Sol_140P2123Q0162.pdf

Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs."

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation Number 140P2123Q0162 is issued as a Request for Proposal (RFP) which constitutes the entire solicitation. This acquisition will be conducted pursuant to FAR Part 13. This solicitation document incorporates all mandatory commercial item provisions and clauses in effect through Federal Acquisition Circular 2023-04, effective 2 June 2023. This is a small business set-aside. The North American Industry Classification System (NAICS) code is 339950, Sign Manufacturing and the related small business size standard is 500 Employees.

The government anticipates award of one (1), firm-fixed price contract.

REQUIREMENT: Independently, and not as an agent of the government, the contractor shall provide all services including labor, materials, equipment, facilities, and travel necessary to fabricate and install signage to the site and demolish and dispose of existing signs for Minute Man National Historic Park in (Concord, Lincoln, and Lexington) Massachusetts.

Due to space limitations, the complete commercial item specifications are contained in Solicitation Number 140P2123Q0162. Interested contractors should download this document. The National Park Service is not responsible for locating or securing any information that is not identified in the proposal.

The following Federal Acquisition Regulation (FAR) clauses and provisions are applicable to this announcement and are available at www.acquisition.gov.

52.212-1 Instructions to Offerors-Commercial Products and Commercial Services and addendum;

52.212-2 Evaluation-Commercial Products and Commercial Services and addendum; 52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services; 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services; 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services; 52.232-33 Payment by Electronic Funds Transfer-System for Award Management; 52.233-4 Applicable Law for Breach of Contract Claim; and 52.245-1 Government Property.

Questions shall be sent via email to robert_adamson@nps.gov by 5:00 pm ED 24 July 2023. Questions submitted using any other method will not be entertained. The Point of Contact for this requirement is Robert Adamson, Contracting Officer. Offerors who contact anyone outside of the Office of Acquisition Management regarding this requirement, may automatically be excluded from competition.

All quote information shall be submitted for receipt no later than 5:00 pm ED, on 8 August 2023. Offerors are hereby notified that if your quote is not received by the date/time and at the location specified in this announcement, that it will be considered late. The proposal shall be submitted electronically via email to robert_adamson@nps.gov with the subject line clearly identifying “Solicitation Number 140P2123Q0162 – MIMA Sign Fab.” Offers by telephone, transmitted via facsimile (fax), or submitted using any other method will not be accepted.

All contractors must be registered in www.SAM.gov to be considered eligible for award.

http://www.sam.gov/

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

PHF

Harpers Ferry WV 25425 IDC Building 67 Mather Place DOI, NPS, HFC - Acquisition Managem

0009060803 CODE 16. ADMINISTERED BYCODE

X

X

X

339950

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORPWA

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

08/08/2023 1700 ED

07/12/2023

3015020076Robert Adamson (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140P2123Q0162

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 69 0040625265OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Harpers Ferry WV 25425 IDC Building, 67 Mather Place NPS, Harpers Ferry Center

15. DELIVER TO

Denver CO 80225 P.O.Box 25287 MS WCP

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

NPS, WASO - WCP Contracting

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

To provide all services including labor, materials, equipment, facilities, and travel necessary to fabricate and install signage to the site and demolish and dispose of existing signs for Minute Man National Historic Park in (Concord, Lincoln, and Lexington) Massachusetts.

00010 MIMA Sign Fabrication & Installation Product/Service Code: M1PB Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED . YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Product/Service Description: OPERATION OF EXHIBIT

DESIGN (NON-BUILDING)

Delivery: 09/30/2024

Period of Performance: 09/25/2023 to 09/30/2024

00020 MIMA Sign Fabrication & Installation Travel

Product/Service Code: M1PB

Product/Service Description: OPERATION OF EXHIBIT

DESIGN (NON-BUILDING)

Delivery: 09/30/2024

Period of Performance: 09/25/2023 to 09/30/2024

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

69 2 of

Solicitation # 140P2123Q0162

TABLE OF CONTENTS

SCOPE 4

GENERAL REQUIREMENTS 5

TASKS 9

DELIVERABLES 11

OPTIONS 17

DESTINATION 18

REVIEW AND APPROVALS 19

PAYMENT SCHEDULE 20

CLAUSES 21

PROVISIONS 31

INSTRUCTIONS TO OFFERORS 57

EVALUATION FACTOERS & CRITERIA 61

SCOPE OF WORK

SIGN FABRICATION AND INSTALLATION

Minute Man National Historical Park

I BACKGROUND AND PURPOSE

Minute Man National Historical Park (MIMA) Minute Man National Historical Park is a seven-mile linear park with four distinct units, that spans three towns – Concord, Lincoln, and Lexington, Massachusetts – and attracts more than one million visitors a year. The park’s mission is to preserve the historic sites, structures, properties, and landscapes associated with the opening battles of the American Revolution. The park maintains some 200 assets, including about 1,000 acres of maintained landscape and 12 witness structures that were present at the time of the Battle of Lexington and Concord on April 19, 1775. In 2025, the park will commemorate the 250th anniversary of the battle and anticipates numerous special events and increased visitation.

The purpose of this contract is to provide the fabrication and installation of identity, parking control, and small private entrance signs for Minute Man National Historical Park (MIMA, or the Park) before their 250th anniversary.

II SCOPE AND OBJECTIVES

The project shall include the fabrication and installation of 41 new signs for Minute Man National Historical Park and demolition of no more than 10 existing signs. The project includes coordination with the Harpers Ferry Center (HFC) COR and the Park COR.

The contractor shall provide all services including labor, materials, equipment, facilities, and travel necessary to fabricate and install signage to the site and demolish and dispose of existing signs in accordance with the specifications as detailed in this contract and its attachments.

1. Order of Precedence All work under this contract shall be in accordance with the following order of precedence:

(1) Attachment A, MIMA Identity Sign Drawings

(2) Attachment B, MIMA Fabrication Intent Details

(3) Attachment C, MIMA Sign Location Information

(4) Statement of Work, Sign Fabrication and Installation

(5) Attachment D, MIMA Park Map

2. Project Management The Project Manager shall schedule, coordinate, oversee, and manage work produced under this contract.

The Project Manager shall be the single point of contact between the contractor and the NPS Contracting Officer's Representative (COR).

The Project Manager shall perform the following work:

A. Quality Control Provide quality control to ensure that all elements of project work meet the requirements of the contract specifications. Provide routine inspections of shop-fabricated work and subcontracted work. Ensure that all work not acceptable or compliant with the specifications is corrected prior to inspection or review by the

COR.

B. Scheduling Track all work progress to ensure that the project is completed according to the schedule throughout all contract tasks. The Project Manager shall coordinate and confirm the dates for all work with the COR. The Project Manager shall notify the COR in advance, in writing when work shall not be completed by the dates in this contract or project schedule and provide an updated schedule for completion.

C. Meetings The Project Manager shall be present at all project meetings. The contractor shall coordinate with the COR to schedule the following meetings:

1. Post-Award Teleconference

2. Pre-Installation Meeting

3. Onsite Final Walk Through

D. Managing Travel The Project Manager shall be responsible for all travel necessary in the performance of this contract. The contractor will be reimbursed for such travel in accordance with the current official Standard Government Travel Regulations. Only coach class for common carriers will be reimbursed. The Contracting Officer must approve additional project travel not authorized in this contract in writing before it is performed.

E. Submittals Coordinate all contractor and subcontractor submittals and review them for legibility, accuracy, completeness, and compliance with contract requirements prior to submitting to the COR for distribution. Forward all submittals to the COR for distribution, review and approval. Receive all reviewed submittals and take appropriate action according to the approval or rejection by the COR.

1. Approved Submittals Ensure that all changes, revisions, or additions are noted, and shop drawings and instructions are revised, updated, and forwarded to the COR.

2. Rejected Submittals When submittals are rejected, the COR shall notify the Project Manager, in writing, identifying the reasons for rejection. The Project Manager shall revise and/or correct and resubmit, identifying changes.

III TASKS 1 THROUGH V

1. Task 1 – Design File Review, Project Kickoff, and Scheduling

1.1 Design-Intent Drawing File Review

The Project Manager shall review Attachment A, MIMA Identity Sign Drawings to ensure that the quality is suitable for use in fabrication of all signs. The Project Manager shall notify the COR at the post-award teleconference if adherence to the details in the drawings would result in an unsatisfactory product.

1.2 Post Award Teleconference

The Project Manager, COR, and park staff shall attend the Post Award Teleconference.

The agenda for this meeting includes the following:

a) General project review;

b) Review of design intent drawings;

c) Review of basic project schedule.

1.3 Project Schedule

The contractor shall prepare an overall project schedule including milestone dates for all submittals, fabrication, installation, and close out and submit the schedule to the NPS COR for approval within 10 days after Post Award Teleconference.

2. Task 2 – Fabrication Shop Drawings

The contractor shall provide fabrication shop drawings for review and approval by the COR. Shop drawings shall be in accordance with the fabrication specifications and design-intent drawings provided in Attachment A, MIMA Identity Sign Drawings and shall describe in detail the techniques, methods, and materials (including brand names) for building all sign components and for all finishes.

In the design–intent drawings (Attachment B, MIMA Fabrication Intent Details) there are structures and footers which require the contractor to finish the detailing of the design. The contractor shall provide a design solution which shall fulfill the required function while honoring the appearance of the drawings. The contractor shall provide engineering to ensure all signs, sign structures, panels, bases, footers, connection hardware, and support components are designed to meet all state and local requirements. Engineered drawings are to be stamped by an engineer licensed in the state of Massachusetts.

The shop drawings shall contain sample photos of stone masonry that depicts the joining method and pattern which will be used on the final sign. The stonework shall closely match that of the existing MIMA stone walls which is shown in Attachment B, MIMA Fabrication Intent Details.

The shop drawings shall be submitted electronically to the COR via email. Shop drawings shall be approved via PDF electronic stamp approval and shall include embedded notes for requested changes and additions. Shop drawings shall not be stamped final by the COR until all fabrication issues have been resolved.

As specified, the contractor shall prepare and submit revised shop drawings incorporating all corrections or revisions required by the COR. Each revision shall be marked with a revision number and a date.

Before any alteration to the NPS standards for fabrication the contractor shall submit proposed changes, in writing to the COR for approval. The proposed changes shall include at a minimum drawings, specifications, and product cut sheet (when applicable) and must detail the techniques, methods, and materials (including brand names) proposed for building all sign components and for all finishes.

The contractor shall prepare the shop drawings so they can be printed at 11" x 17" or 8.5" x 11" and remain clear and legible. Each drawing shall be identified with the park name, contractor’s name, sign project number, drawing number, page number, and date of submittal. The shop drawings shall include elevations, plan views, and sections; isometric, axonometric, three-dimensional, or other views to help describe the fabrication method;

details on connections of materials; material descriptions; hardware details; complete dimensions; paint and finish descriptions; footer details; stone and other masonry details;

engineering and specifications.

Additionally, the shop drawings shall include the following:

A. Details and Dimensions The contractor shall include all sign dimensions, materials, hardware, instructions, finishes, manufacturer's name and associated color, and any other detail associated with the fabrication of the signs.

B. Sign Panel Design and Layout The contractor shall include all sign panel designs and layouts in the shop drawings.

Sign panel drawings furnished in Attachment A, MIMA Identity Sign Drawings are shown in scale. The contractor shall check enlarge panel art to full size for fabrication.

C. Product Listing List brand names of off-the-shelf products that will be used in the sign structures and panels (paints, HDU foam, etc.).

D. Sign Base Drawings The contractor shall provide drawings for all sign structures. A structural engineer licensed to practice in the state of Massachusetts shall design, stamp, and approve all structural unit construction and structural components requiring connection of sign units to bases and other support. The engineer shall design structural connections in accordance with the park’s specific site and weather conditions including but not limited to wind loading and footer design specific to location and ground condition.

3. Task 3 – Samples

The contractor shall provide samples for all materials, colors, and finishes specified for the signs and ship to the COR for approval. Samples must be approved before fabrication of the final signs may begin. Required samples include the following:

3.1 High Density Urethane (HDU) Foam

The contractor shall fabricate a 22” x 24” x 1.5” HDU panel sample following the same fabrication techniques as the HDU panels in this project, utilizing the sample artwork supplied on page 12.0 of Attachment B, MIMA Fabrication Intent Details. The sample shall show all paint colors and both V and Flat routing techniques. Routing, paint, and finish shall be of the quality required for the final sign panel.

3.2 Routed NPS Arrowhead Sample

The contractor shall provide an NPS Arrowhead logo sample fabricated using the same technique and materials and utilizing all paint colors required for the arrowhead in this project. Artwork for the NPS Arrowhead is supplied on page 12.0 of Attachment B, MIMA Fabrication Intent Details. Routing, paint, and finish shall be of the quality required for the final arrowhead. Sample to be at least 50% size of final arrowhead.

3.3 Direct Print to 0.080” aluminum

The contractor shall fabricate one (1) 24” x 14” double sided aluminum sign sample utilizing the sample artwork provided on page 12.0 of Attachment B, MIMA Fabrication Intent Details, fabricated using the same technique as the final direct image or image transfer to aluminum signs.

3.4 0.080” Aluminum with Low Intensity Retro-reflective Vinyl The contractor shall fabricate a 9” x 15” 0.080” aluminum sign sample utilizing the sample artwork provided on page 12.0 of Attachment B, MIMA Fabrication Intent Details, fabricated using the same technique as the final .080 Aluminum signs.

3.5 Stone Sample and Capstone

The contractor shall supply a sample of the stone and capstone that will be used for the construction of the monolith base. The samples must show the same coloring and texture as required of the stonework on the base structure.

4. Task 4 – Fabrication and Shop Inspection

4.1 Fabrication

Sign fabrication shall not begin until all samples from Task 3 have been approved by the COR. The sign shall be fabricated in accordance with the specifications in the approved fabrication shop drawings and using the same materials, techniques, and finishes as the approved samples.

The contractor shall fabricate all signs and supporting components to achieve a lasting durability in an exterior, high traffic environment. Sign materials used in fabrication shall provide for ease of maintenance and vandal resistance.

All materials shall be new and of first quality. Materials shall meet or exceed the standards and specifications herein or by reference. Factory seconds shall not be accepted. All materials shall comply with this specification or approved equal.

Fit and finish of all signs shall meet or exceed industry standards for architectural grade sign fabrication. All components shall be cut square and true, and pre-assembled prior to painting to ensure all parts fit together. All sign panels shall be cut square and all edges cleaned and finished, free of sharp and rough edges, burrs, and other surface imperfections. Exposed fasteners shall be counter-sunk. All exposed weld joints shall be clean and ground prior to primer and paint application. Weld slag shall be ground clean and removed from exposed metal surfaces.

All metal surfaces, structural metal components, sign structures, signs and sign panels, panel backs and edges shall be primed and painted. The contractor shall prime and paint all exposed material surfaces in accordance with the paint manufacturer’s specific recommendations.

The sign structures shall be designed to satisfy the American Association of State Highway and Transportation Officials (AASHTO) Standard Specifications for Structural Supports in the state of Massachusetts.

The sign structures shall be designed using the allowable stress design (ASD) approach in accordance with the AASHTO Standard Specifications for Structural Supports. The sign structure should be analyzed for dead, wind, ice, and fatigue loads and their load combinations per American Society of Civil Engineers (ASCE) 7-16 and Massachusetts Building Code.

The contractor shall fabricate and install the following signs and structures:

Quantity Description

Private Residence (PR 1.0) 16 2" x 2" Post - 24" HAGL 16 12" x 6"direct print aluminum Panel

Parking Control (PC 1.0) 2 2" x 2" Post - 5' min HAGL 2 9" x 15"Aluminum panel with reflective vinyl

30" x 18" Facility Identity (ID 9.0, 26.0, 32.0) 3 Painted Aluminum VIS system, single sided with 2"x 2" posts, 30" x 18" frame 3 30" x 18" double sided direct print aluminum panel

30" x 12" Facility Identity (ID 24.0) 1 Painted Aluminum VIS system, single sided with 2"x 2" posts, 30" x 12"frame 1 30" x 12" double sided direct print aluminum panel

24" x 18"and 24" x 6" Facility Identity (ID 6.0, 10, 11, 12, 14, 15, 16, 18, 19, 28)

10 Painted Aluminum VIS system, single sided, 2 frames with 2"x 2" posts, 24" x 18" and 24" x 6" frames

10 24" x 18" double sided direct print aluminum panel 10 24" x 6" double sided direct print aluminum panel

30" x 18" and 30" x 6" Facility Identity (ID 2.0, 8.0, 17.0, 20.0) 4 Painted Aluminum VIS system, single sided, 2 frames with 2"x 2" posts, 30" x 18" and 30" x 6" frames 4 30" x 18" double sided direct print aluminum panel 4 30" x 6" double sided direct print aluminum panel

36" x 18"Facility Identity Double (ID 1.0) 1 Painted Aluminum VIS system, double sided frame with 2"x 2" posts, 36" x 18" Frame 2 36" x 18" double sided direct print aluminum panel

24" x 18" and 24" x 6"Facility Identity Double (ID 25.0) 1 Painted Aluminum VIS system, double sided with 2 frames per side with

2"x 2" posts, 24" x 18" and 24" x 6" Frames 2 24" x 18" double sided direct print aluminum panel 2 24" x 6" double sided direct print aluminum panel

54" x 42"Facility Identity (ID 4.0) 1 Painted Aluminum VIS single sided frame with 3" x 2" posts, 54" x 42" Frame 1 54" x 42" double sided direct print aluminum panel

120" x 60" Main Park Identity (ID 33.0) 1 Stone monolith with side column 1 120" x 60" 30lbs HDU Routed and Painted Front Panel 1 120" x 60" 30lbs HDU Painted Back Panel 1 30" HDU Routed and Painted Arrowhead

68" x 32" Park Identity (ID 5.0) 1 8" x 6" Painted Aluminum Posts 1 68" x 32" 30lbs HDU Routed and Painted front Panel

1 68" x 32" 30lbs HDU Painted Back Panel 1 16" HDU Routed and Painted Arrowhead

4.2 Sign Inspection

The contractor shall determine if sign inspection is to take place via digital photographs or in-person with the COR and notify the COR of their intent at least 60 days prior to the shop inspection.

a) Digital Photo Shop Inspection Prior to packing and shipping all signs and components, the contractor shall provide the COR with digital photographs of all the fabricated signs for review. Photographs shall be provided to the COR digitally via email or FTP site. The photographic reference shall include a full front view, side view, and rear view. Detail views shall also include details of sign back, corners, mounting hardware and paint. Each set of photographs for each sign shall be labeled according to the sign’s drawing number as shown in Attachment A, MIMA Identity Sign Drawings.

b) In-Person Shop Inspection Upon completion of the fabrication of all signs and sign components and prior to packing and shipping, the contractor shall invite the COR to visually inspect all signs and components. Signs and sign components must be displayed in such a way that the COR has visual access to inspect all sides of each component. Each component must be labeled with the sign’s drawing number as shown in Attachment A, MIMA Identity Sign Drawings.

5. Task 5 – Installation

5.1 Pre-Installation Meeting

Prior to sign installation, the contractor’s Project Manager and the COR shall meet at the MIMA for the Pre-Installation Meeting. The minimum agenda for this meeting includes the following:

a) Sequence in which work will be installed and projected work schedule onsite, including working days and hours;

b) Assess existing conditions which impact the installation of the sign including:

staging and unloading areas, access to installation location, available storage areas, available areas for setup of power tool work stations, offsite facilities for disposal of debris, parking, and local availability of food, gas, hardware, and other supplies and services;

c) Field-verify and mark sign location;

d) Locate all underground utility lines that affect the installation and assess their impact on the sign location;

e) Coordinate with park staff to exchange contact information for future coordination of work; and

f) Coordinate and locate a secure laydown, storage, and staging area for the signs, contractor materials and installation equipment.

5.2 Installation

The contractor shall provide setup of structures and sign panels so that they are complete and ready for installation. The contractor shall provide all installation tools, materials, hardware, and personal protective equipment to installation personnel in sufficient numbers to accomplish the job. The use of equipment belonging to the government is not acceptable.

Work covered under sign installation shall include the following:

a) Permits The contractor shall secure all required permits prior to beginning installation of any sign.

b) Underground Utilities The contractor shall be responsible for ensuring all underground utilities are located and flagged before any excavation and sign installation occurs. The contractor shall bear the responsibility of costs of any repairs if the site is not surveyed and flagged prior to installation. Where installation problems may occur due to underground utilities the contractor shall inform the COR in writing and coordinate an alternate location for the sign or shall hand dig the site.

c) Equipment The contractor shall provide all the equipment and machines to complete the work. The contractor shall provide bobcats, earthmoving equipment, augur, lifts, concrete mixing equipment, and all other tools. The contractor shall ensure that all personnel using this equipment are trained.

d) Installation Team The contractor shall provide adequate personnel to install all the sign, sign structure, and other components required in this project.

The contractor shall provide all required tools, equipment, personal protective equipment (PPE), and materials in sufficient numbers to accomplish the job.

Installation crews shall be required to wear PPE while on-site installing the sign. PPE includes gloves, ear plugs, goggles, and hard hats as required for using tools or operating machines used during the installation.

The installation team shall include an on-site supervisor to coordinate installation with the crew and to provide a liaison to the COR and park staff.

e) Site Coordination The contractor shall check-in each day during the installation with the designated park contact prior to starting work. The on-site supervisor shall inform the park contact in which area the install crew will be working.

The contractor shall coordinate their installation with the park so as not to impede or effect park operations or construction.

f) Staging Area The sign and other materials shall be stored on-site during installation in a designated staging area. Prior to the installation, the contractor shall coordinate with the park staff to locate a secure staging area and plan how sign and equipment storage shall be accomplished so as to provide protection of the sign and contractor equipment and tools, and to minimize disruption of park operations. The contractor shall submit their plan for staging and parking, with the park staff for review and approval prior to the installation. The storage areas must be secured in a manner that will leave the site in a safe condition.

The contractor shall secure materials, tools and equipment to prevent vandalism or unauthorized access to the staging area.

g) Demolition and Disposal As required by contract, existing signs shall be removed. Demolition of no more than 10 signs will be required. Photos of existing signs to be removed are show in Attachment A. The contractor is responsible for removing and disposing of existing signs, sign bases, sign footings, sign panels, and other components from the installation area. The contractor and the COR shall identify all signs to be removed during the pre-installation meeting, prior to any sign demolition.

In many instances, and especially regarding signs involving public safety or wayfinding, the new sign shall be installed prior to or concurrent with the removal of the old sign.

Existing signs removed shall be disposed of off-site. The contractor is responsible for locating and utilizing a suitable off-site trash facility or recycling unit that will accept sign components.

Where sign structures are removed, all holes and the ground area at the removal site shall be filled and repaired.

If needed hi-visibility safety signs shall be erected on both sides of the road and in advance of the work zone. Vehicles in roadway work zones shall be fitted with yellow flashing lightbars or beacon style lights. Work zones located along curves or in blind site lines shall employ a traffic safety detail and additional warning signs to maintain a safe work zone.

h) Installation Site Closure Contractor shall clearly mark and delineate the limits of work activities, access routes, and staging and lay-down areas for approval prior to starting any on-site activities.

All identity sign installation shall take place outside of clear zones to roadways. All equipment, vehicles, staging, and personnel should not be in the road or blocking any road during installation and must be outside the right of way. Use of the road as staging is prohibited for this project. The contractor shall park all equipment and vehicles in a safe operating location and out of roadways to eliminate the potential for accidents.

To protect site installation crews in high-traffic areas, the installation site shall be protected with warning barricades, roped enclosures and signs. The barricaded area shall be large enough to allow staging of equipment, storage of signs and components, and waste debris while working.

If needed hi-visibility safety signs shall be erected on both sides of the road and in advance of the work zone. Vehicles in roadway work zones shall be fitted with yellow flashing lightbars or beacon style lights. Work zones located along curves or in blind site lines shall employ a traffic safety detail and additional warning signs to maintain a safe work zone.

The sidewalk area around the installation site shall be protected with warning barricades, roped enclosures, and signs. Holes for footers or sign post installation shall not be left open and unprotected. Concrete footers with exposed rebar shall be covered during the curing process.

The contractor shall work with the park contact to provide a detour route during necessary site closures. In the event of overnight closure such as for foundation pours, the site shall be protected and barricaded to prevent pedestrian and visitor injury.

i) Site Installation Condition and Cleanup

During the installation, the contractor shall maintain all areas in a clean condition on a daily basis and provide means of preventing dirt or waste material from being tracked into adjacent areas of the site. Dirt, concrete slag, or other trash shall not be dumped within the site. All trash, demolished signs and components, and waste dirt and fill shall be removed from the site and disposed of properly on a daily basis. Dirt, concrete slag, or other trash shall not be dumped within the site.

The contractor shall provide bags and containers for storage of trash. The contractor shall be responsible for removing waste materials generated during installation from the park on a daily basis. The contractor shall not dispose of their waste within the park, on park grounds, in dumpsters, or containers that belong to the government or to another contractor’s working on-site.

The contractor shall thoroughly clean sign surfaces to remove handprints, dust, and miscellaneous markings generated during the installation. The contractor shall handle all graphic panels clean gloves. Signs, sign structures, and sign panels shall be thoroughly cleaned until all dust, prints, and smears are removed.

The contractor shall provide labor, materials, equipment, and supplies for final cleaning of the installation site. The contractor shall refill all holes and repair all surfaces disturbed during installation of signs and structures with identical materials. Ground surfaces will be cleaned up, smoothed out, and re-seed with sun/shade seed mix to match existing grass.

j) Existing Work The contractor shall request authorization from park staff prior to cutting, drilling, altering, or removing material within the site. Work that is replaced shall match existing work. Anything damaged or defaced due to the contractor's error during installation shall be restored to the original condition by the contractor. Restoration work shall be coordinated with the COR prior to start of work.

k) Site Protection The contractor shall provide adequate protection for the site, its contents, and occupants wherever work under this contract is being performed. This includes dust protection and mitigation where required and protective coverings for surfaces adjacent to the work area. The contractor shall provide masonite, ground cloths, cardboard, or plastic. Use masonite in adequate thicknesses to protect ground surfaces, paving, and other areas from indentations and other damage when heavy loads will be wheeled over, or temporarily stored.

The contractor shall be responsible for the security of all signs and components. The contractor shall also ensure the sign, sign structure, or any other components are not left unattended and that they are stored in a secure location when the work site is unattended.

l) Environmental Protection The contractor shall provide and maintain environmental protection during the life of the Contract to control pollution or to correct conditions that develop during construction. Comply with and all Federal, State, and local laws and regulations pertaining to water, air, soil, and noise pollution. There is a five-minute state vehicle idling limit.

5.3 On-Site Final Walk Through and Maintenance Kit

The contractor’s Project Manager and COR shall meet at the park upon completion of installation of the signs for the Final Walk Through and submission of the Maintenance Kit. The minimum agenda for this meeting includes the following:

a) On-site Final Walk Through Verify the sign has been correctly installed. Inspect against the shop drawings to confirm sign was installed in accordance with contract specifications.

Identify punch-list deficiencies (items that need to be corrected by the contractor).

The contractor shall record and maintain a list of the punch-list deficiencies as they are identified and provide a copy of the list to the COR after the walk-through inspection.

Conduct a project closeout session with the COR. The contractor shall provide and identify the components of the maintenance kit as outlined in section d below.

The contractor shall be available to answer any questions regarding sign maintenance.

The sign shall be fully operational at the time of the walk-through inspection. The contractor shall demonstrate access into sign structures.

b) Maintenance Kit The contractor shall provide and identify the components of the maintenance kit, including the following:

i. Container A heavy-duty plastic storage container with a lid, large enough to hold all touch up and cleaning materials.

ii. Touch-up Materials Bottles or cans of each paint, stain, wax, and other finishes used on the signs, with tightly fitted lids or caps, and clear identification of the contents on firmly attached labels. For each type of finish, provide appropriate solvents and brushes or other tools as required to apply the finish. Provide a minimum of one full quart of each paint and stain, one two-ounce bottle of each screen ink, and one full quart of each type of protective finish, such as polyurethane, except as otherwise specified.

iii. Assembling and Access Instructions Provide visuals clearly and sufficiently illustrating access to sign structures and graphic panels. The illustrations shall include step-by-step instructions, and any other information relevant to assembling, opening and/or dismantling the structures. The illustrations shall include isometric and exploded view drawings and/or photographs combined with text showing a person following the step-by-step instructions.

iv. Cleaning Instructions Provide instructions for cleaning all sign structures including metal and stone components, finishes, and graphic panels. Provide instructions for removing graffiti from sign structures and graphic panels. Include brand names of recommended cleaning materials. Listed cleaning products shall correspond with supplies included in the maintenance kit furnished by the contractor. "Not to be used" materials and techniques shall be identified.

v. Repair Instructions Describe specific techniques for repairing damage to sign fabrication materials including repair and or refinishing.

IV INVOICING

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP): see clause section.

V PERIOD OF PERFORMANCE

The NPS anticipates a period of performance period starting in September, 2023 and ending September 30, 2024.

A. Sign installation and on-site final walk through at Minute Man National Historical Park shall be completed on or before August 30, 2024.

B. All remaining work, including punch list items and review or approval, shall be completed on or before September 30, 2024.

VI REVIEW AND APPROVAL

The COR shall notify the contractor, in writing, of approval or rejection of the work within 15 days. Any additions or corrections shall be completed within 21 calendar days. In the event the government delays comments beyond the period specified, the contractor shall be entitled to a day-to-day extension in the completion date.

VII CONTRACT TYPE

The NPS anticipates awarding a firm fixed price contract.

VIII TRAVEL

In accordance with Public Law 99-234, "Federal Civilian Employee and Contractor Travel Expense Act of 1985", travel-related expenditures for Contractor's personnel are restricted to the limits established for federal employees. This includes mileage for company-owned vehicles.

The Contractor shall travel as required to support program tasks. All travel arrangements are to be made by the Contractor. Payment for transportation, per diem, mileage, parking, and other fair and reasonable travel expenses will be paid in accordance with the effective Federal Travel Regulations as amended and supplemented by the Department of the Interior travel regulations where applicable. No Federal travel authorizations are to be issued. The Contractor shall make every effort to keep travel costs to a minimum. No reimbursement will be made for parking at a Contractor's normal place of work. No overhead, profit or G&A shall be allowed on travel costs.

Travel costs shall be reimbursed in accordance with the Federal Travel Regulations. Travel is only funded to the extent specified within the travel CLIN. The contractor shall not incur any travel costs in excess of the amount funded within the travel CLIN. The Government shall not be liable for any travel related costs incurred by the contractor which are in excess of the total amount funded within the travel CLIN.

If the contractor has reason to believe they may exceed the amount funded on the travel CLIN, they shall notify the Government Contracting Office immediately. Additional funding may only be added to the travel CLIN through a formal signed modification issued by a Government Contracting Officer. Profit, fee, G&A or overhead may not be incurred on travel costs.

IX DELIVERABLES AND DESTINATION POINT

All deliverables shall be shipped Free On Board (FOB) Destination, within Consignee’s premises, with all shipping and transportation costs prepaid. Deliverables shall be shipped by either registered or certified mail to ensure that shipments can be traced, if lost.

A. Deliverables Shall Include The Following:

1. Project schedule

2. Meeting minutes from each project meeting or conference call

3. Fabrication shop drawings

4. Samples

5. Shop inspection photographs

6. Installation of final signs

7. Maintenance Kit

B. Deliverables Shall Be Sent To The Following:

1. Deliverables 1-4 and Deliverable 5 Samples 31.-3.4

Lauren Lainez National Park Service 67 Mather Place Harpers Ferry, West Virginia 25425

2. Deliverable 5 Sample 3.5 and Deliverables 6-7.

Minute Man National Historical Park 174 Liberty St.

Concord, MA 01742

X. GOVERNMENT-FURNISHED PROPERTY

The contractor shall be responsible for security and protection of all government-furnished property or materials provided in connection with this contract. Following acceptance of all work by the government, the contractor shall return to the COR all government-furnished property not incorporated into the project.

The following listed government-furnished property shall be furnished at the post award meeting:

• Production-ready graphic layout files

XI. CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM

NOTICE TO CONTRACTORS

Contractor Performance Assessment Reporting System (December 2015)

A. FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation.

One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

B. The past performance evaluation process is a totally paperless process using CPARS.

CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

C. We request that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official (AO). Information in the report must be protected as source selection sensitive information not releasable to the public.

D. When your Contractor Representative(s) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/.

E. Within 60 days after the end of a performance period, the AO will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/.

1. Contractor Representatives may then provide comments in response to the evaluation, or return the evaluation without comment.

2. Your comments should focus on objective facts in the AO's narrative and should provide your views on the causes and ramifications of the assessed performance.

https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2042_15.html https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2042_15.html https://www.cpars.gov/ https://www.cpars.csd.disa.mil/ https://www.cpars.gov/

3. All information provided should be reviewed for accuracy prior to submission.

4. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating "No comment" in the space provided, and then selecting “Accept the Ratings and Close the Evaluation”.

5. Your response is due within 60 calendar days after receipt of the CPAR. On day 15, the evaluation will become available in PPIRS-RC marked as “Pending” with or without comments and whether or not it has been closed.

6. If you do not sign and submit the CPAR within 60 days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment."

F. The following guidelines apply concerning your use of the past performance evaluation:

a. Protect the evaluation as source selection information. After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the CO for instructions.

b. Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

c. Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

G. If you wish to discuss a past performance evaluation, you should request a meeting in writing to the CO no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 60-day review period.

H. A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

XII. ADDITIONAL WORK

Any additional work not detailed in this contract shall be approved, in writing, by the Contracting Officer via a bilateral modification.

XIII. LOSS OR DAMAGE

The contractor shall be liable for any loss or damage to any government property caused by negligence, theft, or willful misconduct of the contractor, his agents, servants, and employees, and shall indemnify and save the government harmless against all actions, proceedings, claims, demands, costs, damages, and expenses, including attorney’s fees, by reason of any suit or action brought for any actual or alleged injury to or resulting from the performance of this contract. The contractor shall submit a full written report to the Contracting Officer within 24 hours following the occurrence of such damage, loss, or injury.

If due to fault, neglect, dishonesty of the contractor, his agency or employees, loss or damage to government property is incurred during the performance of this contract, the contractor shall be responsible for same. The government, at its option, may in lieu of repayment, require the contractor to replace at his own expense, all such property as directed by the Contracting Officer. Until the equipment is repaired or replaced, the contractor shall furnish similar, adequate replacement property and/or equipment at no charge to the government, within two working days of the date the equipment has been lost, stolen, or damaged.

XIV. CONTRACT ADMINISTRATION

A. The National Park Service, Contract Specialist / Contracting Officer address is: National Park Service, Harpers Ferry Center, Office of Acquisition Management, P.O. Box 50, 67 Mather Place, Harpers Ferry, West Virginia 25425-0050.

The contractor shall use the Contracting Officer as a point of contact on all business and administrative matters concerning this contract. All correspondence, other than that of a technical nature, shall be addressed to the Contracting Officer, with information copies of the basic correspondence to the COR.

B. The National Park Service, COR address is: National Park Service, Harpers Ferry Center, Attention: COR, P.O.