CREEK PARK

WASHINGTON, DC 20008

1) All performance shall be 100% compliant with this Statement of Work

2) 99% of all standards are met without in-house-services intervention

3) No plants/turf are damaged/dead due to Contractor negligence

4) All deficiencies are corrected within one (1) workday.

5) The landscape is neat and free of extraneous materials at all times

C. The Contractor shall furnish all equipment and sufficient personnel for seasonal turf mowing, line trimming, blade edging, and roadway vegetation control at 3 reservations under the jurisdiction of Rock Creek Park. Therefore, any items not specifically noted, but necessary for performance, in accordance with industry standards and the specifications stated herein, shall be furnished under this contract.

D. All turf areas shall be maintained at a height of 3-6 inches throughout the mowing season. Mowing operations shall be initiated before the height exceeds 6 inches and the mower height shall be adjusted to 3 inches.

E. The Contractor shall furnish all equipment and sufficient personnel for seasonal turf mowing, line trimming, blade edging, and roadway vegetation control within 77 reservation areas under the jurisdiction of Rock Creek Park.

Therefore, any items not specifically noted, but necessary for performance, in accordance with industry standards and the specifications stated herein, shall be furnished under this contract.

F. ROCK CREEK PARK AREAS: MOWING SERVICE

Reservations and Quantities – Site location List (ATTACHMENT A)

1) The total acreage for mowing is estimated at 372 acres and 52,000 linear feet of edging. It should be noted that these figures are estimates only and the contractor must verify acreage and linear feet to be blade edged to his satisfaction. Proposal will not be by the acre, nor per cutting, but will be a lump sum proposal for all locations for the length of the contract. Service Sites are listed in attached quote sheet Appendix A.

2) The Fort Totten Area of Rock Creek Park is a historic portion of Fort Circle

Parks which are important Civil War Sites. Every effort must be made by the Contractor to take precautions to preserve the historic elements within this area. Battleground National Cemetery is a specific reservation where historic headstones and other elements must not be damaged by mowing operations. Access to Battleground National Cemetery is limited. The contractor should consider access limitation and precautions to preserve historic elements in the Cemetery as well as other areas of the park when preparing a proposal. Some portions of the park are gated and will need to be opened by the Contractor and then closed by the Contractor following mowing operations. Rock Creek Park proper runs along Rock Creek and includes picnic groves, the historic Peirce Mill Site and large ball fields at the Carter Barron Amphitheater and Washington Tennis Center complex.

All of these areas are heavily used. The Palisades area includes many turf areas west of Rock Creek Park to the Washington Palisades area near the Potomac River.

G. MOWING OPERATIONS ROCK CREEK AND POTOMAC PARKWAY

Reservations and Quantities – Maps (ATTACHMENT B)

1. Reservation #360: Rock Creek and Potomac Parkway, approximately 71 acres mowing with line trimming including, roadway median vegetation control, and approximately 23,328 linear feet of blade edging.

2. Reservation #360: Rock Creek and Potomac Parkway. Annual fall brush removal on P Street bank from P Street ramp to the Pennsylvania Avenue ramp, approximately 4 acres. (Once yearly)

3. Reservation #327 Meridian Hill Park: Mowing and line trimming on approx.

5 acres. Approximately 1600 linear feet of blade edging. This is a National Historic Landmark with limited access and many historic features.

4. Reservation #404 Palisades Parkway (Canal Road): Line trimming, brush cutting, mowing, and debris removal from roadway. Approximately 7 acres.

(twice yearly)

H. All areas are developed and contain high densities of vehicles, utilities, and structures. Access to some areas may be limited at times due to scheduled or unscheduled events. Ball fields at the Washington Tennis Center are heavily used requiring mowing operations to occur early in the day for most of the season. The park has 30 picnic groves which are also used heavily. Some activities may require the Contractor to skip over an area and return within the mowing cycle to complete any areas skipped due to events. On rare occasions the COR (Contracting Officer’s Representative) will require the Contractor to mow a specific area prior to an event in the Park.

I. The Park routinely removes litter and debris from turf within the Rock Creek Park areas. The Contractor should coordinate mowing operations with the COR to occur when most of the reservations have been cleaned up by the Park. The Contractor shall pick up and remove any litter and debris within mowing areas prior to mowing. The Contractor shall remove any cut up litter caused by mowing operations.

J. Manpower and equipment shall be capable of completing an entire mowing, trimming, and blade edging cycle within seven (7) working days. A “cycle” for this contract is defined as complete mowing; trimming; edging, when appropriate; and cleanup services within this statement of work for each of the designated sites. The National Park Service estimates the production for mowing and line trimming, based on past experience, as follows:

Mowing:

60” walk behind 1 acre/hour 7/8 acres/day

72” riding mower (1.5-2 mph)

2-2.5 acres/hour 16/20 acres/day 80” tractor pulled (3-4 mph)

2-3 acres/hour 16-24 acres/day

121” 455D riding mower (2-3 mph) 2.5-4 acres/hour 20-32 acres/day

192” 580D riding mower (2-3 mph)

4.5-6 acres/hour 36-48 acres/day

This estimation is provided as a reference only and is not a direction for use of specific equipment.

K. The exact number of times mowing and trimming to be performed depends on grass growth and the variances of weather. “Turf” for this contract, is defined as vegetation growing in designated mowing areas including grass, weeds, and seed heads.

1. Mown areas shall not be cut lower than 3” nor allowed to get longer than 6”.

2. Blade edging will occur anytime vegetation extends not more than 2” over the edge of adjacent concrete surfaces.

3. String trimming shall occur each time an area is mown.

4. Vegetation control in road medians and curb cracks shall occur when vegetation is 2” tall or wide or sooner at the discretion of the COR. The goal of the Park is to not have visible vegetation growing in road medians and curb cracks.

L. TheContractor shall not subcontract any work required by this contract without the express written approval of the Contracting Officer (CO). If the Contracting Officer approves the Contractor to subcontract any part of the work required under this contract, a copy of any such contract shall be provided to the Contracting Officer.

Part 2:

General Provisions

2.01 PROFESSIONAL QUALIFICATIONS

A. All work shall be under the direction and general supervision of an English speaking grounds maintenance foreman who possesses verifiable experience and technical competence in turf mowing operations and safety practices, in accordance with accepted industry standards. The foreman shall be present at all times work is being performed and shall be responsible for controlling the quality of work and inspecting all completed work to ensure that correct requirements are met. The foreman will be the primary contact with the COR. Any time the Contractor has staff working in the Park, the COR must have the ability to contact the foreman by phone during all times at which the contractor has staff working in the park.

All workers shall, through related training, and on the job experience, be familiar with the technical aspects and hazards of roadside mowing and the equipment used in such operations. All workers shall abide by any code of ethics or professional conduct established by the Landscape Contractors Association MD-DC-VA, which can be found at https://lcamddcva.org

B. A list of all crew supervisors and workers anticipated as part of the work crews as well as their positions (i.e. tractor/mower operator, laborer, etc) affiliation with the company, related training, and on-the-job experience shall be submitted to the CO with the submission of a proposal. New employee information shall be submitted to the CO prior to that employee performing any work in this contract.

D. All workers shall use required safety equipment and personal protection equipment. All mowing equipment shall conform to OSHA safety standards (https://www.osha.gov) and shall have all shields and safety devices in place and operable. All workers shall be recognizable as employees of the Contractor by wearing distinctive clothing bearing the name of the company and by wearing appropriate patches which show the Contractors company name and employee name.

Distinctive clothing shall be uniform in appearance and include long pants, shirts, hats, and seasonal outerwear.

https://lcamddcva.org/ https://www.osha.gov/

E. The Contractor shall comply with all federal, state, local, DOI, and NPS environmental laws, regulations, and policies regarding hazardous materials. Specifically: The contractor shall prepare and submit a Spill Prevention, Containment, and Cleanup Plan: The Contractor within thirty (30) days of performance start date to the COR for review. The plan will address any chemicals the contractor uses in the performance of work on this contract such as gasoline, hydraulic fluid, bromine, and pesticides. (https://guides.loc.gov and https://doi.gov/pmb/pem)

2.01.2 VEHICLE AND EQUIPMENT REQUIREMENTS

A. All vehicles and equipment shall meet all Federal OSHA, state and local safety requirements and shall be properly licensed. This requirement includes equipment such as trucks, trailers, tractors, mowing decks, riding and push mowers, line trimmers, edgers, blowers, gas cans etc. which may be needed to correctly perform mowing operations in accordance with the specifications stated herein.

Note: All tractors shall be equipped with a roll bar attachment.

“Tractor” for this contract is defined as any motorized ride on implement which is used in the operation of mowing, line trimming, or edging. If the manufacturer or distributer of the tractor does not offer a roll bar attachment as standard or optional equipment the tractor may be rejected by the CO.

B. Vehicle Warning Devices:All vehicles and tractors shall be equipped with amber lens vehicle strobes or revolving lights. Groundmaster type mowing equipment shall be equipped with amber caution lights on each side of the mowing unit. Any equipment operating in traffic shall display fluorescent orange center-triangle slow mowing vehicle symbols.

C. All equipment shall meet all federal OSHA, state and local safety requirements and must be properly licensed. Prior to the start of work a list of all the vehicles to be used on the job shall be submitted to the Park Superintendent. A permit will be issued for each vehicle and must be kept on the vehicle at all times. The use of vehicles other than those approved by the CO and permitted by the Park Superintendent is prohibited. The name or logo of the Contractor must be clearly displayed on all trucks used on the job. The name or logo of the Contractor must be clearly displayed on all vehicles used on the job.

This equipment submission must be received by the COR for approval at least 15 days prior to work.

A list of the vehicles, trailers, and mowing equipment anticipated for https://guides.loc.gov/ https://doi.gov/pmb/pem use shall be submitted and include the make and model, year manufacturer, tag # (if applicable), and date of last inspection. The following load restriction shall not be exceeded:

Single Units Gross Vehicle Weight

2 axles 40, 000 lbs. (18, 100 kg)

3 axles 48, 000 lbs. (21, 800 kg)

4 axles 52, 000 lbs. (23, 600 kg)

Combination Units 3 axles 57, 000 lbs. (25, 900 kg)

4 axles 62, 000 lbs. (28, 100 kg)

5 or more axles 66, 000 lbs. (29, 900 kg)

D. The Contractor shall furnish necessary transportation to deliver equipment, gasoline, and personnel to the job site and between work areas.

E. Vehicles and equipment deemed by the COR to be of improper type or design or inadequate for the purpose intended shall be removed from the premises and replaced with satisfactory equipment. It is the responsibility of the contractor to ensure that all equipment is maintained in an operable and safe condition.

F. All tools and equipment shall be safeguarded from the public. Mowers and other equipment shall not be allowed to be unattended unless immobilized and only for brief periods of time. Hand and other tools shall not be allowed to lie around except in the immediate work area.

Any tools not in immediate use shall be staged or stowed in such manner so as not to create a hazard.

2.01.3 REPORTS:

A. The contractor shall maintain a daily work log, recording, by area, the day(s) when tasks were accomplished. The daily work log shall be submitted to the COR for inspection after each cycle and when requested by the CO or COR. In the event the COR and Contractor disagree on work completed and accepted, his or her comments shall be noted thereon or attached thereto. This document will serve to determine whether the provisions of FAR 52.243-1 Changes-Fixed Price clause apply.

B. The COR shall provide the Contractor with an Acceptance Report form which will become verification that the work has been performed by the Contractor on this contract. An Acceptance Report which has been signed by the Contractor and the COR must be submitted with billing for payment.

C. The Contractor shall note and report to the COR in writing the presence of any damaged turf or disease conditions that may affect the visual quality or the contractors ability to perform the work specified herein. The Contractor shall note and report to the COR any maintenance issues or problems that are arise that are not within the scope of work.

D. The Contractor shall report emergency situations, such as accidents involving property and/or personal injury or other unforeseen circumstances and shall follow required emergency reporting procedures. Emergency reporting procedures will be delineated in writing by the CO before any work awarded under the contract begins.

E. The use of pesticides (including herbicides) must be approved by the

National Park Service. The Contractor shall maintain a daily pesticide use log for all areas treated with a pesticide. A copy shall be filed monthly with the COR as part of the acceptance report.

2.02 SCHEDULING AND COORDINATION:

A. Within 2 weeks of receiving a signed contract, the Contractor shall establish contact with the designated park representative referred to as the COR indicated on the contract so that mutually agreeable time frames for scheduling and performing the prescribed work can be established. The Contractor shall begin operations within five (5) days notification from the CO. Note: It is the responsibility of the Contractor to determine when work is to begin and notify the COR of the dates. If the Contractor has not initiated work and the CO determines that work is required per the specifications herein, the CO shall contact the Contractor and work shall begin within two (2) working days.

B. Performance months for this contract are April through

December. Work shall be performed between the hours of 6:30 A.M.

and 3:00 P.M., Monday through Friday, Federal holidays excluded, unless authorized in writing by the COR. Work shall be scheduled and arranged in accordance with rush hour traffic restrictions. Contractor should note that Canal Road and Rock Creek Potomac Parkway only have two way traffic between the hours of 9:30 AM and 3:30 PM.

Traffic is one-way in-bound from 06:30 AM until 9:30 AM and is one-way out-bound from 3:30 PM until 6:30 PM. Roadway or lane closures are limited to the hours between the rush hour directional changes or weekends if prearranged with the COR at least 2 weeks in advance.

C. Trimming along Canal Road shall occur twice yearly. Typically this will occur in late Spring and late Summer and is limited to the work hours between rush hour directional changes or weekends as authorized by the COR. Roadway or lane closures are limited to the hours between the rush hour directional changes or weekends if prearranged with the COR at least 2 weeks in advance. Contractor shall seek and obtain all necessary permits for District of Columbia closures deemed necessary to safely facilitate vegetation cutting along Canal Road.

D. Work on P Street bank will occur once yearly and is typically done in

November after the first frost. Rock Creek Park will provide the personnel, equipment and materials for lane closures which shall be requested by the Contractor to the COR at least 2 weeks in advance.

E. The Contractor is responsible for monitoring grass height and contacting The COR for approval 24 hours prior to beginning any work.

From time to time the CO/COR may appoint an alternate COR when the COR is not available. The Contractor’s foreman shall contact the COR prior to each day of mowing operations to indicate where mowing operations will occur for the day. Mowing operations shall be scheduled on turf growth, not the passage of time. In the event the COR recognizes the need for mowing before the Contractor, the Contractor shall begin mowing not later than two (2) working days from notification.

F. Once mowing operations begin the contractor is expected to be on the job site each day in which weather conditions are favorable until all the tasks associated with a mowing cycle are completed. Mowing operations shall only be performed under favorable weather and soil conditions as determined by the COR. Working in these areas under conditions which may adversely affect soil structure and cause potential damage to plants and turf is to be avoided.

G. Edging, trimming, vegetation control, and cleanup shall occur the same day mowing occurs in any given area.

H. If, at any time, the COR determines that the work is unsatisfactory or being conducted in an unsafe manner, the contractor will be notified and shall immediately cease all work activities until corrections, satisfactory to the COR, have been accomplished. The Contractor’s foreman shall be responsible for making necessary contact with the Contractor management regarding stoppage of work.

I. All work shall be completed, inspected, and accepted by the COR in accordance with the procedures stated herein before beginning work on another cycle. An inspection shall be scheduled between the contractor and the COR after each mowing to determine the agreed upon tasks completed, inspected, and approved. The contractor is responsible for providing an acceptance report to be signed by the COR prior to submission of an invoice for payment. The COR will not sign the Acceptance Report until all discrepancies are corrected.

Failure of the contractor to agree with the COR on work performed will be settled under the disputes clause of this contract. Discrepancies not corrected within the timeframe allowed in this contract shall receive deductions for services not performed as spelled out elsewhere in this contract. The Contractor shall be responsible for procuring copies of signed Acceptance Reports which must be submitted with invoices to verify contract compliance and receive payment.

J. All work performed is subject to inspection, approval, and acceptance by the COR before the work is considered complete.

K. The Contracting Officer's Representative will be responsible for acting on behalf of the Contracting Officer on all matters of work within the scope of the contract. Approval of work beyond the scope of the contract is reserved for the Contracting Officer. The Contractor is responsible for notifying the COR in writing for all work that is beyond the scope of the contract. Notification shall include a proposal for performing the prescribed work that includes a breakdown with unit prices for labor, materials, equipment required and time frame(s) for completion. The COR will evaluate the proposal and if valid will seek approval from the Contracting Officer. Failure of the Contractor to obtain the approval of the Contracting Officer for work beyond the scope of the contract will release the government from any obligation to pay for services claimed.

2.03 Safety:

A. All operations shall be conducted in accordance with all national and local fire and safety codes, laws, rules, regulations, OSHA, MUTCD and ANSI safety requirements.

B. Warning Signs: All roadways and trails shall remain open to the public unless approved by the COR. The public ways shall not be encumbered or any unusual traffic situations created by reason of operations under this contract without approval of the COR. The contractor shall provide, erect and maintain all necessary signs, traffic cones, warning and danger signals and signs, and provide a sufficient number of watchmen and flagmen to ensure the safe flow of traffic, protection of the work area and the safety of the public in accordance with the Manual on Uniform Traffic Control Devices for Streets and Highways (MUTCD) published by…