Sol_140E0121Q0002.pdf

140E0121Q0002

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVERY BY (Date)

7. DELIVERY

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

5b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

10/01/2020

1 63

45600 Woodland Road, VAE-AMD Sterling VA 20166-9216

BSEE-Sterling ACQ Ops Branch 1 Days After Receipt of Order

BSEE District Operations Support

1201 Elmwood Park Blvd., GE 466

New Orleans

LA 70123

703 787-1589David Jablonski

11/04/2020 1300 ET

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

This is a Request for Quotation (RFQ) for COVID-19 Screening and Level III testing in accordance with the attached addendum. See Section 4 for questions due date and response time.

00010 COVID-19 Screening Services Product/Service Code: R429 Product/Service Description: SUPPORT-

PROFESSIONAL: EMERGENCY RESPONSE/DISASTER

PLANNING/PREPAREDNESS SUPPORT

Delivery: 1 Days After Receipt of Order Period of Performance: 12/23/2020 to 03/22/2021

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

Solicitation #: 140E0121Q0002 Page 2 of 63

SYNOPSIS:

PLEASE READ THIS NOTICE CAREFULLY AS IT CONSTITUTES THE ONLY NOTICE

THAT WILL BE ISSUED. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

quotations are being requested. The purpose of this combined synopsis/solicitation is to solicit quotes as described in the attached solicitation. This procurement is being conducted in accordance with FAR Part 13.5, "Simplified Procedures for Certain Commercial Items,’ and therefor the Government will utilize simplified procedures for soliciting competition, evaluation, and award documentation and notifications that complete with FAR Parts 12 and 13. There is no set-aside restriction for this solicitation. This solicitation is being issued as a Request for quotation under RFQ No. 140E0121Q0002.

The U.S. Department of the Interior (DOI), Bureau of Safety and Environmental Enforcement

(BSEE), has a requirement for COVID-19 Screening Services and Level III Testing in the Gulf of Mexico at the locations identified in Section 2 of this requirement The estimated period of performance for this requirement is ninety (90) days from date of award with the potential of three (3), ninety (90) day option periods and two optional tasks associated with the base and option periods. The Government anticipates a Firm Fixed Price type award with Indefinite

Quantity Fixed-Price per Unit line items as a result of this solicitation. This solicitation incorporates provisions and clauses in effect through the Federal Acquisition Circular 2020-09. It is the offeror’s responsibility to be familiar with the applicable clauses and provisions. The North

American Industrial Classification Systems (NAICS) code is 624230, Emergency and Other

Relief Services, with a small business size standard of $35.0 million.

All potential offerors must be registered in the System for Award Management (SAM)

(www.sam.gov) in order to receive Government contracts and submit a quote on this RFQ.

The point of contact for this procurement is David Jablonski, Contracting Officer, BSEE, Acquisition Operations Branch, 45600 Woodland Rd., Sterling, VA 20166. Responses to this solicitation must be submitted electronically via email to David.Jablonski@bsee.gov no later than the closing date and time referenced in the solicitation. All email correspondence must reference “Solicitation No. 140E0121Q0002.”

This RFQ includes the following sections: Section 1 – Pricing, Section 2 – Statement of Work, Section 3 – Order Terms and Conditions, Section 4 – Quotation Submission Instructions, Section

5 – Evaluation Factors and Basis for Award, and Section 6 – Attachments.

mailto:David.Jablonski@bsee.gov

Solicitation #: 140E0121Q0002 Page 3 of 63

SECTION 1

PRICING

1.1 GENERAL INFORMATION

This acquisition is conducted under the authority of the Federal Acquisition Regulation (FAR) Part

13.5, "Simplified Procedures for Certain Commercial Items". The North American Industry

Classification System (NAICS) code for this requirement 624230, Emergency and Other Relief

Services, with a small business size standard of $35.0 million. The Bureau of Safety and

Environmental Enforcement (BSEE) intends to award a Firm Fixed Price (FFP) Purchase Order, for the project titled, “GOMR COVID-19 Screening Services”, as specified under Section 2, Statement of Work.

1.2 CONTRACT LINE ITEM/PRICING

The descriptions of the Contract Line Item Numbers (CLINs) are detailed below. Firm-Fixed-

Price Contract Line Items are detailed under CLINS 00010, 00020, 00030, 00050, 00060, 00070, 00090, 00100, 00110, 00130, 00140, and 00150. Indefinite Quantity Fixed-Price per Unit

CLINs not-to-exceed (NTE) the established ceiling is detailed under CLINs 00040, 00080, and

00160 which are optional tasks as detailed below. The total amount for each CLIN is based on 3 months of service as identified in Section 3.2 – Period of performance.

(Offeror shall fill in * and provide information as part of their quote)

ITEM DESCRIPTION UNIT

UNIT

PRICE

TOTAL

AMOUNT

BASE PERIOD OF PERFORMANCE 12/23/2020 – 03/22/2021

00010

BASE PERIOD (Firm Fixed Price):

BSEE COVID-19 Screening Services for the following locations: Lake Jackson, Lafayette

Office, New Orleans Office

(THE CONTRACTOR SHALL PROVIDE ALL

SERVICES, SUPPLIES AND TRAVEL

NECESSARY TO COMPLETE THE

REQUIREMENTS UNDER SECTION 2.)

MO $TBD* $TBD*

00020

BASE PERIOD (Firm Fixed Price):

OPTIONAL TASK 1 – Houma Office

BSEE COVID-19 Screening Services

(THE CONTRACTOR SHALL PROVIDE ALL

SERVICES, SUPPLIES AND TRAVEL

NECESSARY TO COMPLETE THE

REQUIREMENTS UNDER SECTION 2.)

MO $TBD* $TBD*

Solicitation #: 140E0121Q0002 Page 4 of 63

00030

BASE PERIOD (Firm Fixed Price):

OPTIONAL TASK 2 – Lake Charles Office

BSEE COVID-19 Screening Services

(THE CONTRACTOR SHALL PROVIDE ALL

SERVICES, SUPPLIES AND TRAVEL

NECESSARY TO COMPLETE THE

REQUIREMENTS UNDER SECTION 2.)

MO $TBD* $TBD*

00040

BASE PERIOD:

OPTIONAL TASK 3, COVID-19 Level III

Testing in accordance with Section 2.3.3

NTE N/A $TBD*

CLIN 00040 is an optional Indefinite Quantity Fixed-Price per Unit line item for COVID-19 Level III Testing in accordance with Section 2.3.3, NTE $TBD*. The Contractor shall not exceed this ceiling.

TOTAL NTE AMOUNT FOR THE BASE PERIOD: $TBD*

ITEM DESCRIPTION UNIT

UNIT

PRICE

TOTAL

AMOUNT

OPTION PERIOD 1 - PERIOD OF PERFORMANCE: 03/23/2021 – 06/22/2021

00050

OPTION PERIOD ONE (Firm Fixed Price):

BSEE COVID-19 Screening Services for the following locations: Lake Jackson, Lafayette

Office, New Orleans Office

(THE CONTRACTOR SHALL PROVIDE ALL

SERVICES, SUPPLIES AND TRAVEL

NECESSARY TO COMPLETE THE

REQUIREMENTS UNDER SECTION 2.)

MO $TBD* $TBD*

00060

OPTION PERIOD ONE (Firm Fixed Price):

OPTIONAL TASK 1 – Houma Office

BSEE COVID-19 Screening Services

(THE CONTRACTOR SHALL PROVIDE ALL

SERVICES, SUPPLIES AND TRAVEL

NECESSARY TO COMPLETE THE

REQUIREMENTS UNDER SECTION 2.)

MO $TBD* $TBD*

00070

OPTION PERIOD ONE (Firm Fixed Price):

OPTIONAL TASK 2 – Lake Charles Office

BSEE COVID-19 Screening Services

(THE CONTRACTOR SHALL PROVIDE ALL

SERVICES, SUPPLIES AND TRAVEL

NECESSARY TO COMPLETE THE

REQUIREMENTS UNDER SECTION 2.)

MO $TBD* $TBD*

Solicitation #: 140E0121Q0002 Page 5 of 63

00080

OPTION PERIOD ONE:

OPTIONAL TASK 3, COVID-19 Level III

Testing in accordance with Section 2.3.3

NTE N/A $TBD*

CLIN 00080 is an optional Indefinite Quantity Fixed-Price per Unit line item for COVID-19 Level III Testing in accordance with Section 2.3.3, NTE $TBD*. The Contractor shall not exceed this ceiling.

TOTAL NTE AMOUNT FOR THE OPTION PERIOD ONE: $TBD*

ITEM DESCRIPTION UNIT

UNIT

PRICE

TOTAL

AMOUNT

OPTION PERIOD 2 – PERIOD OF PERFORMANCE: 06/23/2021 – 09/22/2021

00090

OPTION PERIOD TWO (Firm Fixed Price):

BSEE COVID-19 Screening Services for the following locations: Lake Jackson, Lafayette

Office, New Orleans Office

(THE CONTRACTOR SHALL PROVIDE ALL

SERVICES, SUPPLIES AND TRAVEL

NECESSARY TO COMPLETE THE

REQUIREMENTS UNDER SECTION 2.)

MO $TBD* $TBD*

00100

OPTION PERIOD TWO (Firm Fixed Price):

OPTIONAL TASK 1 – Houma Office

BSEE COVID-19 Screening Services

(THE CONTRACTOR SHALL PROVIDE ALL

SERVICES, SUPPLIES AND TRAVEL

NECESSARY TO COMPLETE THE

REQUIREMENTS UNDER SECTION 2.)

MO $TBD* $TBD*

00110

OPTION PERIOD TWO (Firm Fixed Price):

OPTIONAL TASK 2 – Lake Charles Office

BSEE COVID-19 Screening Services

(THE CONTRACTOR SHALL PROVIDE ALL

SERVICES, SUPPLIES AND TRAVEL

NECESSARY TO COMPLETE THE

REQUIREMENTS UNDER SECTION 2.)

MO $TBD* $TBD*

00120

OPTION PERIOD TWO:

OPTIONAL TASK 3, COVID-19 Level III

Testing in accordance with Section 2.3.3

NTE N/A $TBD*

CLIN 000120 is an optional Indefinite Quantity Fixed-Price per Unit line item for COVID-19 Level III Testing in accordance with Section 2.3.3, NTE $TBD*. The Contractor shall not exceed this ceiling.

TOTAL NTE AMOUNT FOR THE OPTION PERIOD TWO: $TBD*

Solicitation #: 140E0121Q0002 Page 6 of 63

ITEM DESCRIPTION UNIT

UNIT

PRICE

TOTAL

AMOUNT

OPTION PERIOD 3 – PERIOD OF PERFORMANCE: 09/23/2021 – 12/22/2021

00130

OPTION PERIOD THREE (Firm Fixed Price):

BSEE COVID-19 Screening Services for the following locations: Lake Jackson, Lafayette

Office, New Orleans Office

(THE CONTRACTOR SHALL PROVIDE ALL

SERVICES, SUPPLIES, AND TRAVEL

NECESSARY TO COMPLETE THE

REQUIREMENTS UNDER SECTION 2.)

MO $TBD* $TBD*

00140

OPTION PERIOD THREE (Firm Fixed Price):

OPTIONAL TASK 1 – Houma Office

BSEE COVID-19 Screening Services

(THE CONTRACTOR SHALL PROVIDE ALL

SERVICES, SUPPLIES AND TRAVEL

NECESSARY TO COMPLETE THE

REQUIREMENTS UNDER SECTION 2.)

MO $TBD* $TBD*

00150

OPTION PERIOD THREE (Firm Fixed Price):

OPTIONAL TASK 2 – Lake Charles Office

BSEE COVID-19 Screening Services

(THE CONTRACTOR SHALL PROVIDE ALL

SERVICES, SUPPLIES AND TRAVEL

NECESSARY TO COMPLETE THE

REQUIREMENTS UNDER SECTION 2.)

MO $TBD* $TBD*

00160

OPTION PERIOD THREE:

OPTIONAL TASK 3, COVID-19 Level III

Testing in accordance with Section 2.3.3

NTE N/A $TBD*

CLIN 000160 is an optional Indefinite Quantity Fixed-Price per Unit line item for COVID-19 Level III Testing in accordance with Section 2.3.3, NTE $TBD*. The Contractor shall not exceed this ceiling.

TOTAL NTE AMOUNT FOR OPTION PERIOD THREE: $TBD*

TOTAL NTE AMOUNT FOR THE BASE AND ALL OPTION

PERIODS:

$TBD*

1.3 PARTIAL DELIVERY PAYMENT SCHEDULE

Payments will be made under this contract based on: 1) The delivery and rendering of service by the contractor to the Government and the acceptance of service by the Government; 2) Providing the monthly status report in accordance with Section 2.4.2; and 3) The submission of properly certified invoices by the contractor to the Government and the receipt, review and approval of properly certified invoices by the Government. The Contractor shall apply terms similar to this

Solicitation #: 140E0121Q0002 Page 7 of 63 section to any payments to its subcontractors.

1.3.1 PAYMENT SCHEDULE CHART:

The amount of each invoice shall not exceed the amount corresponding to each of the three (3) periods of performance as specified in the Payment Schedule Chart below: (* = An Offeror is required to fill-in its proposed payments where yellow-highlighted as part of its price quotation):

1.3.1.1 BASE REQUIREMENT PAYMENT TABLE (CLINS 00010, 00050, 00090 AND

00130)

Payment Milestone/Deliverable FFP Payment

Base Period

1 COVID-19 Screening Services Month 1 *$

2 COVID-19 Screening Services Month 2 *$

3 COVID-19 Screening Services Month 3 *$

Option Period One (1)

1 COVID-19 Screening Services Month 1 *$

2 COVID-19 Screening Services Month 2 *$

3 COVID-19 Screening Services Month 3 *$

Option Period Two (2)

1 COVID-19 Screening Services Month 1 *$

2 COVID-19 Screening Services Month 2 *$

3 COVID-19 Screening Services Month 3 *$

Option Period Three (3)

1 COVID-19 Screening Services Month 1 *$

2 COVID-19 Screening Services Month 2 *$

3 COVID-19 Screening Services Month 3 *$

1.3.1.2 OPTIONAL TASK 1 PAYMENT TABLE (CLINS 00020, 00060, 00100 AND 00140)

Payment Milestone/Deliverable FFP Payment

Base Period

1 COVID-19 Screening Services Month 1 *$

2 COVID-19 Screening Services Month 2 *$

3 COVID-19 Screening Services Month 3 *$

Option Period One (1)

1 COVID-19 Screening Services Month 1 *$

2 COVID-19 Screening Services Month 2 *$

3 COVID-19 Screening Services Month 3 *$

Option Period Two (2)

1 COVID-19 Screening Services Month 1 *$

2 COVID-19 Screening Services Month 2 *$

3 COVID-19 Screening Services Month 3 *$

Option Period Three (3)

1 COVID-19 Screening Services Month 1 *$

Solicitation #: 140E0121Q0002 Page 8 of 63

1.3.1.3 OPTIONAL TASK 2 PAYMENT TABLE (CLINS 00030, 00070, 00110 AND 00150)

Payment Milestone/Deliverable FFP Payment

Base Period

1 COVID-19 Screening Services Month 1 *$

2 COVID-19 Screening Services Month 2 *$

3 COVID-19 Screening Services Month 3 *$

Option Period One (1)

1 COVID-19 Screening Services Month 1 *$

2 COVID-19 Screening Services Month 2 *$

3 COVID-19 Screening Services Month 3 *$

Option Period Two (2)

1 COVID-19 Screening Services Month 1 *$

2 COVID-19 Screening Services Month 2 *$

3 COVID-19 Screening Services Month 3 *$

Option Period Three (3)

1 COVID-19 Screening Services Month 1 *$

Solicitation #: 140E0121Q0002 Page 9 of 63

SECTION 2

STATEMENT OF WORK

2.1 BACKGROUND

The United States Department of the Interior (DOI), Bureau of Safety and Environmental

Enforcement (BSEE), has a need for COVID-19 screening for the bureau inspectors flying out of the Gulf of Mexico at the following locations:

• Lafayette Office - Signature Flight Support; 123 Grissom Drive; Lafayette, LA 70508

• Lake Jackson Office – Brazoria County Airport (LBX); 8358 Airport Way; Angleton, Texas 77515

• New Orleans Office – 100 Middle Access Road; Kenner, LA 70062

• OPTIONAL TASK 1 – Houma Office – 105 Tower Road; Houma, LA 70363

• OPTIONAL TASK 2 – Lake Charles Office – Lake Charles Base; 600 Airport BLVD;

Lake Charles, LA 70607

BSEE inspectors fly out of the Gulf of Mexico to inspect oil platforms daily (7 Days a Week, Monday - Sunday) between the hours of 6:00 AM and 11:00 AM CT. The Government requires

COVID-19 screening at the locations above in response to the Novel Coronavirus (COVID-19) pandemic to ensure inspectors are not sick prior to flights out to the oil platform sites. The

Government has approximately 6-12 inspectors and approximately 4-7 pilots that fly out from each of the locations on a daily basis. Note: Base changes may be necessary due to emergency weather conditions or national emergencies.

2.2 OBJECTIVE

The objective of this order is to acquire COVID-19 screening at the three required sites listed in

Section 2.1 with the potential of expanding to the optional sites if necessary. The contractor shall provide testing for the estimated 6-12 BSEE Inspectors and approximately 4-7 pilots at each location. The order will consist of a base period of 90 days with the potential four 90 day option periods. The breakdown of estimated personnel per location is as follows:

• Lafayette Office - 16

• Lake Jackson Office – 10

• New Orleans Office – 23

• OPTIONAL TASK 1 – Houma Office - 13

• OPTIONAL TASK 2 – Lake Charles Office – 9

2.3 SCOPE OF SERVICES

The scope of this order is to have COVID-19 screening services for an estimated 10-19 people per location, per day as listed in Section 2.1 above. Each location has a hanger, lounge area with tv, restrooms and offices that can be utilized for screening and isolation. The contractor shall provide all supplies/services for each site to conduct screening services at a minimum, but not limited to:

A licensed health professional to conduct screening services, take temperature readings, make

Solicitation #: 140E0121Q0002 Page 10 of 63 recommendations for personnel if suspected of COVID-19 exposure, and administer Level III testing (See Task 3) if needed/requested; any Personal Protective Equipment (PPE) required at each site for the licensed health professional; thermometers; influenza test strips. The screener must be on location ready to conduct screenings from 6:00 AM until 11:00 AM CT. The screener must also remain available for call back from 11:00 AM until 4:00 PM CT and be available within one hour of notification between those hours (Note: Call backs are infrequent but have occurred approximately two to three times per month). The contractor shall use the COVID-19 Screening

Questionnaire for BSEE Personnel Traveling to Outer Continental Shelf listed in Attachment 3 or similar approved questionnaire when conducting screening services daily as approved by the CO or COR.

2.3.1 Optional Task 1

The Contractor shall perform COVID-19 screening services at the Houma Office as described in the Scope of Services above. If it is determined that COVID-19 screening services are needed at this location, the Government may at its sole discretion exercise Optional Task 1.

2.3.2 Optional Task 2

The Contractor shall perform COVID-19 screening services at the Lake Charles Office as described in the Scope of Services above. If it is determined that COVID-19 screening services are needed at this location, the Government may at its sole discretion exercise Optional Task 2.

2.3.3 Optional Task 3 - COVID-19 Level III Screening Services

The Contractor shall perform COVID-19 Level III Screening Services at New Orleans, Houma, and Lafayette District Offices at locations described in Section 2.1. These services shall be provided if needed by the license health provider conducting COVID-19 screening services under the base requirement. BSEE personnel and the contractor will follow the guidelines at each site:

• BSEE Inspector(s) will be self-quarantined for 5 days before pre-screening.

• BSEE Inspector(s) will report to their designated location and submit to the COVID-19 screening questionnaire including a body temperature and be tested for COVID 19 (FDA approved PCR Nasal Swab) after being self-quarantined for 5 days by BSEE’S contracted medical professional. BSEE Inspector(s) will remain in their vehicle and BSEE’s contracted medical professional will come out and perform the test. BSEE Inspector(s) will return home to continue self-quarantine while awaiting results. The contracted medical professional will provide the results of the PCR results within 24 hours via phone call and email with lab results to each BSEE Inspector.

• After receiving a negative result of the PCR test, the BSEE Inspector(s) shall report to the heliport, submit to the COVID-19 screening questionnaire including body temperature and a COVID-19 Serology Test (FDA Approved Blood Test). BSEE Inspector(s) will remain in their vehicle and BSEE’s contracted medical professional will come out and perform the test. BSEE Inspector(s) will remain in their vehicle until receiving negative confirmation.

• Once the BSEE Inspector(s) has received negative results from all tests, the BSEE contracted medical professional will issue an official HIPPA compliant letter stating BSEE

Solicitation #: 140E0121Q0002 Page 11 of 63

Inspector(s) are negative for COVID-19, and BSEE Inspector(s) may report to the helicopter for travel.

• The Level III Screening procedures are subject to change in order to adhere to CDC guidelines. The offeror is expected to provide flexibility in order to be compliant with these updated procedures.

2.4 MEETINGS, REPORTS, AND OTHER DELIVERABLES

2.4.1 Weekly Status Reports

Number of personnel tested per day by location and status (not by name and status of cleared/not cleared). Notification within 4 hours upon a presumptive positive screening or positive COVID-

19 test with location, patient name, and follow on actions taken (where was he transported and how).

2.4.2 Monthly Status Reports

The Contractor shall prepare and submit status reports every month. These reports shall be in sufficient detail to describe all work accomplished and results achieved during the month and shall include a brief discussion of the planned actions for the succeeding month. The information requested in the weekly status report should also be included in the monthly report.

2.4.3 Correspondence

All correspondence shall be clearly marked with the Contract number on the first page. Emails pertaining to this Contract shall also be sent and shall include the contract number on the subject line.

2.4.4 Project Lead/Project Manager

The Contractor shall provide a Project Lead/Project Manager to facilitate BSEE-Contractor communications. The Project Lead shall be the primary technical and managerial interface between the Contractor and Contracting Officer (CO) and the Contracting Officer’s

Representative (COR) located at the Elmwood Towers Building, 1201 Elmwood Park Blvd., New Orleans LA.

2.4.5 Quality Assurance

The COR will review, for completeness, preliminary or draft documentation that the Contractor submits, and may return it to the Contractor for correction. Absence of any comments by the

COR will not relieve the Contractor of the responsibility for complying with the requirements of this SOW. Final approval and acceptance of documentation required herein shall be by letter of approval and acceptance by COR. The Contractor shall not construe any letter of acknowledgment of receipt material as a waiver of review, or as an acknowledgment that the material is in conformance with this work statement. Any approval given during preparation of

Solicitation #: 140E0121Q0002 Page 12 of 63 the documentation, or approval for shipment shall not guarantee the final acceptance of the completed documentation.

2.4.6 Administrative Considerations Correspondence

To promote timely and effective administration, correspondence including invoices (that which proposes or otherwise involves waivers, deviations or modifications to the requirements, terms or conditions of this SOW) shall be addressed to the Contracting Officer’s Technical Representative

(COR) with an information copy to the Contracting Officer (CO).

Solicitation #: 140E0121Q0002 Page 13 of 63

SECTION 3

COMMERCIAL ITEMS TERMS AND CONDITIONS

3.1 TYPE OF ORDER

The Bureau of Safety and Environmental Enforcement (BSEE), anticipates awarding a Firm

Fixed Price (FFP) type Purchase Order, which also includes Indefinite Quantity Fixed-Price per

Unit Optional CLINs not-to-exceed (NTE) an established ceiling.

3.2 PERIOD OF PERFORMANCE

The period of performance for each period under this Purchase Order is as follows:

BASE PERIOD: 90 days from date of award

OPTIONAL TASK 1: May be exercised during the base period at the Governments Discretion

OPTIONAL TASK 2: May be exercised during the base period at the Governments Discretion

OPTIONAL TASK 3: 90 days from date of award

OPTION PERIOD 1: 90 days after completion of Base Period

OPTIONAL TASK 1: May be exercised during Option Period 1 at the Governments Discretion

OPTIONAL TASK 2: May be exercised during Option Period 1 at the Governments Discretion

OPTIONAL TASK 3: 90 days after completion of Base Period

OPTION PERIOD 2: 90 days after completion of Option Period 1

OPTIONAL TASK 1: May be exercised during Option Period 2 at the Governments Discretion

OPTIONAL TASK 2: May be exercised during Option Period 2 at the Governments Discretion

OPTIONAL TASK 3: 90 days after completion of Option Period 1

OPTION PERIOD 3: 90 days after completion of Option Period 2

OPTIONAL TASK 1: May be exercised during Option Period 3 at the Governments Discretion

OPTIONAL TASK 2: May be exercised during Option Period 3 at the Governments Discretion

OPTIONAL TASK 3: 90 days after completion of Option Period 2

The exercising of any of the option period(s) is contingent upon successful performance, availability of funds and the needs of the Government. All terms and conditions applicable to the base period shall extend to the option period(s) unless otherwise agreed upon.

3.3 PLACE OF PERFORMANCE

The contractor shall provide services for the base period and each option period at the following required locations with the potential of the Government exercising optional tasks for the

Optional Locations.

• Lafayette Office - Signature Flight Support; 123 Grissom Drive; Lafayette, LA 70508

• Lake Jackson Office – Brazoria County Airport (LBX); 8358 Airport Way; Angleton, Solicitation #: 140E0121Q0002 Page 14 of 63

Texas 77515

• New Orleans Office – 100 Middle Access Road; Kenner, LA 70062

• OPTIONAL SITE – Houma Office – 105 Tower Road; Houma, LA 70363

• OPTIONAL SITE – Lake Charles Office – Lake Charles Base; 600 Airport BLVD; Lake

Charles, LA 70607 (or other designated location as a result of hurricane Sally).

3.6 NO PAYMENT FOR UNAUTHORIZED WORK

No payments will be made for any unauthorized supplies and/or services, or for any unauthorized changes to the work specified herein. This includes any services performed by the Contractor of their own volition or at the request of an individual other than a duly appointed Contracting

Officer. Only a duly appointed Contracting Officer is authorized to change the specifications, terms, and conditions under this effort.

3.7 ADMINISTRATION/ GOVERNMENT POINTS OF CONTACT

3.7.1 Contracting Officer (CO)

David Jablonski

Bureau of Safety and Environmental Enforcement

45600 Woodland Road, Mailstop VAE-AMD

Sterling, VA 20166

Phone Number: 703-787-1589

Email: David.Jablonski@bsee.gov

3.7.2 Contracting Officer’s Representative (COR)

TBD

Bureau of Safety and Environmental Enforcement

1201 Elwood Park Blvd

New Orleans, LA 70123

Phone Number: TBD

Email: TBD

3.8 CONTRACTOR PROJECT MANAGER

The Contractor shall be responsible for managing and overseeing the activities of all Contractor personnel, as well as subcontractor efforts used in performance of this contract. The Contractor’s management responsibilities shall include all the activities necessary to ensure the accomplishment of timely and effective support, performed in accordance with the requirements contained herein.

The Contractor shall provide a Project Manager (PM) to facilitate Government-Contractor communications. The PM shall be the primary technical and managerial interface between the

Contractor and CO and COR. The Contractor’s Project Manager shall meet with the COR as necessary to maintain satisfactory performance and to resolve other issues pertaining to the

Solicitation #: 140E0121Q0002 Page 15 of 63 contract. A mutual effort shall be made at these meetings to resolve any and all identified problems. Written minutes of the meetings shall be prepared by the Contractor and signed by the

Contractor’s designated Project Manager.

3.10 NON-PERSONAL SERVICES

This contract is a “non-personal services contract” as defined in FAR 37.101 under which the personnel rendering the services are not subject, either by the order’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the

Government and its employees.

Personnel assigned to render services under this contract shall at all times be employees of the

Contractor (or a subcontractor) and under the direction and control of the Contractor.

Notwithstanding any other provisions of this order, the contractor shall at all times be responsible for the supervision of its employees in the performance of the services required hereunder.

The Contractor and/or the Contractor’s employees: (1) shall perform the services specified herein as an independent contractor, not as employees of the government; (2) shall be responsible for management and administration of the work required and bear sole responsibility for complying with any and all technical, schedule, or financial requirements or constraints attendant to the performance of this contract; (3) shall be free from supervision or control by any government employee with respect to the manner or method of performance of the services specified; but (4) shall, pursuant to the government’s right and obligation to inspect, accept or reject the work, comply with such general direction of the CO, or the duly authorized representative of the CO, as is necessary to ensure accomplishment of the contract objectives.

If the Contractor finds clarification necessary with respect to the scope of services to be performed or the manner in which the services are to be performed hereunder, the Contractor shall request clarification from the CO in writing.

Employees of the Contractor (or a subcontractor) must make clear, in dealings with the public, federal employees, or other contractors, that they are not federal employees. To minimize possible confusion, the Contractor’s (or subcontractor) employees are not permitted to wear clothing or other items, apart from the official identity credential, bearing the name, logo, or seal of the Government agency while performing work under this contract.

3.11 ADVERTISTING OF AWARD

The Contractor shall not refer to this award in commercial advertising, or similar promotions in such a manner as to state or to imply that the product or services provided is endorsed, preferred, or is considered superior to other products or services by the Department of the Interior (DOI), Bureau of Safety and Environmental Enforcement (BSEE). This includes advertising, or similar promotions in all forms or electronic, broadcast and print media.

In addition, the Contractor is restricted from reproducing the image(s) of the Department of the

Interior/Bureau of Safety and Environmental Enforcement, in any form of commercial

Solicitation #: 140E0121Q0002 Page 16 of 63 advertising, or similar promotion. This includes images of official seals and buildings. The reproduction of official seals and the images of buildings is a matter controlled by regulation and

Executive order. Any proposed usage of such symbols must be brought to the attention of the

Contracting Officer.

3.12 DATA USE, DISCLOSURE OF INFORMATION, AND HANDLING OF

SENSITIVE INFORMATION

The Contractor shall maintain, transmit, retain in strictest confidence, and prevent the unauthorized duplication, use, and disclosure of information. The Contractor shall provide information only to employees, Contractors, and subcontractors having a need to know such information in the performance of their duties for this project.

Information made available to the Contractor by the Government for the performance or administration of this effort shall be used only for those purposes and shall not be used in any other way without the written agreement of the CO.

If public information is provided to the Contractor for use in performance or administration of this effort, the Contractor except with the written permission of the CO may not use such information for any other purpose.

If the Contractor is uncertain about the availability or proposed use of information provided for the performance or administration, the Contractor will consult with the COR regarding use of that information for other purposes.

The Contractor agrees to assume responsibility for protecting the confidentiality of Government records which are not public information. Each employee of the Contractor to whom information may be made available or disclosed shall be notified in writing by the Contractor that such information may be disclosed only for a purpose and to the extent authorized herein.

Each employee shall sign the non-disclosure agreement form as provided at Attachment 2, and the Contractor shall submit the signed form to the CO prior to the employee’s information access.

Performance of this effort may require the Contractor to access and use data and information proprietary to a Government agency or Government contractor which is of such a nature that its dissemination or use, other than in performance of this effort, would be adverse to the interests of the Government and/or others.

Contractor and/or contractor personnel shall not divulge or release data or information developed or obtained in performance of this effort, until made public by the Government, except to authorized Government personnel or upon written approval of the CO. The Contractor shall not use, disclose, or reproduce proprietary data that bears a restrictive legend, other than as required in the performance of this effort. Nothing herein shall preclude the use of any data independently acquired by the Contractor without such limitations or prohibit an agreement at no cost to the Government between the Contractor and the data owner that provides for greater rights to the Contractor. All data received, processed, evaluated, loaded, and/or created as a

Solicitation #: 140E0121Q0002 Page 17 of 63 result of this task order shall remain the sole property of the Government unless specific exception is granted by the CO.

3.13 INVOICING REQUIREMENT

The Contractor may invoice on a monthly basis for all work completed in the prior month in accordance with Section 1.3; however a Monthly Report must be submitted as a condition of payment in accordance with the requirements as detailed in Section 2.4.2 Monthly Report and via Section 3.9.1 below after the monthly report is accepted by the COR.

For Task 3 under each period: Invoices shall be submitted for the Fixed Price per Unit line item for COVID-19 Level III testing NTE the amount for each period per CLIN (CLINS 00040, 00080, 00120, and 00160) after the testing has been purchased.

3.13.1 DOI-AAAP-00028, ELECTRONIC INVOICING AND PAYMENT

REQUIREMENTS – INVOICE PROCESSING PLATFORM (IPP) (APR 2013)

Payment requests must be submitted electronically through the U. S. Department of the

Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the

Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the

IPP invoice:

• Documentation required by FAR 32.905(b) for all Firm Fixed Price CLINS;

• For CLINS 00040, 00080, 00120, and 00160 details of which tests were purchased and a copy of the rate for the test kits purchased from the manufacturer.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) prior to the contract award date, but no more than 3 - 5 business days of the contract award date.

Contractor assistance with enrollment can be obtained by contacting the IPP Production

Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP tor submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

https://www.ipp.gov/ mailto:ippgroup@bos.frb.org

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3.14 DIAR 1452.201-70 AUTHORITIES AND DELEGATIONS (SEP 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction

(written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the

Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the

COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting

Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

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3.15 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM

(DEC 2015)

1) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor

Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

2) The past performance evaluation process is a totally paperless process using CPARS.

CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance

Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

3) We request that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official (AO). Information in the report must be protected as source selection sensitive information not releasable to the public.

4) When your Contractor Representative(s) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/.

5) Within 60 days after the end of a performance period, the AO will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/.

a) Contractor Representatives may then provide comments in response to the evaluation, or return the evaluation without comment.

b) Your comments should focus on objective facts in the AO's narrative and should provide your views on the causes and ramifications of the assessed performance.

c) All information provided should be reviewed for accuracy prior to submission.

d) If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating "No comment" in the space provided, and then selecting “Accept the Ratings and Close the Evaluation”.

e) Your response is due within 60 calendar days after receipt of the CPAR. On day 15, the evaluation will become available in PPIRS-RC marked as “Pending” with or without comments and whether or not it has been closed.

f) If you do not sign and submit the CPAR within 60 days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment."

6) The following guidelines apply concerning your use of the past performance evaluation:

a) Protect the evaluation as source selection information. After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the CO for instructions.

https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2042_15.html https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2042_15.html https://www.cpars.gov/ https://www.cpars.csd.disa.mil/ https://www.cpars.csd.disa.mil/ https://www.cpars.gov/

Solicitation #: 140E0121Q0002 Page 20 of 63

b) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

c) Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

7) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the CO no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 60-day review period.

8) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

3.16 CONTRACTOR’S QUOTE

The Contractor’s quote may be incorporated by reference into the purchase order. Any inconsistencies or in event of a conflict between terms and conditions of the purchase order and the contractor’s quote shall be resolved by giving precedence to the terms and conditions of the purchase order.

3.17 CLAUSES INCORPORATED BY REFERENCE:

In accordance with FAR 52.252-2, this solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the

Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at the following address: http://acquisition.gov/comp/far/index.html.

Clause Title Date

52.212-4 Contract Terms and Conditions - Commercial Items Oct 2018

52.204-13 System for Award Management Maintenance Oct 2018

52.203-12 Limitation on Payments to Influence Certain Federal Oct 2010

Transactions

3.18 FAR 52.217-8 OPTION TO EXTEND SERVICES (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The

Contracting Officer may exercise the option by written notice to the Contractor within 10 days.

http://acquisition.gov/comp/far/index.html

Solicitation #: 140E0121Q0002 Page 21 of 63

3.19 FAR 52.217-9 – OPTION TO EXTEND THE TERM OF THE CONTRACT

(MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor prior to the end of the contract; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 5 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed one year and six months.

3.20 FAR 52.217-7 Option for Increased Quantity—Separately Priced Line Item (Mar

1989)

The Government may require the delivery of the numbered line item 00020, 00030, 00040, 00060, 00070, 00080, 00100, 00110, 00120, 00140, 00150 and 00160 identified in the

Schedule as an option item, in the quantity and at the price stated in the Schedule. The

Contracting Officer may exercise the option by written notice to the Contractor within 1 day of the option start date. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree.

3.21 FAR 52.252-6 - AUTHORIZED DEVIATIONS IN CLUASES (APR 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR

Chapter 1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the clause.

3.22 FAR 52.203-17 - Contractor Employee Whistleblower Rights and Requirement To

Inform Employees of Whistleblower Rights (DEVIATION 2017-02)

(a) This contract and employees working on this contract will be subject to the whistleblower rights and remedies in the pilot program on Contractor employee whistleblower protections established at 41 U.S.C. 4712 by section 828 of the National Defense Authorization Act for

Fiscal Year 2013 (Pub. L. 112-239) and FAR 3.908.

(b) The Contractor shall inform its employees in writing, in the predominant language of the workforce, of employee whistleblower rights and protections under 41 U.S.C. 4712, as described in section 3.908 of the Federal Acquisition Regulation.

(c) The Contractor shall insert the substance of this clause, including this paragraph (c), in all subcontracts over the simplified acquisition threshold.

3.23 SECTION 508 OF THE REHABILITION ACT

Section 508 of the Rehabilitation Act of 1973 (found at 29 U.S.C. 794d) requires access to and use of information by individuals with disabilities. A deliverable such as electronic reports (ex:

Solicitation #: 140E0121Q0002 Page 22 of 63

PDF files) to be placed on the web (either on the agency’s web server or the company’s), video footage, or other electronic data such as CD-ROMs to be distributed, are subject to Section 508 guidelines. Simplified, this means that PDF files need to be formatted so that they are “readable” by assistive technology devices such as screen readers. Video footage must be closed captioned.

CD-ROMs which contain HTML, PDF, or word processor files must be accessible.

3.24 FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS

(AUG 2020)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or

Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further

Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services

Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment. (Aug 2019) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov

2015).

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-

77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting

Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

__ (1) 52.203-6, Restrictions on Subcontractor…