Sol_140L4323Q0152.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

LHA

PORTLAND OR 97204

1220 SW 3rd Avenue, 12th Floor

BLM OR-ST OFC PROC MGMT BR(OR952)

0004276614 CODE 16. ADMINISTERED BYCODE

X

X

X

561720

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORLHA

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

06/12/2023 1400 PD

06/05/2023

(503) 808-6294Kim Karalus (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140L4323Q0152

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 64 0040612860OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

NORTH BEND OR 97459-2000

1300 AIRPORT LANE

BLM-OR COOS BAY DISTRICT OFFICE*

15. DELIVER TO

PORTLAND OR 97204

1220 SW 3rd Avenue, 12th Floor

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$22

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

BLM OR-ST OFC PROC MGMT BR(OR952)

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

VENDOR POC: _______________________________

VENDOR TELEPHONE: _________________________

VENDOR EMAIL ADDRESS: _____________________

VENDOR UEI NUMBER: _______________________

TOTAL OFFER AMOUNT: $______________________

Delivery: 09/30/2024

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Courtney Casavan

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Period of Performance: 10/01/2023 to 09/30/2028

00010 Dean Creek, Loon Lake and East Shore Cleaning

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 10/01/2023 to 09/30/2024

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

64 2 of

DEAN CREEK, LOON LAKE, EAST SHORE CLEANING Solicitation # RFQ 1630215 BLM COOS BAY DISTRICT Page 3 of 64

SERVICES AND COST

This requirement is for one (1) Firm Fixed Price Commercial Services Contract for Recreation Area cleaning in the BLM Coos Bay District, in Reedsport, Oregon. The contract contains a one-year Base plus an additional four (4) one-year term options.

Base Year ITEM NO. DESCRIPTION Estimated

Quantity

UNIT UNIT PRICE PRICE

1 Dean Creek Cleaning - October 1, 2023 to September 30, 2024 7 days/week – Mon thru Sunday including holidays

365 Days

2 Loon Lake Deep Clean (Scheduled 10 days prior to May 24, 2024

2 Days

3 Loon Lake Standard Cleaning (includes extra days as needed) May 25 - September 2, 2024

59 Days

4 East Shore (Saturday/Sunday) May 25 - September 2, 2024

30 Days

TOTAL

BASE:

Option Period 1 ITEM NO. DESCRIPTION Estimated

Quantity

UNIT UNIT PRICE PRICE

5 Dean Creek Cleaning - October 1, 2024 to September 30, 2025 7 days/week – Mon thru Sunday including holidays

365 Days

6 Loon Lake Pre-season clean (Scheduled/completed during the 10 days prior to May 23, 2025)

2 Days

7 Loon Lake Standard Cleaning (includes extra days as needed) May 25 - September 2, 2024

59 Days

8 East Shore (Saturday/Sunday) May 24 – September 1, 2025

30 Days

TOTAL

OPTION 1:

Option Period 2 ITEM NO. DESCRIPTION Estimated

Quantity

UNIT UNIT

PRICE

PRICE

BLM COOS BAY DISTRICT Page 4 of 64

9 Dean Creek Cleaning - high season October 1, 2025 to September 30, 2026 7 days/week – Mon. thru Sunday including holidays

365 Days

10 Loon Lake pre-season clean (Scheduled/completed 10 days prior to May 22, 2026)

2 Days

11 Loon Lake Standard Cleaning (includes extra days as needed) May 25 - September 2, 2024

59 Days

12 East Shore (Saturday/Sunday) May 23 – September 7, 2026

30 Days

TOTAL

OPTION 2:

Option Period 3 ITEM NO. DESCRIPTION Estimated

Quantity

UNIT UNIT PRICE PRICE

13 Dean Creek Cleaning - high season October 1, 2026to September 30, 2027 7 days/week – Mon. thru Sunday including holidays

365 Days

14 Loon Lake pre-season clean (Scheduled/completed 10 days prior to May 28, 2027)

2 Days

15 Loon Lake Standard Cleaning (includes extra days as needed) May 25 - September 2, 2024

59 Days

16 East Shore (Saturday/Sunday) May 29 – September 6, 2027

30 Days

TOTAL

OPTION 3:

BLM COOS BAY DISTRICT Page 5 of 64

Option Period 4 ITEM NO. DESCRIPTION Estimated

Quantity

UNIT UNIT PRICE PRICE

17 Dean Creek Cleaning - high season October 1, 2027 to September 30, 2028 7 days/week – Mon. thru Sunday including holidays

365 Days

18 Loon Lake pre-season clean (Scheduled/completed 10 days prior to May 26, 2028)

2 Days

19 Loon Lake Standard Cleaning (includes extra days as needed) May 25 - September 2, 2024

59 Days

20 East Shore (Saturday/Sunday) May 27 – September 4, 2028

TOTAL

OPTION 4:

TOTAL BASE TOTAL:

TOTAL OPTIONS 1-4 TOTAL:

GRAND TOTAL TOTAL:

PERIOD OF PERFORMANCE: See Deliveries or Performance section.

(End of Services and Costs)

BLM COOS BAY DISTRICT Page 6 of 64

STATEMENT OF WORK

The Bureau of Land Management, Coos Bay District Office in North Bend, Oregon has a requirement for bathroom cleaning services at Loon Lake Recreation Area and East Shore Campground, and bathroom and trash cleaning services at the Dean Creek Elk Viewing Area. All sites are within 20 miles of Reedsport, Oregon.

1.0 General

1.1 Description of Work—Loon Lake Recreation Area

The contractor shall clean and stock three (3) vault toilet restroom buildings, two (2) located in the campground and one (1) in the day use area, and four (4) flush toilets restroom buildings, two located in the day use area and two located in the campground.

Pick up litter/loose trash in the immediate vicinity of each of the toilet buildings.

East Shore Campground The contractor shall clean and stock two (2) vault restrooms in the center of the campground. Pick up litter/loose trash in the immediate vicinity of each of the toilet buildings.

Dean Creek Elk Viewing Area The Contractor shall clean and stock one (1) full-service restroom facility, two (2) vault toilet restrooms and (4) garbage can stations at the Dean Creek Viewing Recreation site.

Pick up litter/loose trash in the immediate vicinity of each of the toilet buildings and garbage cans.

1.2 Location of Work—The work shall be performed at Loon Lake Recreation Area and East Shore Campground, about 20 miles east of Reedsport, Oregon at 7273 Loon Lake Rd, Reedsport, OR 97467 and 8901 Loon Lake Rd, Reedsport, OR 97467.

The work shall be performed at the Dean Creek Elk Viewing A rea about three miles east on Hwy 38 from Reedsport, Oregon.

1.3 Schedule—For Loon Lake Recreation Area and East Shore Campground the schedule will run between the third week in May to the first week of September. At Loon Lake Recreation Area the cleaning shall occur three (3) days per week Saturday, Sunday, and Monday and if the BLM requests extra days, Wednesdays. A deep clean for the site will occur in two 8-hour days in mid-May. At East Shore Campground the cleaning shall occur two (2) days per week: Saturday and Sunday.

For Dean Creek Elk Viewing Station the schedule will run October 1, 2023 to September 30, 2024. Cleaning and stocking shall occur seven (7) days per week, Monday through Sunday, including all holidays.

2.0 Definitions

2.1 Loon Lake Recreation Area: This area has a campground and a day use site. The campground consists of two (2) vault toilet restrooms. The first one is a double (2) unisex restroom and the second one is a single (1) unisex restroom The campground also has two (2) flush toilet restrooms, one is located in the middle of the campground near campsite #22, and the other one is located above the Tent Meadows near campsite #6.

BLM COOS BAY DISTRICT Page 7 of 64

The Day use area has two (2) flush toilet restrooms and one vault toilet restroom (see map for location of each restroom) Definitions for Double, or single vault toilet restroom buildings: Each building contains a single or double—separate unisex restrooms each containing a vault toilet with a riser, seat, cover, and toilet paper dispensers and small sanitary receptacle. The flush toilet restrooms are designated as male or female restrooms. They each have up to four

(4) toilets with a riser, seat, cover, toilet paper dispensers, as well as at least two (2) urinals located in the designated men’s restrooms, and paper seat cover dispensers, soap dispensers and mats located in front of the sinks and near the entrance and exits of the bathrooms. Each flush restroom has a drinking fountain attached to the outside of the building. These bathrooms will also have up to 6 sinks and mirrors in each bathroom.

Each female restroom has a sani-can (small trash can) in each stall with a bag inserted in each can. Each sani-can is to be cleaned out daily and each bag is to be replaced daily, as well as each trash can located on the interior wall near the entrance/exit door for each restroom in the day use sites and campground.

2.2 East Shore Campground: This area has a campground and a day use site. The campground consists of two (2) unisex vault toilet restrooms located in the center of the campground. The vault toilets contain a small sani-can.

2.3 Dean Creek Elk Viewing Area: Dean Creek Elk viewing area is a full-service restroom facility. This restroom has running water and inside/outside lighting with two unisex stations each containing flush toilet, a urinal, a sink, a trash receptacle, and a wall hand-dryer, all made of stainless steel. A stainless-steel drinking fountain is also at the facility.

A utility room is located behind the restroom. The utility room contains a utility sink and has hot water.

Dean Creek Vault Toilet Restrooms: These two separate unisex vault restrooms contain a vault toilet with a riser, seat, cover, and toilet paper dispensers. They have no running water or lighting.

Dean Creek Garbage Can Stations: There are four (4) garbage can stations located along the Dean Creek Elk Viewing Area. Garbage can station is a trash receptacle stationed along the Dean Creek Elk Viewing Area. Each trash receptacle requires one large, heavy duty multipurpose trash bag.

3.0 Contractor-Furnished Items and Requirements

3.1 Loon Lake Recreation Area, East Shore Campground, and Dean Creek Elk Viewing Area: Except for the items listed in 4.0 Government Furnished Property, the Contractor shall furnish all supervision, labor, transportation, equipment, supplies, and materials, including but not limited to urinal deodorizer screens, urinal filter cartridges, trash bags for trash removal, and liners for all the trash receptacles, toilet paper that fits the provided toilet paper dispensers, antibacterial liquid hand soap, etc. All products used by the Contractor shall be environmentally friendly. (See more in Special Contract Requirements.)

3.2 The contractor will be responsible for unclogging drains manually, and shall NOT pour chemicals down drains, i.e. as a means of unclogging toilets or drains (such as Draino®).

BLM COOS BAY DISTRICT Page 8 of 64

3.3 The Contractor shall provide Safety Data Sheets (SDS) for all Contractor cleaning supplies left on site.

3.4 Garbage should be removed to an appropriate waste disposal facility daily.

3.5 The Contractor shall obtain license(s), bond(s), and insurance as required.

3.6 The Contractor shall be responsible for their work force knowing and performing all the requirements of the Statement of Work (SOW).

4.0 Government Furnished Property

4.1 Water and wash sink OR hose hookup and some storage (stored supplies should be kept to a minimum).

4.2 Keys will be supplied to the Contractor after the Contractor has passed security clearance.

The Contractor shall return all keys to the COR within five (5) days of completing work.

The Contractor shall be charged $100.00 for each key lost or returned in an unusable condition.

4.3 Stationary outdoor bear proof garbage receptacles (4 total).

4.4 Sanitary napkin receptacles, inset garbage receptacles, toilet paper dispensers and liquid soap dispensers inside the facilities.

5.0 Specific Tasks to be Performed at Loon Lake Recreation Area and East Shore Campground

5.1 Daily

• Contractor shall clean bathrooms between the hours of midnight to 9:00 a.m.

• Fill all soap dispensers.

• Contractor shall sweep and wash all restroom floors.

• Contractor shall thoroughly wash, scrub and disinfect toilets, grab bars, and door handles (inside and out). This includes the inside/outside of the risers, seats and covers.

• Contractor shall provide deodorizing urinal screens and specific filter cartridges for waterless urinals. COR will provide information on specific products that work with the waterless system (filter screens and filter cartridges).

• Contractor shall check all drains for bathrooms with sinks to determine if operable. If drains are sluggish or inoperative, contractor shall clear any stoppages by approved methods. The use of any chemical agents shall be cleared with the Project Inspector prior to use. This shall include drains at all sinks, floors, toilets, urinals, and drinking fountains.

• Contractor shall wipe down interior walls.

• Contractor shall fill all toilet paper dispensers with toilet paper rolls that fit the size of the toilet paper dispensers, 2 ply, standard bath tissue, 4.5x3 sheet in the single and double vault toilet restrooms, and 2 ply, 9” Jumbo Roll toilet paper for all flush toilet restrooms. Take off the toilet paper wrapping and break the paper seal.

• Contractor shall thoroughly wash, disinfect and dry all mirrors.

BLM COOS BAY DISTRICT Page 9 of 64

• Contractor shall immediately report incidents of vandalism, breakage, and equipment malfunction to Contracting Officer Representative.

• Contractor shall sweep the concrete walkway area directly in front and adjoining the restrooms and dispose of trash.

• Contractor shall pick up litter/loose trash next to toilet buildings, and garbage can stations in restrooms. Haul garbage away daily to an appropriate waste disposal facility.

• Contractor shall not drop any objects into vault toilets.

• Contractor shall empty, wash and disinfect inside waste receptacles, including sani-cans.

• Contractor shall empty all garbage can stations in restrooms, replace the new garbage liner bags each day if any trash is in the bags. Garbage shall be hauled away daily to an appropriate waste disposal facility. Each female restroom has a sani-can (small trash can) in each stall with a bag inserted in each can. Each can is to be cleaned out daily and a new bag inserted in each sani-can.

• Contractor shall wash and dry all drinking fountains attached to restroom facilities.

5.2 Weekly

• Contractor shall wash and dry all interior walls of the restrooms.

• Contractor shall scrub with soap, disinfect, rinse with clear water and then wipe and dry all interior walls of the flush toilet and vault toilet restrooms at least once per week.

• Contractor shall wipe clean all restroom doors and walls (inside and out) once a week. Sweep away cobwebs on all door frames once a week.

• Contractor shall be liable for any damage to Government or private property and equipment caused by their employees.

5.3 Prior to season opening

• Contractor shall scrub with soap, disinfect, rinse with clear water and then wipe and dry all interior walls of the flush toilet and vault toilet restrooms, sinks, mirrors.

• Contractor shall wipe clean all restroom doors and walls (inside and out). Sweep away cobwebs on all door frames. Contractor shall sweep and wash all restroom floors.

• Contractor shall thoroughly wash and disinfect toilets, grab bars, and door handles (inside and out). This includes the inside/outside of the risers, seats and covers.

• Contractor shall place two urinal screens specific to waterless systems in each restroom with a urinal.

• Contractor shall check all drains for bathrooms with sinks to determine if operable. If drains are sluggish or inoperative, contractor shall clear any stoppages by approved methods. The use of any chemical agents shall be cleared

BLM COOS BAY DISTRICT Page 10 of 64 with the Project Inspector prior to use. This shall include drains at all sinks, floors, toilets, urinals, and drinking fountains.

• Contractor shall fill all toilet paper dispensers with toilet paper rolls that fit the size of the toilet paper dispensers, 2 ply, standard bath tissue, 4.5x3 sheet in the single and double vault toilet restrooms, and 2 ply, 9” Jumbo Roll toilet paper for all flush toilet restrooms. Take off the toilet paper wrapping and break the paper seal.

• Contractor shall thoroughly wash, disinfect and dry all mirrors.

• Contractor shall immediately report incidents of vandalism, breakage, and equipment malfunction to Contracting Officer Representative.

• Contractor shall sweep the concrete walkway area directly in front and adjoining the restrooms and dispose of trash.

• Contractor shall pick up litter/loose trash next to toilet buildings, and garbage can stations in restrooms. Haul garbage away daily to an appropriate waste disposal facility.

• Contractor shall not drop any objects into vault toilets.

• Contractor shall empty, wash and disinfect inside waste receptacles, including sani-cans.

• Contractor shall empty all garbage can stations in restrooms, replace the new garbage liner bags each day if any trash is in the bags. Garbage shall be hauled away daily to an appropriate waste disposal facility. Each female restroom has a sani-can (small trash can) in each stall with a bag inserted in each can. Each can is to be cleaned out daily and a new bag inserted in each sani-can.

• Contractor shall wash and dry all drinking fountains attached to restroom facilities.

6.0 Specific tasks to be performed at Dean Creek Elk Viewing Area

6.1 Daily

• Sweep and wash all restroom floors.

• Thoroughly wash and disinfect toilets, grab bars, and door handles (inside and out). This includes the inside/outside of the risers, seats and covers.

• Keep a urinal screen in every urinal.

• Check all drains to ensure they are not clogged and properly draining. If drains are sluggish or inoperative, Contractor shall clear the drain by manual means using either a snake or plunger. Chemicals are prohibited from being used to clear drains. If manual means will not clear the drain, immediately contact the Contracting Officer’s Representative. This shall include drains at all sinks, floors, toilets, urinals, and drinking fountains.

• Wipe down interior walls.

• Fill all toilet paper dispensers. Take off the toilet paper wrapping and break the paper seal.

• Thoroughly wash, disinfect and dry all mirrors.

BLM COOS BAY DISTRICT Page 11 of 64

• Sweep the concrete walkway area directly in front and adjoining the restrooms and dispose of trash.

• Pick up litter and loose trash within 15 feet of toilet buildings, and four (4) garbage can stations, and in parking lots. Haul garbage away daily to a waste disposal facility.

• Do not drop any objects into vault toilets.

• Empty, wash and disinfect inside waste receptacles.

• Empty all garbage can stations; replace the new garbage liner bags each day if any trash is in the bags. Garbage shall be hauled away daily to a waste disposal facility.

• Immediately report incidents of vandalism, breakage, and equipment malfunction to Contracting Officer Representative.

6.2 Weekly

• Wash, and dry all interior walls of the restrooms.

• Scrub with soap, disinfect, rinse with clear water and then wipe and dry all interior walls of the flush toilet and vault toilet restrooms.

• Wipe clean all restroom doors and walls (inside and out). Sweep away cobwebs on all door frames.

• Collect and dispose of recycling.

(End of Statement of Work)

BLM COOS BAY DISTRICT Page 12 of 64

INSPECTION AND ACCEPTANCE

The following clause is incorporated by reference:

Clause Title Date

52.246-1 CONTRACTOR INSPECTION REQUIREMENTS APR 1984

(End of Inspection and Acceptance)

BLM COOS BAY DISTRICT Page 13 of 64

DELIVERIES OR PERFORMANCE

F.1.0 PERIOD OF PERFORMANCE

The contract shall commence from 10/01/2023 for a period up to 5 years if options are exercised. Base year period of performance is 10/01/2023 through 9/30/2024.

F.2.0 PROGRESS PLAN

At the prework conference, the Contractor shall provide to the COR a written "work progress plan" that details its proposed work force and schedule to provide for orderly completion of the work within the contract performance time. This work schedule must be acceptable to the Government. At a minimum, the schedule must reflect a work progress rate equal to the available amount of contract performance time.

The following clause is incorporated by reference:

Clause Title Date

52.242-15 STOP WORK ORDER AUG 1989

(End of Deliveries or Performance)

BLM COOS BAY DISTRICT Page 14 of 64

CONTRACT ADMINISTRATION DATA

G.1.0 In accordance with FAR clause 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts, the Contractor is required to annually report the product types and dollar value of any USDA-designated biobased products purchased during the previous fiscal year (October 1- September 30) through the System for Award Management (SAM). The report is due no later than October 31 of each year during contract performance and at the end of contract performance. Failure to submit the report into SAM in a timely manner may result in contractual remedies.

The following local clauses are provided in full text:

CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (JULY 2010)

(a) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR42.15.

(b) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

(c) We request that you furnish the Contracting Officer with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official. The report information must be protected as source selection sensitive information not releasable to the public.

(d) When your Contractor Representative(s) (Past Performance Points of Contact) are registered in CPARS, they will receive an automatically-generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/. The CPARS User Manual, registration for On Line Training for Contractor Representatives, and a practice application may be found at this site.

(e) Within 60 days after the end of a performance period, the Contracting Officer will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/. Contractor Representatives may then provide comments in response to the evaluation, or return the evaluation without comment. Comments are limited to the space provided in Block 22. Your comments should focus on objective facts in the Assessing Official's narrative and should provide your views on the causes and ramifications of the assessed performance. In addition to the ratings and supporting narratives, blocks 1 - 17 should be reviewed for accuracy, as these include key fields that will be used by the Government to identify your firm in future source selection actions. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating ''No comment" in Block 22, and then signing and dating Block 23 of the form. Without a statement in Block 22, you will be unable to sign and submit the evaluation back to the Government. If you do not sign and submit the CPAR within 30 days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment." Your response is due within 30 calendar days after receipt of the CPAR.

(f) The following guidelines apply concerning your use of the past performance evaluation:

https://www.cpars.gov/ http://www.cpars.csd.disa.milj/ https://www.cpars.gov/ http://www.cpars.csd.disa.mil/

BLM COOS BAY DISTRICT Page 15 of 64

(1) Protect the evaluation as "source selection information." After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the Contracting Officer for instructions.

(2) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

(3) Prohibit the use of or reference to evaluation data for advertising, promotional material, preaward surveys, responsibility determinations, production readiness reviews, or other similar purposes.

(g) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the Contracting Officer no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 30- day review period.

(h) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

(End of clause)

ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS – INVOICE PROCESSING PLATFORM (IPP)

(APR 2013)

Payment requests must be submitted electronically through the U.S. Department of the Treasury’s Invoice Processing Platform System (IPP).

“Payment request” means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services included in commercial products and commercial services contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

1. Invoice billed according to contract line items and rates.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contract (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) prior to the contract award date, but no more than 3 – 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

(End of Contract Administration Data) https://www.ipp.gov/ mailto:ippgroup@bos.frb.org

BLM COOS BAY DISTRICT Page 16 of 64

SPECIAL CONTRACT REQUIREMENTS

1.0 ACCESS

In the event of a site/facility closure, the Contractor shall not perform or make deliveries to the site/facility until it is reopened by the Government, unless otherwise instructed by the Contracting Officer or their designated representative.

2.0 WORK HOURS

Unless otherwise specified in Section C, Specifications, work hours under this contract shall be limited to the time between one-half hour before sunrise to one-half hour after sunset each day. No work will be done on Saturday, Sunday, or Federal holidays unless authorized by the COR.

3.0 ENVIRONMENTAL INTERRUPTION OF WORK

3.1 Environmental - The Contracting Officer, by issuance of a suspend work order, may direct the Contractor to shut down any work that may be subject to damage due to weather conditions, fire danger, or because it is impracticable to work during the winter season. The Contractor will be given a resume work order which will document the date the work suspension ends. An allowance has been included in the contract time for all environmental delays. The count of contract time will therefore continue during all periods of suspension due to normal weather conditions, including fire danger. The Contractor will not be entitled to additional contract time for any suspensions except to the extent that they are due to unusually severe weather conditions. The Contractor will not be entitled to additional monetary compensation for such suspensions regardless of duration.

3.2 Endangered Species - The Government may direct the Contractor to discontinue all operations in the event that listed or proposed threatened or endangered plants or animals protected under the Endangered Species Act of 1973, as amended, or Federal candidate (Category 1 and 2), sensitive or state listed species, identified under BLM Manual 6840, are discovered to be present in or adjacent to the project area.

4.0 PRESERVATION OF HISTORICAL AND ARCHEOLOGICAL DATA

4.1 Public Law 93-291, May 24, 1974, provides for the preservation of scientific, prehistorical, and archeological data (including relics and specimens) which might otherwise be lost due to alteration of the terrain as a result of any Federal construction project.

4.2 The Contractor agrees that should any contractor employee, in the performance of this contract, discover evidence of possible scientific, prehistorical, historical, or archeological data the contractor will notify the Contracting Officer immediately in writing giving the location and nature of the findings.

4.3 Where appropriate by reason of discovery, the Contracting Officer may order delays in the time of performance and/or changes in the work. If such delays and/or changes are ordered, the time of performance and contract price shall be adjusted in accordance with the applicable clauses in the Contract Clauses Section of this contract.

4.4 The Contractor agrees to insert this requirement in all subcontracts which involve the performance of work on the terrain of the site.

5.0 ENVIRONMENTAL IMPACT

All waste materials generated by any work under the contract performed on a Government installation shall at all times be handled, transported, stored, and disposed of by the contractor and by his subcontractors in accordance with all applicable Federal, state, and local laws, ordinances, regulations, court orders, and other types of rulings having the effect of the law, including, but not limited to Executive Order 12088, 13 October 1978, Federal Compliance with Pollution Control Standards; the Federal Water Pollution Control Act, as amended (33 U.S.C. 1251 ET SEQ); the Clean Air Act as amended (42 U.S.C. Sec 7401 ET SEQ);

the Endangered Species Act, as amended (16 U.S.C. Sec 1531, ET SEQ); the Toxic Substances Control Act, as amended (15 U.S.C. Sec 2601, ET SEQ); the National Historic Preservation Act, as amended (16 U.S.C. Sec 470, ET SEQ); the Solid Waste Disposal Act, as amended (42 U.S.C. 6901 ET SEQ); and the

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Archaeological and Historic Preservation Act, as amended (16 U.S.C. Sec 469, ET SEQ). Should the United States Government be held liable for any neglect or improper actions by the contractor or any subcontractor regarding removal or disposal of any hazardous waste, the contractor shall reimburse the Government for all such liability.

6.0 HAZARDOUS MATERIALS

Any material suspected of being hazardous that is encountered during performance of a project shall immediately be brought to the attention of the Contracting Officer, at which time a determination will be made as to whether hazardous material testing shall be performed. If the Contracting Officer directs the contractor to perform tests, and/or the material is found to be of a hazardous nature requiring additional protective measures, a contract modification may be required, subject to equitable adjustment under the terms of the contract. The contractor is advised that friable and/or non-friable asbestos-containing material may be encountered in project areas. Friable asbestos-containing material is any material that contains more than one percent asbestos by weight, and that hand pressure can crumble, pulverize or reduce to powder when dry. Non-friable asbestos containing materials are materials in which asbestos fibers are bound by a matrix material, saturation, impregnation or coating.

Non-friable asbestos-containing materials do not normally release airborne asbestos fiber during routine handling and end-use. However, excessive fiber concentrations may be produced during uncontrolled abrading, sanding, drilling, cutting, machining, removal, demolition, or other similar activities. 29 CFR

1910.1001 shall be referenced in the event asbestos-containing materials are encountered. Friable asbestos-containing materials are not authorized for use in new construction or maintenance projects.

7.0 GREEN PROCUREMENT REQUIREMENTS

In the performance of this service or construction contract, the Contractor shall make maximum use of products identified on the mandatory environmental purchasing list at the following links, if applicable:

• U.S. EPA Comprehensive Procurement Guidelines published at www.epa.gov/cpg/products.htm.

• USDA Biobased product listings published at www.biopreferred.gov.

• Energy Star® product listings published at www.energystar.gov/products.

• FEMP Low Standby Power product listings published at http://energy.gov/eere/femp/covered-product-categories Contractor shall comply with all reporting requirements stated in the applicable clause(s):

• 52.223-1 Biobased Product Certification

• 52.223-2 Affirmative Procurement of Biobased Products under Service and Construction Contracts

• 52.223-4 Recovered Material Certification

• 52.223-9 Estimate of Percentage of Recovered Material Content for EPA Designated Items

• 52.223-15 Energy Efficiency in Energy Consuming Products

• 52.223-17 Affirmative Procurement of EPA Designated Items in Service and Construction Contracts

8.0 RESTORATION OF RESOURCES

8.1 Cleanup - The Contractor is responsible for cleaning up all camp and worksites before leaving the area.

Final payment or other alternative deemed feasible may be withheld until the Contractor has complied with this requirement.

8.2 Site and Access Roads – Site and public or private access roads damaged by the Contractor shall be restored to the same condition they were in at the commencement of work, at the expense of the Contractor.

9.0 UNAUTHORIZED PERSONNEL

The contractor shall inform all personnel working under his jurisdiction (including subcontractor and visiting supplier personnel) that access to restricted areas outside of the immediate work area; excluding direct haul and access routes, contracting and Civil Engineering offices and points of supply and storage; is http://www.epa.gov/cpg/products.htm http://www.bioprefferd.gov/ http://www.energystar.gov/products http://energy.gov/eere/femp/covered-product-categories http://energy.gov/eere/femp/covered-product-categories

BLM COOS BAY DISTRICT Page 18 of 64 prohibited. Circulation of said personnel will be limited to official business only. Persons in violation of the above will be apprehended and appropriately disciplined.

10.0 OREGON FARM/FOREST LABOR CONTRACTOR'S LICENSE

If the State of Oregon requires an Oregon Farm/Forest Labor Contractor's License, then the contractor awarded this contract and all first-tier subcontractors shall be required to obtain and maintain, during the term of this contract, such a license. Contractors not having a current license will be required to furnish evidence of having obtained such license within ten (10) days after receipt of written notification of contract award. Failure to obtain, keep and maintain a current license during the term of this contract or the extension thereof shall be a basis for termination for default.

Information on obtaining this license may be obtained from:

Bureau of Labor and Industries Contact: Licensing Unit Wage and Hour Division Telephone: (503) 373-1463 3865 Wolverine St. NE; E-1 Fax: (503) 373-7636 Salem, OR 97305-1268

11.0 FIRE DANGER SEASON

If the COR allows the Contractor to continue work during periods of declared fire danger or season, the Contractor shall comply with all applicable state laws relating to fire prevention and with all special conditions of work as directed by the COR and outlined in the attachment at the end of this section.

The following clause is provided in full text:

1510-52.222-70 – MIGRANT SEASONAL AGRICULTURAL WORKERS PROTECTION ACT

REGISTRATION MAINTENANCE

(a) As set forth in Title 29, Part 500 of the Code of Federal Regulations, Migrant and Seasonal Agricultural Worker Protection, the Contractor shall maintain all necessary U.S. Department of Labor registrations during the performance period of this contract. Failure to maintain a valid registration is grounds for termination of this contract.

(b) In compliance with the Migrant and Seasonal Agricultural Worker Protection Act, the Contractor shall provide the following to meet minimum safety and health standards for housing employees when camping on Federal lands:

(1) A shelter to provide protection from the elements. Where heat adequate for weather conditions is not provided, other arrangements should be made to protect the workers from the cold.

(2) Sanitary facilities for storing food. Ice chests or coolers, with ice supply made from potable water replenished as necessary, to meet the requirement for storage of perishable food items.

(3) An adequate and convenient potable water supply, approved by the appropriate health authority, in each camp for drinking and cooking purposes. As an alternative, commercial bottled water may be used.

(4) Toilet and hand washing facilities adequate for the capacity of the camp, at not less than a 1:15 ratio, supplied with adequate toilet paper. Such facilities shall be maintained in a sanitary condition.

(5) Fly-tight, rodent-tight, impervious, cleanable or single service containers to be used for the storage of garbage. Such containers shall be kept clean and emptied when full.

(6) Basic first aid supplies under the charge of a person trained to administer first aid.

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(7) A laundry tray or tub for every 30 workers, or transportation, at least weekly, to a commercial laundromat for all workers.

(End of clause)

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FIRE REQUIREMENTS PROCEDURES OUTLINE

This outline covers the fire protection requirements of a contractor or private party who performs service or construction contracts on BLM land. In western Oregon, the BLM allows Oregon Forest Law (ORS) and Oregon Administrative Rules (OAR) to apply to these operations on BLM lands rather than develop similar rules applicable only to BLM lands.

1. CLOSED FIRE SEASON

The closed fire season means that fire season has been declared. ORS 477.505 gives the State Forester the authority to establish the fire season. The authority has been delegated to the District Foresters around the state who issue public notices through the newspapers and radio when fire season will be closed for their individual districts.

Closed fire season depends upon the drying of forest fuels, rainfall, and time of year. During the closed fire season, the following requirements must be met:

• Fire tools must be on site;

• Fire extinguisher must be in all vehicles;

• Chainsaws must have a .023-inch mesh screen installed in the exhaust;

• Only unmodified saws are to be used in the forest;

• Approved spark arresters must be on all internal combustion engines;

• Watchman service must be provided for 3 hrs after shutdown of power equipment for the day;

• No smoking is permitted while working or traveling through any operations area in the forest;

• No use of explosives is permitted unless approved by the State Forester's representative;

• Permits to burn are required unless waived by a representative of the State Forester.

• Permits to operate power-driven machinery shall be obtained by the Contractor prior to commencing operations unless waived by a representative of the State Forester (ORS 47.625).

Changes or modifications to the above requirements are possible depending upon changes in State of Oregon law and requirements of the State Districts and Protective Associations.

2. FIRE PRECAUTION LEVELS

There are 4 fire precaution levels that begin with level 1 at the start of the closed fire season and can go through level 4 if conditions warrant. The fire precaution levels restrict certain forest operations as the fire danger increases.

It is the responsibility of the individual operating on forest land to know the precaution level for the day and take the correct fire precautions. There are no precaution levels prior to the closed fire season. Each fire precaution level requires adherence to the restrictions applicable to all lower levels in addition to the limits placed by that level.

Level 1 is the lowest level of fire danger usually occurring early in the season and perhaps again after significant rainfall during the season. All requirements listed above apply. Waivers may be issued by the State Districts or Protective Associations and these MUST be approved by the BLM. Waivers will only be considered if the conditions on the work site are not as severe as predicted. The requirements for fire tools on site, screens installed in saws, and fire extinguishers with saws will not be waived.

Level 2 is the partial hootowl where saws can operate from first light in the morning until 1:00 p.m. in the afternoon.

From 1:00 p.m. until the end of the day saws are to be shut down. Waivers for operating beyond the 1:00 p.m.

shutdown will be evaluated on a site-by-site basis.

Level 3 is the partial shutdown of all forest industrial operations and shuts down contractor operations with few exceptions. Waivers may be issued on a site-by-site basis.

Level 4 is the general shutdown of all contractor operations. Waivers will not be issued. Landowners are permitted entry into their lands.

ORS. 477.066 requires that an operator on forest land take immediate action to control and extinguish a fire on forest land. The contractor shall take this action and notify the BLM and the nearest State of Oregon District office immediately.

OAR. 629-43-030 requires watchmen to be:

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• Physically capable and experienced in operating any firefighting equipment on site.

• On duty for 3 hours after the shutdown of the last power-driven equipment for the day.

• Furnished adequate facilities for transportation and communications in order to summon assistance if needed.

• Patrolling and visually inspecting all sites where work was done during the day.

3. FIRE TOOLS REQUIRED DURING CLOSED FIRE SEASON

The operator/contractor shall furnish fire tools to all personnel on site using the following combinations.

NUMBER OF PERSONNEL_______________________________

1- 4 5 6 7 8 9 10 11 12 13 14

KIND OF TOOLS NUMBER OF TOOLS REQUIRED_________________________

Pulaskis 1 1 1 1 1 1 2 2 2 2 2

Shovels 2 2 2 3 3 3 3 4 4 5 5

Hazel hoes 1 2 3 3 4 5 5 5 6 6 6

In addition to the above handtools, the operator/contractor must provide a backpack pump can filled with water located with the tool box in a readily available area.

All shovels are to be size 0 or larger, long handled. All tools shall be sharp and ready for service. Fire extinguishers as follows:

For chainsaws - 8 oz. capacity by weight.

For vehicles - UL rating of at least 4 BC.

4. ADDITIONAL WATER SUPPLY

Contractor shall comply with ORS 477.615 during fire season when inside or within one-eighth of one mile of a state forest protection district and furnish additional water supply and equipment for use in fire suppression in conformity with the rules promulgated by the Oregon State Forester, when directed by the Oregon State Forester in writing. When required, all water supply and equipment components shall be maintained and ready for immediate use.

During fire season when operating a stationary internal combustion engine inside or within one eighth of one mile of a state forest protection district, Contractor shall comply with ORS 477.650 and provide a water supply, with equipment for its use in fire suppression for each engine, in conformity with the rules promulgated by the Oregon State Forester. All water supply and equipment components shall be maintained and ready for immediate use.

(End of Special Contract Requirements)

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CONTRACT CLAUSES

The following provision is incorporated by reference:

Clause Title Date

52.204-22 ALTERNATIVE LINE ITEM PROPOSAL JAN 2017

The following clauses are incorporated by reference:

Clause Title Date

52.203-12 LIMITATION ON PAYMENTS TO INFLUENCE CERTAIN FEDERAL

TRANSACTIONS

JUN 2020

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE AUG 2020

52.209-2 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC

CORPORATIONS - REPRESENTATION

NOV 2015

52.223-2 AFFIRMATIVE PROCUREMENT OF BIOBASED PRODUCTS UNDER

SERVICE AND CONSTRUCTION CONTRACTS

SEPT 2013

52.223-10 WASTE REDUCTION PROGRAM MAY 2011

52.223-17 AFFIRMATIVE PROCUREMENT OF EPA-DESIGNATED ITEMS IN

SERVICE AND CONSTRUCTION CONTRACTS

AUG 2018

52.232-11 EXTRAS APR 1984

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS

SUBCONTRACTORS

MAR 2023

52.237-3 CONTINUITY OF SERVICES JAN 1991

52.245-1 GOVERNMENT PROPERTY SEP 2021

52.245-1 GOVERNMENT PROPERTY – ALTERNATE I APR 2012

52.245-9 USE AND CHARGES APR 2012

52.253-1 COMPUTER GENERATED FORMS JAN 1991

The following clauses are provided in full text:

52.212-4 – CONTRACT TERMS AND CONDITIONS – COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (DEC 2022)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights-

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

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