Sol_140P1121Q0015.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation Number 140P1121Q0015 is issued as a Request for Quotation (RFQ) constitutes the entire solicitation. Proposals and price quotations with detailed breakdown are being requested. This acquisition will be conducted pursuant to FAR Part 13. This solicitation document incorporates all mandatory commercial item provisions and clauses in effect through Federal Acquisition Circular 2021-05, effective March 10, 2021. This is a small business set-aside. The North American Industry Classification System (NAICS) code is 541430, Graphic Design Services, and the related small business size standard is $7.5 million.

REQUIREMENT: The contractor shall provide all services including labor, materials, facilities, and travel necessary to plan and design interpretive wayside exhibits for Everglades National Park in accordance with the specifications as detailed in this contract and its attachments.

Due to space limitations, the complete commercial item specifications are contained in Solicitation Number 140P1121Q0015. Interested contractors should download this document. The National Park Service is not responsible for locating or securing any information that is not identified in the quotation.

The following Federal Acquisition Regulation (FAR) clauses and provisions are applicable to this announcement and are available at www.acquisition.gov.

52.212-1 Instructions to Offerors-Commercial Items; 52.212-2 Evaluation-Commercial Items;

52.212-3 Offeror Representations and Certifications-Commercial Items; 52.212-4 Contract Terms and Conditions-Commercial Items; 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items; 52.232-33 Payment by Electronic Funds Transfer-System for Award Management; 52.233-1 Disputes in Solicitations and Contracts; 52.233-4 Applicable Law for Breach of Contract Claim; and 52.245-1 Government Property.

All questions shall be submitted via email to sheila_spring@nps.gov no later than 10:00 am ET, April 12, 2021. A response will not be provided on questions received until after the cutoff date and time.

Oral communication/telephone communication is unacceptable. All questions submitted shall reference specific parts of the solicitation including page numbers. The Point of Contact for this requirement is Sheila Spring, Contracting Officer. Offerors who contact anyone outside of the Office of Acquisition Management regarding this requirement, may automatically be excluded from competition.

All quotation information shall be submitted for receipt no later than 10:00 am ET on April 27, 2021.

Offerors are hereby notified that if your quotation is not received by the date/time and at the location specified in this announcement, that it will be considered late. The quote shall be submitted electronically via email to sheila_spring@nps.gov with the Subject line clearly identifying “Solicitation Number 140P1121Q0015 – Wayside Exhibits Planning & Design for Everglades National Park”. Offers by telephone, transmitted via facsimile (fax), or submitted using any other method will not be accepted.

All contractors must be registered at www.betaSAM.gov to be considered eligible for award.

mailto:sheila_spring@nps.gov mailto:sheila_spring@nps.gov

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

PHF

Harpers Ferry WV 25425 IDC Building 67 Mather Place NPS, HFC - Acquisition Management

0009060803 CODE 16. ADMINISTERED BYCODE

X

X

X

541430

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORPWA

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

04/27/2021 1000 ES

03/29/2021

3045356239Sheila Spring (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140P1121Q0015

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 65 0040527468OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Harpers Ferry WV 25425 IDC Building, 67 Mather Place NPS, Harpers Ferry Center

15. DELIVER TO

Denver CO 80225 P.O.Box 25287 MS WCP

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$8.00

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

NPS, WASO - WCP Contracting

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Everglades National Park

The contractor shall provide all services including labor, materials, facilities, and travel necessary to plan and design interpretive wayside exhibits for Everglades National Park in accordance with the specifications as detailed in this contract and its attachments. Work shall be preformed in accordance with the attached scope of work consisting of sixty-five (65) pages.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

Sheila Spring

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Legacy Doc #: NPS

Delivery: 08/15/2021

00010 EVER WAYSIDE DESIGN BUILD

Product/Service Code: M1PB

Product/Service Description: OPERATION OF EXHIBIT

DESIGN (NON-BUILDING)

00020 EVER WAYSIDE DESIGN BUILD - TRAVEL

Product/Service Code: M1PB

Product/Service Description: OPERATION OF EXHIBIT

DESIGN (NON-BUILDING)

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

65 2 of

Solicitation Number 140P1121Q0015

WAYSIDE EXHIBIT PLANNING AND DESIGN SERVICES

EVERGLADES NATIONAL PARK

1. PROJECT BACKGROUND

Everglades National Park is a 1.5-million-acre wetlands preserve on the southern tip of the state of Florida. Often compared to a grassy, slow-moving river, the Everglades is made up of coastal mangroves, sawgrass marshes, and pine flatwoods that are home to hundreds of animal species. Among the Everglades' abundant wildlife are the endangered leatherback turtle, Florida panther and West Indian manatee.

A parkwide wayside exhibit proposal was created for Everglades National Park in 2001, last revised 2013. The planning and design for these outdoor exhibits has been broken into multiple phases. The work in this contract is the last phase to complete the proposed wayside exhibits as outlined in the parkwide proposal with a few additional exhibits added.

2. GENERAL REQUIREMENTS

The project shall be the planning and design of new wayside exhibits for Everglades National Park, in Homestead, Florida. The project includes coordination with the Contracting Officer (CO), Contracting Officer’s Representative (COR), and park staff.

The contractor shall provide all services including labor, materials, facilities, and travel necessary to plan and design interpretive wayside exhibits for Everglades National Park in accordance with the specifications as detailed in this contract and its attachments. Work shall include the planning and design of all wayside exhibit structures, graphic layouts, interactive elements, artwork, and sculpted models. Work shall also include comprehensive research for obtaining all necessary reference information and materials to design, specify, and provide comprehensive reference material for all the models, props, and artwork required in this contract.

All work under this contract shall be performed in accordance with the terms herein, including all attachments. The government shall furnish, as appropriate, required data, materials, and access to project information necessary to perform the production of work as required.

Point of Contact

The contractor’s Project Manager (PM) shall be the primary point of contact between the contractor and COR. The contractor’s PM shall have full authority to act for the contractor on all matters relating to this contract, and shall perform the following work:

1. Be available to take or respond to telephone calls or electronic mail messages during normal core hours of operation (10 am–2 pm local time).

2. Establish office procedures to ensure that messages are relayed to the Project Manager when out of the office or because of time zone differences.

3. Respond to emergency messages from the COR on the same day they are received.

All non-urgent messages from the COR shall be responded to in no more than two (2) business days.

Quality Control

The contractor shall provide quality control to ensure that all elements of project work meet the requirements of the contract specifications and that all modifications are implemented.

The Project Manager shall provide routine inspections of in-house and subcontracted work to ensure it meets contract specifications and shall oversee the quality of work produced and implemented at all phases of the project. Any work found not acceptable or compliant with the specifications shall be corrected prior to inspection or review by the COR.

Government-Furnished Property

If Government-Furnished material is provided during the course of the Contract, the Contractor shall receive, inspect, and inventory all Government-Furnished materials and ensure that this material is forwarded to the appropriate unit or person within the Contractor’s organization for use in the project. The Project Manager shall notify the COR via email within seven (7) days after receipt if government-furnished materials are not satisfactory for their intended purpose. The Project Manager shall notify the COR via email as soon as possible, but no later than three (3) business days, if government- furnished materials are lost or damaged while in the contractor’s possession. The contractor shall be responsible for the security and protection of government-furnished property or materials in connection with this contract. Following acceptance of all work by the government, the contractor shall return to the COR all government-furnished property.

Schedule

The contractor shall schedule, coordinate, oversee, and manage work produced under this contract. Track work progress to ensure that the project is completed according to the schedule. Coordinate and confirm the dates for all submittals and meetings with the COR.

2.1.1 Status Reports

Provide a monthly status report to the COR that includes the status of the project, issues that affect the schedule and budget, and an updated schedule based on the information at hand.

2.1.2 Project Schedule

The contractor shall produce a detailed, complete project schedule listing all required submittals and their review times.

The contractor shall submit a preliminary project schedule to the COR for review and approval seven (7) working days prior to the post award meeting. The contractor shall update the approved schedule and resubmit to the COR three (3) working days prior to every project status meeting for the life of the project.

Meetings, Travel, and Presentations

Meet with the CO, COR, and park staff as specified below. The contractor shall document all issues discussed and decisions made relative to the project. The contractor shall prepare and distribute to the COR a trip report or meeting minutes of all telephone conversations, site visits, in-person meetings, or other discussions related to the project.

Meeting Purpose

Location or Type

Required Contractor Attendees

Duration/Days on site

Post-award call Conference call

Project Manager 15 minutes

Site Visit At Park Project Manager, Planner, Designer, and Illustrator

Three (3), 9-hour days

Comment discussion and reconciliation

Conference Call or Virtual Meeting

Project Manager, Planner, and

Designer

Five (5), 1-hour meetings

And as needed

Submittals

At any point in the planning and design process the COR may require informal submittals of the contractor’s work-in-progress to document the current status and level of production of the project.

The contractor shall coordinate all submittals and review them for legibility, accuracy, completeness, and compliance with contract requirements. Forward all submittals to the COR for review and approval. Receive all reviewed submittals and take appropriate action according to the approval or rejection by the COR, as follows:

2.1.3 Approvals and Rejections

1. Approved Submittals – The contractor shall ensure that all changes, revisions, or additions required by review comments are addressed and incorporated into future submittals.

2. Rejected Submittals - When submittals are rejected, the COR will notify the contractor, in writing, identifying the reasons for rejection. The contractor shall ensure that the submittal is completed and/or revised as required and resubmitted within the time scheduled by the COR. Reasons for rejection include:

Incomplete Submittals – Approval of the submittal is delayed because required elements are missing. The contractor shall submit all missing elements.

Unacceptable Submittals – The submittal is rejected due to poor quality of work or work that does not otherwise meet the established project goals.

The contractor shall submit new material.

2.1.4 Submittal Format

1. Two (2) printed copies and one (1) electronic PDF copy of each document submittal is required.

2. Submittals shall be sent via overnight delivery service unless otherwise specified in the scope of work below.

3. Any Microsoft Office submittals shall be provided in an accessible 508-compliant format.

2.1.5 Transmittal Sheet

The contractor shall include a transmittal in the form of a printed letter, PDF document, e-mail, or fax cover sheet along with all samples, proofs, prints, reports, digital files, digital images, and multimedia files, sent from the contractor to the COR. This includes all copies sent to the park or other copied recipients.

The transmittal shall include the following information:

"From" (contractor's name and contact information);

"To" (COR's name);

Date submittal was shipped;

Project name and park name;

Itemized list of contents; and List of copied recipients who received the same submittals.

Accessibility

Wayside exhibits planned, designed, and fabricated for the National Park Service (NPS) shall follow the latest published version of Attachment B, Programmatic Accessibility Guidelines for National Park Service Interpretive Media. These guidelines are a combination of best practices, NPS and Department of the Interior directives, and federal laws. Federal laws include the Architectural Barriers Act, Sections 504 and 508 of the Rehabilitation Act as amended, and the 21st Century Communications and Video Accessibility Act.

Accessibility requirements for visitors with specific disabilities shall be addressed within the designed exhibits. If design decisions pose particular challenges to accessibility (such as inaccessible location of outdoor exhibit), additional attention shall be paid to a full description of the accessibility solutions. See the Programmatic Guidelines for National Park Service Interpretive Media for requirements addressed under specific disabilities.

3. PLANNING AND DESIGN SERVICES

General Services

The contractor shall provide all technical, professional, non-personal services, including all labor, materials, equipment, supplies, facilities, travel, management, and supervision necessary to provide Everglades National Park with production ready files for outdoor interpretive wayside exhibits.

3.1.1 Specifications

The contractor shall perform all services required hereunder in accordance with this Statement of Work (SOW) and all attachments.

3.2 Wayside Exhibit Proposal Chart

Update Attachment D, Wayside Exhibit Proposal Chart to reflect all agreed upon changes made during site visit. For additional information review Attachment Q, 2013 Proposal and Attachment R, Existing Layouts.

3.3 Wayside Exhibit Plan

Create production ready design files for the following exhibits as described in Attachment D, Wayside Exhibit Proposal Chart:

1. eight original 36” x 48” and six duplicates with unique You Are Here identifiers

2. 14 original 36” x 24” low profile

3. 10 original/similar 6” x 16”/16” x 6” plant identifiers and 15 duplicates

4. four original 42” x 24”

5. one original 18” x 24”

3.4 Interactives

Design and provide fabrication cost estimates for the following:

1. Exhibit 260, three-dimensional production files for tactile map and two-dimensional shop drawings for table. The map area will be approximately 46” x 19” x 1/2”. Lowest portion of map shall be textured water, the next level shall be smooth land, the third level shall have raised trail, north arrow, scale, concave star for You Are Here location, and bench and shelter area symbols, the highest level shall be a simple “monopoly” building representing the visitor center. Map key area shall have braille and raised letters for North, Scale, You Are Here, Water, Trail, Shelter Area, Bench, and Visitor Center along with corresponding raised symbols. See Attachment R, Existing Layouts, Exhibit 017 for visual reference of map showing both Anhinga and Gumbo Limbo trails. Production .ai files are available if needed. Fabrication materials to be determined.

2. Exhibit 261, design drawings and reference package for tactile female alligator on a nest with eggs and/or baby alligators resting on three-foot-high concrete slab. The nest shall be made of reinforced resin or concrete about six feet in diameter and about three feet in height. The alligator shall be made of bronze about eight feet long. The combined unit (slab, nest, and alligator) shall be able to withstand outdoor weather elements, constant touching, and 300 pounds of weight sitting on it. See Attachment S, Panther for visual reference of existing outdoor panther at Everglades National Park. Slab shall be consistent with the slab the panther is sitting on. Bronze text panel with raised letters and braille shall be similar to what is seen for the panther. Fabrication materials to be determined.

3. Exhibit 262, fabrication drawings and reference package to demonstrate how black holds heat while white reflects heat, see Attachment T, Temperature Difference. Fabrication materials to be determined.

4. Exhibit 263, fabrication drawings and reference package to show how solar power moves cog wheels, see Attachment U, Solar. Fabrication materials to be determined.

3.5 Illustrations

Create the following illustrations similar in style as seen in Attachment W, Art Samples:

1. Exhibit 035, full panel color illustration interpreting how water use in Florida affects wildlife in Taylor Slough and the entirety of the Everglades seasonally with reference to the water gauge near exhibit location.

2. Exhibit 036, full panel color illustration identifying introduced species and interpreting their impact on native wildlife communities.

3. Exhibit 037, small color illustration interpreting willowheads as Alligator holes.

Cross section.

4. Exhibit 039, full panel color illustration identifying the spur trail and informing of the route of the historic Ingraham Highway.

5. Exhibit 040, small panel color illustration identifying the pond apple tree and interpreting its natural history and role in Everglades food chain.

6. Exhibit 041, full panel color illustration identifying the visible features that make for ideal Anhinga habitat.

7. Exhibit 043, full panel color illustration interpreting the proliferation of cattails and interpret consequences for species diversity.

8. Exhibit 045, full panel color illustration interpreting the impact of exotic species and the effect of habitat restoration on wildlife.

9. Exhibit 161, full panel color illustration showing conditions that make the canal, gator holes, and fish habitat.

10. Exhibit 174, full panel color illustration identifying frequently seen wading birds, and depicting seasonal changes.

11. Exhibit 175, full panel color illustration showing cultural uses of the land.

12. Exhibit 176, full panel color illustration showing habitat during wet and dry seasons.

13. Exhibit 191, small color illustration showing how a borrow pit functions as artificial alligator holes.

14. Exhibit 192, full panel color illustration to interpreting Mission 66 or Wilderness Ethics.

15. Exhibit 193, full panel color illustration interpreting the Everglades Native communities.

16. Exhibit 195, color diagram illustration to show how this restroom is powered by solar panels on the pump station. The solar panels gather energy to power a battery. The battery powers the water pump and restroom lights.

3.6 Maps

3.6.1 Create the following maps to be similar in style as Exhibit 032 and 054 found in Attachment R, Existing Layouts. All maps must have accessible trail information.

1. Exhibit 045, show extend or restored area from park brochure map

2. Exhibit 252, site orientation, Everglades Safari Park

3. Exhibit 253, Tamiami Trail History and Map

4. Exhibit 255, site orientation, Gator Park

5. Exhibit 258, site orientation, Coopertown

3.6.2 Edit one Government-furnished Adobe Illustrator map file. See Attachment V, Park Map. Edits are to simplify map for wayside exhibit use. The map will look more similar in style as to orientation map for Exhibit 091 found in Attachment R, Existing Layouts.

3.7 Text

3.7.1 Create interpretive site specific text. Content experts and reference material shall be provided during site visit. Text on existing panels may be used as reference text.

See Attachment R, Existing Layouts.

3.7.2 Create interpretive Spanish text to be reflective of all English text. Word for word translation is not acceptable. See Attachment R, Existing Layouts to see desired treatment of Spanish text.

3.8 Research and Graphic Acquisition

3.8.1 Research and purchase up to 20 unidentified images. Many of the contemporary images are available in the park’s flicker files.

3.8.2 Create and maintain a Graphic Source List of all graphic elements. Log shall include the following: Exhibit number, description of elements, sources, resolution needed, cost and status. Log shall be in order by exhibit number. Log shall be updated and submitted with each Wayside Exhibit Plan deliverable.

4. PACKAGING AND DELIVERY

All deliverables shall be shipped Free On Board (FOB) destination, within consignee’s premises, with all shipping and transportation costs prepaid, unless otherwise specified.

Deliverables shall be shipped by either registered or certified mail to ensure that shipments can be traced, if lost.

4.1 Deliverables Shall Include the Following

1) Post-award Conference Call - emailed -word file of notes -PDF of draft schedule

2) Trip Report – uploaded to secure NPS FTP site -Word document describing what was discussed at each site noting agreed upon changes to Attachment D, Wayside Exhibit Proposal Chart and Attachment Q, 2013 Proposal -Photos from site visit including photo of each exhibit location -PDF of sketched thumbnails for each wayside exhibit layout, illustrations, and interactive elements -Word document outlining what will be included in each new map -PDF of updated schedule

3) Wayside Exhibit Proposal Chart – uploaded to secure NPS FTP site -Word document of updated Attachment D, Wayside Exhibit Proposal Chart -PDF of updated thumbnails for each wayside exhibit layout, illustrations, and interactive elements.

-PDF of sketched maps -PDF of updated schedule

4) Draft Wayside Exhibit Plan – uploaded to secure NPS FTP site -PDF of Draft Plan – layouts with draft English text, placeholder for Spanish text, and graphics (images, illustrations, maps, quotes) -PDF of revised thumbnails for interactive elements -PDF of draft black and white illustrations -PDF of draft maps -PDF of graphic element log -Word document of English text for all exhibits -PDF of updated schedule

5) Wayside Exhibits Plan – uploaded to secure NPS FTP site -PDF of Plan - layouts with revised English text, placeholder for Spanish text, and revised graphics (images, illustrations, maps, quotes) -PDF of draft fabrication drawings for interactive elements -PDF of draft color illustrations -PDF of revised maps -Word document of revised English text for all exhibits -Word document of Spanish text for one exhibit to show style of writing -PDF of updated graphic element log -PDF of updated schedule

6) Final Wayside Exhibit Plan – uploaded to secure NPS FTP site -PDF of Final Plan- layouts with final English text, draft Spanish text, and revised graphics (images, art, maps, quotes) -PDF of revised fabrication drawings of interactive elements -PDF of revised color illustrations -PDF of revised maps -PDF of updated graphic element log -PDF of updated schedule -Word document of draft Spanish text for all exhibits

7) Final Wayside Exhibit Plan with Spanish – uploaded to secure NPS FTP site -PDF of revised Final Plan - layouts with final English text, final Spanish text, and final graphics (images, art, maps, quotes) -Word document of revised Spanish text for all exhibits

8) Production-Ready Files – mailed and uploaded to NPS FTP site -Two sets of full-size color prints of each unique wayside exhibit mailed -Screen shots of three-dimensional files of interactive tactile map uploaded to NPS FTP site -PDF of final fabrication drawings and reference package of interactive elements uploaded to NPS FTP site -PDF of cost estimates for all interactive elements uploaded to NPS FTP site -PDF of final illustrations uploaded to NPS FTP site -PDF of final maps uploaded to NPS FTP site -PDF of updated graphic element log uploaded to NPS FTP site -PDF of updated schedule uploaded to NPS FTP site

9) Close-out package - uploaded to NPS FTP site -Final InDesign files with linked images and fonts -Raw scans and layered graphic source files -Accessible PDF for each exhibit. At a minimum, the PDF shall pass the Adobe Acrobat Accessibility Full Check found under the "Tools" section of Adobe Acrobat. In addition, the contractor shall use and submit the PDF File Remediation checklist to verify accessibility compliance, which can downloaded from GSA's website at: http://www.gsa.gov/portalcontent/103565.

-Source file for three-dimensional tactile map -Source file for final graphic element log -PDF of all use rights secured by contractor -Source file final Attachment D, Wayside Exhibit Proposal Chart with final sizes and mounts -Accessible Word documents of final English and Spanish

4.2 Deliverable Shall Be Sent To the Following

COR Name & Contact (TBD at award) National Park Service Harpers Ferry Center IDC Building, 67 Mather Place Harpers Ferry, WV 25425

5. PERIOD OF PERFORMANCE

All work, including review and approval, shall be competed on or before December 20, 2022.

Review and Approval Review and approval of the deliverables shall be completed within 28 calendar days. At the discretion of the COR, some review periods may be shortened. The COR shall notify the Contractor, in writing, of approval or rejection of the work.

6. PAYMENT SCHEDULE

http://www.gsa.gov/portal/content/103565

Upon completion and acceptance of the following deliverables, the contractor shall be paid a firm-fixed-price as shown below:

A. Completion and acceptance of Trip Report. $ *** B. Completion and acceptance of Draft Wayside Exhibit Plan $ *** C. Completion and acceptance of Wayside Exhibit Plan $ *** D. Completion and acceptance of Final Wayside Exhibit Plan with Spanish

E. Completion and acceptance of Production Files $*** F. Completion and acceptance of Closeout $ ***

***The contractor shall propose as part of their quote. All deliverables shall be reviewed and approved by the COR prior to payment.

TOTAL FIXED PRICE: $______________

TRAVEL COSTS (FFP) $______________

PROJECT TOTAL: $______________

7. ATTACHMENTS

The following listed documents are attached and incorporated into this contract.

1. Attachment A: Wayside Exhibit Plan and Design Specifications, Dated August 15, 2020, PDF, 15 pages

2. Attachment B: Programmatic Accessibility Guidelines, Version 2.4, Dated October

2019, PDF, 92 pages

3. Attachment C: Wayside Exhibit Guide, Dated October 2009, PDF, 84 pages

4. Attachment D: Wayside Exhibit Proposal Chart, PDF, 6 pages

5. Attachment E: Spanish Style Guide, Dated October 2015, PDF, 54 pages

6. Attachment F: Sample Graphic Letter, PDF, 1 page

7. Attachment G: Map Standards, Dated May 25, 2005, PDF, 14 pages

8. Attachment H: Tactile Wayside Map Guidelines, Dated February 19, 2020, PDF, 3 pages

9. Attachment I: Sample Plan, Dated April 2020, PDF, 24 pages

10. Attachment J: Wayside Exhibits Typographic Standards, Dated February 10, 2010, PDF, 6 pages

11. Attachment K: Wayside Exhibits Digital File Naming Guide, PDF, 15 pages

12. Attachment L: Color Management Guide, PDF, 17 pages

13. Attachment M: HFC Editorial Style Guide, Dated July 2013, PDF, 27 pages

14. Attachment N: Language Translation Specifications, Dated January 28, 2014, PDF, 5 pages

15. Attachment O: Production Notes, PDF, 3 pages

16. Attachment P: VIS and Wayside Hardware Specification Manual, Revision 3, Dated

October 5, 2017, PDF, 186 pages

17. Attachment Q: Proposed Wayside Exhibits, Dated 2013, PDF, 259 pages

18. Attachment R: Existing Layouts, Dated February 2003, PDF, 138 pages

19. Attachment S: Panther, PDF, 2 pages

20. Attachment T: Temperature Difference, PDF, 1 page

21. Attachment U: Solar, PDF, 1 page

22. Attachment V: Park Map, PDF, 1 page

23. Attachment W: Art Samples, PDF, 10 pages

24. Attachment X: Cost Estimate Form

8. INVOICING

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (April 2013)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice [Contracting Officer to edit and include the documentation required under this contract]:

NONE.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St.

Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

9. TRAVEL

In accordance with Public Law 99-234, "Federal Civilian Employee and Contractor Travel Expense Act of 1985", travel-related expenditures for contractor's personnel are restricted to the limits established for federal employees. This includes mileage for company-owned vehicles.

The contractor shall travel as required to support program tasks. All travel arrangements are to be made by the contractor. Payment for transportation, per diem, mileage, parking, and other fair and reasonable travel expenses will be paid in accordance with the effective Federal Travel Regulations as amended and supplemented by the Department of the Interior travel regulations where applicable. No Federal travel authorizations are to be issued. The contractor shall make every effort to keep travel costs to a minimum. No reimbursement will be made for parking at a contractor's normal place of work. No overhead, profit or G&A shall be allowed on travel costs.

Travel costs shall be reimbursed in accordance with the Federal Travel Regulations. Travel is only funded to the extent specified within the travel CLIN. The contractor shall not incur any travel costs in excess of the amount funded within the travel CLIN. The government shall not be liable for any travel related costs incurred by the contractor which are in excess of the total amount funded within the travel CLIN.

If the contractor has reason to believe they may exceed the amount funded on the travel CLIN, they shall notify the government Contracting Office immediately. Additional funding may only be added to the travel CLIN through a formal signed modification issued by a government Contracting Officer. Profit, fee, G&A or overhead may not be incurred on travel costs.

10. CONTRACTING OFFICER’S REPRESENTATIVE

DIAR 1452.201-70 AUTHORITIES AND DELEGATIONS (Sep 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the Contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers having been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers exceeding the COR's appointment, within THREE (3) days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within thirty (30) days to any notice made under paragraph (d) of this clause. A failure to the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

(End of clause)

11. CONTRACT ADMINISTRATION

The National Park Service, Contract Specialist / Contracting Officer address is: National Park Service, Harpers Ferry Center, Office of Acquisition Management, P.O. Box 50, 67 Mather Place, Harpers Ferry, West Virginia 25425-0050.

A. The contractor shall use the Contracting Officer as a point of contact on all business and administrative matters concerning this contract. All correspondence, other than that of a technical nature, shall be addressed to the Contracting Officer, with information copies of the basic correspondence to the COR.

B. The National Park Service, COR address is: National Park Service, Harpers Ferry Center, Attention: COR, P.O. Box 50, Harpers Ferry, West Virginia 25425-0050.

The contractor shall use the COR as the point of contact for all technical matters under the contract. Technical correspondence shall be addressed to the NPS COR, with an information copy of the basic correspondence to the Contracting Officer.

III. WARRANTY

The contractor shall guarantee the workmanship against defects in work and material that might appear under extremely high visitor use and variable weather and climate conditions for a minimum of one year. The warranty period shall commence with final acceptance of work. This shall include all labor and parts at no additional cost to the government.

If during this warranty period, defective workmanship, materials, or equipment are identified by the government, the contractor will be notified, in writing, as to liability and responsibility for corrective action at no cost to the government.

Action may include but is not limited to:

A. Placing all work into satisfactory condition;

B. Making good all damages to equipment, the site, the building, or contents thereof, that have resulted from such unsatisfactory work; and C. Making good any work, materials, or equipment that are disturbed in fulfilling the guarantee including any work, materials, or equipment that may have been guaranteed under another contract.

Should the contractor fail to proceed with work in accordance with the guarantee within seven calendar days from the notice of corrective action(s), the government will have such work performed at the expense of the contractor.

In no event will the government be responsible for any extension or delays in the scheduled deliverables or periods of performance under this contract as a result of the contractor’s obligations to correct defects, nor shall there be any adjustment of the delivery schedule or period of performance as a result of the correction of defects unless provided by a supplemental agreement with adequate consideration.

If the government returns any work to the contractor for correction or replacement under this contract, the contractor shall be liable for transportation charges up to an amount equal to the cost of transportation by the usual commercial method of shipment from the place of delivery specified in the contract (irrespective of the F.O.B. point or the point of acceptance) to the contractor’s plant and return to the place of delivery specified in the contract. The contractor shall also bear the responsibility for the work while in transit.

The contractor shall be liable for the reasonable costs, including travel of personnel, and disassembly and reassembly of larger items when it is necessary to remove the work to be inspected and returned for correction or replacement.

12. CONTRACTOR PERFORMANCE ASSESSMENT REPORTING

DOI-AAAP-0050 (February 2016) Use and Reporting of Contractor Performance Information

NOTICE TO CONTRACTORS Contractor Performance Assessment Reporting System (December 2015)

1. FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

2. The past performance evaluation process is a totally paperless process using CPARS.

CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

3. We request that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official (AO). Information in the report must be protected as source selection sensitive information not releasable to the public.

4. When your Contractor Representative(s) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/.

5. Within 60 days after the end of a performance period, the AO will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/.

a. Contractor Representatives may then provide comments in response to the evaluation or return the evaluation without comment.

b. Your comments should focus on objective facts in the AO's narrative and should a) provide your views on the causes and ramifications of the assessed performance.

c. All information provided should be reviewed for accuracy prior to submission.

d. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating "No comment" in the space provided, and then selecting “Accept the Ratings and Close the Evaluation”.

e. Your response is due within 60 calendar days after receipt of the CPAR. On day 15, the evaluation will become available in PPIRS-RC marked as “Pending” with or without comments and whether or not it has been closed.

f. If you do not sign and submit the CPAR within 60 days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the Contractor on (date). The Contractor neither signed nor offered comment in response to this assessment."

6. The following guidelines apply concerning your use of the past performance evaluation:

a. Protect the evaluation as source selection information. After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the CO for instructions.

b. Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

c. Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

7. If you wish to discuss a past performance evaluation, you should request a meeting in writing to the CO no later than seven (7) days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 60-day review period.

A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

13. EVALUATION CRITERIA

Award will be made to the offeror who submits the best overall quote that is determined to be the most beneficial to the government, with appropriate consideration given to the evaluation factors that are listed in descending order of importance (all sub-factors are also in descending order of importance).

VOLUME I – TECHNICAL CAPABILITY

VOLUME II – MANAGEMENT PLAN

VOLUME III – KEY PERSONNEL

VOLUME IV –PAST PERFORMANCE

VOLUME V - PRICE

The non-price factors when combined are significantly more important than price. Offerors are cautioned that the award may not necessarily be made to the lowest cost offer. Best value is defined as the expected outcome of an acquisition that, in the government's estimation, provides the greatest overall benefit in response to the requirement in accordance with FAR 2.101.

The government reserves the right to make a selection based upon initial offer without discussions; therefore, the offeror should submit their best terms in their initial offer. The government also reserves the right to enter into discussions and request revised offers if needed and may also determine to make no award.

Volumes Format

1. The quote shall be submitted electronically as stated below:

Volume I – TECHNICAL CAPABILITY (including two (2) sub-factors) Volume II – MANAGEMENT PLAN Volume III – KEY PERSONNEL Volume IV – PAST PERFORMANCE Volume V – PRICE

2. All volumes shall be submitted via email to sheila_spring@nps.gov. In the event files are too large for email, offerors shall submit a single, multi-platform Universal Serial Bus (USB) Flash Drive. All files on the USB Flash Drive shall be readable on both a Windows PC and a Mac using standard office software. The USB Flash Drive shall be encrypted, and the contractor shall submit a password to access the files. Any files sent by mail shall be received by the date and time of the proposal due date and shall be sent to:

Sheila Spring Harpers Ferry Center 67 Mather Place Harpers Ferry, WV 25425

3. All volumes shall be separate and complete so that evaluation of one may be accomplished independently of, and concurrent with, evaluation of the other. Pricing details shall not appear in any volume except Volume V, Price. Any price information found outside of the price volume will be redacted prior to evaluation. All pages exceeded posted page limits will be redacted prior to evaluation.

4. In those cases where an offeror does not have full in-house capability and anticipates significant use of subcontractors to provide the needed support, the offeror shall provide the same detail concerning the subcontractor who shall perform critical aspects of the work.

13.1 Volume I – Technical Capability (Limited to forty (40) pages)

The technical capability shall contain a cover page with RFQ title, number, and name; and two (2) sections corresponding to the sub-factors below.

If there are any exceptions or deviations to the sub-factor requirements below, the offeror may list them in Volume I. Exceptions and deviations do not count toward overall page totals.

VOLUME I shall consist of the following:

Sub-Factor 1: Samples of Completed Outdoor Wayside Exhibit Planning and Design Projects Sub-Factor 2: Samples of Wayside Exhibit Development Process

The following specific information shall be contained in the technical capability:

Sub-Factor 1: Samples of Completed Outdoor Wayside Exhibit Planning and Design Projects

The offeror shall provide a minimum of three (3), but no more than five (5), wayside exhibit projects planned and designed within the last five (5) years for which the offeror was the prime contractor. To the maximum extent possible, all samples shall relate to the Past Performance references and to key personnel. Samples of work shall clearly demonstrate the capabilities of personnel proposed for use under this contract. If no samples exist for work completed under the current employer, provide samples of work performed under previous employers within the last five (5) years. Samples that represent the work of the organization but are not identified specifically as performed by proposed personnel and subcontractors will not be evaluated.

The sample projects shall demonstrate the ability of the proposed personnel to manage, plan, and design outdoor exhibits. At least one (1) of each of the following shall be represented in the sample projects: upright trail orientation, low profile site specific interpretive, small ID and tactile.

For the purpose of this evaluation, wayside exhibits are defined as permanent outdoor displays produced for national, state, and local parks, or…