Sol_140L4324Q0153.pdf

Synopsis/Solicitation

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR

Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Solicitation no. 140L4324Q0153 has been issued as a Request For Quotation for a firm fixed price commercial services contract for On-Call Security System Maintenance and Monitoring located at Salem, Oregon at one lump sum price. The scope of work includes Maintain, monitor, modify/repair, and/or replace the existing security system at the Bureau of Land Management’s Northwest Oregon District Office located at 1717 Fabry RD SE Salem, Oregon 97306. The performance period is from 10/01/2024 through 09/30/2025. The performance period includes a one-year Base and 4 one-year options. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-05 effective April 22, 2024, the provision at 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition. The provision at 52.212-2, Evaluation -

Commercial Items, applies to this acquisition. The following factors shall be used to evaluate offers: Technical

Approach and Relevant Experience. Options will be evaluated in accordance with provision 52.212-2. Offerors are advised to submit a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -

Commercial Items, with its offer. The clause at 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition. The clause at 52.212-5 Contract Terms and Conditions Required to Implement Statutes

Or Executive Orders - Commercial Items applies to this acquisition. This requirement is set-aside for SMALL

BUSINESS. The NAICS code is 561621- Security Systems Services and the small business size standard is $9 million. The basis of award is the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Award will be made to the responsible respondent pursuant to FAR subpart 9.1 Responses shall be received via email at babecker@blm.gov, mduane@blm.gov, and blm_or_so_952_mail@blm.gov.

SITE VISITS ARE HIGHLY ENCOURAGED

PLEASE EMAIL BEN BECKER AT BABECKER@BLM.GOV WITH YOUR FIRM’S UNIQUE ENTITY ID

(UEI). FEEL FREE TO INCLUDE YOUR FIRM’S CAPABILITIES NARRATIVE OR BROCHURE

SITE VISITS WILL BE CONDUCTED AUGUST 5TH- 12TH 2024.

mailto:babecker@blm.gov mailto:mduane@blm.gov mailto:blm_or_so_952_mail@blm.gov

ON-CALL SECURITY SYSTEM MAINTENANCE AND MONITORING SOLICITATION NO. 140L4324Q0153

BLM SALEM DISTRICT OFFICE Page 4 of 72

SERVICES AND PRICES

This requirement is for one(1) Firm Fixed Price Commercial Services Contract for Salem District Security

Installation And Monitoring. The contract contains a one-year Base plus 4 four (4) one-year) term options.

BASE

Item no. Item Description Total

0010 Monitoring Base Year $

0020 Option Year 1: Monitoring Base Year $

0030 Option Year 2: Monitoring Base Year $

0040 Option Year 3: Monitoring Base Year $

0050 Option Year 4: Monitoring Base Year $

0060 Optional Work Items stated in Scope of Work section C.3

TOTAL - Base $

TOTAL - Options $

GRAND TOTAL – Base plus Options $

PERIOD OF PERFORMANCE: See Deliveries or Performance section.

(End of Supplies/Services and Prices/Costs)

BLM SALEM DISTRICT OFFICE Page 5 of 72

STATEMENT OF WORK

Professional Monitoring Services

Of existing or replacement IDS / ACS

Northwest Oregon District – Salem Office

1.0 GENERAL

Replacement of existing monitoring service. Monitor and maintain the existing Access Control System (ACS) and

Intrusion Detection System (IDS) system at the Bureau of Land Management’s Northwest Oregon District (NWOD)

Office.

Optional work items include:

• Add monitoring capabilities to existing lockdown button feature, installed in the lobby area of the facility.

• Add camera with video recording, triggering feature to currently installed camera in lobby when lockdown or panic button is activated.

• Replace existing ACS system with FICAM (Federal Implementation of identity, credential and access management.) compliant, PIV (Personal Identity Verification) capable ACS devices.

1.1 Background

The NW Oregon District Office of the Bureau of Land Management currently maintains a security monitoring contract with Sonitrol. The contract will expire end of year – 2024 and the BLM requires a seamless transition of monitoring services for it’s existing or replacement ACS / IDS system.

1.2 Existing Access Control System (ACS)

The current security system is controlled by Sonitrol Security. Separate areas of the building are managed by a base controller, connected via serial communications managing entryways, card readers and door locks (See Table 2.0 for existing components). Doorways are secured by a variety of mechanisms, including (mostly) electric lock strikes, magnetic locks, and push-bar exit systems. Door sensors are installed on several doors and when armed, send an alert if doors have been left unsecured prior to being armed. System recognizes HID proximity cards and provides access recognition for ~200 active tenants. The system is programmed for timed workday, weekend and holiday access or lockdown.

1.3 Existing Intrusion Detection System (IDS)

The current system consists of hardware installed by Sonitrol. IDS has been installed via Sonitrol with the sensors/components listed in Table 2.0. The panic button (hold-up alarm) located in the lobby is activated when the hold-up button is pushed, this sends a signal to an offsite, Contractor operated, central monitoring station to start a recording of the incident that is video recorded at the offsite monitoring station. The offsite monitoring station dispatches the local Police department and notifies the Facility Manager.

1.4 OBJECTIVES

• The primary objective of this statement of work is to describe the main security requirement of the BLM’s NW

Oregon District office. The highest priority requirement is a professional, off-site, 24/7 monitoring service, which is capable of checking and tracking the status of all ACS and IDS components at the BLM facility. The monitoring service must be capable of communicating security concerns, detected via the ACS / IDS devices, to police and designated BLM employees.

• The secondary objective of this document is to describe the requirements of a complete replacement of all existing

ACS devices, which are incompatible with PIV card access features. If this option item is exercised, the system must allow all existing and future employees and other designated / authorized PIV card holders to use their issued

PIV card to access authorized areas of the facility.

• The final objective of this document is to outline additional security requirements, which would increase the overall security of the facility and safety of its employees and property. The remaining security requirements are listed in the above subsections of section C.3.0. See “Optional Bid Items.”

1.5 PERIOD OF PERFORMANCE

BLM SALEM DISTRICT OFFICE Page 6 of 72

The projected period of performance for the base requirement of this statement of work is as follows:

Activity Time

Design Phase 60 days from Notice to Proceed (NTP)

Installation & Performance Verification 60 days from completion of Design

Training, Packaging Closeout Submittals 30 days from completion of Installation

If additional line items are immediately exercised by the government, the following POP estimate would take place of the above POP:

Activity Time

Design Phase 60 days from Notice to Proceed (NTP)

Installation & Performance Verification 120 days from completion of Design

Training, Packaging Closeout Submittals 30 days from completion of Installation

NOTE: If the government does not immediately decide to proceed with option items, the first POP estimate above will remain the required POP expectation.

1.6 LOCATION OF WORK

Northwest Oregon District (NWOD) Office, located at 1717 Fabry Rd. SE, Salem. Oregon.

All entrance doors are installed with magnetic contacts or electric lock strikes for intrusion detection.

2.0 EQUIPMENT AND COMPONENTS

Table 2.0 Existing IDS and ACS System Components

The following is an approximate inventory and description of the existing IDS and ACS components/sensors located on the BLM Campus. It is the Contractor’s responsibility to perform its own inventory to ensure that all components are fully functional for the new system.

Existing

IDS/ACS

Component

BLM Campus Area/Building

Warehouse 1st Floor

(Basement

Level)

2nd

Floor

(Lower

Work

Area)

Lobby /

Main

Entrance

/ Stair

Level

3rd

Floor

(Upper

Work

Area)

Roof

Level

Lower

Parking

Area

Upper

Parking

Area

TOTALS

HID Card

Readers

1 4 1 7 - - 2 1 16

Glass Break

Sensors

Doorway balanced magnetic

BLM SALEM DISTRICT OFFICE Page 7 of 72 switch

Locks

Motion

Detection

Sensors

(Not Rex)

1 1

Key Pads - - - - - - 1 1 2

Audio

Sensors

Duress

(Panic

Button)

- - - - - - - - 2

Rex

(Request to exit) sensor

- - - - - - - - 1

2.1 DESCRIPTION OF PRIMARY WORK REQUIREMENT (BASE YEAR AND 4 OPTION YEARS)

• Professional Monitoring Service: Provide 24-hour, seven (7) days a week monitoring of all currently installed

Access Control System (ACS) and Intrusion Detection System (IDS) equipment at the facility.

• The Monitoring will be performed for 1 base year and the government will have the option to exercise 4 additional years of monitoring services.

• Equipment Maintenance Service: Provide 24-hour, seven (7) days a week on-call services to maintain the Access

Control System and Intrusion Detection System at the Northwest Oregon District Office.

NOTE: Business hours are 8 am to 4 pm Monday through Friday.

Closed All Federal Holidays

2.2 BASE ITEM SPECIFICATIONS

2.3 Monitoring of Access Control System / Intrusion Detection System

Contractor shall monitor and maintain a system that ensures complete access security for the building and compound entrances. The existing system includes approximately:

• Ten (10) magnetic door locks

• Two (2) vehicle gate operations

• Two (2) pedestrian gate operations

• Ten (10) Request to exit sensors (REX)

• Thirteen (13) proximity card readers

• Twelve (12) area motion sensors

• One (1) panic alarm

• One (1) panic locks

• Nine (9) door plate contacts

• Four (4) door pin contacts

• Fire and sprinkler alarm, modules, and third-party guard response for after-hours services.

NOTE: If optional work items are exercised, these items / specifications are subject to change, depending on devices installed by the contractor.

BLM SALEM DISTRICT OFFICE Page 8 of 72

3.0 OPTIONAL WORK ITEMS

All optional work items, listed below are to be bid on by all capable, interested contractors. At the discretion of the

Government, the optional work items may be exercised at any time throughout the contract POP (period of performance), to include the base year and all option years when applicable. If exercised, the performance of the optional work will be coordinated via the COR (Contract Officer’s Representative).

3.1 OPTIONAL WORK ITEM # 1 (Government Option)

Add a video camera with a triggering feature to the panic button and “blue light” activation buttons at the facilities front desk area. Under this option, when the lockdown OR panic button feature has been activated, the installed security camera will surveil the lobby area of the facility.

The video recording and activation from lockdown or panic sequence will notify the contractor’s provided, off-site monitoring service, and allow a monitoring employee to observe the incident of cause.

Add an alarm feature to the installed camera in lobby when lockdown button is activated. The lobby is currently equipped with a console, which consists of various buttons and functions. A single button features the ability to shut the security windows, which separate lobby staff from the public.

The same button, when pressed activates a local alert system, accompanied by several blue lights and a siren, to alert staff of an emergency. Under this option, the contractor would add a feature to the aforementioned button, allowing the existing alert feature to interface with the ACS / IDS security system.

This feature would trigger an alert to be sent to off-site monitoring provided by the contractor, who would notify the police, in-case of emergency.

3.2 OPTIONAL WORK ITEM # 2 (Government Option)

Replace all existing, non-PIV capable ACS devices and ensure new ACS system functions with existing and future employee PIV cards. Interface all ACS equipment with the replacement monitoring service provided by the contractor.

4.0 OPTIONAL WORK ITEM SPECIFICATIONS

4.1 Optional Work Item #1

The work performed must be performed by technicians who are qualified by state, federal and applicable code

(NEC) regulations and laws, and must adhere to the requirements and standards set forth in those regulations and laws. See section C.3.2. Work to be performed per the listed optional requirement, in the most efficient manner proposed by the contractor.

4.2 Optional Work Item #2

All existing ACS readers, which are not capable of functioning with PIV cards to allow building access shall be replaced with card readers which have the capability to do so. If the newly installed ACS readers require further programming or set-up to perform properly, the contractor will perform the work to allow such features.

Replacement ACS components must also be compatible with existing “Non-PIV” building access cards, currently issued to BLM staff. The contractor shall install any wiring, additional electrical components or software required to allow the ACS devices to interface properly with the monitoring service. The replacement ACS system must function with the same schedule as its predecessor. All devices installed shall adhere to FICAM, HSPD-12 and

FIPS requirements. See section C.9.0 for reference.

5.0 GOVERNMENT FURNISHED PROPERTY

Any existing CAT 6 cable already in place being used for cameras. No guarantee of cable condition. Contractor to verify cable is in good working order before reuse. The government shall provide a desktop computer of

BLM SALEM DISTRICT OFFICE Page 9 of 72 specifications proposed by the contractor, if necessary to interface with replacement ACS system.

6.0 CONTRACTOR RESPONSIBILITIES

The contractor shall be responsible for all of the following items:

• Configure and program all systems to operate the complete systems to the capabilities of all installed equipment and according to the manufacture's requirements.

• Test all equipment, wiring and functions of components and related hardware to make sure the entire system works correctly.

• Provide all training to government personnel to make sure that all employees can use the panic alarm and lockdown button features properly.

• Provide power to all locations needing power. Bring power to each location from the closest power source within the building and all labor, equipment, and material to provide the required power at each site.

The BLM shall provide an industry standard personal computer (PC) for the PACS system enrollment station.

• If optional work items are exercised, ensure all work and devices installed adhere to FICAM, HSPD-12 and FIPS requirements. FICAM and its related requirements are listed in detail at https://www.idmanagement.gov/arch/#policies-and-standards

• BLM will be responsible for registering employees into the new system.

• The existing (or replacement if applicable) installed PACS system shall receive monitoring and recording of valid entries and invalid entry attempts, as well as authentication recording, and maintain a database on the system.

• The vendor shall guarantee that all installed parts: components, systems and workmanship meet the specifications set forth in this document. Additionally, the vendor must warranty all vendor supplied components, workmanship and/or systems for a (minimum) period of twelve (12) months from the date of

Government acceptance.

• Should any vendor supplied part, component, workmanship, or system fail within that period of time, the vendor shall immediately replace or repair that part, component, or system within forty-eight (48) hours at no further cost to the Government.

• Provide all properly configured network drops as required for system connectivity.

• Replace or repair as needed door hardware before installing the access control hardware. All doors shall operate smoothly and be equipped with appropriate door closure hardware to ensure the doors close completely each time they open, without requiring user intervention.

• Provide all project supervision during the construction and programming of the system.

• All work shall be completed on weekdays (except on legal Federal holidays) between the hours of 8:00 am and 6:00 pm. Any work outside of these hours must be approved in advance by the contracting officer.

No additional cost will be paid to the contractor for any overtime worked by the contractor or of any contractor's employees. All overtime shall be included in the contractor’s bid price for the item of work being performed.

• All work shall be in accordance with the Uniform Building Code (UBC), National Electric Code (NEC), Municipal, fire Life Safety and Americans with Disabilities Act (ADA), Permits, Codes and Regulations.

Contractor shall attain and pay the cost for any required permits to complete the work and arrange for any

BLM SALEM DISTRICT OFFICE Page 10 of 72 required inspection by Codes and Regulations.

• Provide system documentation and Administrator and government personnel training on system use and operation.

• Provide a one-year warranty of all equipment, systems, hardware and software furnished and installed.

The warranty shall include all labor and materials to complete any repairs during the first year following completion of the work under this contract.

• Make all site preparation to complete all work and make all repairs to the building needed to complete the work under this contract. This includes any required painting, wall and ceiling patching, and/or repairs and door hardware.

• Provide for the storage and delivery of all materials used under this contract. The Government shall not take liability for any material stored on Government property. The Government will not accept any deliveries on behalf of the contractor. The contractor and their employees may use the existing government parking areas to park company and personnel vehicles during the contractor working hours. The contractor shall not store any materials to be used under this contract in existing Government parking areas. No new parking areas will be provided by the Government and the contractor shall not build any new parking areas.

• Provide for the disposal of any unused materials and wastes created during construction. Anything removed during construction which is not reused as part of the work and not desired by the Government will become the property of the contractor and shall be removed from the site before completion of work.

Existing cameras and components removed shall remain the property of the Government.

• The systems furnished under this contract shall provide for possible future expansion of the system.

• Notify the COR at least 5 working days prior to start of work to arrange for building access.

• Provide Field support of security system

• Respond to calls from CO to perform tasks in a timely fashion.

Damage or Loss of the Government’s Property

In the event of loss or damage to Government equipment or property, the Contractor may be held liable. The contractor shall notify the Government of lost or damaged property contractor shall have 72 hours to investigate the situation. Should it be determined that the loss or damage to the property was caused through fault or negligence of a contractor employee, then the extent of the contractor's liability shall be measured by repair or replacement costs, whichever is less: such costs shall be deducted from the contractor's invoice.

Damage or Loss of the Contractor’s Property

The Government will not be responsible in any way for damage to or loss of the Contractor's equipment kept in or near the buildings; or the Contractor's employees personal belongings brought onto Government premises;

occasioned by fire; theft, accident or otherwise.

9.0 INSPECTION & ACCEPTANCE

Acceptance of installed system is subject to full 100% operational inspection by BLM's COR, demonstrating that the system is installed according to, and performs as specified in this SOW. The Final Inspection will be completed prior to acceptance by the Contracting Officer’s Representative.

Contractor will demonstrate (at a minimum) the following:

o Installation of all equipment was completed in a professional manner that is consistent with industry and

Federal standards.

o All removed equipment is accounted for and placed together as indicated.

BLM SALEM DISTRICT OFFICE Page 11 of 72 o Work site is clean and free of construction debris and material.

o Designated employees are trained in the maintenance and operation of all systems.

o All support documentation, passwords and material given to COR.

o All components match the awarded contract (winning bid specifications).

o Remote Device monitoring/management is fully functional on BLM Personnel computers.

o Card reader and software compliance using exemplars of both types of access cards (PIV/Non-PIV) to be supplied by Government personnel.

All work will be accepted when certified by the Contractor that such work is in accordance with the International

Building Code (IBC), Underwriter’s Laboratory (UL), FIPS 201-2 (See Section 3.0), Federal Communications

Commission (FCC), National Electric Code (NEC), Municipal, fire Life Safety and Americans with Disabilities Act

(ADA), Permits, Codes and Regulations. Contractor shall attain and pay the cost for any required permits to complete the work and arrange for any required inspection by Codes and Regulations.

9.0 MEASUREMENT AND PAYMENT

The work described in this section will be measured and paid for on a lump sum basis. Payment for any required design, furnishing and install of each system will be made at the lump sum price bid in the Bid Schedule and shall include full compensation for all the work described in this contract and includes furnishing all labor, equipment and materials required to complete each, including any required design, the cost of furnishing all shop drawings and as-build drawings.

8.0 NOTES & RESOURCES

FICAM, HSPD-12, FIPS requirements:

https://www.idmanagement.gov/arch/#

(End of Statement of Work)

BLM SALEM DISTRICT OFFICE Page 12 of 72

INSPECTION AND ACCEPTANCE

The following clause is incorporated by reference:

Clause Title Date

52.246-1 CONTRACTOR INSPECTION REQUIREMENTS APR 1984

(End of Inspection and Acceptance)

BLM SALEM DISTRICT OFFICE Page 13 of 72

DELIVERIES OR PERFORMANCE

F.1.0 PERIOD OF PERFORMANCE

The contract shall commence from 10/01/2024, for a period up to 5 years if options are exercised.

F.2.0 PROGRESS PLAN

At the prework conference, the Contractor shall provide to the COR a written "work progress plan" that details its proposed work force and schedule to provide for orderly completion of the work within the contract performance time. This work schedule must be acceptable to the Government. At a minimum, the schedule must reflect a work progress rate equal to the available amount of contract performance time.

The following clause is incorporated by reference:

52.242-15 STOP WORK ORDER AUG 1989

(End of Deliveries or Performance)

BLM SALEM DISTRICT OFFICE Page 14 of 72

CONTRACT ADMINISTRATION DATA

The following local clauses are provided in full text:

CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (JULY 2010)

(a) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The

Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System

(CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR42.15.

(b) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available for Government use in evaluating past performance as part of a source selection action.

(c) We request that you furnish the Contracting Officer with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official. The report information must be protected as source selection sensitive information not releasable to the public.

(d) When your Contractor Representative(s) (Past Performance Points of Contact) are registered in CPARS, they will receive an automatically-generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/. The CPARS

User Manual, registration for On Line Training for Contractor Representatives, and a practice application may be found at this site.

(e) Within 60 days after the end of a performance period, the Contracting Officer will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/. Contractor

Representatives may then provide comments in response to the evaluation, or return the evaluation without comment. Comments are limited to the space provided in Block 22. Your comments should focus on objective facts in the Assessing Official's narrative and should provide your views on the causes and ramifications of the assessed performance. In addition to the ratings and supporting narratives, blocks 1 - 17 should be reviewed for accuracy, as these include key fields that will be used by the Government to identify your firm in future source selection actions. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating ''No comment" in Block 22, and then signing and dating Block 23 of the form. Without a statement in Block 22, you will be unable to sign and submit the evaluation back to the Government. If you do not sign and submit the CPAR within 30 days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment." Your response is due within 30 calendar days after receipt of the CPAR.

(f) The following guidelines apply concerning your use of the past performance evaluation:

(1) Protect the evaluation as "source selection information." After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the Contracting Officer for instructions.

(2) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

https://www.cpars.gov/

BLM SALEM DISTRICT OFFICE Page 15 of 72

(3) Prohibit the use of or reference to evaluation data for advertising, promotional material, preaward surveys, responsibility determinations, production readiness reviews, or other similar purposes.

(g) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the

Contracting Officer no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 30- day review period.

(h) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for

Government use supporting source selection actions after it has been finalized.

(End of clause)

ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS – INVOICE PROCESSING PLATFORM (IPP)

(APR 2013)

Payment requests must be submitted electronically through the U.S. Department of the Treasury’s Invoice

Processing Platform System (IPP).

“Payment request” means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable

Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions –

Commercial Products and Commercial Services included in commercial products and commercial services contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

1. Invoice billed according to contract line items and rates.

2. If final payment is billed, the last invoice shall state “FINAL”.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The

Contractor Government Business Point of Contract (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) prior to the contract award date, but no more than 3 – 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP

Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the

Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

(End of Contract Administration Data) https://www.ipp.gov/ mailto:ippgroup@bos.frb.org

BLM SALEM DISTRICT OFFICE Page 16 of 72

SPECIAL CONTRACT REQUIREMENTS

1.0 ACCESS

In the event of a site/facility closure, the Contractor shall not perform or make deliveries to the site/facility until it is reopened by the Government, unless otherwise instructed by the Contracting Officer or their designated representative.

2.0 WORK HOURS

Unless otherwise specified in Section C, Specifications, work hours under this contract shall be limited to the time between one-half hour before sunrise to one-half hour after sunset each day. No work will be done on Saturday, Sunday, or Federal holidays unless authorized by the COR.

3.0 ENVIRONMENTAL INTERRUPTION OF WORK

3.1 Environmental - The Contracting Officer, by issuance of a suspend work order, may direct the Contractor to shut down any work that may be subject to damage due to weather conditions, fire danger, or because it is impracticable to work during the winter season. The Contractor will be given a resume work order which will document the date the work suspension ends. An allowance has been included in the contract time for all environmental delays. The count of contract time will therefore continue during all periods of suspension due to normal weather conditions, including fire danger. The Contractor will not be entitled to additional contract time for any suspensions except to the extent that they are due to unusually severe weather conditions. The Contractor will not be entitled to additional monetary compensation for such suspensions regardless of duration.

3.2 Endangered Species - The Government may direct the Contractor to discontinue all operations in the event that listed or proposed threatened or endangered plants or animals protected under the Endangered Species

Act of 1973, as amended, or Federal candidate (Category 1 and 2), sensitive or state listed species, identified under BLM Manual 6840, are discovered to be present in or adjacent to the project area.

4.0 PRESERVATION OF HISTORICAL AND ARCHEOLOGICAL DATA

4.1 Public Law 93-291, May 24, 1974, provides for the preservation of scientific, prehistorical, and archeological data (including relics and specimens) which might otherwise be lost due to alteration of the terrain as a result of any Federal construction project.

4.2 The Contractor agrees that should any contractor employee, in the performance of this contract, discover evidence of possible scientific, prehistorical, historical, or archeological data the contractor will notify the

Contracting Officer immediately in writing giving the location and nature of the findings.

4.3 Where appropriate by reason of discovery, the Contracting Officer may order delays in the time of performance and/or changes in the work. If such delays and/or changes are ordered, the time of performance and contract price shall be adjusted in accordance with the applicable clauses in the Contract

Clauses Section of this contract.

4.4 The Contractor agrees to insert this requirement in all subcontracts which involve the performance of work on the terrain of the site.

5.0 ENVIRONMENTAL IMPACT

All waste materials generated by any work under the contract performed on a Government installation shall at all times be handled, transported, stored, and disposed of by the contractor and by his subcontractors in accordance with all applicable Federal, state, and local laws, ordinances, regulations, court orders, and other types of rulings having the effect of the law, including, but not limited to Executive Order 12088, 13

October 1978, Federal Compliance with Pollution Control Standards; the Federal Water Pollution Control

Act, as amended (33 U.S.C. 1251 ET SEQ); the Clean Air Act as amended (42 U.S.C. Sec 7401 ET SEQ);

the Endangered Species Act, as amended (16 U.S.C. Sec 1531, ET SEQ); the Toxic Substances Control

Act, as amended (15 U.S.C. Sec 2601, ET SEQ); the National Historic Preservation Act, as amended (16

U.S.C. Sec 470, ET SEQ); the Solid Waste Disposal Act, as amended (42 U.S.C. 6901 ET SEQ); and the

BLM SALEM DISTRICT OFFICE Page 17 of 72

Archaeological and Historic Preservation Act, as amended (16 U.S.C. Sec 469, ET SEQ). Should the

United States Government be held liable for any neglect or improper actions by the contractor or any subcontractor regarding removal or disposal of any hazardous waste, the contractor shall reimburse the

Government for all such liability.

6.0 HAZARDOUS MATERIALS

Any material suspected of being hazardous that is encountered during performance of a project shall immediately be brought to the attention of the Contracting Officer, at which time a determination will be made as to whether hazardous material testing shall be performed. If the Contracting Officer directs the contractor to perform tests, and/or the material is found to be of a hazardous nature requiring additional protective measures, a contract modification may be required, subject to equitable adjustment under the terms of the contract. The contractor is advised that friable and/or non-friable asbestos-containing material may be encountered in project areas. Friable asbestos-containing material is any material that contains more than one percent asbestos by weight, and that hand pressure can crumble, pulverize or reduce to powder when dry. Non-friable asbestos containing materials are materials in which asbestos fibers are bound by a matrix material, saturation, impregnation or coating.

Non-friable asbestos-containing materials do not normally release airborne asbestos fiber during routine handling and end-use. However, excessive fiber concentrations may be produced during uncontrolled abrading, sanding, drilling, cutting, machining, removal, demolition, or other similar activities. 29 CFR

1910.1001 shall be referenced in the event asbestos-containing materials are encountered. Friable asbestos-containing materials are not authorized for use in new construction or maintenance projects.

7.0 GREEN PROCUREMENT REQUIREMENTS

In the performance of this service or construction contract, the Contractor shall make maximum use of products identified on the mandatory environmental purchasing list at the following links, if applicable:

• U.S. EPA Comprehensive Procurement Guidelines published at www.epa.gov/cpg/products.htm.

• USDA Biobased product listings published at www.biopreferred.gov.

• Energy Star® product listings published at www.energystar.gov/products.

• FEMP Low Standby Power product listings published at http://energy.gov/eere/femp/covered-product-categories

Contractor shall comply with all reporting requirements stated in the applicable clause(s):

• 52.223-1 Biobased Product Certification

• 52.223-2 Reporting of Biobased Products under Service and Construction Contracts

• 52.223-4 Recovered Material Certification

• 52.223-9 Estimate of Percentage of Recovered Material Content for EPA Designated Items

8.0 RESTORATION OF RESOURCES

8.1 Cleanup - The Contractor is responsible for cleaning up all camp and worksites before leaving the area.

Final payment or other alternative deemed feasible may be withheld until the Contractor has complied with this requirement.

8.2 Site and Access Roads – Site and public or private access roads damaged by the Contractor shall be restored to the same condition they were in at the commencement of work, at the expense of the Contractor.

9.0 UNAUTHORIZED PERSONNEL

http://www.epa.gov/cpg/products.htm http://www.bioprefferd.gov/ http://www.energystar.gov/products http://energy.gov/eere/femp/covered-product-categories http://energy.gov/eere/femp/covered-product-categories

BLM SALEM DISTRICT OFFICE Page 18 of 72

The contractor shall inform all personnel working under his jurisdiction (including subcontractor and visiting supplier personnel) that access to restricted areas outside of the immediate work area; excluding direct haul and access routes, contracting and Civil Engineering offices and points of supply and storage; is prohibited. Circulation of said personnel will be limited to official business only. Persons in violation of the above will be apprehended and appropriately disciplined.

The following clause is provided in full text:

INTERNET PROTOCOL version 6 (June 2012)

Any system hardware, software, firmware and/or networked component (voice, video or data) developed, procured, or acquired in support and/or performance of this contract shall be capable of transmitting, receiving, processing, forwarding and storing digital information across system boundaries utilizing system packets that are formatted in accordance with commercial standards of Internet Protocol (IP) version 6 (IPv6) as set forth in the USGv6 Profile

(NIST Special Publication 500-267) and corresponding declarations of conformance defined in the USGv6 Test

Program. In addition, this system shall maintain interoperability with IPv4 systems and provide at least the same level of performance and reliability capabilities of IPv4 products.

1. Specifically, any new IP product or system developed, acquired, or produced must:

a. Interoperate with both IPv6 and IPv4 systems and products, and

b. Have available contractor/vendor IPv6 technical support for development and implementation and fielded product management.

2. As IPv6 evolves, the Contractor commits to upgrading or providing an appropriate migration path for each item developed, delivered or utilized at no additional cost to the Government. The Contractor shall retrofit all non-

IPv6 capable equipment, as defined above, that is fielded under this contract with IPv6 capable equipment, at no additional cost to the Government.

3. The contractor shall provide technical support for both IPv4 and IPv6.

4. Any system or software must be able to operate on networks supporting IPv4, IPv6 or one that supports both.

5. Any product whose non-compliance is discovered and made known to the Contractor within one year after acceptance shall be upgraded, modified or replaced to bring it into compliance at no additional cost to the

Government.

(End of clause) http://www.nist.gov/itl/antd/upload/usgv6-v1.pdf

BLM SALEM DISTRICT OFFICE Page 19 of 72

FIRE REQUIREMENTS PROCEDURES OUTLINE

This outline covers the fire protection requirements of a contractor or private party who performs service or construction contracts on BLM land. In western Oregon, the BLM allows Oregon Forest Law (ORS) and Oregon

Administrative Rules (OAR) to apply to these operations on BLM lands rather than develop similar rules applicable only to BLM lands.

1. CLOSED FIRE SEASON

The closed fire season means that fire season has been declared. ORS 477.505 gives the State Forester the authority to establish the fire season. The authority has been delegated to the District Foresters around the state who issue public notices through the newspapers and radio when fire season will be closed for their individual districts.

Closed fire season depends upon the drying of forest fuels, rainfall, and time of year. During the closed fire season, the following requirements must be met:

• Fire tools must be on site;

• Fire extinguisher must be in all vehicles;

• Chainsaws must have a .023-inch mesh screen installed in the exhaust;

• Only unmodified saws are to be used in the forest;

• Approved spark arresters must be on all internal combustion engines;

• Watchman service must be provided for 3 hrs after shutdown of power equipment for the day;

• No smoking is permitted while working or traveling through any operations area in the forest;

• No use of explosives is permitted unless approved by the State Forester's representative;

• Permits to burn are required unless waived by a representative of the State Forester.

• Permits to operate power-driven machinery shall be obtained by the Contractor prior to commencing operations unless waived by a representative of the State Forester (ORS 47.625).

Changes or modifications to the above requirements are possible depending upon changes in State of Oregon law and requirements of the State Districts and Protective Associations.

2. FIRE PRECAUTION LEVELS

There are 4 fire precaution levels that begin with level 1 at the start of the closed fire season and can go through level 4 if conditions warrant. The fire precaution levels restrict certain forest operations as the fire danger increases.

It is the responsibility of the individual operating on forest land to know the precaution level for the day and take the correct fire precautions. There are no precaution levels prior to the closed fire season. Each fire precaution level requires adherence to the restrictions applicable to all lower levels in addition to the limits placed by that level.

Level 1 is the lowest level of fire danger usually occurring early in the season and perhaps again after significant rainfall during the season. All requirements listed above apply. Waivers may be issued by the State Districts or

Protective Associations and these MUST be approved by the BLM. Waivers will only be considered if the conditions on the work site are not as severe as predicted. The requirements for fire tools on site, screens installed in saws, and fire extinguishers with saws will not be waived.

Level 2 is the partial hootowl where saws can operate from first light in the morning until 1:00 p.m. in the afternoon.

From 1:00 p.m. until the end of the day saws are to be shut down. Waivers for operating beyond the 1:00 p.m.

shutdown will be evaluated on a site-by-site basis.

Level 3 is the partial shutdown of all forest industrial operations and shuts down contractor operations with few exceptions. Waivers may be issued on a site-by-site basis.

Level 4 is the general shutdown of all contractor operations. Waivers will not be issued. Landowners are permitted entry into their lands.

ORS. 477.066 requires that an operator on forest land take immediate action to control and extinguish a fire on forest land. The contractor shall take this action and notify the BLM and the nearest State of Oregon District office immediately.

OAR. 629-43-030 requires watchmen to be:

BLM SALEM DISTRICT OFFICE Page 20 of 72

• Physically capable and experienced in operating any firefighting equipment on site.

• On duty for 3 hours after the shutdown of the last power-driven equipment for the day.

• Furnished adequate facilities for transportation and communications in order to summon assistance if needed.

• Patrolling and visually inspecting all sites where work was done during the day.

3. FIRE TOOLS REQUIRED DURING CLOSED FIRE SEASON

The operator/contractor shall furnish fire tools to all personnel on site using the following combinations.

NUMBER OF PERSONNEL_______________________________

1- 4 5 6 7 8 9 10 11 12 13 14

KIND OF TOOLS NUMBER OF TOOLS REQUIRED_________________________

Pulaskis 1 1 1 1 1 1 2 2 2 2 2

Shovels 2 2 2 3 3 3 3 4 4 5 5

Hazel hoes 1 2 3 3 4 5 5 5 6 6 6

In addition to the above handtools, the operator/contractor must provide a backpack pump can filled with water located with the tool box in a readily available area.

All shovels are to be size 0 or larger, long handled. All tools shall be sharp and ready for service. Fire extinguishers as follows:

For chainsaws - 8 oz. capacity by weight.

For vehicles - UL rating of at least 4 BC.

4. ADDITIONAL WATER SUPPLY

Contractor shall comply with ORS 477.615 during fire season when inside or within one-eighth of one mile of a state forest protection district and furnish additional water supply and equipment for use in fire suppression in conformity with the rules promulgated by the Oregon State Forester, when directed by the Oregon State Forester in writing. When required, all water supply and equipment components shall be maintained and ready for immediate use.

During fire season when operating a stationary internal combustion engine inside or within one eighth of one mile of a state forest protection district, Contractor shall comply with ORS 477.650 and provide a water supply, with equipment for its use in fire suppression for each engine, in conformity with the rules promulgated by the Oregon

State Forester. All water supply and equipment components shall be maintained and ready for immediate use.

(End of Special Contract Requirements)

BLM SALEM DISTRICT OFFICE Page 21 of 72

CONTRACT CLAUSES

The following provision is incorporated by reference:

52.204-22 ALTERNATIVE LINE ITEM PROPOSAL JAN 2017

The following clauses are incorporated by reference:

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL

JAN 2011

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE AUG 2020

52.208-9 CONTRACTOR USE OF MANDATORY SOURCES OF SUPPLY AND

SERVICES

MAY 2014

52.209-2 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC

CORPORATIONS - REPRESENTATION

NOV 2015

52.227-14 RIGHTS IN DATA—GENERAL MAY 2014

52.232-11 EXTRAS APR 1984

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS

SUBCONTRACTORS

MAR 2023

52.237-3 CONTINUITY OF SERVICES JAN 1991

52.242-2 PRODUCTION PROGRESS REPORTS APR 1991

52.245-1 GOVERNMENT PROPERTY SEP 2021

52.245-1 GOVERNMENT PROPERTY – ALTERNATE I APR 2012

52.253-1 COMPUTER GENERATED FORMS JAN 1991

The following clauses are provided in full text:

52.204-21 – BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION SYSTEMS (NOV

2021)

(a) Definitions. As used in this clause—

Covered contractor information system means an information system that is owned or operated by a contractor that processes, stores, or transmits Federal contract information.

Federal contract information means information, not intended for public release, that is provided by or generated for the Government under a contract to develop or deliver a product or service to the Government, but not including information provided by the Government to the public (such as on public websites) or simple transactional information, such as necessary to process payments.

Information means any communication or representation of knowledge such as facts, data, or opinions, in any medium or form, including textual, numerical, graphic, cartographic, narrative, or audiovisual (Committee on

National Security Systems Instruction (CNSSI) 4009).

Information system means a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information (44 U.S.C. 3502).

Safeguarding means measures or controls that are prescribed to protect information systems.

(b) Safeguarding requirements and procedures.

http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3

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(1) The Contractor shall apply the following basic safeguarding requirements and procedures to protect covered contractor information systems. Requirements and procedures for basic safeguarding of covered contractor information systems shall include, at a minimum, the following security controls:

(i) Limit information system access to authorized users, processes acting on behalf of authorized users, or devices (including other information systems).

(ii) Limit information system access to the types of transactions and functions that authorized users are permitted to execute.

(iii) Verify and control/limit connections to and use of external information systems.

(iv) Control information posted or processed on publicly accessible information systems.

(v) Identify information system users, processes acting on behalf of users, or devices.

(vi) Authenticate (or verify) the identities of those users, processes, or devices, as a prerequisite to allowing access to organizational information systems.

(vii) Sanitize or destroy information system media containing Federal Contract Information before disposal or release for reuse.

(viii) Limit physical access to organizational information systems, equipment, and the respective operating environments to authorized individuals.

(ix) Escort visitors and monitor visitor activity; maintain audit logs of physical access; and control and manage physical access devices.

(x) Monitor, control, and protect organizational communications (i.e., information transmitted or received by organizational information systems) at the external boundaries and key internal boundaries of the information systems.

(x…