Sol_140L4325Q0099.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

LHA

PORTLAND OR 97204

1220 SW 3rd Avenue, 12th Floor

BLM OR-ST OFC PROC MGMT BR(OR952)

0011276590 CODE 16. ADMINISTERED BYCODE

X

X

561720

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORLHA

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

08/01/2025 1400 PD

07/22/2025

5038086074Christy Webster (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140L4325Q0099

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 75 0044023054OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Springfield OR 97477-7910 3106 Pierce Pkwy, Ste E

SIUSLAW RESOURCE AREA

BLM-OR NORTHWEST OREGON (SIUSLAW)

15. DELIVER TO

PORTLAND OR 97204

1220 SW 3rd Avenue, 12th Floor

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$22

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

BLM OR-ST OFC PROC MGMT BR(OR952)

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

WEST EUGENE WETLANDS JANITORIAL

Delivery: 08/14/2026 Period of Performance: 08/15/2025 to 08/14/2030

00010 West Eugene Wetlands Janitorial Base Year Product/Service Code: S201 Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Christy Webster

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Period of Performance: 08/15/2025 to 08/14/2026

00020 West Eugene Wetlands Janitorial Option Period 1

(Option Line Item)

Anticipated Exercise Date 01/05/2026

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 08/15/2026 to 08/14/2027

00030 West Eugene Wetlands Janitorial Option Period 2

(Option Line Item)

Anticipated Exercise Date 01/05/2027

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 08/15/2027 to 08/14/2028

00040 West Eugene Wetlands Janitorial Option Period 3

(Option Line Item)

Anticipated Exercise Date 01/05/2028

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

75 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 75

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140L4325Q0099

CUSTODIAL JANITORIAL

Period of Performance: 08/15/2028 to 08/14/2029

00050 West Eugene Wetlands Janitorial Option Period 4

(Option Line Item)

Anticipated Exercise Date 01/05/2029

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 08/15/2029 to 08/14/2030

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

West Eugene Wetlands Cleaning Services, Eugene, Oregon SOLICITATION NO. 140L4325Q0099 BLM Northwest Oregon Page 4 of 75

Combined Synopsis/Solicitation

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Solicitation no. 140L4325Q0099 has been issued as a Request For Quotation for a firm fixed price commercial services contract for West Eugene Cleaning Services located in Euguen, Oregon.

The scope of work includes janitorial services. The performance period is from 8/15/2025 through 08/14/2030. The performance period includes a one-year Base and 4 one-year options.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-05 effective April 22, 2024. The provision at 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition. The provision at 52.212-2, Evaluation - Commercial Items, applies to this acquisition. The following factors shall be used to evaluate offers: technical approach, past performance, and price. Options will be evaluated in accordance with provision 52.212-2.

Offerors are advised to submit a completed copy of the provision at 52.212-3, Offeror Representations and Certifications - Commercial Items, with its offer. The clause at 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition. The clause at 52.212-5 Contract Terms and Conditions Required to Implement Statutes Or Executive Orders - Commercial Items applies to this acquisition. Additional FAR Clauses and Provisions that apply to this requirement are listed in the solicitation package.

This requirement is set-aside for SMALL BUSINESS. The NAICS code is 561720 – Janitorial Services and the small business size standard is $22M. The basis of award is the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Award will be made to the responsible respondent pursuant to FAR subpart 9.1. Responses shall be received via email to cnwebster@blm.gov with a cc to blm_or_so_952_mail@blm.gov by the response due date and time.

mailto:cnwebster@blm.gov

BLM Northwest Oregon Page 5 of 75

SECTION B - SERVICES AND PRICES

This requirement is for one(1) Firm Fixed Price Commercial Services Contract for cleaning services in Eugene, Oregon. The contract contains a one-year Base plus four (4) one-year option period.

Price/Bid Schedule

Item no. Description Quantity Unit of Measure Unit Price Total

10a Weekly Services

52 EA

10b Monthly Services

12 EA

10c Quarterly Services

4 EA

10d Bi-annual Services

2 EA

TOTAL – Base Year

Item no. Description Quantity Unit of Measure Unit Price Total

20a Weekly Services

52 EA

20b Monthly Services

12 EA

20c Quarterly Services

4 EA

20d Bi-annual Services

TOTAL – option year 1

30a Weekly Services

52 EA

30b Monthly Services

12 EA

30c Quarterly Services

4 EA

30d Bi-annual Services

BLM Northwest Oregon Page 6 of 75

TOTAL – option year 2

40a Weekly Services

52 EA

40b Monthly Services

12 EA

40c Quarterly Services

4 EA

40d Bi-annual Services

TOTAL – option year 3

50a Weekly Services

52 EA

50b Monthly Services

12 EA

50c Quarterly Services

4 EA

50d Bi-annual Services

TOTAL – option year 4

Total Projected Cost of Contract:

PERIOD OF PERFORMANCE: See Deliveries or Performance section.

(End of Supplies/Services and Prices/Costs)

BLM Northwest Oregon Page 7 of 75

SECTION C – STATEMENT OF WORK

WEST EUGENE WETLANDS PROJECT OFFICE – JANITORIAL SERVICES

1.0 GENERAL

1.1 Description of Work

1.1.1 This is a performance-based contract for janitorial services for the Bureau of Land Management's (BLM) West Eugene Wetlands Project Office, located at 751 Danebo Avenue, Eugene, Oregon 97402-9358. The overall responsibility of the Contractor is to plan, coordinate, organize, manage, and perform the activities described herein, which are required to maintain an acceptable appearance of the Project Office.

1.1.2 This Performance Work Statement describes the basic objectives of the West Eugene Wetlands Project Office. The Performance Based Service Contract provides potential offerors the flexibility to develop cost effective solutions and the opportunity to propose innovative alternatives to meet the stated objectives. It also presents the Government with an opportunity to assess the offeror’s understanding of all aspects of the effort to be performed by eliminating the “how to” instructions to accomplish the required effort normally contained on the Statement of Work that the Government traditionally provides to prospective offerors. A description of work and performance measurements are outlined in Table 1 – Schedule of Work.

1.1.3 The period of performance will begin August 1st, 2025, and end August 1, 2030. This award includes four option years which the Government has the right to exercise. All work will be done outside normal working hours of 8 a.m. – 4:30 p.m. The work will be performed on a consistent schedule, AKA the same day each week. The quarterly and biannual services shall be planned for weekend work.

1.2 Description of Work Areas

The office building is approximately 1,900 square feet with approximately 1,800 square feet of carpeted area and approximately 100 square feet of tile flooring. There are 26 windows of various sizes. The office consists of eight (8) rooms of various sizes and two (2) bathrooms.

1.3 Personnel Authorized to Enter Buildings

The Contractor, during the course of work, shall not permit entry into the building by other than the Contractor, its employees, Government employees and authorized personnel who have been through and passed the BLM security clearance.

1.4 Safety Procedures

Industry accepted safe practices shall be followed in performance of the work. After each period of cleaning or other service, the area shall be inspected for fire hazards. All unnecessary lights shall be turned off. All outside doors and windows shall be closed and locked. The security system shall be armed.

BLM Northwest Oregon Page 8 of 75

1.5 Fire Protection and Prevention

Prior to commencing work, the Contractor shall be acquainted with the location of the fire protection equipment, to assure that such equipment is available. The contractor shall take necessary action to assure that all flammable materials, all cloths and cotton waste that might constitute a fire hazard are placed in metal containers and removed from the building. No flammables will be stored in the building.

1.6 Miscellaneous Reporting

The Contractor shall require each employee to IMMEDIATELY report fires or other incidents requiring emergency services by calling 911 and then the COR or Project Inspector. Other emergencies such as a broken water pipe or break-in should be reported to the COR or Project Inspector immediately. Names and phone numbers of the COR and PI will be posted in the building. Items in need of repair such as dead lights, leaky faucets, broken toilet seats, etc., shall be reported in writing on a form provided for that purpose to the COR or PI as necessary.

1.7 Furniture

After cleaning each room the Contractor shall ensure that workers return all furniture, wastebaskets, office equipment, etc., to their original locations.

1.8 Protection and Damage

The Contractor shall, without additional expense to the Government, be responsible for all damage to persons and property that occurs as a result of his fault or negligence in connection with the performance of work under this Contract, and shall be responsible for the proper care and caution of all work performed. Breakage or loss of office equipment or other property, including that of a Government employee, which may occur in or about the building as a result of the Contractor’s operations, or of the actions of his agents, subcontractors, or employees, shall be repaired or replaced by the Contractor at their expense.

Any damage or destruction of Government Property shall be reported to the COR within 24 hours. The COR shall perform an inspection and assess whether the damages or destruction are Incidental/Accidental or Malicious.

In the event of Incidental/Accidental damage or destruction: The COR will determine the reimbursement for damaged or destroyed property. The Contractor and the COR shall agree on the final charge amount. The Contractor shall make restitution within one billing cycle. The Contractor shall take steps to ensure that the damage or destruction of Government Property does not happen again.

BLM Northwest Oregon Page 9 of 75

In the event of malicious damage or destruction: The COR will determine the final charge amount the Contractor shall be responsible for. The Contractor shall make restitution within on billing cycle.

Any Contractor staff who engage in the Malicious Damage or Destruction of Government Property shall be removed from the contractor’s staff.

1.9 Lost and Found

The Contractor shall give all articles and items found to the COR or PI.

2.0 DEFINITIONS

Area – is where the work is to be performed, as stated on Table 1 – Schedule of Work.

Biannual Services – to be completed twice a year in April and October.

Contracting Officer’s Representative (COR) – Is the on-the-ground administrator for the Contracting Officer.

Description of Work – is a description of each individual task, as stated on Table 1 – Schedule of Work.

Federal Holidays – New Year’s Day, Birthday of Martin Luther King, Jr., Washington’s Birthday, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day.

IPP – Internet Payment Platform System

Performance Measurement – details how work will be evaluated, as stated on Table 1 – Schedule of Work.

Performance Plan – The Contractor shall submit a Performance Plan describing the specific approach the Contractor will take to accomplish the objectives of the contract as specified herein.

Project Inspector (PI) – Is the person designated by the COR to perform, as needed, on-the-job Government inspection of work accomplished by the Contractor.

Monthly Services – to be completed once each calendar month.

MSDS – Materials Safety Data Sheet

QAIR – Quality Assurance Inspection Report (Table 2)

Quarterly Services – to be completed once each yearly quarter in March, June, September, and December.

Weekly Services – to be completed once during the Sunday through Saturday cycle.

BLM Northwest Oregon Page 10 of 75

WEW – West Eugene Wetlands

3.0 CONTRACTOR FURNISHED ITEMS

3.1 All cleaning supplies and materials shall be environmentally preferable (EPP) products in order to comply with federally mandated programs. This includes the use of: recovered material products; energy and water efficient products; alternative fuels and fuel efficiency, bio-based products; non-ozone depleting substances; priority chemicals; and environmentally preferable products. These products are described on the GSA website:

(https://www.gsa.gov/governmentwide-initiatives/sustainability/buy-green-products-services-and-vehicles/buy-green-products/environmentally-preferred-products).

Products and Materials: Custodial cleaning products required in the performance of this SOW shall meet as a minimum, Green Seal Product Standards (http://www.greenseal.org/).

If it is determined that a product does not meet Government performance requirements, the contractor shall submit a proposed alternative that would meet the performance requirements with the lowest environmental impact for evaluation and acceptance.

Products that fall under the Environmental Protection Agency (EPA) Comprehensive Procurement Guidelines (CPG) (https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program) shall meet the minimum recovered (recycles) content.

3.2 The Contractor shall furnish all labor, supplies (except as specified in section 4.0 Government-Furnished Property), materials, equipment, supervision, and transportation to perform the required work. Equipment and supplies may be subject to approval by the COR. Supplies must include (but are not limited to):

Plastic bags for trash removal from the buildings and plastic liners for trash receptacles.

Two (2) clean floor mats (rubber-backed walk-off mat) every other week. Size shall be 36” x 48”, and color shall be dark to correspond with carpet (such as “charcoal” as manufactured by the Millikan Mat Corporation).

3.2.1 If cleaning supplies are stored on site, contractor will supply Materials Safety Data Sheets to the COR.

3.3 Contractor Requirements

3.3.1 The Contractor shall obtain license(s), bond(s), and insurance as required.

3.3.2 The Contractor shall demonstrate a record of satisfactory performance of commercial janitorial service. See Past Performance Questionnaire in Section D for listing experience and references.

3.3.3 The Contractor shall attend a pre-work meeting and present a written Performance Plan acceptable to the Government which includes crew size and scheduling. The plan shall describe the specific approach the Contractor will take to accomplish the objectives of the contract as specified herein. Contractor Performance Plan may be combined with Quality Control Plan as referenced in 6.1.

http://www.greenseal.org/

BLM Northwest Oregon Page 11 of 75

3.3.4 The Contractor shall maintain an adequate work force (who have been through and passed the BLM security clearance) at all times to ensure timely completion of the work. Prior notice must be given to the Contracting Officer (CO) if there is to be a change in the crew.

3.3.5 Contractor shall be responsible for the crew knowing and performing the requirements of the contract.

3.3.6 State safety regulations require that crew members shall not be left alone (unsupervised) and that accessibility to emergency transportation shall be provided by the Contractor at all times.

3.3.7 Contractor will maintain a log book on site that shows the date and actions performed by the crew. The COR will have access to the log book and use it to determine whether the work was performed. The log book will be filled out by the crew at the end of every cleaning.

3.4 Supervisor Requirements

3.4.1 A person designated by the Contractor as supervisor must actually perform in that capacity.

The supervisor must, therefore, effectively direct the crew by (1) making periodic inspections of the crew’s work, (2) advising them of deficient work, and (3) providing instructions for correcting such deficiencies. This person shall be English literate enough to ensure adequate communication with the COR, and be able to read and write English. Any group of people without such an individual will not be considered a crew. Any changes in supervisor designations must be submitted in writing to the CO and have passed the BLM security clearance at least 24 hours prior to the change taking effect.

3.4.2 The supervisor shall know the requirements of the contract including technical requirements. The COR and PI will not act as a supervisor to the crew.

4.0 GOVERNMENT-FURNISHED PROPERTY

4.1 Paper towels, toilet paper, light bulbs, and hand soap.

4.2 Electrical power is provided for Contractor's use to perform janitorial services.

4.3 Set of keys will be given to gain access to buildings to perform janitorial services. All keys will be returned at the end of the contract.

4.4 Security access code will be supplied to allow building entry and departure after normal business hours.

4.5 Dumpster for trash disposal.

5.0 SCHEDULE OF WORK

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5.1 Janitorial services will be performed as scheduled and outlined in Table 1. AREA is where the work is to be performed. DESCRIPTION OF WORK is a description of each individual task.

PERFORMANCE MEASUREMENT details how work will be evaluated. Table 1 lists the frequency requirements for when each scheduled service must be periodically performed.

Any schedule variations or adjustments must be approved by the COR in advance.

5.2 If scheduled service occurs on a federal holiday, service will be provided the business next day.

5.3 Scheduled Services

a. Weekly Services – to be completed once during the Sunday through Saturday cycle per the Schedule of Work.

b. Monthly Services – to be completed once each calendar month.

c. Quarterly Services – to be completed once each yearly quarter, on a weekend, in March, June, September and December.

d. Biannual Services – to be completed twice a year, on a weekend, in March and September.

6.0 QUALITY CONTROL, INSPECTION, AND ACCEPTANCE OF WORK

6.1 The Contractor shall develop and maintain a quality program to ensure custodial services are performed in accordance with commonly accepted commercial practices. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services by conducting frequent inspections with the COR or designee. The contractor shall develop a Quality Control Plan addressing the areas identified in this Performance Work Statement. The Quality Control Plan will be provided to the CO for acceptance no later than the pre-work conference. The CO will notify the Contractor of acceptance or required modifications to the plan before the contract start date. The Contractor shall make appropriate modifications and obtain acceptance of the plan by the Contracting Officer before the contract start date. Plan shall include:

6.1.1 A description of the inspection system to cover all services specified in the statement of work. Description shall include specifics as to the areas to be inspected on both scheduled and unscheduled basis, and frequency of inspections. Additionally, control procedures for any government provided accesses should be included.

6.1.2 A description of the methods to be used for identifying and preventing defects in the quality of service performed.

6.1.3 The records of inspections shall be kept and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

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6.2 The Government will monitor the Contractor’s performance to assure that the performance thresholds and standards of performance are met. In accordance with FAR 52.212-4 (a) “Inspection/Acceptance” the Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or performance of nonconforming services at no increase in contract price.

6.3 The Contractor will be notified in writing of discrepancies in work performance. When the Contractor has been informed of discrepancies, the Contractor must rework the task or service within an acceptable time frame as defined in the Quality Control Plan.

7.0 PAYMENT

7.1 Weekly/Monthly Services (sub-item "A")

Payment will be made monthly in arrears at the unit price as shown in the Schedule of Items for all weekly and monthly services performed and accepted. Payment will constitute full compensation for all materials, labor, and incidentals required to complete the work. For payment purposes, weekly and monthly services are all a part of overall monthly service.

7.2 Quarterly Window Washing & Biannual Carpet Cleaning Services (sub-items “B” & “C”)

Payment will be made at the unit price as shown in the Schedule of Items upon completion and acceptance of the work, and will constitute full compensation for all materials, labor, and incidentals required to complete the work.

8.0 INVOICES

Invoices shall be submitted electronically through the U.S. Department of the Treasury’s Internet Payment Platform System (IPP) at: www.ipp.gov

TABLE 1

SCHEDULE OF WORK

AREA

DESCRIPTION OF WORK

PERFORMANCE MEASUREMENT

W eekly

M onthly

Q uarterly

B i-A nnual

Restrooms Clean floors and baseboards. Particular attention should be paid to areas adjacent to urinals and toilet fixtures. Remove all spots or smudges.

The floors shall be clean and free of urine, water streaks, mop marks, hair, string, gum, grease, tar, dirt, etc.; and present an overall appearance of cleanliness. All surfaces shall be dry & the corners and baseboards clean.

X

Clean and disinfect all wash basins, toilets, urinals, sinks, showers, restroom partitions, and noticeably soiled wall surfaces..

Porcelain fixtures & metal surfaces shall be clean and bright. There shall be no dust, soap scum, spots, stains, rust, green mold, build-up mineral deposits, or excess moisture on any fixture.

http://www.ipp.gov/

BLM Northwest Oregon Page 14 of 75

Clean all restroom mirrors, shelving, dispensers, and chromium fixtures.

All surfaces shall be dry and show a polished appearance.

Empty waste receptacles. Empty, clean & disinfect all sanitary napkin receptacles;

replace used receptacle liners.

All solid waste generated in and around the building shall be collected and placed in designated outdoor trash receptacles.

Refill all paper towels, soap, toilet paper, and seat cover dispensers.

All dispensers shall be filled. X

Clean and dust other surfaces. All smudges, marks or spots shall have been removed from the designated areas without unsightly discoloration.

General Use & Office Areas

Clean all carpets, floor mats, and upholstered chairs. Spot clean all smudges, marks, or spots.

All carpeted surfaces shall be free of obvious dirt, crumbs, dust, and other debris. All spots and smudges shall be removed. Upon completion, all furniture and equipment shall be returned to its original position.

Clean all desk and table surfaces, shelves, windowsills, and door trim. Spot clean any smudges or marks that cannot be removed when dusting.

There shall be no dust streaks on surfaces of furniture, furniture partitions, windowsills, counter tops, or table tops. There shall be no residue from dusting left on the dusted areas. Do not disturb work papers. Dusting is only required on exposed surfaces.

Empty all trash containers and remove contents from the building to the designated area. The inside and outside surfaces of wastebaskets shall be kept clean and odor free.

All solid waste generated in and around the building shall be collected and placed in designated outdoor trash receptacles.

Wastebaskets shall be clean and odor free. The Contractor shall replace plastic wastebasket liners when tears or unsightly appearance is noted. Proper sized liners for container size shall be used.

Clean and polish all bright metal surfaces. Bright and metal surfaces shall be free of handprints, smudges, dirt, dust, streaks, watermarks, spots and grime and shall not be cloudy.

Remove fingerprints and other marks from woodwork and walls.

Smudges, marks, dirt, and spots shall be removed without damage to paint or wall covering.

Remove any visible cobwebs from walls, ceilings, light fixtures, displays, and under furniture.

No cobwebs shall be visible on walls, ceilings, light fixtures, displays, and under furniture.

When the outdoor temperatures are above freezing, clean concrete patio and walkway.

Patio and walkway shall be free of dirt and debris.

Clean molding, air vents, light fixtures, and light lenses. Replace any burned out light bulbs.

Molding, air vents, and light fixtures shall be kept clean of visible dirt and dust. All burned out light bulbs have been replaced.

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Empty office recyclables (all paper products, tins, aluminum, plastic containers) into the proper outdoor receptacles.

All recyclables shall be placed in proper outdoor receptacles.

Pour eight (8) ounces of Propump, a septic system additive, down the kitchen drain.

Additive shall be poured down kitchen drain monthly.

Window glass, glass in all exterior doors, storm doors and all plate glass around entrances shall be cleaned leaving no streaks or unwashed places. No outside work shall be performed on days of rain, sleet or snow. This work shall be scheduled for a weekend.

Glass, sills and frames shall be free of dirt, dust, oxidation buildup, and any other foreign matter.

Glass shall be streak free and completely clean along edges and in corners on both sides.

Excess water in sills shall be wiped dry.

Clean all carpets. Cleaning shall be performed during March and at the end of September. This work shall be scheduled for a weekend.

Carpets shall be thoroughly cleaned and sanitized of dirt and debris.

(End of Statement of Work)

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SECTION E – INSPECTION AND ACCEPTANCE

The following clause is incorporated by reference:

Clause Title Date

52.246-1 CONTRACTOR INSPECTION REQUIREMENTS APR 1984

(End of Inspection and Acceptance)

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SECTION F – DELIVERIES OR PERFORMANCE

F.1.0 PERIOD OF PERFORMANCE

The contract shall commence 8/15/2025 – 8/14/2026; if the 4 one year options are exercised 8/14/2030.

F.2.0 PROGRESS PLAN

At the prework conference, the Contractor shall provide to the COR a written "work progress plan" that details its proposed work force and schedule to provide for orderly completion of the work within the contract performance time. This work schedule must be acceptable to the Government. At a minimum, the schedule must reflect a work progress rate equal to the available amount of contract performance time.

The following clause is incorporated by reference:

52.242-15 STOP WORK ORDER AUG 1989

(End of Deliveries or Performance)

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SECTION G – CONTRACT ADMINISTRATION DATA

G.1.0 In accordance with FAR clause 52.223-11, Ozone-Depleting Substances and High Global Warming

Potential Hydrofluorocarbons, the Contractor is required to track and report on an annual basis the amount in pounds of hydrofluorocarbons (HFCs) or refrigerant blends containing HFCs contained in the equipment and appliances delivered under this contract. You must submit the information to the System for Award Management (SAM).

The following local clauses are provided in full text:

CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (JULY 2010)

(a) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR42.15.

(b) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available for Government use in evaluating past performance as part of a source selection action.

(c) We request that you furnish the Contracting Officer with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official. The report information must be protected as source selection sensitive information not releasable to the public.

(d) When your Contractor Representative(s) (Past Performance Points of Contact) are registered in CPARS, they will receive an automatically-generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/. The CPARS User Manual, registration for On Line Training for Contractor Representatives, and a practice application may be found at this site.

(e) Within 60 days after the end of a performance period, the Contracting Officer will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/. Contractor Representatives may then provide comments in response to the evaluation, or return the evaluation without comment. Comments are limited to the space provided in Block 22. Your comments should focus on objective facts in the Assessing Official's narrative and should provide your views on the causes and ramifications of the assessed performance. In addition to the ratings and supporting narratives, blocks 1 - 17 should be reviewed for accuracy, as these include key fields that will be used by the Government to identify your firm in future source selection actions. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating ''No comment" in Block 22, and then signing and dating Block 23 of the form. Without a statement in Block 22, you will be unable to sign and submit the evaluation back to the Government. If you do not sign and submit the CPAR within 30 days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment." Your response is due within 30 calendar days after receipt of the CPAR.

(f) The following guidelines apply concerning your use of the past performance evaluation:

https://www.cpars.gov/

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(1) Protect the evaluation as "source selection information." After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the Contracting Officer for instructions.

(2) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

(3) Prohibit the use of or reference to evaluation data for advertising, promotional material, preaward surveys, responsibility determinations, production readiness reviews, or other similar purposes.

(g) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the Contracting Officer no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 30- day review period.

(h) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

(End of clause)

ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS – INVOICE PROCESSING PLATFORM (IPP)

(APR 2013)

Payment requests must be submitted electronically through the U.S. Department of the Treasury’s Invoice Processing Platform System (IPP).

“Payment request” means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services included in commercial products and commercial services contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

1. Invoice billed according to contract line items and rates.

2. If partial payment is billed and the invoice states a lump sum, the invoice shall include an itemized breakdown and narrative progress summary of the work performed during this invoice period.

3. If final payment is billed, the last invoice shall state “FINAL”.

4. Contractor’s Release of Claims shall be submitted with the final invoice.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contract (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) prior to the contract award date, but no more than 3 – 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

(End of Contract Administration Data) https://www.ipp.gov/ mailto:ippgroup@bos.frb.org

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SECTION H – SPECIAL CONTRACT REQUIREMENTS

1.0 ACCESS

In the event of a site/facility closure, the Contractor shall not perform or make deliveries to the site/facility until it is reopened by the Government, unless otherwise instructed by the Contracting Officer or their designated representative.

2.0 WORK HOURS

Unless otherwise specified in Section C, Specifications, work hours under this contract shall be limited to the time between one-half hour before sunrise to one-half hour after sunset each day. No work will be done on Saturday, Sunday, or Federal holidays unless authorized by the COR.

3.0 ENVIRONMENTAL INTERRUPTION OF WORK

3.1 Environmental - The Contracting Officer, by issuance of a suspend work order, may direct the Contractor to shut down any work that may be subject to damage due to weather conditions, fire danger, or because it is impracticable to work during the winter season. The Contractor will be given a resume work order which will document the date the work suspension ends. An allowance has been included in the contract time for all environmental delays. The count of contract time will therefore continue during all periods of suspension due to normal weather conditions, including fire danger. The Contractor will not be entitled to additional contract time for any suspensions except to the extent that they are due to unusually severe weather conditions. The Contractor will not be entitled to additional monetary compensation for such suspensions regardless of duration.

3.2 Endangered Species - The Government may direct the Contractor to discontinue all operations in the event that listed or proposed threatened or endangered plants or animals protected under the Endangered Species Act of 1973, as amended, or Federal candidate (Category 1 and 2), sensitive or state listed species, identified under BLM Manual 6840, are discovered to be present in or adjacent to the project area.

4.0 PRESERVATION OF HISTORICAL AND ARCHEOLOGICAL DATA

4.1 Public Law 93-291, May 24, 1974, provides for the preservation of scientific, prehistorical, and archeological data (including relics and specimens) which might otherwise be lost due to alteration of the terrain as a result of any Federal construction project.

4.2 The Contractor agrees that should any contractor employee, in the performance of this contract, discover evidence of possible scientific, prehistorical, historical, or archeological data the contractor will notify the Contracting Officer immediately in writing giving the location and nature of the findings.

4.3 Where appropriate by reason of discovery, the Contracting Officer may order delays in the time of performance and/or changes in the work. If such delays and/or changes are ordered, the time of performance and contract price shall be adjusted in accordance with the applicable clauses in the Contract Clauses Section of this contract.

4.4 The Contractor agrees to insert this requirement in all subcontracts which involve the performance of work on the terrain of the site.

5.0 ENVIRONMENTAL IMPACT

All waste materials generated by any work under the contract performed on a Government installation shall at all times be handled, transported, stored, and disposed of by the contractor and by his subcontractors in accordance with all applicable Federal, state, and local laws, ordinances, regulations, court orders, and other types of rulings having the effect of the law, including, but not limited to Executive Order 12088, 13 October 1978, Federal Compliance with Pollution Control Standards; the Federal Water Pollution Control Act, as amended (33 U.S.C. 1251 ET SEQ); the Clean Air Act as amended (42 U.S.C. Sec 7401 ET SEQ);

the Endangered Species Act, as amended (16 U.S.C. Sec 1531, ET SEQ); the Toxic Substances Control Act, as amended (15 U.S.C. Sec 2601, ET SEQ); the National Historic Preservation Act, as amended (16

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U.S.C. Sec 470, ET SEQ); the Solid Waste Disposal Act, as amended (42 U.S.C. 6901 ET SEQ); and the Archaeological and Historic Preservation Act, as amended (16 U.S.C. Sec 469, ET SEQ). Should the United States Government be held liable for any neglect or improper actions by the contractor or any subcontractor regarding removal or disposal of any hazardous waste, the contractor shall reimburse the Government for all such liability.

6.0 HAZARDOUS MATERIALS

Any material suspected of being hazardous that is encountered during performance of a project shall immediately be brought to the attention of the Contracting Officer, at which time a determination will be made as to whether hazardous material testing shall be performed. If the Contracting Officer directs the contractor to perform tests, and/or the material is found to be of a hazardous nature requiring additional protective measures, a contract modification may be required, subject to equitable adjustment under the terms of the contract. The contractor is advised that friable and/or non-friable asbestos-containing material may be encountered in project areas. Friable asbestos-containing material is any material that contains more than one percent asbestos by weight, and that hand pressure can crumble, pulverize or reduce to powder when dry. Non-friable asbestos containing materials are materials in which asbestos fibers are bound by a matrix material, saturation, impregnation or coating.

Non-friable asbestos-containing materials do not normally release airborne asbestos fiber during routine handling and end-use. However, excessive fiber concentrations may be produced during uncontrolled abrading, sanding, drilling, cutting, machining, removal, demolition, or other similar activities. 29 CFR

1910.1001 shall be referenced in the event asbestos-containing materials are encountered. Friable asbestos-containing materials are not authorized for use in new construction or maintenance projects.

7.0 GREEN PROCUREMENT REQUIREMENTS

In the performance of this service or construction contract, the Contractor shall make maximum use of products identified on the mandatory environmental purchasing list at the following links, if applicable:

• U.S. EPA Comprehensive Procurement Guidelines published at www.epa.gov/cpg/products.htm.

• USDA Biobased product listings published at www.biopreferred.gov.

• Energy Star® product listings published at www.energystar.gov/products.

• FEMP Low Standby Power product listings published at http://energy.gov/eere/femp/covered-product-categories

Contractor shall comply with all reporting requirements stated in the applicable clause(s):

• 52.223-1 Biobased Product Certification

• 52.223-2 Reporting of Biobased Products under Service and Construction Contracts

• 52.223-4 Recovered Material Certification

• 52.223-9 Estimate of Percentage of Recovered Material Content for EPA Designated Items

8.0 RESTORATION OF RESOURCES

8.1 Cleanup - The Contractor is responsible for cleaning up all camp and worksites before leaving the area.

Final payment or other alternative deemed feasible may be withheld until the Contractor has complied with this requirement.

8.2 Site and Access Roads – Site and public or private access roads damaged by the Contractor shall be restored to the same condition they were in at the commencement of work, at the expense of the Contractor.

9.0 UNAUTHORIZED PERSONNEL

http://www.epa.gov/cpg/products.htm http://www.bioprefferd.gov/ http://www.energystar.gov/products http://energy.gov/eere/femp/covered-product-categories http://energy.gov/eere/femp/covered-product-categories

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The contractor shall inform all personnel working under his jurisdiction (including subcontractor and visiting supplier personnel) that access to restricted areas outside of the immediate work area; excluding direct haul and access routes, contracting and Civil Engineering offices and points of supply and storage; is prohibited. Circulation of said personnel will be limited to official business only. Persons in violation of the above will be apprehended and appropriately disciplined.

10.0 FIRE DANGER SEASON

If the COR allows the Contractor to continue work during periods of declared fire danger or season, the Contractor shall comply with all applicable state laws relating to fire prevention and with all special conditions of work as directed by the COR and outlined in the attachment at the end of this section.

The following clause is provided in full text:

SECURITY REQUIREMENTS: FACILITY ACCESS and INFORMATION TECHNOLOGY (August 2016)

(a) All Contractor employees must have an "Enter on Duty" (EOD) approval issued by the Bureau Personnel Security Office (PSO) before they begin performing work on any Bureau contract. The Contractor must ensure that all employees requesting an EOD are citizens of the United States of America, or an alien who has been lawfully admitted for permanent residence or employment (indicated by immigration status) as evidenced by Immigration and Naturalization Service documentation and the employee must have resided in the United States for a minimum of 3 years. The EOD may be issued in advance of a completed Background Investigation and may be rescinded by the PSO at any time. However, all contractors who require network access are required to complete the identity proofing process, and must be able to obtain a successfully adjudicated National Criminal History Check (NCHC) and National Agency Check with Inquiries (NACI) or higher to stay on the contract.

(b) Starting Work - Contractor employees with an approved EOD may begin performing unsupervised work on Bureau contracts. To remain on the contract, the Contractor employees will need a completed favorable Background Investigation.

(c) Rescission of EOD - The PSO may rescind the EOD at any time. This may occur as the result of additional information obtained or the final results of the background investigation.

(d) Background Investigation - Contractor employees who will have unsupervised access to Bureau facilities, access to the Department of the Interior (DOI) information technology (IT) systems or DOI data, or will develop custom applications, must have a favorably adjudicated background investigation from the Office of Personnel Management (OPM). Existing clearances at the same or higher level are acceptable upon the PSO’s review and approval. If the employee does not already have a complete investigation, they must apply for one. The employee may begin work with an EOD, but must receive a favorable background investigation to continue working on the contract. The background investigation includes obtaining fingerprints through a USAccess Credentialing Center for an FBI criminal history and a credit report. Once the investigation has been scheduled by OPM, the Bureau will receive advance reports. If those reports are favorable, the Bureau PSO will issue the EOD. The type of background investigation required is based on the risk/sensitivity level designation. Citizenship requirements and guidance for determining the appropriate type of background investigation required for the designated risk/sensitivity level are contained in DOI Departmental Manual (DM) Part 441. The DM is available on the Internet at http://elips.doi.gov/app_home/index.cfm?fuseaction=home.

(e) Electronic Questionnaire for Investigations Processing (e-QIP) – The Bureau uses the e-QIP for all background investigations or reinvestigations. To initiate an investigation, the Contractor, in collaboration with the COR, will complete an e-QIP Request Form. This request form is available through the COR. The COR will submit the completed request form to the Bureau PSO. The PSO will enter the information into e-QIP to either establish a new applicant profile or determine if an existing investigation that meets Bureau requirements is on file. The PSO will then contact the applicant to provide additional information and instructions. Generally, the Contractor is required to complete the following forms:

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▪ e-QIP application (on-line)

▪ Fair Credit Release

▪ OF-306

▪…