Sol_140P2121R0061.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested. Solicitation Number 140P2121R0061 is issued as a Request for Proposal (RFP) constitutes the entire solicitation. Proposals and price quotations with detailed breakdown are being requested. This acquisition will be conducted pursuant to FAR Part 12. This solicitation document incorporates all mandatory commercial item provisions and clauses in effect through Federal Acquisition Circular 2021-06, effective July 12, 2021.

This is set aside for small business concerns under the North American Industry Classification System (NAICS) 339950, Sign Manufacturing with a size standard of 500 Employees.

REQUIREMENT: The contractor shall provide all labor, materials, equipment, facilities, and travel necessary to fabricate and install signage for Fort Smith National Historic Site in accordance with the specifications as detailed in this solicitation and its attachments.

Due to space limitations, the complete commercial item specifications are contained in Solicitation Number 140P2121R0061. Interested contractors should download this document. The National Park Service is not responsible for locating or securing any information that is not identified in the quotation.

The government contemplates award of one best value, firm-fixed price contract resulting from this solicitation.

The following Federal Acquisition Regulation (FAR) clauses and provisions are applicable to this announcement and are available at www.acquisition.gov.

52.212-1 Instructions to Offerors-Commercial Items; 52.212-2 Evaluation-Commercial Items; 52.212-3 Offeror Representations and Certifications-Commercial Items; 52.212-4 Contract Terms and Conditions-Commercial Items; 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items; 52.232-33 Payment by Electronic Funds Transfer- Central Contractor Registration; 52.233-1 Disputes in Solicitations and Contracts; 52.233-4 Applicable Law for Breach of Contract Claim; and 52.245-1 Government Property.

Proposals shall be prepared in accordance with the attached solicitation. Failure to adhere to these instructions may render your proposal unacceptable.

Questions to the solicitation are due via email by 10:00 AM ED on August 16, 2021. Questions submitted using any other method will not be entertained. Questions received after this date and time will not be entertained. All questions concerning this request for proposal should be referred to Shelia D. Bender, Contracting Officer via email at dee_dee_bender@nps.gov. Offerors who contact anyone outside of the Office of Acquisition Management regarding this requirement, may automatically be excluded from competition.

Proposals are due via email by 10:00 AM ED on August 24, 2021. The address is included in the solicitation for mailing flash drives in the event files are over the threshold for submitting via email.

Flash drives MUST be received by the date and time specified for proposals or it will be considered late and handled as such in accordance with FAR Policies and Procedures.

All contractors must be registered in www.SAM.gov to be considered eligible for award.

mailto:dee_dee_bender@nps.gov http://www.sam.gov/

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

0009060803 CODE 16. ADMINISTERED BYCODE

X

X

X

339950

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORPWA

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

08/24/2021 1000 ED

08/02/2021

3045356227Shelia Bender (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140P2121R0061

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 65 0040541419OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Harpers Ferry WV 25425 IDC Building, 67 Mather Place NPS, Harpers Ferry Center

15. DELIVER TO

Denver CO 80225 P.O.Box 25287 MS WCP

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

NPS, WASO - WCP Contracting

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

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UNIT

21.

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SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Fort Smith National Historic Site

This is a combined synopsis/solicitation for commercial items prepared in accordance with Sub-Part 12.6, as supplemental with additional information included in this notice.

The contractor shall provide all labor, materials, equipment, facilities, and travel necessary to fabricate and install signage for Fort Smith National Historic Site (FOSM) in

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

Shelia Bender

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

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UNIT

21.

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SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

accordance with the specifications as detailed in this solicitation and its attachments.

Legacy Doc #: NPS

Delivery: 06/30/2022

00010 HAFC FOSM Sign Fabricatoin

Product/Service Code: M1PB

Product/Service Description: OPERATION OF EXHIBIT

DESIGN (NON-BUILDING)

Period of Performance: 09/30/2021 to 06/30/2022

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

65 2 of

Solicitation Number 140P2121R0061

SIGN FABRICATION AND INSTALLATION

FORT SMITH NATIONAL HISTORIC SITE

I. BACKGROUND AND PURPOSE

Fort Smith National Historic Site embraces the remains of two frontier forts and the Federal Court for the Western District of Arkansas. Commemorating a significant phase of America’s westward expansion, today it stands a reminder of 80 turbulent years in the history of Federal Indian policy.

Fort Smith National Historic Site (FOSM) is updating its identity signage. The purpose of this contract is to provide the fabrication and installation of identity signs for Fort Smith National Historic Site in Arkansas.

II. SCOPE AND OBJECTIVES

The project shall include the fabrication and installation of two new identity signs for Fort Smith National Historic Site. One of the identity signs will include wood panels, a custom monolithic base with locally sourced stone veneer, and a routed wood arrowhead. The other identity sign will include a wood panel, steel mounts, and hardware. The project includes coordination with the Harpers Ferry Center (HFC) Contracting Officer’s Representative (COR) and the Park.

The contractor shall provide all services including labor, materials, equipment, facilities, and travel necessary to fabricate and install signage to the site in accordance with the specifications as detailed in this contract and its attachments.

A. Order of Precedence

All work under this contract shall be in accordance with the following order of precedence:

1. Attachment 1, FOSM Sign Drawings and Fabrication Details;

2. Statement of Work, FOSM Fabrication of Signage

B. General Requirements

1. Project Management

The Project Manager shall schedule, coordinate, oversee, and manage work produced under this contract.

The Project Manager shall be the single point of contact between the contractor and the NPS Contracting Officer's Representative (COR).

The Project Manager shall be in contact with the COR on no less than a weekly basis.

In addition, the Project Manager shall perform the following work:

a. Quality Control

Provide quality control to ensure that all elements of project work meet the requirements of the contract specifications. Provide routine inspections of shop-fabricated work and subcontracted work. Ensure that all work not acceptable or compliant with the specifications is corrected prior to inspection or review by the COR.

b. Schedule

The contractor shall prepare an overall project schedule including milestone dates for all submittals, fabrication, and submit to the NPS COR for approval. The contractor shall track all work progress to ensure that the project is completed according to the schedule. The contractor shall coordinate and confirm the dates for all work with the COR. The contractor shall notify the COR in advance, in writing when work shall not be completed by the dates in this contract and provide an updated schedule for completion.

c. Meetings

The project manager shall be present at all project meetings. The contractor shall coordinate with the COR to schedule the following meetings:

1) Post Award Teleconference

The Project Manager, COR, and park staff shall attend the Post Award Teleconference. The agenda for this meeting includes the following:

a) General project review;

b) Review of design intent drawings;

c) Review of project schedule

2) Digital Shop Inspection

Prior to packing and shipping all signs and components, the contractor shall provide the COR with digital photographs of all the fabricated signs for review. Photographs shall be provided to the COR digitally via email or FTP site. The photographic reference shall include a full front view, side view, and rear view.

Detail views shall also include details of sign back, corners, mounting hardware and paint.

3) Pre-Installation Meeting

Prior to sign installation, the contractor’s Project Manager and COR shall meet at the Park, for the Pre-Installation Meeting.

The minimum agenda for this meeting includes the following:

a) Sequence in which work will be installed and projected work schedule onsite, including working days and hours;

b) Assess existing conditions which impact the installation of the signs; including: staging and unloading areas, access to installation locations, available storage areas, available areas for setup of power tool work stations, offsite facilities for disposal of debris, parking, and local availability of food, gas, hardware, and other supplies and services;

c) Field-verify and mark all sign locations and measure existing post structure for sign 2.0;

d) Locate all underground utility lines that affect the installation and assess their impact on the sign locations;

e) Coordinate with park staff to exchange contact information for future coordination of work; and

f) Coordinate and locate a secure laydown, storage, and staging area for the signs, contractor materials and installation equipment.

4) On-Site Final Walk Through

The contractor’s Project Manager and COR shall meet at the Park upon completion of installation of the signs for the Final Walk Through. The minimum agenda for this meeting includes the following:

a) Verify that all signs and have been installed and are functioning. Each sign will be inspected against the fabrication drawings to confirm signs were installed in accordance with contract specifications.

b) Identify punch-list deficiencies (items that need to be corrected by the contractor). The contractor shall record and maintain a list of the punch-list deficiencies as they are identified and provide a copy of the list to the COR after the walk-through inspection.

c) Conduct a project closeout session with the COR. The contractor shall provide and identify the components of the maintenance kit. In addition, the contractor shall provide the maintenance to the COR. The contractor shall be available to answer any questions regarding sign maintenance.

The signs and sign components shall be fully operational at the time of the walk-through inspection. The contractor shall demonstrate access into sign structures.

d. Design-Intent Drawing File Review

The Project Manager shall receive design-intent drawing files and inspect them to ensure that the quality is suitable for use in fabrication of all signs.

The Project Manager shall notify the COR immediately if design-intent drawings are not received in sufficient time to meet critical milestones, if damaged, or when use of the material would result in an unsatisfactory product.

e. Travel

The contractor shall be responsible for all travel necessary in the performance of this contract. The contractor will be reimbursed for such travel in accordance with the current official Standard Government Travel Regulations. Only coach class for common carriers will be reimbursed.

The Contracting Officer must approve additional project travel, not authorized in this contract, in writing before it is performed.

f. Submittals

Coordinate all contractor and subcontractor submittals and review them for legibility, accuracy, completeness, and compliance with contract requirements prior to submitting to the COR for distribution.

Forward all submittals to the COR for distribution, review and approval.

Receive all reviewed submittals and take appropriate action according to the approval or rejection by the COR.

1) Approved Submittals

Ensure that all changes, revisions, or additions are noted, and shop drawings, shop drawings, and instructions are revised, updated and forwarded to the COR.

2) Rejected Submittals

When submittals are rejected, the COR shall notify the Project Manager, in writing, identifying the reasons for rejection. The Project Manager shall revise and/or correct and resubmit, identifying changes.

2. Shop Drawings

The contractor shall provide shop drawings for review and approval by the COR.

Shop drawings shall be in accordance with the fabrication specifications and design-intent drawings provided in Attachment 1, FOSM Sign Drawings and Fabrication Details. The drawings shall describe in detail the techniques and methods for building signs. In the design–intent drawings there are structures which require the contractor to finish the detailing of the design. The contractor shall provide a hardware design solution, which shall fulfill the required function while honoring the appearance of the drawings.

The shop drawings shall be submitted electronically to the COR via email. Shop drawings shall be approved via PDF electronic stamp approval and shall include embedded notes for requested changes and additions. Shop drawings shall not be stamped final by the COR until all fabrication issues have been resolved.

As specified, the contractor shall prepare and submit revised shop drawings incorporating all corrections or revisions required by the COR. Each revision shall be marked with a revision number and a date.

Before any alteration to the NPS standards for fabrication the contractor shall submit proposed changes, in writing to the COR for approval. The proposed changes which shall include at a minimum drawing, specifications, and/or product cut sheets.

The contractor shall prepare the shop drawings so they can be printed at 11" x 17" or 8.5" x 11" and remain clear and legible. Each drawing shall be identified with the park name, contractor’s name, sign project number, drawing number, sheet number, and date of submittal. The drawing number shall correspond with the location plan numbers supplied in the Attachments. The shop drawings shall include elevations, plan views, and sections; isometric, axonometric, three-dimensional, or other views to help describe the fabrication method; details on connections of materials; material descriptions; hardware; complete dimensions;

paint and finish descriptions; footer details; stone and other masonry details as specified; engineering and specifications.

Additionally, the shop drawings shall include the following:

a. Details and Dimensions

The contractor shall include all sign dimensions, panel layouts, materials, hardware, instructions, finishes, manufacturer's name and associated color, and any other detail associated with the fabrication of the signs.

b. Identified and Numbered Signage Elements

The contractor shall prepare shop drawings in accordance with original design-intent drawings provided in Attachment 1, FOSM Sign Drawings and Fabrication Details. Shop drawings shall reference the identified and numbered signage elements in the design-intent drawings.

c. Sign Panel Design and Layout

The contractor shall include all sign panel designs and layouts in the shop drawings. Sign panel drawings furnished in Attachment 1, FOSM Sign Drawings and Fabrication Details, are shown in scale. The contractor shall check each drawing and enlarging panel art to full size for fabrication. The contractor shall provide panel design where indicated in Attachment 1, FOSM Sign Drawings and Fabrication Details.

d. Catalog Cuts

List brand names of off-the-shelf products purchased for use in the sign structures or panels, and include the name, address, telephone number, and website address, if applicable. Provide legible machine copies of catalog cuts for all products listed.

e. Fonts

Unless instructed otherwise, or per the supplied sign design drawings, the contractor shall only use NPS approved fonts including NPS Rawlinson, NPS Roadway, Frutiger, and Clearview. All shop drawings illustrating sign panels and supplied for review and approval shall utilize the correct NPS fonts. NPS Rawlinson and Roadway fonts are owned by the National Park Service and will be made available for digital download to fabricators. The contractor shall provide Frutiger and Clearview, when specified for NPS signs. The contractor shall be responsible for meeting all software licensing requirements of the font copyright owner. The requirement to provide font licenses is waived when the fonts and licenses are specified as government-furnished.

f. Sign Base Drawings

As required the contractor shall provide drawings for all sign structures.

A structural engineer licensed to practice in the state of Arkansas shall design, stamp, and approve all structural unit construction and structural components requiring connection of sign units to bases and other support.

In addition, the engineer shall design structural connections in accordance with the Park’s specific site and weather conditions including but not limited to wind loading and footer design specific to location and ground condition.

3. Samples

The contractor shall provide samples for all materials, colors, and finishes specified for the signs and ship to the COR for approval, unless otherwise specified before fabrication. Required samples include the following:

a. Western Red Cedar Panel Sample

The contractor shall fabricate a western red cedar panel sample and follow the same fabrication techniques as the western red cedar panels in this project.

Sample shall show all paint colors and both V and Flat routing techniques.

b. Western Red Cedar Arrowhead Sample

The contractor shall fabricate a partial or half size western red cedar arrowhead sample and follow the same fabrication techniques as the western red cedar panels in this project. Sample shall show all paint colors and both V and Flat routing techniques.

c. Aluminum NPS Arrowhead Sample

The contractor shall provide a partial or half size NPS Arrowhead logo sample fabricated using the same technique as the final facility identity signage.

4. Sign Fabrication

The contractor shall fabricate all signs and supporting components to achieve a lasting durability in an exterior, high traffic environment. Sign materials used in fabrication shall provide for ease of maintenance and vandal resistance.

The contractor shall provide engineering to ensure all signs, sign structures, panels, bases, footers, connection hardware, and support components are designed to meet all state and local requirements. All materials shall be new and of first quality. Materials shall meet or exceed the standards and specifications herein or by reference. Factory seconds shall not be accepted. All materials shall comply with this specification or approved equal.

Fit and finish of all signs shall meet or exceed industry standards for architectural grade sign fabrication. All components shall be cut square and true, and pre-assembled prior to painting to ensure all parts fit together. All sign panels shall be cut square and all edges cleaned and finished, free of sharp and rough edges, burrs, and other surface imperfections. Exposed fasteners shall be counter-sunk. All exposed weld joints shall be clean and ground prior to primer and paint application. Weld slag shall be ground clean and removed from exposed metal surfaces.

All metal surfaces, structural metal components, sign structures, routed wood signs and sign panels, panel backs and edges shall be primed and painted. The contractor shall prime and paint all exposed material surfaces in accordance with the paint manufacturer’s specific recommendations.

The contractor shall fabricate and install the following signs, and structures:

Item QTY DESCRIPTION

1.0 1 Park ID Sign with Locally Sourced Stone (from within 50 miles of the Site) Custom Monolithic Base and Side Column. 108” x 40” Single-sided with Blank Back, Western Red Cedar Panels with Routed Graphics, Dado, and Western Red Cedar Routed Arrowhead.

2.0 1 Park ID sign consisting of one (1) 114” x 53” single-sided western red cedar panel with routed graphics, dado, and aluminum arrowhead, and angle mounts and hardware to be installed onto existing base.

5. Setup and Installation

The contractor shall provide setup of all structures, and sign panels so that they are complete and ready for installation. The contractor shall provide all installation tools, materials, hardware, and personal protective equipment to installation personnel in sufficient numbers to accomplish the job. The use of equipment belonging to the government is not acceptable.

Work covered under sign installation shall include the following:

a. Permits The contractor shall secure all required permits prior to beginning installation of any sign.

b. Underground Utilities The contractor shall ensure that all underground utilities are located and flagged before any excavation and sign installation occurs. The contractor shall bear the responsibility of costs of any repairs if the site is not surveyed and flagged prior to installation. Where installation problems may occur due to underground utilities the contractor shall inform the COR in writing and coordinate an alternate location for the sign or shall hand dig the site.

c. Equipment The contractor shall provide all the equipment and machines to complete the work. The contractor shall provide bobcats, earthmoving equipment, augur, lifts, concrete mixing equipment, and all other tools. The contractor shall ensure that all personnel using this equipment are trained. The contractor shall not use government-furnished equipment or tools for installation.

d. Installation Team The contractor shall provide adequate personnel to install all the signs, sign structures, and other components specified in the drawing package.

The contractor shall provide all required tools, equipment, personal protective equipment (PPE), and materials in sufficient numbers to accomplish the job.

Installation crews shall be required to wear PPE while on-site installing signs. PPE includes but is not limited to masks, gloves, ear plugs, goggles, and hard hats as required for using tools or operating machines used during the installation.

The installation team shall include an on-site supervisor to coordinate installation with the crew and to provide a liaison to the COR and park staff.

e. Site Coordination The contractor shall check-in each day, prior to starting work, during the installation with the designated park contact. The on-site supervisor shall inform the park contact in which area the install crew will be working.

The contractor shall coordinate their installation with the park so as not to impede or effect park operations or construction.

f. Staging Area Signs shall be stored on-site during installation in a designated staging area. Prior to the installation, the contractor shall coordinate with the park staff to locate a secure staging area and plan how sign and equipment storage shall be accomplished so as to provide protection of the signs, contractor equipment and tools, and to minimize disruption of park operations. The contractor shall submit their plan for staging and parking, with the park staff for review and approval prior to the installation. The storage areas must be secured in a manner that will leave the site in a safe condition. The contractor shall secure materials, tool or equipment to prevent vandalism or unauthorized access to the staging area.

h. Installation Site Closure Prior to sign installation the contractor and the COR shall identify all new sign locations for installation.

To protect site installation crews in high-traffic vehicular areas, the installation site shall be protected with warning barricades, roped enclosures and signs. The barricaded area shall be large enough to allow staging of equipment, storage of signs and components, and waste debris while working.

Along roadways the contractor shall park all equipment and vehicles in a safe operating location to eliminate the potential for accidents. Hi-visibility safety signs shall be erected on both sides of the roads, and in advance of the work zone. Vehicles in roadway work zones shall be fitted with yellow flashing lightbars or beacon style lights. Work zones located along curves or in blind site lines shall employ a flag-person and additional warning signs to maintain a safe work zone.

Work areas in pedestrian zones along sidewalks, trails, or the visitor center shall be protected with warning barricades, roped enclosures, and signs.

Holes for footers or sign post installation shall not be left open and unprotected. Concrete footers with exposed rebar shall be covered during the curing process.

The contractor shall work with the park contact to provide a detour route during necessary site closures. In the event of overnight closure such as for foundation pours, the site shall be protected and barricaded to prevent pedestrian and visitor injury.

i. Site Installation Condition and Cleanup During the installation, the contractor shall maintain all areas in a clean condition on a daily basis and provide means of preventing dirt or waste material from being tracked into adjacent areas of the site. All trash, demolished signs and components, and waste dirt and fill shall be removed from the site and disposed of properly on a daily basis. Dirt, concrete slag, or other trash shall not be dumped within the site.

The contractor shall provide bags and containers for storage of trash. The contractor shall be responsible for removing waste materials generated during installation from the park on a daily basis. The contractor shall not dispose of their waste within the park, on park grounds, in dumpsters, or containers that belong to the government or to another contractor’s working on-site.

The contractor shall thoroughly clean sign surfaces to remove handprints, dust, and miscellaneous markings generated during the installation. The contractor shall handle all acrylic, glass, and graphic panels clean gloves.

Signs, sign structures, and sign panels shall be thoroughly cleaned until all dust, prints, and smears are removed.

The contractor shall provide labor, materials, equipment, and supplies for final cleaning of the installation site. The use of equipment belonging to the government is not acceptable.

The contractor shall refill all holes and repair all surfaces disturbed during installation of signs and structures with identical materials. Ground surfaces will be cleaned up, smoothed out, and re-sod with matching grass.

j. Existing Work The contractor shall request authorization from the park staff prior to cutting, drilling, altering, or removing material within the site. Work that is replaced shall match existing work. Anything damaged or defaced due to the contractor's error during installation shall be restored to the original condition by the contractor. Restoration work shall be coordinated with the park staff contact prior to start of work.

k. Site Protection The contractor shall provide adequate protection for parts of the site, its contents, and occupants wherever work under this contract is being performed. This includes dust protection and mitigation where required and protective coverings for surfaces adjacent to the work area. The contractor shall provide Masonite or equivalent, ground cloths, cardboard, or plastic. Use Masonite or equivalent in adequate thicknesses to protect ground surfaces, paving, floors or other areas from indentations and other damage when heavy loads will be wheeled over, or temporarily stored.

The contractor shall provide barriers and post "No Admittance" signs.

The contractor shall also ensure that signs, sign structures, or any other components are not left unattended and that they are stored in a secure location when the work site is unattended.

The contractor shall be responsible for the security of all signs and components.

6. Maintenance Kit

The contractor shall provide and identify the components of the maintenance kit, including the following:

a. Container

A heavy-duty plastic storage container with a lid, large enough to hold all touch up and cleaning materials.

b. Touch-up Materials

Bottles or cans of each paint, stain, wax, and other finishes used on the signs, with tightly fitted lids or caps, and clear identification of the contents on firmly attached labels. For each type of finish, provide appropriate solvents and brushes or other tools as required to apply the finish. Provide a minimum of one full quart of each paint and stain, one two-ounce bottle of each screen ink, and one full quart of each type of protective finish, such as polyurethane, except as otherwise specified.

c. Assembling and Access Instructions Provide visuals clearly and sufficiently illustrating access to sign structures, interactive computer equipment, mechanical devices, graphic panels, and audiovisual equipment within the signs. The illustrations shall include the sign numbers, step-by-step instructions, and any other information relevant to assembling, opening and/or dismantling the structures. The illustrations shall be accomplished in one or both of the following ways:

Isometric or exploded view drawings -

Photographs combined with text, showing a person following the step-by-step instructions. Include close-up views of specialized locks or hardware, identified by captions.

d. Cleaning Instructions Provide instructions for cleaning all sign structures including metal and stone components, finishes, graphic panels, interactive screens, and tactile models. Provide instructions for removing graffiti from sign structures and graphic panels. Include brand names of recommended cleaning materials.

Provide the name, address, telephone number, and website of the manufacturers or distributors of the cleaning products. Listed cleaning products shall correspond with supplies included in the maintenance kit furnished by the contractor. "Not to be used" materials and techniques shall be identified.

e. Repair Instructions Describe specific techniques for repairing damage to sign fabrication materials including repair and or refinishing.

III. INVOICING

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (April 2013)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice: none

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone

(866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

IV. PERIOD OF PERFORMANCE

The NPS anticipates a period of performance period starting the date of award and ending June 30, 2022.

A. Sign installation at Fort Smith National Historic Site shall be completed on or before May 30, 2022.

B. All remaining work, including punch list items and review and approval, shall be completed on or before June 30, 2022.

V. REVIEW AND APPROVAL

The COR shall notify the contractor, in writing, of approval or rejection of the work within 15 days. Any additions or corrections shall be completed within 15 calendar days. In the event the government delays comments beyond the period specified, the contractor shall be entitled to a day-to-day extension in the completion date.

VI. CONTRACT TYPE

The NPS anticipates awarding a firm fixed price contract.

https://www.ipp.gov/ mailto:ippgroup@bos.frb.org

VII. TRAVEL

In accordance with Public Law 99-234, "Federal Civilian Employee and Contractor Travel Expense Act of 1985", travel-related expenditures for Contractor's personnel are restricted to the limits established for federal employees. This includes mileage for company-owned vehicles.

The Contractor shall travel as required to support program tasks. All travel arrangements are to be made by the Contractor. Payment for transportation, per diem, mileage, parking, and other fair and reasonable travel expenses will be paid in accordance with the effective Federal Travel Regulations as amended and supplemented by the Department of the Interior travel regulations where applicable. No Federal travel authorizations are to be issued. The Contractor shall make every effort to keep travel costs to a minimum. No reimbursement will be made for parking at a Contractor's normal place of work. No overhead, profit or G&A shall be allowed on travel costs.

Travel costs shall be reimbursed in accordance with the Federal Travel Regulations. Travel is only funded to the extent specified within the travel CLIN. The contractor shall not incur any travel costs in excess of the amount funded within the travel CLIN. The Government shall not be liable for any travel related costs incurred by the contractor which are in excess of the total amount funded within the travel CLIN.

If the contractor has reason to believe they may exceed the amount funded on the travel CLIN, they shall notify the Government Contracting Office immediately. Additional funding may only be added to the travel CLIN through a formal signed modification issued by a Government Contracting Officer. Profit, fee, G&A or overhead may not be incurred on travel costs.

VIII. DELIVERABLES AND DESTINATION POINT

All deliverables shall be shipped Free On Board (FOB) Destination, within Consignee’s premises, with all shipping and transportation costs prepaid. Deliverables shall be shipped by either registered or certified mail to ensure that shipments can be traced, if lost.

A. Deliverables shall include the following:

1. Project schedule

2. Meeting minutes from each project meeting or conference call

3. Fabrication shop drawings

4. Samples

5. Shop inspection photographs

6. Installation of final Signs

7. Maintenance Kit

B. Deliverables shall be sent to the following:

1. Deliverables 1-5:

National Park Service Harpers Ferry Center IDC Building, 67 Mather Place Attn: COR Harpers Ferry, West Virginia 25425

2. Deliverables 6-7:

Fort Smith National Historic Park 301 Parker Avenue Fort Smith, Arkansas 72901

Prior to delivery, the contractor shall contact the Contracting Officers Representative (COR) to advise of exact dates and arrangements made for delivery.

C. Installation in accordance with Attachment 2, FOSM Sign Location Areas for the Following Deliverables:

1. Sign Installation for Location 1.0:

Fort Smith National Historic Park 301 Parker Avenue Fort Smith, Arkansas 72901

2. Sign Installation for Location 2.0:

Fort Sith National Historic Park 301 Parker Avenue Fort Smith, Arkansas 72901

IX. GOVERNMENT-FURNISHED PROPERTY

The contractor shall be responsible for security and protection of all government-furnished property or materials provided in connection with this contract. Following acceptance of all work by the government, the contractor shall return to the COR all government-furnished property not incorporated into the project.

The following listed government-furnished property shall be furnished at the post award meeting:

Production-ready graphic layout files

X. CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM

NOTICE TO CONTRACTORS

Contractor Performance Assessment Reporting System (December 2015)

A. FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation.

One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

B. The past performance evaluation process is a totally paperless process using CPARS.

CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

C. We request that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official (AO). Information in the report must be protected as source selection sensitive information not releasable to the public.

D. When your Contractor Representative(s) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/.

E. Within 60 days after the end of a performance period, the AO will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/.

1. Contractor Representatives may then provide comments in response to the evaluation, or return the evaluation without comment.

2. Your comments should focus on objective facts in the AO's narrative and should provide your views on the causes and ramifications of the assessed performance.

3. All information provided should be reviewed for accuracy prior to submission.

4. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating "No comment" in the space provided, and then selecting “Accept the Ratings and Close the Evaluation”.

5. Your response is due within 60 calendar days after receipt of the CPAR. On day 15, the evaluation will become available in PPIRS-RC marked as “Pending” with or without comments and whether or not it has been closed.

https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2042_15.html https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2042_15.html https://www.cpars.gov/ https://www.cpars.csd.disa.mil/ https://www.cpars.gov/

6. If you do not sign and submit the CPAR within 60 days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment."

F. The following guidelines apply concerning your use of the past performance evaluation:

a. Protect the evaluation as source selection information. After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the CO for instructions.

b. Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

c. Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

G. If you wish to discuss a past performance evaluation, you should request a meeting in writing to the CO no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 60-day review period.

H. A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

XI. ADDITIONAL WORK

Any additional work not detailed in this contract shall be approved, in writing, by the Contracting Officer via a bilateral modification.

XII. LOSS OR DAMAGE

The contractor shall be liable for any loss or damage to any government property caused by negligence, theft, or willful misconduct of the contractor, his agents, servants, and employees, and shall indemnify and save the government harmless against all actions, proceedings, claims, demands, costs, damages, and expenses, including attorney’s fees, by reason of any suit or action brought for any actual or alleged injury to or resulting from the performance of this contract. The contractor shall submit a full written report to the Contracting Officer within 24 hours following the occurrence of such damage, loss, or injury.

If due to fault, neglect, dishonesty of the contractor, his agency or employees, loss or damage to government property is incurred during the performance of this contract, the contractor shall be responsible for same. The government, at its option, may in lieu of repayment, require the contractor to replace at his own expense, all such property as directed by the Contracting Officer. Until the equipment is repaired or replaced, the contractor shall furnish similar, adequate replacement property and/or equipment at no charge to the government, within two working days of the date the equipment has been lost, stolen, or damaged.

XIII. CONTRACT ADMINISTRATION

A. The National Park Service, Contract Specialist / Contracting Officer address is: National Park Service, Harpers Ferry Center, Office of Acquisition Management, P.O. Box 50, 67 Mather Place, Harpers Ferry, West Virginia 25425-0050.

The contractor shall use the Contracting Officer as a point of contact on all business and administrative matters concerning this contract. All correspondence, other than that of a technical nature, shall be addressed to the Contracting Officer, with information copies of the basic correspondence to the COR.

B. The National Park Service, COR address is: National Park Service, Harpers Ferry Center, Attention: COR, P.O. Box 50, Harpers Ferry, West Virginia 25425-0050.

The contractor shall use the COR as the point of contact for all technical matters under the contract. Technical correspondence shall be addressed to the NPS COR, with an information copy of the basic correspondence to the Contracting Officer.

XIV. FACILITY SECURITY POLICY

Contractors attending meetings or accomplishing work within the buildings or real property of the National Park Service shall adhere to the security policy of each office. It shall be the responsibility of the contractor to contact the office before work begins for a briefing on security policies.

XV. WARRANTY

The contractor shall guarantee the workmanship against defects in work and material that might appear under extremely high visitor use and variable weather and climate conditions for a minimum of two years. The warranty period shall commence with final acceptance of work. This shall include all labor and parts at no additional cost to the government.

If during this warranty period, defective workmanship, materials, or equipment are identified by the government, the contractor will be notified, in writing, as to liability and responsibility for corrective action at no cost to the government.

Action may include but is not limited to:

A. Placing all work into satisfactory condition;

B. Making good all damages to equipment, the site, the building, or contents thereof, that have resulted from such unsatisfactory work; and

C. Making good any work, materials, or equipment that are disturbed in fulfilling the guarantee including any work, materials, or equipment that may have been guaranteed under another contract.

Should the contractor fail to proceed with work in accordance with the guarantee within seven calendar days from the notice of corrective action(s), the government will have such work performed at the expense of the contractor.

In no event will the government be responsible for any extension or delays in the scheduled deliverables or periods of performance under this contract as a result of the contractor’s obligations to correct defects, nor shall there be any adjustment of the delivery schedule or period of performance as a result of the correction of defects unless provided by a supplemental agreement with adequate consideration.

If the government returns any work to the contractor for correction or replacement under this contract, the contractor shall be liable for transportation charges up to an amount equal to the cost of transportation by the usual commercial method of shipment from the place of delivery specified in the contract (irrespective of the F.O.B. point or the point of acceptance) to the contractor’s plant and return to the place of delivery specified in the contract. The contractor shall also bear the responsibility for the work while in transit.

The contractor shall be liable for the reasonable costs, including travel of personnel, and disassembly and reassembly of larger items when it is necessary to remove the work to be inspected and returned for correction or replacement.

XVI. INQUIRIES

Inquiries and all correspondence concerning this solicitation document shall be submitted via e-mail to dee_dee_bender@nps.gov.

All questions shall be submitted via email to dee_dee_bender@nps.gov no later than 10:00 am ED on August 16, 2021. A response shall not be furnished on questions received after the cutoff date and time. Oral communication/telephone communication is unacceptable. All questions submitted shall reference specific parts of the solicitation including page numbers.

XVII. SITE VISITS

The government may conduct site visits during the period of performance of this acquisition.

XVIII. TECHNICAL DATA CONFIDENTIALITY

The quote submitted in response to this Request for Quote may contain technical data that the offeror or his subcontractor (s) does not want used or disclosed for any purpose other than for evaluation of the quote. The use and disclosure of any such technical data may be restricted, provided that the offeror marks the cover sheet of the quote with the following legend:

“Technical data contained in pages _______ of this quote shall not be used or disclosed, except for evaluation purposes.”

If a contract is awarded as a result of or in connection with the submission of this quote, the government shall have the right to use or disclose this technical data to the extent provided in the contract.