Sol_140FS325Q0076.pdf

140FS325Q0076

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVERY BY (Date)

7. DELIVERY

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

5b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

05/12/2025

1 61

FWS SAT Team 3 5275 Leesburg Pike Falls Church VA 22041

FWS SAT Team 3 08/31/2025

FWS J N DING DARLING NWR

1 WILDLIFE DRIVE

SANIBEL

FL 33957-3032

000 000-0000Merenica Banks

05/26/2025 1500 ED

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

This is a quote request Firm Fixed Price for Hurricane Debris Removal and Disposal per attached Performance Work Statement (PWS). This requirement includes and is not limited to removal/disposal for portions of buildings, roofs and construction materials (other than hazardous materials and household decayable garbage) from public property in sensitive mangrove wetlands area of ecosystems at FWS JN. "Ding" Darling National Wildlife Refuge, 1 Wildlife Drive, Sanibel, FL 33957.

Solicitation Number: 140FS325Q0076 Bid Due Date: 05/26/2025 at 3 PM EST Question Due Date: 05/19/2025 at 3pm EST Classification Code: Z1QA Continued ...

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 61

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140FS325Q0076

Set Aside: Full Open Competition

NAICS Code: 562119¿ Other Waste Collection $47

Wage Determination No.: 2015-4529, Rev 26

All correspondence and quote information shall be sent to Merenica Banks, (Contracting Officer) via email: merenica_banks@fws.gov

Note: Quote submittal email shall be titled:

(Quote Submittal: 140FS325Q0076)

Note: Question submittal email shall be titled: (

Question Submittal: 140FS325Q0076)

The Contractor shall be responsible for safeguarding all government equipment, information, and property provided, COMPLIANT

WITH BOTH FEDERAL & STATE REGULATIONS AND - MIGHT

BE REQUIRED TO PROVIDE PROOF OF DOCUMENTATION

PRIOR TO AWARD.

Please read all attached documents and submit your quote/proposal VIA EMAIL directly to merenica_banks@fws.gov, including your UEI number, a narrative description of how work will be performed. Anticipated award date for this requirement is: June 1, 2025.

For questions and site visits please contact:

Site visit POC: Kevin Godsea at (239) 272-9829

Email: kevin_godsea@fws.gov

Send all correspondence/Questions and Quotes to:

Solicitation POC: Merenica Banks, (Contracting

Officer) via Email: merenica_banks@fws.gov

Special Instructions for site visit:

Potential bidders must attend a pre-bid site visit hosted by the refuge. The meeting place will occur at the refuge¿s Administration

Building located at 1 Wildlife Drive, Sanibel, FL

33957 followed by a visit to the specified work site and disposal staging site. POC for site visit is: Kevin Godsea - 239-673-2807 or kevin_godsea@fws.gov. Dates and Time for pre-bid site visit are below.

Guided site visit tour schedules:

May 12, 2025, between 9AM-11AM

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 61

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140FS325Q0076

May 13, 2025, between 9AM-11AM

May 14, 2025 at 10AM

Please be advised that due to the complexity of this requirement site visit is mandatory. Any quote received from contractors who did not perform a site visit will automatically be disqualified for award.

00010 Non-personal services: Hurricane Debris Removal and Disposal at FWS JN. "Ding" Darling National

Wildlife Refuge.

Period of Performance: 06/01/2025 to 08/31/2025

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

A – Combined Solicitation/Synopsis/Contract Form

B - Supplies or Services/Prices

C - Description/Specifications/Statement of Work

D – Packaging and Marking

E – Inspection and Acceptance

F - Deliveries or Performances

G – Contract Administration Data

H – Special Contract Requirements

I – Contract Clauses

J - List of Documents, Exhibits and Other Attachments

K – Representations, Certifications, and Other Statements of Offerors

L – Instructions to Offerors

M – Evaluation Factors for Award

Combined Synopsis/Solicitation

Solicitation Title: QUOTE REQUEST FOR HURRICANE DEBRIS REMOVAL AND DISPOSAL AT FWS J N DING

DARLING NWR.

Solicitation Number: 140FS325Q0076 Response Date: 05/23/2025 at 3 PM EST Question Due Date: 05/19/2025 at 3pm EST Classification Code: Z1QA Set Aside: Full Open Competition NAICS Code: 562119– Other Waste Collection $47

Contracting Office:

U.S Fish and Wildlife Service Joint Administrative Operations | Acquisition Goods and Services Operations, Over SAT Team

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The U.S. Fish and Wildlife Service, at J N Ding Darling NWR request quotes for hurricane debris removal.

Solicitation # 140FS325Q0076 is issued as a request for quote (RFQ). There is no Set-Aside for this RFQ and it is conducted under the procedures of FAR Parts 12 and 13. The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular. The NAICS code is 562119.

All responsible sources may submit a quote, which shall be considered by the agency. A Firm-Fixed Price commercial order will be issued as a result of this solicitation.

Solicitation: 140FS325Q0076 Hurricane Debris Removal and Disposal – JN Ding Darling NWR

B -Supplies or Services/Prices

Period of Performance: 1 June 2025 to 31 August 2025

Offerors shall include the below price schedule for bid pricing:

Bid Schedule

Total

Grand Total:

(End of Section B)

PWS-QAP_FY25 Debris removal Debris Removal

C - Description/Specifications/Statement of Work

1. General:

Work Requirements for Hurricane Debris Cleanup

United States Department of the Interior

FWS J N DING DARLING NWR

1 WILDLIFE DRIVE

SANIBEL FL 33957-3032

Performance Work Statement Work Requirements for Hurricane Debris Cleanup

2. GENERAL INFORMATION

• General:

This is a non-personal services contract to remove hurricane generated debris on select areas of the J.N. “Ding” Darling National Wildlife Refuge. Debris includes portions of buildings and roofs and other construction materials that are in sensitive ecosystems. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and non-personal services necessary to perform work services as defined in this Performance Work Statement except; for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

• Introduction:

The Contractor shall remove and lawfully dispose of disaster-generated debris (other than hazardous materials and household putrescible garbage) from public property and public rights-of-ways immediately after a hurricane or other disaster. Debris from mangrove wetlands must be removed to minimize further damage to the sensitive ecosystem, the contract may not utilize heavy equipment or vehicles to access the debris field. The contractor must be capable of assembling, directing, and managing a work force that can complete the debris management operations in ninety (90) days or less.

• Period of Performance:

The period of performance shall complete all work within 90 days (3 month) following issuance of the contract.

• Place of Performance:

The work will be conducted on the J.N. “Ding” Darling NWR Complex located near Fort Myers, Florida.

Specifically work will be conducted on Sanibel Island at the locations identified on the map in Figures 1 and 2.

• Pre-bid Site Visit:

Potential bidders must attend a pre-bid site visit hosted by the refuge. The meeting place will occur at the refuge’s Administration Building located at 1 Wildlife Drive, Sanibel, FL 33957 followed by a visit to the specified work site and disposal staging site. Dates and Time for pre-bid site visit:

May 12, 2025, between 9AM-11AM EST May 13, 2025, between 9AM-11AM EST May 14, 2025 at 10 AM EST

• Type of Contract:

This is a Fixed Price-Lowest Price Technically Acceptable contract.

• Security Requirements: n/a

PWS-QAP_FY25 Debris removal Debris Removal

• Physical Security:

The Contractor shall be responsible for safeguarding all government equipment, information, and property provided for Contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

• Key Control (if applicable):

The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the payment due the Contractor.

The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

• Post Award Conference/Periodic Progress Meetings:

The Contractor agrees to attend any post award conference or progress meetings convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), Government/Site Representative (GR/SR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance and/or status of work. At these meetings, the Contracting Officer will apprise the Contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems being experienced, if any. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.11. Contracting Officer Representative (COR)/Government/SR Representative (GR/SR):

The COR/SR will be identified by either separate letter or other form of notification. The COR/GR monitors all technical aspects of the contract and assists in contract administration. The COR/GR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; conduct scheduled and unscheduled inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

3.2 Key Personnel:

The following personnel are considered key personnel by the government: Contract Manager/Administrator, Project Manager/Supervisor and Crew Supervisor. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer. The contract

PWS-QAP_FY25 Debris removal Debris Removal manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contractor shall supply a Crew Supervisor that is dedicated for the duration of the project to maintain project consistency. Crew Supervisor should be on site at all times when crew personnel are working. The Crew Supervisor and Project Manager functions can be the same individual.

3.3 Identification of Contractor Employees:

All Contract personnel will be required to obtain and wear badges (or company attire indicating name of company) in performance of this service. Contractor must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

3.4 Data Rights (if applicable):

The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

3.5 Special Considerations

The project work area is located in challenging environmental conditions due to the area being located within sensitive mangrove wetlands and is surrounded by mosquito ditches and associated dredge spoil mounds on 3 sides.

The debris field is approximately 4 acres in size and is characterized by extremely soft soils due to the wetland nature of the area and the mosquito ditches act as obstacles from getting any type of motorized machinery into the debris field for clean-up operations. Examples of such motorized equipment include but are not limited to skidsteers, excavators of all sizes, UTVs/ATVs, and loader backhoe machinery. In addition to the barriers created to access by the mosquito ditches the very soft soils also hinder any kind of motorized machinery from accessing the site without causing irreparable damages to these sensitive soils and habitats. These limitations shall be taken into consideration by any potential bidding vendors.

3. Background

2.1 The purpose of this Request for Proposal (RFP) is to obtain proposals from qualified firms who are interested in providing Hurricane Debris Removal and Disposal from sensitive ecosystems. The storm generated debris primarily consists of the destroyed walls, roof, and other construction type debris that was blown into the refuge by the winds generated by Hurricane Ian in September 2022. The debris was initially discovered by refuge staff utilizing commercially available satellite imagery. The furthest extent of this debris field is approximately 0.11 miles from -the initial access point along Sanibel-Captiva Road. The debris field is in sensitive mangrove wetlands and is only accessible by foot from the Sanibel Captiva Road to the south approximately 0.08 miles. These sensitive wetlands are characterized by soft, muddy soils, spoil piles from previous mosquito ditching efforts, and several narrow and shallow waterways that bisect access into the debris field. The access from the road is limited due to a public multiple use trail that is heavily utilized by pedestrian, bicycle, and City of Sanibel public works employees. The access trail to the debris field is located adjacent to the Island Water Association’s, a public utility, sewage lift station. Due to these listed site conditions the ability of utilizing any heavy equipment to access the debris field is nearly impossible and therefore these constraints should be considered when bidding on this project. Additionally, the heavily utilized public trail system that runs parallel to Sanibel Captiva Road will hinder the ability for the contractor to place dumpsters for debris removal efforts.

4. Scope

1. Objective: The Contractor will provide all labor, equipment, and materials to perform debris removal and disposal service at the J.N. Ding Darling National Wildlife Refuge (NWR). Debris located within 4 acres of mangrove wetlands must be removed to minimize further damage to the sensitive ecosystem, no vehicle or heavy equipment may be used to remove the debris. No known hazardous materials exist in the debris piles.

2. Location of the Debris: J.N. “Ding” Darling NWR– any units designated for Debris removal See Map on Figure

1. The overall goal of this effort will be to remove 100% of all non-vegetation hurricane debris such as construction materials and household items. The debris field is approximately 4 acres in size with the majority of the large debris in several concentrated locations and smaller debris scattered over the site. Specific location is 26.441127° - 82.098423°

PWS-QAP_FY25 Debris removal Debris Removal

3. Work to Be Performed: The contractor shall remove all non-vegetative construction/household debris from the delineated area as shown in Figure 1. The work performed shall include but not limited to the cutting/bucking of construction type debris such as rafters, walls, flooring joists, carpeting, roofing materials and other materials typically found in home construction to a size that is manageable to handle by hand. Other debris that may be encountered and shall be disposed of by the contractor include but not limited to furniture, buckets, and housewares.

The Contractor can use the Gavin Site (Fig. 2.0), located approximately 0.90 miles to the east of the debris field, to stage debris before being disposed of offsite.

5. Applicable Directives

1. Contractor must comply 100% with the agreed-upon plan of work. The deliverables listed in this section are the minimum desired from the successful Proposer.

2. The Contractor shall provide a Mobilization plan and Operating Plan/schedule a separate attachment to its response to this RFP.

3. The Contractor shall provide all personnel, labor, equipment, supplies, transportation, tools, materials, supervision, and other non-personal services necessary to perform the requirements of this contract order and shall plan, schedule, coordinate, and ensure effective performance of required services for the entire duration of contract.

The Contractor will be responsible for all unloading/loading operations. Movement of equipment in and around the treatment locations will be the sole responsibility of the contract applicators. All personnel and equipment to be used will be appropriately licensed and certificated as appropriate for the work to be done. The Contractor will be responsible for providing sufficient equipment, fuel (for equipment), safety items, spill response kit, personnel and their subsistence needs during the project period, as well as checking all work sites for hazards of any type which could affect their ability to accomplish the treatment project. NOTE: The Contractor is responsible for clearing debris within the delineated treatment area as specified by the Government Site Representative/COR only. NOTE:

The Contracting Officer reserves the right to require the Contractor to replace any operating personnel, or equipment used in the performance of this Contract if the personnel, or equipment are violating, or have violated, any state or federal laws; or are unsafe; or for any valid reason. In this event, the Contractor shall as soon as reasonably possible, upon written or verbal notice (to be later reduced to writing) from the Contracting Officer, provide replacements satisfactory to the Contracting Officer at no additional cost.

4. The Contractor will provide USFWS with contact information for all ground personnel, vehicles, and equipment, identification information (including make, model, color, name of company, and contact information) at least 48 hours before implementation of the project.

5. The Contractor will supply equipment to hauling heavy debris from sensitive wetland habitats. *NOTE: All equipment and personnel must be able to work at a semi-remote and semi-primitive site (i.e., no electrical or water hookups, bathrooms, or other facilities available).

6. No heavy equipment will be allowed to operate within the refuge units. During periods of extended wet weather or in areas with saturated soils, equipment cannot cause ruts greater than 4 inches deep. If work is prohibited by the USFWS due to extended wet weather, negotiations may be made to lengthen the contract period.

7. The Contractor shall avoid damage to native vegetation and wildlife other than what is necessary to safely and effectively remove the debris. The Contractor shall not collect, harass, harm, or molest native plants or wildlife.

The Contractor shall avoid damage to sensitive archaeological sites such as Native American middens and shell mounds. The Contractor must use tools such as chainsaw, power saws, rakes, and loppers to removed vegetation in accordance with an approved operating plan. The Contractor shall be held liable if damage was determined to be the fault of the Contractor (negligence), the result of improper techniques, or the result of Contractor controlled activities.

8. The Contractor shall be responsible for the removal of all trash and related equipment. The Contractor (or their representatives) will not litter and shall police and dispose of all litter at the end of each workday. Litter violations will be handled under Federal Code of Regulations 50CFR27.94(a), which carries fines ranging from $100.00 -

PWS-QAP_FY25 Debris removal Debris Removal

$500.00 per incident upon conviction.

9. Work performance shall be defined as 100% of identified non-vegetative debris within the 4 acre location for the Acceptance Criteria (AC) achieved. If the AC is not met, it shall be the responsibility of the Contractor to sweep the area for additional debris until the control rate is achieved at no additional cost to the Government (FWS).

PWS-QAP_FY25 Debris removal Debris Removal

10. Public Safety: It shall be the responsibility of the Contractor to ensure the safety of the public when conducting all phases of the work specifications. Public safety must be ensured when removing debris. Refuges are heavily visited by the public. The Refuge shall advise the Contractor of any public use hazards. It shall be the ultimate responsibility of the Contractor to initiate operations. 4.11 All Contractor employees performing work directly onsite must adhere to all local regulations, rules, policies relating to the obtainment of proper clearances from various regulatory agencies. If applicable, the Contractor must complete background investigation, computer security, and records management training. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures including but limited to OSHA, 29 CFR 1910 (as applicable).

4.12 The Contractor is responsible for acquiring and maintaining all federal, state and local licenses, certification, and permits as or if determined to be required. The Contractor is required to submit a copy of the licenses to the Contracting Officer prior to the pre-award meeting.

6. Performance Requirements

• Remove 100% of non-vegetation debris as identified in the performance work statement and work requirements document and achieve no less than 100% of all construction and household debris.

• The Contractor shall canvass 100% of the 4-acre area and remove 100% of all debris encountered. The Crew or Project Supervisor shall be responsible for notifying the COR/SR upon completion of the operation so that the area may be inspected.

• Handling and Disposal: All debris shall be removed from the 4-acre location, staged on the refuge at the Gavin Site (see Figure 2), and then hauled off and disposed of properly. The transport and legal disposal of this debris is the sole responsibility of the contractor and must comply with local and state regulations/ordinances.

• Special Conditions: Weather and site conditions may interfere with the work completion schedule negotiated at the award conference. The Contracting Officer may halt work at any time upon written notice for conditions beyond the control of the contractor. If this result in significant time lost, the completion date for the project can be re-negotiated by the CO/COR/SR and the Contractor.

7. Work time/Hours of duty

• Work will not be performed on the following holidays: New Year's Day, Martin Luther King Jr. Day, President's Day, Memorial Day, Fourth of July, Labor Day, Columbus Day, Veteran's Day, Thanksgiving, and Christmas.

• Hours of Operation: The Contractor is responsible for conducting business, between the hours of 7:00 am and 5:00 pm, minimum of 40 hours/week, Monday thru Friday (lieu day) except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Weekend work will require permission, in advance, from the site COR. The Contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential especially with regards to the Crew Supervisor.

8. Supplies, Materials, Equipment, and Utilities

NOTE: As a government agency dedicated to “working with others to conserve, protect and enhance fish, wildlife, and plants and their habitats for the continuing benefit of the American people,” the U.S. Fish and Wildlife Service (FWS) strives to incorporate the most ecologically sound and environmentally beneficial technologies, materials, and practices into all aspects of planning and operations. To help achieve this mission and meet Executive Orders (EOs) and Department of the Interior (DOI) planning requirements, the FWS has implemented strategies to reduce the environmental impacts associated with procurement, lease acquisition, waste prevention and recycling, facility

PWS-QAP_FY25 Debris removal Debris Removal design, construction, operation and management, contracting and permitted commercial visitor services. These strategies have been collectively referred to as the FWS’s Green Procurement and Waste Prevention & Recycling Program (Greening Program) and are a part of the FWS’s overall approach to environmental management.

4.1 Government-Furnished Property and Services. The Government will provide the Contractor with the following items:

• Services/Supply: none

• Facilities: none

• Utilities: none

• Equipment: none

• Materials: none

4.2 Supplies, Materials, and Equipment: to be provided by the Contractor

8 Supervision

8.1 On-site Supervision: In order to ensure performance and accomplishment of the work as outlined herein, the Contractor shall provide adequate and competent supervision at all times for all work to be accomplished by the Contractor’s employees. An on-site supervisor, with the ability to speak and understand English clearly, and with the authority to act for the Contractor on a day-to-day basis and to sign inspection reports and all other correspondence on behalf of the Contractor, shall be present at the work site at all times when contract work is in progress, unless a contractor employee can act on the supervisor’s behalf. When contract work is in progress, supervisory personnel shall be available at all times to receive notices, reports, or requests from the Refuge Manager, COR/GR or his authorized representative. At no time shall Government representatives direct or supervise the activities of the Contractor’s employees.

7.1 Supervisory Responsibilities. Supervisory responsibilities shall include, but shall not be limited to, the following:

• Providing an adequate labor force; this includes the immediate replacement of personnel dismissed for cause or leaving employment of their own volition.

• Ensuring that Contractor personnel are properly trained to perform their assigned work in a proper, safe, and efficient manner, and ensuring that the proper supplies, materials, and equipment are on hand.

• Taking action to prevent general carelessness by employees and/or abuse of facilities or equipment.

• Establishing an effective and comprehensive safety program.

• Indoctrinating employees to report fire, hazardous conditions, maintenance deficiencies, and graffiti.

9. Contractor Personnel Qualifications

9.1 Supervisory Personnel. All supervisory employees engaged in directing the work to be accomplished under this contract shall possess, at least with-in the last two years of recent, (within the past four years) experience in directing the subject service-type operations in a supervisory capacity for projects of the approximate size/scope under this contract.

PWS-QAP_FY25 Debris removal Debris Removal

10. Deliverables Deliverables and Reports (Includes any hardware, software, or data items)

• Frequent reporting/accounting of overall progress and (to-date) expenditures (i.e. 25%, 50%, 90%) or as determined by the Government/Site Representative.

• Coordination, application, and wrap-up meetings.

• Work plan to include schedule.

• Safety/spill response plan.

• A government representative will inspect all areas periodically during the contract period and will perform a final inspection of all areas 30 days following treatments.

• Copies of all task order invoices (signed by the Contractor Crew Supervisor/Site Manager) shall be submitted to the FWS Site Manager agreed upon by the Government and the Contractor. Invoices shall be submitted no more frequently than on a monthly basis.

DELIVERABLES SCHEDULE

(This technical exhibit lists any reports or documentation that are required as a deliverable and includes the frequency, # of copies, medium/format and who/where it is to be submitted. A deliverable is anything that can be physically delivered but may include non-physical things such as meeting minutes.)

Deliverable Frequency # of Copies Medium/Format Submit To Routine reporting/accounting of progress and (to-date) expenditures

25%, 50%, 90% 1 Hard/soft copy in MS Word or Excel format

Government Representative/Manager

Daily logs to document work

Recorded daily;

submitted bi-weekly

1 Hard/soft copy in MS Word or Excel format

Government Representative/Manager

Coordination, application, and wrap-up meetings

As directed by the

COR/SR

n/a Meeting Government Representative/Manager

PWS-QAP_FY25 Debris removal Debris Removal

Hurricane Debris Removal and Disposal – JN Ding Darling NWR

11. PRS Attachments/Technical Exhibit Listings

(The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.)

Performance Objective (The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS # 1.

The Contractor shall comply with work production/work schedule(s) except for Excusable Delays.

Perform work as scheduled/workers onsite as scheduled. 100% compliance Daily log/100%

Inspection

PRS # 2

The Contractor shall comply with all work requirements and standards as indicated within the Performance Work Statement and Work Requirements document.

Adhering to all contract terms and conditions. No infractions. 100% compliance 100%

Inspection

PRS # 3

The Contractor shall remove 100% of non-vegetative debirs, Adhere to Performance Work Statement standards. No infractions. 100% compliance 100%

Inspection

PRS # 4

The Contractor shall not damage government resources, fish, wildlife, and/or property when onsite.

No reportable violations or carelessness 100% compliance 100% Inspection

PRS # 5

The Contractor shall document, report and clean up, according to State standards, and dispose of material, any chemical or fuel spills

– a Spill Prevention and Containment Plan must be present on site at all times.

Adhere to Performance Work Statement standards. No infractions. No reportable violations or carelessness 100% compliance 100%

Inspection

PRS # 6

The Contractor shall maintain Crew Supv. and crew consistency.

Adhere to Performance Work Statement standards. No infractions. 100% compliance 100%

Inspection

PRS # 7

The Contractor shall implement ‘Decontamination’ (BMPs) protocols prior to and after completing work.

Adhere to Performance Work Statement standards. No infractions. 100% compliance 100%

Inspection

PRS # 8

The Contractor shall remove all trash (daily) and debris (completion) generated during the execution of contract performance.

Adhere to Performance Work Statement standards. No infractions. No reportable violations or carelessness 100% compliance 100%

Inspection

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PRS # 9

The Contractor shall maintain a Quality Control Plan and immediately disclose/report any problems.

Quality Control Plan completed/enforced 100% compliance 100% Inspection

12. Quality Assurance Plan

(a) The Contractor shall institute a complete quality-control program to ensure that the requirements of this contract are provided, as specified. The overall goal of the program should be to identify and correct any problems that may exist before they are identified by or reported to the Refuge Manager (RM), Contracting Officer’s Representative (COR), or Government/Site Representative (GR/SR). This will aid in ensuring the contractor meets time schedules, adheres to standard commercial practices, and complies with the Performance Work Statement (PWS) in an efficient, ethical, and productive manner. As a minimum, the program shall include:

(i) An inspection system covering all the services required under Section V (Performance Requirements) with a comprehensive checklist to be used to inspect contract performance during scheduled and unscheduled inspections, and the name(s) of the individuals who will be performing the inspections.

(ii) A file of all inspections conducted by the Contractor and corrective actions taken (at Contractor’s expense).

This should include follow-up inspections to ensure that corrective action was appropriate, complete, and timely.

This documentation shall be organized in a logical manner, kept current, and made available to the COR or GR/SR and the Contracting Officer (CO) during the term of the contract.

11.1.4 When notified of a deficiency, items designated as unsatisfactory or below standard shall be re-performed by Contactor at no additional cost to the Government. All corrective action must be completed by the next working day of notification of the deficiency. If not, a deduction may be made (as determined from the applicable month’s invoice). Failure for the Government to notify the Contractor of a deficiency does not relieve the Contractor of the obligation to perform services nor does it relieve the Contractor of the responsibility to ensure that quality control measures are adhered to for contract compliance.

(b) Performance Indicators and Acceptable Quality Levels:

(i) Comply with work production/work schedule(s) except for Excusable Delays. 100% compliance

(ii) Comply with all work requirements and standards as indicated within the PWS. 100% compliance

(iii) Comply with all Performance Requirements (PR) and PR Standards. 100% compliance

(iv) Comply with all contract terms and conditions. 100% compliance

(v) Cause no damage to government resources, fish, wildlife, and/or property. 100% compliance with no deviations

(vi) Maintain safety of workers and work environment at all times. 100% compliance with no deviations

(vii) Maintain a Quality Control Plan and immediately disclose/report any problems. 100% compliance with no deviations

(viii) Ensure all equipment is in good working order during the entire period of performance and safeguard the use and storage of all chemicals. 100% compliance with no deviations

(ix) The Contractor shall Remove 100% of debris from the delineated project area as identified via maps 100% compliance with no deviations

PWS-QAP_FY25 Debris removal Debris Removal

(x) The Contractor shall maintain crew continuity for the duration of the project. 100% compliance

(xi) The Contractor shall document, report, and clean up all spills, and dispose of any hazardous material including chemicals and fuels according to State standards. A Spill Prevention and Containment safety plan must be present on site at all times. 100% compliance

(xii) The Contractor shall complete and provide to the COR or GR/SR all Daily Report data sheets for the duration of the project. 100% compliance with no deviations

(xiii) The Contractor shall remove all trash (daily) and debris (completion) generated during the execution of contract performance. 100% compliance

(xiv) Additional Performance Requirement Standards other than those identified above may be listed in individual task orders. The Contractor agrees to perform to all work standards. 100% compliance.

(c) Acceptance Criteria:

(i) The task shall be considered completed following a thorough inspection of the delineated treatment area by the COR, or GR/SR, and only if it is determined that the Contractor removed 100% of all non-vegetative debris within the delineated treatment area, 100% of the treatment area. If determined that the Contractor did not remove or 100% of all debris following the initial event, any additional removal shall be performed at the Contractor’s expense. 100% compliance with no deviations

(d) Surveillance Methods:

(i) Regularly scheduled inspection/review of work

(ii) Unscheduled site inspections to document project progress

(iii) Inspection of materials, equipment, and chemicals. The CO/COR/SR reserves the right to inspect, at any time upon notice to the Contractor, the Contractor’s procedures, tools and equipment, and other ancillary equipment, and operating personnel. Inspection, however, shall not relieve the Contractor of any obligation or responsibilities, nor shall it transfer any liability to the Refuge.

(iv) Communication via electronic means: e-mail, text or telephone

(v) Contractor logs and reports

(e) Payment (s):

(i) In general, entire payment will be held until final inspection (unless otherwise agreed upon by all parties at the pre-award conference with concurrence of the CO) by refuge staff to determine effects on target vegetation to ensure work standards and acceptance criteria have been achieved. Inspection by staff shall occur in 45 days or less, dependent upon weather. Following final inspection and concurrence of the COR or SR, the Contractor may submit their invoice for payment. If the Contractor is negligent in achieving desired acceptance standards, the Contractor shall implement re-treatments at their own expense within 2 months of notification by the COR/SR. Payment will be withheld until the desired results are achieved.

(ii) Partial payments, in certain circumstances, may be negotiable as determined by the Site Manager or COR with concurrence of the CO.

(f) Incentives:

(i) Non-compliance with the PWS or contract will result in negative performance evaluation/rating.

(ii) A positive performance rating will be given for overall satisfactory work and compliance related to the

PWS-QAP_FY25 Debris removal Debris Removal contract.

Figure 1. Map of Debris Clearing area.

PWS-QAP_FY25 Debris removal Debris Removal

Figure 2. Map of Debris removal area and Gavin Site staging area

(End of Section C)

Debris removal site

Gavin Site Staging area

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D – Packaging and Marking

N/A

(End of Section D)

E – Inspection and Acceptance N/A

(End of Section E)

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F - Deliveries or Performances

F.1.0. PERIOD OF PERFORMANCE

Period of Performance June 1, 2025 – August 30, 2025.

F.2.0 RECOGNIZED HOLIDAYS

The following legal holidays are observed by this Government agency:

New Year’s Day January 1 Birthday of Martin Luther King, Jr. 3rd Monday in January Washington’s Birthday 3rd Monday in February Memorial Day Last Monday in May Juneteenth National Independence Day 3rd week in June Independence Day July 4 Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11 Thanksgiving Day 4th Thursday in November Christmas Day December 25

When a holiday falls on a Saturday or Sunday, it is observed on the adjacent Friday or Monday, respectively.

In addition to the holidays listed above, the contractor agrees to the days or closures designated by Federal statute, Executive Order, or Presidential Proclamation.

(End of Section F)

PWS-QAP_FY25 Debris removal Debris Removal

G – Contract Administration Data

DOI-AAAP-0050 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (DEC 2015)

1. FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15. The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report.

Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

2. We request that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official (AO). Information in the report must be protected as source selection sensitive information not releasable to the public.

3. When your Contractor Representative(s) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/.

4. Within 60 days after the end of a performance period, the AO will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/.

a. Contractor Representatives may then provide comments in response to the evaluation, or return the evaluation without comment.

b. Your comments should focus on objective facts in the AO's narrative and should provide your views on the causes and ramifications of the assessed performance.

c. All information provided should be reviewed for accuracy prior to submission.

d. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating "No comment" in the space provided, and then selecting “Accept the Ratings and Close the Evaluation”

e. Your response is due within 60 calendar days after receipt of the CPAR. On day 15, the evaluation will become available in PPIRS-RC marked as “Pending” with or without comments and whether or not it has been closed.

f. If you do not sign and submit the CPAR within 60 days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment."

5. The following guidelines apply concerning your use of the past performance evaluation:

a. Protect the evaluation as source selection information. After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the CO for instructions.

b. Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

http://www.cpars.gov/ http://www.cpars.gov/

PWS-QAP_FY25 Debris removal Debris Removal

c. Prohibit the use of or reference to evaluation data for advertising, promotional material, pre- award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

6. If you wish to discuss a past performance evaluation, you should request a meeting in writing to the CO no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 60-day review period.

7. A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

DOI ELECTRONIC INVOICING Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (February 2021)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

2. Invoice billed according to contract line items and rates.

3. If a partial payment is billed and the invoice reflects a lump sum, the invoice must include an itemized breakdown and a narrative progress summary outlining the work completed during the billing period.

4. If final payment is billed, the last invoice shall state “FINAL.”

5. Contractor’s Release of Claims shall be submitted with the final invoice.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Section G) http://www.ipp.gov/ mailto:IPPCustomerSupport@fiscal.treasury.gov

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H – Special…