Sol_140L3726Q0101.pdf

Combined Synopsis/Solicitation

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Solicitation no. 140L3726Q0101 has been issued as a Request For Quotation for a firm fixed price commercial items services contract for the Bureau of Land Management Vale District Office, Malheur County at one lump sum price. The scope of work includes ESR 2025 Fire Drill Seeding Fall 2026. The performance period is from September 21 2026 through March 01 2027. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01 effective March 17 2026. The provision at 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition. The provision at 52.212-2, Evaluation - Commercial Items, applies to this acquisition. The following factors shall be used to evaluate offers: Relevant Experience and Technical Capability, are equal when combined, to price. Offerors are advised to submit a completed copy of the provision at 52.212-3, Offeror Representations and Certifications - Commercial Items, with its offer. The clause at 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition. The clause at 52.212-5 Contract Terms and Conditions Required to Implement Statutes Or Executive Orders - Commercial Items applies to this acquisition. This requirement is set-aside for SMALL BUSINESS. The NAICS code is 115112 and the small business size standard is $11.5m. The basis of award is the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Award will be made to the responsible respondent pursuant to FAR subpart 9.1. Responses shall be received via email at bbecker@ios.doi.gov by the response due date and time.

ESR 2025 Fire Drill Seeding Fall 2026 SOLICITATION NO. 140L4326Q0101 BLM Vale District Office, Malheur County Oregon Page 2 of 76

SECTION B – SERVICES AND PRICES

This requirement is for one(1) Firm Fixed Price Commercial Services Contract for 2025 ESR Fire Drill Seeding Fall 2026.

BASE

Item no. Item Description Quantity Unit of

Measure Unit Price Total

10 Little John Native 2,571 AC $ $ 20 Little John Non-Native 2,065 AC $ $ 30 Rock Creek Native 3,460 AC $ $ 40 Rock Creek Non-Native 335 AC $ $ 50 Butte Non-Native 2,972 AC $ $ GRAND TOTAL – Base plus Options

AC = Acre

PERIOD OF PERFORMANCE: September 21, 2026- March 1, 2027

(End of Section B)

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SECTION C – STATEMENT OF WORK

BUREAU OF LAND MANAGEMENT – Vale District Office Performance Statement of Work

ESR 2025 Fires Drill Seeding Fall 2026 F-1

1.1. Description of Services/Introduction: The Vale District Office, Bureau of Land Management (BLM) is acquiring services for seed applications within Malheur County, Oregon. The Government shall furnish the rangeland drills and carts, and all required seed. Except as otherwise specified herein, the Contractor shall furnish all labor, equipment, tools, materials, supervision, supplies, and incidentals; and perform all work necessary to complete applications in accordance with the specifications provided. The Contractor shall service and maintain such equipment as necessary to maintain satisfactory progress on the work.

1.2. Background: The Vale District ESR Fires Drill Seeding is a rangeland drill seeding treatment consisting of 17,473 acres at three (3) different fire locations. The treatment areas consist of sagebrush steppe habitat that has been previously disturbed (wildfire) and is primarily comprised of native and introduced herbaceous vegetation with widely scattered low stature (<8” tall) native shrubs. Vegetation within the treatment area is typical of the Great Basin and consists primarily of bluebunch wheatgrass and Wyoming big sagebrush along with other native vegetation. The topography of the project area consists of gently rolling lava plains with associated basalt bluffs and desert playas with elevations ranging from 3,800 to 4,800-ft above sea level. Slopes within the seeding areas are generally less than ten percent and are easily traversable with agricultural tractors.

1.3. Objectives: The objective of this service is to successfully establish fire tolerant perennial grasses into the designated seeding project areas. Drill seeding of the herbaceous seed shall be performed in a uniform fashion across the entirety of the project area.

1.4. Scope: The objective of this treatment is the planting of native herbaceous seed on 2,571 acres and non-native herbaceous seed on 3,909 acres of rangeland within the 2025 Little John fire, and native herbaceous seed on 4,571 acres and non-native herbaceous seed on 3,450 acres of rangeland within the 2025 Rock Creek fire, and non-native herbaceous seed on 2,972 acres of rangeland within the 2025 Butte fire. Unless otherwise directed by the COR, all seeding shall be done on the contour. All slopes over 8% grade shall be seeded on the contour. The COR will help determine acres drillable. Seed shall be applied at the rates designated in the Work Data Sheet or as directed by the COR. Average depth of cover over seed shall be as designated in the Work data sheet or as directed by the COR.

1.5. Wilderness Study Areas: The 3,909 acres of the Little John Native seeding area and 535 acres of the Rock Creek Native seeding area are within the Owyhee River Canyon Wilderness Study Area (WSA). Drill seeding shall be done parallel to roads as much as possible to reduce visibility of drill rows and human disturbances. Work shall not be performed in WSA areas during muddy conditions. Vehicles shall not be staged within the WSA boundary.

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1.6. Period of Performance: Application operations will begin on or after September 21, 2026, as soon as weather and ground conditions are favorable. The Contracting Officer’s Representative (COR) will notify the contractor that favorable conditions have been met, and the contractor shall be prepared to commence application operations within 3 calendar days of notification.

The Contractor shall complete operations within 102 calendar days once the application is initiated. This period of performance includes set up, cleanup, and mobilizing equipment between sites. This application may coincide with the early snowfall and/or poor weather and site conditions. During the contract and application period, county, state and BLM jurisdiction roads, and remote airstrips may not be suitable for staging areas due to muddy, wet, or snow-covered conditions.

Estimated Start Date: September 21, 2026 Estimated End Date: March 1, 2027

1.7. General Information

1.7.1. Hours of Operation: Seed Application Operations will be permitted only during daylight hours. The Contractor will be allowed to work six days per week including Saturdays. Work will not be permitted on Sundays and holidays, unless authorized by the COR.

1.7.2. Federal Observed Holidays: In addition to any holidays declared by Executive Orders, the following Federal Legal Holidays are observed: New Year’s Day, Martin Luther King Jr. Day, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day.

1.7.3. Place of Performance: The Little John fire project is in Malheur County, Oregon and is southwest of Jordan Valley, OR. Access to the site is from south from Jordan Valley on State Highway 95 to Arritola Place Road into the fire area. The Rock Creek fire project area is in Malheur County, Oregon and is southwest of Jordan Valley, OR. Access to the site is from south on State Highway 95 to Three Forks Road into the fire area. The Butte fire project area is in Malheur County, Oregon and is south from Rome, OR on State Highway 95 to Skull Creek Road to Peacock Lake Road to Dry Creek Road to a spur road into the fire area. All work will be performed on land administered by the BLM. General-purpose maps will be included with the solicitation to give the minimum information needed for a Contractor project bid. Once the project is accepted by the Contractor, final project maps will be provided by Government. See location map for the general location of project area and access.

1.7.4. Access: Legal public access to the project area will be identified on the map prior to the Contractor beginning implementation. Seasonal road closures may exist (Contractor will be notified of closures upon award). Contractor will assume responsibility for any additional access if desired. If roads or any type of access becomes subject to damage, because of adverse weather conditions or other natural and/or political reasons, the Contracting Officer's Representative (COR) will relay information to the Contractor, and a Stop Work Order may be implemented by the Contracting Officer (CO) until other access can be decided.

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1.7.5. Pre-work Conference: A pre-work conference will be held prior to the commencement of work. The Contractor will be notified in advance of meeting time, date, and place. The purpose will be to review the required work, specifications, payment, and administrative provisions of the contract. The Contractor and the persons responsible for coordination for the work (Contractor Representative/Foreman) shall be present at the meeting. The Contractor shall be prepared to summarize and explain procedures planned for the project and provide a schedule to meet the time frames of the project.

1.7.6. Invoicing: Invoices shall be submitted through IPP for payment, after services have been performed with supporting invoice on company letterhead and referenced purchase order number. Unit Costs offered must be “All-Inclusive” for materials, labor, transportation, surcharges, fees, and services necessary and incidental to seed application. Invoices shall reflect only those costs indicated in the Price Schedule. All expenses relating to maintenance and operation of equipment shall be considered in the inclusive pricing. The Contract will be considered completed and payment due when all seed furnished to the Contractor by the Government has been seeded to the standards specified above; or when all areas designated under the contract have been seeded to the said standards.

Measurement for payment for seeding will be the actual area, in acres, within the designated boundaries satisfactorily seeded in conformance with these specifications.

Measurement will be made from the ArcGIS polygons provided by the government.

Acreages will be computed from horizontal distances as shown on maps. Payment will be made at the unit price per acre specified in the Pricing Schedule and shall include the cost of all work described in this paragraph and the Detailed Specifications, including any re-seeding, if such work is required. Acreages will not be computed from DGPS acreages covered. The Contractor must factor in additional seeding application time required for coverage of the polygons, complete seeding, and any contour application that may be required to properly cover the area.

1.7.7. Project Boundary Marking: The location and access to the unit(s) are shown on the project area map. The unit boundaries will not be identified by flagging, it will be up to the contractor to identify and verify boundaries in the field using maps and electronic devices to stay within the unit(s).

1.7.8. Avoidance Areas: The Government will provide a GPS shapefile(s) to define areas to be seeded. The Contractor is required to protect all section corners, benchmarks, and other markers and stakes flagged by the Government. These will be flagged, and GPS waypoints will be provided on the shapefile(s). The Contractor shall also avoid areas flagged by the Government to preserve historical, archaeological, paleontological, botanical, wilderness, or other resources. The Contractor shall notify COR if section comers, benchmarks, and other marked avoidance areas have been destroyed or drilled through. In case of destruction or removal by the contractor, they will be replaced by the Government and actual cost for replacement will be deducted from payment due the Contractor. The Contractor shall inform the COR immediately if any of the avoidance areas are inadvertently traveled.

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1.7.9. Cultural Considerations: Because cultural resources may be present in the area, project activities and any other action which causes disturbance to the earth's surface, shall be limited to those areas approved by the BLM. Deviations from access routes shown on the maps are not allowed without prior written approval of the Contracting Officer. The Contractor shall insure that they, their employees, or their representatives do not collect or disturb historic or prehistoric artifacts in accordance with the Archaeological Resources Protection Act (43 CFR 7).

1.7.10. Notification of Cessation or Restart of Work: The Contractor will have personnel on project site prior to commencing daily application, during application, and will notify Contracting Officers Representative (COR) or Project Inspector (PI) of changing weather conditions. The COR/PI will allow Contractor to continue or stop application if weather factors dictate. The COR/PI will give permission to start approximately one (1) hour from notification of conditions, depending on location of the project from the Vale District Office.

1.7.11. Personnel Requirements: The Contractor must always maintain an adequate work force to ensure timely completion of the work and is responsible for the crew knowing the requirements of the contract. The crew is also responsible for maintaining a safe working environment following OSHA standards.

1.7.11.1. Key Personnel: The following personnel are considered key personnel by the

Government: A Contractor Representative must be on-site always directing work.

This person must be fluent in English and will also serve as an on the ground contact person for the COR/PI. Failure to maintain a Contractor Representative will result in suspension of work until an acceptable on-the-ground Contractor Representative is provided. A maximum of five (5) days will be allowed to produce a qualified Contractor Representative. Failure to do so within five days may result in the Contracting Officer (CO) issuing a Suspend Work Order. CO and COR must be informed of any changes of Contractor Representative. The contractor will furnish a legible list of all contract employees (last name, first name) to the assigned COR. If there are any changes to the list of contract employees during the life of the contract a new list will be provided to the COR.

1.7.11.1.1. Applicators: Shall be furnished by the Contractor and shall be experienced in applying seed in rough, rocky, or mountainous terrain, all equipment, labor, supplies, and materials required to complete the job.

1.7.11.1.2. Work Crew: Shall be furnished by the Contractor for handling, loading, and applying the seed. The Contractor shall furnish the necessary qualified mechanics for maintenance of equipment and shall furnish all fuel, oil, and service required for operation of equipment and vehicles.

1.7.12. Camping: Camping on agency-administered lands will only be allowed on site(s) pre-approved by an authorized officer. Camping areas for crews will be identified and surveyed for cultural resources prior to use of that camp location. The Contractor shall maintain all camping areas in an orderly and sanitary manner. The ordering and maintenance of

BLM Vale District Office, Malheur County Oregon Page 7 of 76 portable toilets and dumpsters is the responsibility of the contractor. All fire regulations and restrictions shall be followed. All garbage and refuse shall be removed from the camp site(s) by the Contractor and disposed of offsite before final payment is made.

1.7.13. Risk and Damages: The Contractor shall assume all risks in connection with performance of the contract and shall be liable for any damages to persons or property in connection with the prosecution of the work, including the applicator or other employees of the Contractor.

F-2

2. Definitions

2.1. Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.2. Contracting Officer (CO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note:

The only individual who can legally bind the government.

2.3. Contracting Officer’s Representative (COR): An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such an appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have the authority to change the terms and conditions of the contract.

2.4. Deliverable: Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.5. Equipment: A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.6. Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. The prime contractor is responsible for the performance of all subcontractors.

2.7. Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.8. Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

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2.9. Safety Hazards: Any ground or above ground hazards that would pose a danger to the Contractor’s personnel or operating equipment must be identified and mitigated by the Contractor prior to commencing operations.

F-3

3. Government Furnished Property and Services

3.1. The Government will provide the following items to the Contractor:

3.1.1. The Government will furnish rangeland drills and carts of the type and in the quantity and location described in the Work Data Sheet. If Government Furnished drills are equipped with three seed boxes, grain box, fluffy box, and a legume box, the grain box will be used for the mixed seed and the fluff boxes will be used for the sagebrush seed in this seeding operation. The Government will furnish repair parts necessitated by normal wear or breakage not due to the fault or negligence of the contractor.

The Contractor shall lubricate and service seeding equipment daily or as directed by the Project Inspector. The Contractor shall furnish necessary lubricating equipment and proper lubricants. The Contractor shall check all bolts and nuts on the seeding equipment daily to ensure tightness and tighten them as necessary for proper operation.

3.1.2. The Government will furnish all seed required for the contract. The Government shall be responsible for loading and hauling the Government furnished seed from the field office to the work site. The seed will be stored in a government furnished trailer.

3.1.2.1. Seed provided:

3.1.2.1.1. Little Valley Native WSA fire area – bluebunch wheatgrass (Sheepshead) 4,500 pounds, Snake River wheatgrass (Destination) 12,500 pounds, bottlebrush squirreltail (Vale) 7,000 pounds, western wheatgrass (Recovery) 2,000 pounds, big bluegrass (Sherman) 3,500 pounds, yellow beeplant 600 pounds, Wyoming sagebrush 720 pounds. Total 30,820 pounds of seed/617 bags (approximate) at 12 pounds/acre. Seed will be provided in 50-pound bags.

3.1.2.1.2. Little Valley Non-Native fire area – crested wheatgrass (Hycrest II) 10,000 pounds, Siberian wheatgrass (Vavilov II) 12,500 pounds, Siberian wheatgrass (Stabilizer) 12,000 pounds, big bluegrass (Sherman) 2,500 pounds, alfalfa (Don) 1,500 pounds, purple prairie clover (Bismark) 500 pounds. Total 39,000 pounds of seed/780 bags (approximate) at 10 pounds/acre. Seed will be provided in 50-pound bags.

3.1.2.1.3. Rock Creek Native fire area – bluebunch wheatgrass (Anatone) 9,000 pounds, bottlebrush squirreltail (Vale) 5,000 pounds, western wheatgrass (Recovery) 9,850 pounds, big bluegrass (Sherman) 5,000 pounds, Monroe’s globemallow 300 pounds, yellow beeplant 300 pounds, nineleaf biscuitroot 100 pounds, Wyoming sagebrush 1,000 pounds. Total 40,400 pounds of seed/808 bags (approximate) at 10 pounds/acre. Seed will be provided in 50-pound bags.

3.1.2.1.4. Rock Creek Native WSA fire area – bottlebrush squirreltail (Vale) 2,000 pounds, western wheatgrass (Recovery) 1,500 pounds, big bluegrass (Sherman) 500 pounds, Monroe’s globemallow 300 pounds, yellow beeplant 300 pounds, BLM Vale District Office, Malheur County Oregon Page 9 of 76 nineleaf biscuitroot 100 pounds, Wyoming sagebrush 160 pounds. Total 6,460 pounds of seed/129 bags (approximate) at 12 pounds/acre. Seed will be provided in 50-pound bags.

3.1.2.1.5. Rock Creek Non-Native fire area – crested wheatgrass (Hycrest II) 4,500 pounds, Siberian wheatgrass (Vavilov II) 10,500 pounds, Siberian wheatgrass (Stabilizer) 10,500 pounds, big bluegrass (Sherman) 6,850 pounds, alfalfa (Don) 1,250 pounds, alfalfa (Ladak) 250 pounds, purple prairie clover (Bismark) 150 pounds, forage kochia (Immigrant) 350 pounds. Total 34,350 pounds of seed/687 bags (approximate) at 10 pounds/acre. Seed will be provided in 50-pound bags.

3.1.3. Provide various USGS 7.5-minute quadrangles (1:24,000 scales) or GIS equivalent with clear cut project area boundaries clearly identified.

3.1.4. Provide GIS shapefiles of the polygons that are to be seeded.

3.1.5. A georeferenced map file (shapefiles) will be provided that delineates the treatment perimeters. The Contractor must have a smart device capable of accepting and displaying georeferenced map files (shapefiles), such as, but not limited to, Avenza.

3.1.6. A list of contacts, including emergency contacts, will be provided at the pre-work meeting.

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4. Contractor -Furnished Items and Services

4.1. Equipment Requirements

a. The Contractor will furnish all tools, labor, supervision, equipment (excluding drills and carts), materials (excluding seed), supplies, transportation, training, and incidentals necessary to accomplish the task in accordance with the specifications provided within the designated performance time. A welding unit and miscellaneous iron shall be included in the Contractor's repair equipment. The Contractor shall supply, service, and maintain such equipment (tractors, implements, transports) as necessary to maintain satisfactory progress on the work. Operators skilled in the operation of the furnished equipment shall be supplied by the Contractor. Equipment shall be furnished and maintained in good mechanical condition throughout the term of the contract. The Contractor shall furnish all required fuel, oil, and lubricants for the operation of all Contractor’s furnished equipment (tractors, implements, transport).

b. The Contractor shall install repair parts furnished by the Government for which no separate payment will be made. The Contractor is responsible for promptly repairing all flat tires on Government furnished drills. If spare mounted tires are available, the Contractor may request one drill and one cart tire from the COR. If spare wheels and tires are not available from the Government, it is the Contractors responsibility to obtain them if they deem necessary.

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c. Cost of such work will be included in the unit bid price of the schedule items. Cost of repairs resulting from fault or negligence of the Contractor shall be borne by the Contractor and will be deducted from payment due under the contract. With the exception of those repairs resulting from or negligence of the Contractor, major repairs not repairable in the field will be made by the Government. No alterations or modifications to seeding equipment shall be made without approval of the COR.

However, occasional adjustments in component parts of seeding equipment may be made by the Contractor as necessary to maintain proper operation.

4.1.1. The Government will have the option to inspect the Contractor's equipment and work before, during, and after completion of this contract.

4.1.2. Application Equipment:

4.1.2.1. Tractors: The Contractor shall furnish the necessary tractors with adequate drawbar horsepower, traction, and weight to accomplish the seeding requirement within the time limits specified by the government. Rollover protection structures are required on equipment regardless of age, as defined in CFR1920-1000-1002.

4.1.2.2. Implements: The Contractor shall furnish the necessary implements to accomplish treatment requirements (rangeland drill seeding) within the time limits specified by the government.

4.1.2.3. Motor Vehicles, Trailers, and Transports: The Contractor shall furnish motor vehicles for hauling equipment and personnel to and from the worksite. The Contractor shall not load or unload tractor(s) or other equipment on public highways unless authorized by the COR.

4.1.3. Mobilization: Includes all preparatory work and operations, including those necessary to the movement of personnel, equipment, supplies, and incidentals to the project site; and for other work and operations which must be performed, or cost incurred prior to beginning work on the various items on the project site. All costs associated with mobilization will be incorporated into the cost of the contract.

4.2. Materials

4.2.1. Transportation of Government supplied seed: Seed will be furnished by the Government.

The Contractor shall load and transport seed from the pickup point to the operational loading sites and shall be responsible for its protection from loss or damage due to weather, rodents, insects, theft, or any other hazard. Any seed damaged or lost, while in the custody of the Contractor, will be replaced by the Government, and the actual cost to the Government for replacement will be deducted from payments due the Contractor. All unused seed shall be returned to the pickup point by the Contractor, upon completion of work or termination of the contract. It is the responsibility of the contractor to ensure the seed trailers are locked at night and when away from the project site for an extended

BLM Vale District Office, Malheur County Oregon Page 11 of 76 period of time. All seed shall be kept covered and off the ground to prevent seed bags from getting wet. No tags, strings, or other trash shall be left in the bundled bags. All bags shall be available for counting by the Government. Empty seed bags which have been blown or otherwise scattered around the work site shall be picked up and bundled. All trash shall be bundled and pallets shall be neatly stacked in seed trailers. All unused seed and bundled seed bags shall remain in the seed trailer upon completion of the work or termination of the contract.

4.3. Seeding Operations Requirements

4.3.1. It shall be the responsibility of the Contractor (i.e., knowledge and experience of the crew leader) to determine the quantity of work needed to meet specifications identified in this PWS. Acreage of the units were determined by calculations based on a horizontal plane using GIS technology.

4.3.2. Progress Reports: Contractor will provide weekly progress summaries, during treatment, to the BLM Representative (COR and/or PI). Regular communication between BLM Representatives and the Contractor is required to help alleviate any problems or potential delays.

4.3.3. Crew Foreman: A crew foreman must be on-site directing work at all times. This person will also serve as an on-the-ground contact person for the COR/PI. Failure to maintain a crew foreman will result in suspension of work until a crew foreman is provided. A maximum of five (5) days will be allowed to produce a qualified foreman. Failure to produce a qualified on-the-ground foreman within five days may result in the CO issuing a Suspend Work Order. CO and COR must be informed of any changes in Crew Foreman.

4.3.4. Personnel Requirements: The Contractor must always maintain an adequate work force to ensure timely completion of the work and is responsible for the crew knowing the requirements of the contract. The crew is responsible for maintaining a safe working environment following OSHA standards. The Contractor must attend the pre-work meeting and provide a written performance plan including crew size prior to beginning work.

4.3.5. Drill Operations and Mobilization: Unless otherwise directed by the COR, all seeding shall be done on the contour. All slopes over 8% grade shall be seeded on the contour. The COR will help determine acres drillable. Special operational care shall be taken while operating the drills on slope because of the increased roll-over hazard. Slopes over 30% grade shall be avoided due to safety concerns. If the COR determines an area within the project site that is accessible and able to be seeded but has been left unseeded by the Contractor, the COR will notify the Contractor within 24 hours of the delinquency. If the Contractor chooses not to correct the delinquency within the period of performance of the contract, the Government may deduct the cost of treating the identified acres with another vendor from payments due to the Contractor.

The drills are not to be pulled over 3 miles per hour during seeding operations. The disk openers must be fully lowered to engage the seed with the ground. Each disk opener is to have a functional drag chain to cover the dispersed seed with soil material.

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Seeding operations will be permitted only during daylight hours.

The drills must never be backup up with the disk openers extended in the seeding function. Towing operations shall not exceed 15 miles per hour at any time and drills shall be taken out of gear or shall have drive chains or gears removed to prevent seed feeders and agitators from operating. Disc arms must be raised to eliminate damage.

4.3.6. Rate of Application: Seed shall be applied at the rates designated in the Work Data Sheet or as directed by the COR. Average depth of cover over seed shall be as designated in the Work data sheet or as directed by the COR. Some seeding rates may be slightly reduced due to availability of seed.

4.3.7. Seed storage and loading: The Contractor shall be responsible for the protection of the seed from loss or damage due to weather, rodents, insects, theft, or any other hazard. All seed shall be kept covered and off the ground to prevent seed bags from getting wet. All empty seed bags shall be tied in bundles of 25 bags each. No tags, strings, or other trash shall be left in the bundled bags. All bags shall be available for counting by the Government. Empty seed bags which have been blown or otherwise scattered around the work site shall be picked up and bundled. All unused seed and bundled seed bags shall remain in the seed trailer upon completion of the work or termination of the contract.

4.3.8. GPS Treatment Data: GPS tracks (line features) will be recorded during drill seeding operations. GPS data will be recorded in UTM NAD 1983 Zone 11N and uncorrected GPS files will be submitted to the COR at least two (2) days after the completion of each project area.

4.3.9. Loading records: Contractor shall keep a written log with daily entries indicating the dates and number of bags of seed picked up at the designated sites. The log shall also show the date, time, and number of bags of seed loaded into each set of drills. This log shall be kept current at all times and shall be available for inspection by the Government at the work site during all working hours.

4.3.10. Feeder Maintenance: Feeder openings of seeding equipment shall be checked at sufficient intervals to ensure proper operation and even distribution of seed at all times. If at any time inspections of equipment reveal that feeder openings or seed tubes are plugged or other mechanisms of the seeding equipment are not operating properly, the CO may require reseeding of that portion of the area that the Government determined was not properly seeded. The Government will deduct the cost of additional seed needed to reseed areas improperly seeded by the Contractor from payments due to the Contractor.

4.3.11. Surface Conditions: Unless otherwise directed by the COR, seeding shall not commence under conditions when the seed cannot be properly covered with soil, such as snow, when ground is frozen, or when soil contains excessive moisture. In case such conditions are encountered in the seeding operation, the Contractor shall notify the COR within twenty-four (24) hours.

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4.3.12. Tests for uniformity and rate of application: The Government will make tests as operations progress to determine uniformity of seeding. Standards of performance will be determined by adequate weight records of seed applied on each individual path and for each particular seeding strip covered, and ground recovery of samples of seed actually distributed. All work of weight recording and ground recovery will be done by the Government at no cost to the Contractor.

4.3.12.1. Should the Contractor wish to object in any way to the weight recording and/or ground recovery sampling done at any particular time by the Government, the Contractor shall be present in person or by authorized representative to voice said objections when said weight recording and/or ground recovery samplings are done, and to agree upon new records and/or samples at the time, where after the weight recording and ground recovery sampling done by the Government shall be final and binding in the settlement of the contract.

4.3.13. Project Area Completion: Upon completion of each project area, Government-furnished seeding equipment shall be left at the location designated in the Work Data Sheet and shall be in good working condition. Spare parts shalt be delivered to the BLM warehouse office as directed by the COR upon completion of all work or termination of the contract.

When necessary to remove or take down rangeland fences to move equipment between worksites or pastures, the Contractor shall repair or reinstall all effected fences within 24 hours of completing that project area. If livestock are within the area, a temporary repair will be necessary to prevent movement of animals across cut fence lines.

4.3.14. Work Stoppages: The Government reserves the right to stop seeding operations at any time when seeding conditions are considered sufficiently unfavorable to warrant stoppage. Stoppage shall continue until seeding operations are again authorized by the Government. Because of the nature of the work, any time for which work is suspended by the Government because of unsuitable seeding conditions, will not be counted against the contract completion time. However, no monetary compensation will be given to the Contractor by reason of such work suspension. The Contractor agrees to work diligently to complete the seeding application. Partial days on which any amount of seeding was accomplished may be counted as full days of performance time if the Government deems the Contractor is not being diligent in completing the contract.

4.3.15. Measurement and Payment: Measurement for payment for seeding will be the number of acres satisfactorily completed in accordance with these specifications. Measurements will be made from field traverse, aerial photographs, GPS tracks, or maps at the discretion of the government. Islands of brush, rock, or other unseeded areas within the perimeter of the work site will be excluded from the total acres measured.

Payment will be made at the unit price per acre specified in the Bid Schedule and shall include cost of all work described in these specifications and in the Work Data Sheet. All measurements will be based on horizontal distances. Re-measurements of the acreage under this Contract will be made upon written request of the Contractor. Request for re-measurement must be submitted in writing within 10 calendar days after seeding has been

BLM Vale District Office, Malheur County Oregon Page 14 of 76 completed. If re-measurement indicates a difference of not more than 5% from the original measurement, the Contractor shall pay the actual cost of the remeasurement.

Payments will be based on the second measurement where the difference between measurements is more than 5%. Where the difference is less than 5% the results of the first measurement will be used.

F-5

5. Specific Tasks

5.1. SEED APPLICATION: The Contractor shall perform seed application in designated areas in conformance with these specifications. Unless otherwise specified, the Contractor shall furnish, equipment, labor, supplies, tools, supervision, materials, incidentals, and perform all work necessary to complete seed application in accordance with the performance work statement.

Technical Exhibits:

DELIVERABLE FREQUENCY REFERENCE MEDIUM/FORMAT SUBMIT TO

Performance/Work Plan

Once 1.6.5 Pre-work conference

By email in PDF format or hard copy

COR

Crew Manifest Once, and as needed when crew manifest changes.

1.6.11 Personnel

Requirements

By email in PDF or scanned or hard copy

COR

Loading Records Once, or as needed for updates

4.3.9 Loading

Records

By email in PDF or scanned or hard copy

COR

Progress Reports Weekly 4.3.2 Progress Reports

By email in PDF or scanned

COR

BLM Vale District Office, Malheur County Oregon Page 15 of 76

Required services table:

(End of Section C)

TASK INSPECTION

ITEM

INSPECTION METRIC Acceptable Quality level

Seed application (Para 5.1.)

Uniform coverage

Comparing applicator logs to original polygon to confirm uniform coverage over the application area. Conducting random inspections to observe application and test calibration.

95% ocular and physical compliance with specs of random plots

BLM Vale District Office, Malheur County Oregon Page 16 of 76

SECTION F – DELIVERIES OR PERFORMANCE

F.1.0 PERIOD OF PERFORMANCE

The contract shall commence from date of award for a period up to 6 months.

F.2.0 PROGRESS PLAN

At the prework conference, the Contractor shall provide to the COR a written "work progress plan" that details its proposed work force and schedule to provide for orderly completion of the work within the contract performance time. This work schedule must be acceptable to the Government. At a minimum, the schedule must reflect a work progress rate equal to the available amount of contract performance time.

The following clause is incorporated by reference:

Clause Title Date

52.242-15 STOP WORK ORDER AUG 1989

The following clauses are provided n full text:

(End of Section F)

BLM Vale District Office, Malheur County Oregon Page 17 of 76

SECTION G – CONTRACT ADMINISTRATION DATA

The following local clauses are provided in full text:

CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (JULY 2010)

(a) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR42.15.

(b) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available for Government use in evaluating past performance as part of a source selection action.

(c) We request that you furnish the Contracting Officer with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official. The report information must be protected as source selection sensitive information not releasable to the public.

(d) When your Contractor Representative(s) (Past Performance Points of Contact) are registered in CPARS, they will receive an automatically-generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/. The CPARS User Manual, registration for On Line Training for Contractor Representatives, and a practice application may be found at this site.

(e) Within 60 days after the end of a performance period, the Contracting Officer will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/. Contractor Representatives may then provide comments in response to the evaluation, or return the evaluation without comment. Comments are limited to the space provided in Block 22. Your comments should focus on objective facts in the Assessing Official's narrative and should provide your views on the causes and ramifications of the assessed performance. In addition to the ratings and supporting narratives, blocks 1 - 17 should be reviewed for accuracy, as these include key fields that will be used by the Government to identify your firm in future source selection actions. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating ''No comment" in Block 22, and then signing and dating Block 23 of the form. Without a statement in Block 22, you will be unable to sign and submit the evaluation back to the Government. If you do not sign and submit the CPAR within 30 days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment." Your response is due within 30 calendar days after receipt of the CPAR.

(f) The following guidelines apply concerning your use of the past performance evaluation:

(1) Protect the evaluation as "source selection information." After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the Contracting Officer for instructions.

(2) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

https://www.cpars.gov/ https://www.cpars.gov/ https://www.cpars.gov/ https://www.cpars.gov/

BLM Vale District Office, Malheur County Oregon Page 18 of 76

(3) Prohibit the use of or reference to evaluation data for advertising, promotional material, preaward surveys, responsibility determinations, production readiness reviews, or other similar purposes.

(g) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the Contracting Officer no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 30- day review period.

(h) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

(End of clause)

ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS – INVOICE PROCESSING PLATFORM (IPP)

(FEB 2021)

Payment requests must be submitted electronically through the U.S. Department of the Treasury’s Invoice Processing Platform System (IPP).

“Payment request” means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions – Commercial Products or Commercial Services included in commercial products or commercial services contracts.

The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice

1. Invoice billed according to contract line items and rates.

2. If final payment is billed, the last invoice shall state “FINAL”.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contract (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 – 5 business days of the contract award date.

Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

(End of Section G) https://www.ipp.gov/ mailto:IPPCustomerSupport@fiscal.treasury.gov

BLM Vale District Office, Malheur County Oregon Page 19 of 76

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1.0 ACCESS

In the event of a site/facility closure, the Contractor shall not perform or make deliveries to the site/facility until it is reopened by the Government, unless otherwise instructed by the Contracting Officer or their designated representative.

H.2.0 WORK HOURS

Unless otherwise specified in Section C, Specifications, work hours under this contract shall be limited to the time between one-half hour before sunrise to one-half hour after sunset each day. No work will be done on Saturday, Sunday, or Federal holidays unless authorized by the COR.

H.3.0 ENVIRONMENTAL INTERRUPTION OF WORK

H.3.1 Environmental - The Contracting Officer, by issuance of a suspend work order, may direct the Contractor to shut down any work that may be subject to damage due to weather conditions, fire danger, or because it is impracticable to work during the winter season. The Contractor will be given a resume work order which will document the date the work suspension ends. An allowance has been included in the contract time for all environmental delays. The count of contract time will therefore continue during all periods of suspension due to normal weather conditions, including fire danger. The Contractor will not be entitled to additional contract time for any suspensions except to the extent that they are due to unusually severe weather conditions. The Contractor will not be entitled to additional monetary compensation for such suspensions regardless of duration.

H.3.2 Endangered Species - The Government may direct the Contractor to discontinue all operations in the event that listed or proposed threatened or endangered plants or animals protected under the Endangered Species Act of 1973, as amended, or Federal candidate (Category 1 and 2), sensitive or state listed species, identified under BLM Manual 6840, are discovered to be present in or adjacent to the project area.

H.4.0 PRESERVATION OF HISTORICAL AND ARCHEOLOGICAL DATA

H.4.1 Public Law 93-291, May 24, 1974, provides for the preservation of scientific, prehistorical, and archeological data (including relics and specimens) which might otherwise be lost due to alteration of the terrain as a result of any Federal construction project.

H.4.2 The Contractor agrees that should any contractor employee, in the performance of this contract, discover evidence of possible scientific, prehistorical, historical, or archeological data the contractor will notify the Contracting Officer immediately in writing giving the location and nature of the findings.

H.4.3 Where appropriate by reason of discovery, the Contracting Officer may order delays in the time of performance and/or changes in the work. If such delays and/or changes are ordered, the time of performance and contract price shall be adjusted in accordance with the applicable clauses in the Contract Clauses Section of this contract.

H.4.4 The Contractor agrees to insert this requirement in all subcontracts which involve the performance of work on the terrain of the site.

H.5.0 ENVIRONMENTAL IMPACT

All waste materials generated by any work under the contract performed on a Government installation shall at all times be handled, transported, stored, and disposed of by the contractor and by his subcontractors in accordance with all applicable Federal, state, and local laws, ordinances, regulations, court orders, and other types of rulings having the effect of the law, including, but not limited to Executive Order 12088, 13 October 1978, Federal Compliance with Pollution Control Standards; the Federal Water Pollution Control

BLM Vale District Office, Malheur…