Sol_140A2323Q0015.pdf

SOLICITATION, OFFER,

AND AWARD

2. TYPE OF SOLICITATION

6. PROJECT NO. 4. CONTRACT NO. 5. REQUISITION/PURCHASE REQUEST NO.

PAGE OF PAGES

7. ISSUED BY CODE 8. ADDRESS OFFER TO

SOLICITATION

(Construction, Alteration, or Repair)

1. SOLICITATION NO. 3. DATE ISSUED

IMPORTANT -- The "offer" section on the reverse must be fully completed by offeror.

9.

INFORMATION

a. NAME b. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder."

CALL:

FOR

SEALED BID (IFB)

NEGOTIATED (RFP)

0040590061

Indian Education Acquisition Office

1011 Indian School Rd.

Suite 352A Albuquerque NM 87104

A23

Mary Jane Johnson

111/08/2022

140A2323Q0015

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date)

THIS IS A SOLICITATION REQUESTING FOR A QUOTE FOR A FIRM FIXED PRICE CONTRACT FOR

THE ROOF REPAIRS AT DENNEHOTSO BOARDING SCHOOL IN DENNEHOTSO, ARIZONA. THE

CONTRACTOR SHALL PROVIDE ALL LABOR, MATERIALS, SUPERVISION, AND INCIDENTALS

NECESSARY IN ACCORDANCE WITH THE STATEMENT OF WORK.

- SECTION A - CONTRACT FORM

- SECTION B - SUPPLIES OR SERVICES AND PRICES

- SECTION C - DESCRIPTION AND SPECIFICATIONS

- SECTION D - PACKAGING AND MARKING

- SECTION E - INSPECTION AND ACCEPTANCE

- SECTION F - DELIVERIES OR PERFORMANCE

- SECTION G - CONTRACT ADMINISTRATION DATA

- SECTION H - SPECIAL CONTRACT REQUIREMENTS

- SECTION I - CONTRACT CLAUSES

- SECTION J - LIST OF ATTACHMENTS

- SECTION K - RESPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF OFFERORS OR

RESPONDENTS

- SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS

- SECTION M - EVALUATION FACTORS FOR AWARD

Continued ...

11. The Contractor shall begin performance

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

award, notice to proceed. The performance period is mandatory negotiable. (See ________________________________________________.)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and is not required.is, b. An offer guarantee

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

(date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

d. Offers providing less than

12b. CALENDAR DAYSYES NO

(If "YES", indicate within how many calendar days after award in Item 12b.)

10 60 calendar days and complete it within ________________ ________________ calendar days after receiving

11/21/2022

NSN 7540-01-155-3212

x x x x copies to perform the work required are due at the place specified in Item 8 by _____________ ___________________ (hour) local time calendar days for Government acceptance after the date offers are due will not be considered and will be rejected . _________________

STANDARD FORM 1442 (Rev. 4-85)

Prescribed by GSA

FAR(48 CFR) 53.236-1(d)

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within ____________________ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in item 13d. Failure to insert any number means the offeror accepts the minimum in item 13d.)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code) 15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than item 14.)

CODE FACILITY CODE

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGEMENT OF AMENDMENTS

OFFER (Must be fully completed by offeror)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print) 20b. SIGNATURE 20c. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this document and return (Contractor is not required to sign this document.)

Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award.

No further contractual document is necessary.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print) 31a. NAME OF CONTRACTING OFFICER (Type or print)

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. DATE

BY

2PAGE OF

Indian Education Acquisition Office 1011 Indian School Rd.

Suite 352A Albuquerque NM 87104

A23

Mary Jane Johnson

28. NEGOTIATED AGREEMENT 29. AWARD

Contractor agrees to furnish and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, copies to issuing office.)

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

STANDARD FORM 1442 (REV. 4-85) BACK

Continued...

ITEM NO.

(A)

SUPPLIES/SERVICES

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

NAME OF OFFEROR OR CONTRACTOR

3 3

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

140A2323Q0015

THIS IS A INDIAN SMALL BUSINESS ECONOMIC

ENTERPRISE (ISBEE) SET ASIDE. IN ACCORDANCE WITH

FAR 36.204, DISCLOSURE OF THE MAGNITUDE OF

CONSTRUCTION PROJECT IS WITHIN THE FOLLOWING

PRICE RANGE LESS THAN (a) $25,000.00.

Dennehotso Boarding School is needing the

Facility Shop building roof to be repaired and replaced with better roofing materials.

Delivery: 60 Days After Notice to Proceed

Delivery Location Code: 0009061902

BIE DENNEHOTSO BOARDING SCHOOL

PO Box 2570

East Hwy 160

DENNEHOTSO AZ 86535 US

Period of Performance: 11/28/2022 to 01/30/2023

00010 Roof replacement Bldg 247

Product/Service Code: Z1CA

Product/Service Description: MAINTENANCE OF

SCHOOLS

COR: Pamela Miles, Facility Clerk, Email:

pamela.miles@bie.edu, Phone: (928)658-3204

POC: Marlon Holiday, Facility Manager, Email:

marlon.holiday@bie.edu, Phone: (928)283-2321

CO: Mary Jane Johnson, Contracting Officer, Email: maryjane.johnson@bie.edu, Phone: (505)

803-4259

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

SOLICITATION NO.: 140A2323Q0015

ROOFING REPAIRS

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TABLE OF CONTENTS

SECTION B – PRICE SCHEDULE

B.1 REQUIRED WORK 6

B.2 PROJECT LOCATION 6

B.3 OFFEROR’S SCHEDULE 6

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 STATEMENT OF WORK (SOW) 7

SECTION D – PACKAGING AND MARKING

D1. PACKAGING AND MARKING 10

SECTION E – INSPECTION AND ACCEPTANCE

E.1 52.252-02 CLAUSES INCORPORATED BY REFERENCE 11

E.2 DAILY REPORTING REQUIREMENT 11

E.3 FINAL INSPECTION 11

SECTION F – DELIVERIES OR PERFORMANCE

F.1 52.252-02 CLAUSES INCORPORATED BY REFERENCE 12

F.2 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK 12

F.3 52.211-12 LIQUIDATED DAMAGES-CONSTRUCTION 12

F.4 52.236-01 PERFORMANCE OF WORK BY THE CONTRACTOR 12

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 1452.201-70 AUTHORITIES AND DELEGATIONS 13

G.2 CONTRACT ADMINISTRATION - GOVERNMENT 13

G.3 CONTRACT ADMINISTRATION – CONTRACTOR 14

G.4 CONTRACTING OFFICER’S REPRESENTATIVE 14

G.5 INVOICE AND PAYMENT 14

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 TRIBAL TAXES, REQUIREMENTS AND/OR RESTRICTIONS 15

H.2 MODIFICATION PROPOSAL – COST BREAKDOWN 15

H.3 POST AWARD CONFERENCES – FIRM FIXED PRICE CONTRACTS 15

H.4 CHANGES 15

H.5 CONTRACT SAFETY PROGRAM REQUIREMENTS 16

H.6 SUBCONTRACT DATA 16

H.7 REQUIREMENT FOR EXECUTION OF SURETY BONDS 16

H.8 DETERMINATION AND EXTENSION OF CONTRACT TIME 16

H.9 HOURS AND DAYS OF WORK 17

H.10 CONTRACT SECURITY REQUIREMENTS 17

H.11 REAL ID ACT OF 2005 17

H.12 TEMPORARY FACILITIES 18

H.13 NON-COMPLIANCE WITH CONTRACT REQUIREMENTS 18

H.14 COVID-19 GUIDELINES 18

H.15 BACKGROUND INVESTIGATION 18

SECTION I – CONTRACT CLAUSES

I.1 52.252-02 CLAUSES INCORPORATED BY REFERENCE 20

1.2 52.213-4 TERMS AND CONDITIONS – SIMPLIFIED ACQUISITION (OTHER THAN COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

I.3 52.222-21 PROHIBITION OF SEGREATED FACILITIES 25

I.4 52.222-55 MINIMUM WAGES EXEECUTIVE ORDER 14026 26

I.5 52.222-62 PAID SICK LEAVE UNDER EXECUTIVE ORDER 13706 28

I.6 52.232-36 PAYMENT BY THIRD PARTY 32

I.7 52.236-17 LAYOUT OF WORK 33

I.8 52.236-26 PRECONSTRUCTION CONFERENCE 33

I.9 52.234-4 EARNED VALUE MANAGEMENT SYSTEM 33

I.10 52.252-6 AUTHORIZED DEVIATION IN CLAUSES 34

I.11 52.252-02 CLAUSES INCORPORATED BY REFERENCE 34

I.12 1452.228-70 LIABILITY INSURANCE 35

I.13 1452.280-3 INDIAN ECONOMIC ENTERPRISE SUBCONTRACTING LIMITATIONS 35

SECTION J – LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

J.1 ATTACHMENTS 37

SECTION K – REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF OFFERORS OR RESPONDENTS

K.1 52.252-01 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE 38

K.2 52.203-2 CERTIFCATE OF INDEPENDENT PRICE DETERMINATION 38

K.3 52.204-3 TAXPAYER IDENTIFICATION 39

K.4 52.204-8 ANNUAL REPRESENTATION AND CERTIFICATIONS 39

K.5 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS 42

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K.6 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS 44

K.7 52.222-22 PREVIOUS CONTRACTS AND COMPLIANCE REPORTS 45

K.8 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENTS-CONSTRUCTION MATERIALS 45

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS

L.1 52.205-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE 46

L.2 52.216-1 TYPE OF CONTRACT 46

L.3 52.236-27 SITE VISIT (CONSTRUCTION) 46

L.4 52.236-28 PREPARATION OF PROPOSALS – CONSTRUCTION 46

L.5 INSTRUCTION TO OFFERORS 47

SECTION M – EVALUATION FACTORS FOR AWARD

M.1 BASIS FOR CONTRACT AWARD 51

M.2 EVALUATION 51

M.3 PRICE EVALUATION 51

M.4 TECHNICAL EVALUATION 51

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SECTION B: PRICE SCHEDULE

B.1 REQUIRED WORK

The proposed work consists of the contractor shall provide all labor, materials, transportation, supervision, and the proposed work consists of the contractor providing all labor, materials, transportation, supervision, and incidentals necessary to repair the roofing at BIE Dennehotso Boarding School in Dennehotso, AZ, in the accordance with the Statement of Work.

Period of Performance: (60) calendar days from the issuance of the Notice to Proceed.

B.2 PROJECT LOCATION Project is located in Dennehotso, AZ

B.3 OFFEROR’S SCHEDULE

OFFEROR’s SCHEDULE

Propose your best prices projects in accordance with the Statement of Work (SOW) and attachments. Price Proposals must be submitted following the price schedule/format herein. Incomplete price proposals will not be considered for award.

Price Schedule

DIRECT LABOR

Description of Goods or Services Qty Unit Price TOTAL COST ($)

Remove and dispose of existing roofing materials debris taken down to wood roof deck, including all aluminum metal fascia, vents, etc.

Furnish all install new tapered polyiso insulation board sloped at 1/8 inch per foot installed over layer of 1 – 1/2 inch polyiso installation board.

Furnish all replace metal fascia (drip edge), downspouts, seamless gutters and concrete splash pads (metal shall be 14 – gauge pre-finished).

Furnish and install new fully adhered 60-mil TPO (White) membrane.

Installed per manufacturer roofing system requirements.

SUB-TOTAL

OVERHEAD & PROFIT

NAVAJO NATION TAXES

ALL APPLICABLE STATE TAXES

TOTAL

END OF SECTION B

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SECTION C: DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

STATEMENT OF WORK

Project to Re-roof Maintenance Building No. 247

At Dennehotso Boarding School Dennehotso, Apache County, Arizona

Statement of Work Summary:

The Bureau of Indian Education (BIE), Arizona Navajo North (Western Navajo) Agency Facility Management Office solicits licensed Construction Contractors to furnish and install a new roof assembly on the Facility Maintenance Shop Building No. 247 located at Dennehotso Boarding School as specified herein.

Scope of Work Parameter(s):

As specified in this Statement of Work (SOW), the new roof installation project shall comprise of a new fully adhered, single-ply, 60-mil TPO membrane, color of membrane shall be “White.” TPO shall be installed over new high density polyisocyanurate insulation board and tapered insulation system sloped at a minimum of 1/8” per foot installed over a sturdy and dry wood deck. The roof will be sloped from the center toward roof edge to create positive drainage (no ponding water). Roof membrane and flashing shall terminate on top of roof edge. Install new seamless rain gutter at front and back with metal downspouts and concrete splash blocks/pads. All new metal flashing (drip edge), gutters and downspouts shall be 24-gauge pre-finished metal and metal color shall be selected by Dennehotso Facility Manager or School Principal. As part of the contracted re-roofing project, the successful Contractor shall also include shop drawing details illustrating how they propose to terminate the roof membrane on top of roof edge and seamless rain gutter attachment to the roof, flashing around one plumbing pipe vent, and cross-sectional view of roof insulation and tapered insulation system. Furthermore, all work and installation shall also be performed per manufacturer’s specifications and protocols, including industry standard practices. As relevant to the systems being used on this project.

The existing roof assembly appears to be a built-up roof assembly with pea gravel surfacing. Telephone wire, fire alarm light/conduit and electric service mast is attached to the metal gravel stop and fascia at roof edge. Existing roof assembly shall be removed down to the wood deck including mechanical and plumbing exhaust vents, metal drip edge, and other roofing materials shall be removed down to roof deck.

Permanently remove two mechanical vent pipes penetrating the wood deck including the metal flashing. All removed roof debris/waste material including membrane, insulation (if any), and metal drip edge and dispose of at an EPA-Approved disposal site located off Navajo Nation lands. The Contractor shall coordinate and pay for the removal and re-installation of any wiring or equipment mounted on the existing roof. It’s permissible to reuse clean (trash-free) loose pea gravel by placing it in a pile on the ground or spread it out to fill in low areas as recommended by Facility Maintenance staff. Suggested Deck Repair Method: where two abandoned mechanical pipe vents were permanently removed and prior to new roof system installation, permanently repair wood deck by cutting out a 12”x 12” square piece of 5/8” treated plywood and from 2x lumber (same thickness) as T&G decking cut-out a round piece of lumber same diameter as hole to be repaired; center the round piece on the plywood piece and securely fasten. Install the repair piece fitting the round piece into the hole in the 2x T&G wood deck, see attached suggested detail on sheet 2 of 2. Coordinate (as needed) with NTUA staff with temporarily loosening electric service mast and carefully move the fire alarm red light fixture and conduit out of the way while removing and installing drip edge/metal fascia. New rain gutter will need to be install up to electric service pipe on each side of the mast pipe. For questions relating to the electric service, contact NTUA at their central switchboard (928) 729-5727 and they will transfer your call to NTUA, Kayenta District Office, Kayenta, Arizona.

Technical assistance with this re-roofing project will be provided by BIE staff, Arizona Navajo North (Western Navajo) Agency Facility Management Office; thus, the roof design and other technical/material submittals shall be submitted to this office for review and approval. Any questions relating to SOW, contact Evert Paul or Marlon Holiday, Technical Representative at 928-209-9762.

Pre-Proposal Contact/Coordination:

All pre-bid/proposal inquiries by Contractors for clarifications, site specifics and/or project logistics, including site visits can directed to or arranged with Marlon Holiday, Agency Facility Manager of Arizona Navajo North (Western Navajo) Agency.

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Interested Contractors are strongly encouraged to conduct a site visit at no charge to the BIA/BIE via advance notice to Mr. Holiday at telephone number 928-283-2321 or Evert Paul, School Maintenance Department at cellular telephone number 928-209-9762.

Contractor’s Performance Period:

Sixty (60) calendar days or sooner for full completion by successful Contractor from official issuance of the Notice to Proceed by the BIA/BIE of which includes obtaining insurances, securing subcontracts/vendors, submittal packaging, mobilization/setups, verified punch list completion(s) final cleanup, restorations and other disturbed areas and/or owner acceptable repair(s) or replacement(s).

Contractor’s Responsibilities/Conditions:

1. All Labor; equipment; materials/supplies; rentals; tools; insurances; taxes; safety; security; staging/storage; full time supervision; worker/owner/property protection; temporary utilities/hookups.

2. Traffic control; fall protection; deliveries; notifications/filings; permits, control measures on dust, noise, contamination; general ground/soil restoration; daily and final site cleanup; housekeeping; trash/debris disposal, etc.

3. Any and all damages that may evolve from carelessness, negligence, irresponsibleness, including accidents to, but not limited to the BIA and their tenant’s property, assets, investments, etc. Any discoveries of hazardous and contaminant materials shall be reported immediately to the designated Contracting Officer Representative (COR) or General Engineer.

4. Any and all damages to existing property caused by the Contractor as result of but not limited to demolition, installation, deliveries, including the patching and repair of existing building equipment, components and/or systems. All costs to repair, patch, finish, replace and fixes shall be the responsibility of the Contractor and will carry or warrant no time extensions or contract modifications.

5. Shall at all times adhere to and be in compliance with any and all applicable Federal, State, City and pertinent Local regulations, statues, and laws. No on-site burning or burying is allowed.

6. Warranty all roofing work, installation, and materials for minimum of fifteen (15) years for TPO roof assembly. Warranties shall start from the final completion date or Owner’s acceptance, but not limited to defective materials, workmanship, malfunctions, etc. Manufacturer warranty document shall contain school name, building number, and address. Include a minimum of one (1) year workmanship warranty for all roofing work. Coordinate with Mr. Holiday’s office for address of Building No. 247 located at Dennehotso Boarding School.

7. Field verification of actual dimensions, materials, angles (skew), slopes, alignment and all existing conditions shall be the sole responsibility of the Contractor.

8. Temporarily seal loose edge of membrane with approved overnight seal at the end of each workday to comply with manufacturer’s instructions, and to maintain a watertight building.

Considerations and Factors:

Proposing Contractors are asked to factor in or take into consideration the following as part of their bid/proposals and projected schedules while undertaking this project.

1. The pertinent contents of this Statement of Work (SOW) as applicable to the Project’s requirements, protocols, scheduling, particularly the work scope and materials shall become and made a binding part of and in conjunction with the Contractor’s overall Construction Contract with the BIA, thereby Contractors are specifically asked to pay careful attention in their examination and familiarity with the documents.

2. The building may be temporarily occupied during the construction duration wherein phasing, partial/sectional completions, temporary fencing/barricading, traffic control, other measures and protection shall be necessary to accommodate operations and safety with the least amount of disruption.

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3. Coordination and cooperation with the School staff for people/vehicle traffic, their accesses and exits, control and coordination of noise, odors, vibration, and other distracting or disruptive activities that will impact operations.

4. All work to take place only during normal workdays with no weekends or holidays only in the event special prior approval is obtained from the Contracting Officer through arrangements with the Contracting Officer Representative (COR) and General Engineer as applicable.

5. Review time for technical and material submittal compilation and submission to the BIA Technical staff through the Contracting Officer for approval prior to any work or installation, which includes RFIs and CORs.

Post Contract Award Prerequisites:

Successful Contractor shall provide for review and approval the listed following within 10 working days from the BIA’s official contract award date to the Contractor Officer through the COR.

Insurance Certificates as required/in conformance with BIA Contracting provisions.

Contractor’s Itemized Schedule of Values in the applicable CSI Divisions acceptable by Owner.

100% Performance and Payment Bonds with BIA approved Surety.

Site plan with locations of Contractors offices, staging, yards, storages, waste bins, haulage roads.

Project specific Contractor’s Safety and Health Plan, Including Accident Prevention Plan.

Primavera formatted detailed Contractors Project Schedule.

Site specific narrative work plan delineating how, where, when whom of overall undertaking.

Provide technical submittals/illustrative details and shop drawings/data to designated COR.

Other Information /Documents as required by the BIA.

Contractor shall be manufacturer’s certified/licensed roof system applicator of approved TPO roof system to be installed under this project.

Submittals include a site-specific Fall Protection Plan.

Temporary Facilities and Utilities:

The successful Contractor shall provide a secure staging and storage area near the maintenance building. It shall be the responsibility of the Contractor to provide their own temporary electrical power with generator and portable chemical toilet for use by their workers on site. No part of the school buildings or facilities will be used for storage or administrative purposes by the Contractor.

Shop Drawings/Submittals/Mockups:

The successful Contractor shall compile, assemble, and formally submit all required information and/or action material submittals/shop drawings on the different material types being proposed to the BIA Technical staff for review and approval prior to commencing with any work or roof installation. The Contractor shall submit samples that contain all materials and accessories to be used along with physical samples of the different types of materials and products being proposed. The Contracting Officer’s Representative (COR) will be appraised of approved materials prior to start of the re-roofing work.

The Contractor shall provide detailed shop drawing and details showing all roofing construction features related to this project including roof membrane terminations, roof penetration, tapered insulation layout, wood nailers, and metal drip edge detail(s).

Close out Requirements:

AS requisite for final payment, the Contractor shall provide to the BIA’s Contracting Officer and it’s COR the following:

Specified quantities of extra/spare materials for each of the different materials, products used.

Manufacturer Warranties for each building which identifies each building number and location for entire new work/installation against defective materials workmanship, etc. Include a one (1) year Workmanship Warranty for all roofing work.

Demolition debris haulage tickets, manifests, landfill tickets/receipts.

As-built record drawings, systems, demonstration of maintenance and upkeep.

Documentation shall include all certified payroll reports and Release of Claims.

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Performance Specification/Requirements:

Proposing Contractors shall prepare and submit their bids/cost proposals in accordance with and predicated on using the following Owner’s Performance Specifications as the baseline guide/requirement to furnish, install, and execute the new TPO single-ply roofing system.

As preferred by Owner, Johns Manville JM TPO fully adhered Roofing System shall be the basis for the new fully adhered TPO (white) roofing system for submittals, materials and installation or approved equal or better.

Provide new TPO roofing components from a single source roofing manufacturer or approved supplier.

Proposed systems shall meet or exceed the performance requirements of, but not limited to IBC, NRCA, ASTM Standards in their respective resistance testing for breaking strength, tearing strength, brittleness point, resistance to water absorption, water vapor permeance, puncture resistance, and other applicable properties.

Successful Contractor shall be required to submit shop drawings that show plans, elevations, and sections details or pipe vent penetration, insulation, roof edge, fastener types, fastening patterns for attachment of rigid insulation board, fasteners for installation of metal flashing, drip edge, metal fascia and other roof accessories for TPO roofing system.

Samples for initial selection and verification of each type of factory prepared single-ply 60-mil membrane.

Provide TPO manufacturer data sheets and include other roofing materials to be used to provide a complete roofing system.

At all roofing penetrations, Contractor shall utilize molded TPO sealant pockets by selected by Roofing Systems manufacturer or approved equal or better.

Coordinate with the School Principal or School Facility Manager for color selection of the 24-gauge pre-finished metal drip edge, metal fascia, metal gutters, straps and downspouts.

Provide 1-1/2-inch polyiso insulation board and 24-gauge metal drip edge (metal fascia) at perimeter of the shop building.

Bid/Proposal Schedule and Submission:

Submitting Contractors are asked to break out and format their bid/proposals separately for the subject building using the below bid schedule. Submission of bid/proposal(s) constitutes Contractor has familiarized itself with the conditions, location, potential variables and other logistics pertinent to the work and project, moreover, all contents of this SOW. Contractors shall include in their bid/proposals all applicable taxes, insurance, profit, overhead, location index, anticipated material escalations and other factors/conditions.

END OF STATEMENT OF WORK

END OF SECTION C

SECTION D – PACKAGING AND MARKING

D.1 PACKAGING AND MARKING

A. All shipments of materials, equipment and/or supplies to the project site shall be addressed to the Contractor and not the Government. Preservation, packaging, and packing shall be in accordance with standard practices for commercial packaging.

B. Government personnel are not authorized to accept deliveries for the contractor, nor are they responsible for off-loading shipments. A contractor representative must be present to accept deliveries.

END OF SECTION D

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SECTION E – INSPECTION AND ACCEPTANCE

E.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE FEB 1998

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/far

CLAUSES TITLE DATE

52.246-12 Inspection of Construction AUG 1996 52.246-13 Inspection – Dismantling, Demolition, or Removal of Improvements AUG 1996

E.2 DAILY REPORTING REQUIREMENT

The Contractor shall prepare and file a "Contractor's Daily Report", for each day of contract performance.

Description must include contract number and work being performed. These reports shall be delivered to, or if directed, mailed to the Contracting Officer’s Representative on Fridays. The daily report shall include the name of Contractors and Subcontractors on-site, the number of workers and their labor categories employed on-site, the work being performed, the type of equipment on-site, any change order work being performed, and whether the work being performed is on schedule. Reports shall be numbered, dated and signed by the Contractor or his Project Manager. Failure to submit the daily reports could result in payments being withheld until such time as all daily reports are current.

E.3 FINAL INSPECTION

A. Contractor Self-Inspection. Prior to the completion date, the Contractor’s Quality Control Manager shall conduct a self-inspection of the site and document all items needing correction by means of a punch list. The corrected punch list shall be provided to the Contracting Officer’s Representative at the same time the pre-final inspection is requested. All punch list items must be corrected prior to requesting the pre-final inspection.

B. The Contractor and the Contracting Officer’s Representative will jointly conduct a pre-final inspection prior to requesting a final inspection. Any item needing correction shall be noted on the Pre-Final Inspection Punch List. Any discrepancies noted will be corrected prior to any final inspection. The Contracting Officer Representative may schedule more than one pre-final inspection if he determines it necessary.

C. When the Contractor is ready for final inspection, he will request final inspection in writing to the Contracting Officer and Contracting Officer’s Representative (COR). A copy of the Pre-Final Punch List shall be attached to this request with the corrective action taken noted. The final inspection will be requested at least 48 hours before the desired date.

D. The final inspection shall be performed with the Contractor by the COR, Contracting Officer, Safety Officer, and representatives of the using activity. Any discrepancies noted will be corrected within the time specified in the contract for the completion of work.

1. Prior to close-out and final payment of the contract, the following are required:

2. All submittals: to be submitted as required by the contract and may include product submittals, as-built drawings, manuals, etc.

3. All warranties; to be submitted with the request for Final Inspection.

4. Contractor’s Release; to be submitted with the Contractor’s final invoice.

END OF SECTION E

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SECTION F -- DELIVERIES OR PERFORMANCE

F.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE FEB 1998

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/far

CLAUSES TITLE DATE

52.211-18 Variation in Estimated Quantity APR 1984 52.211-13 Time Extensions SEPT 2000 52.236-15 Schedules for Construction Contracts APR 1984 52.242-14 Suspension of Work APR 1984 52.242-17 Government Delay of Work APR 1984

F.2 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK Apr 1984

The Contractor shall be required to (a) commence work under this contract within ten (10) calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 60 (Sixty) calendar days. The time stated for completion shall include final cleanup of the premises.

F.3 52.211-12 LIQUIDATED DAMAGES - CONSTRUCTION Sept 2000

(a) If the Contractor fails to complete the work within the time specified in the contract, the Contractor shall pay liquidated damages to the Government in the amount of $50.00 for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor's right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Termination clause. (End of clause)

F.4 52.236-01 PERFORMANCE OF WORK BY THE CONTRACTOR APR 1984

The Contractor shall perform on the site, and with its own organization, General Construction work equivalent to at least fifteen percent (15%) of the total amount of work, excluding the cost of materials, will be performed by its own employees. Construction by special trade contractors, at least twenty-five percent (25%) of the cost of the construction, excluding the cost of materials, will be performed by its own employees. This percentage may be reduced by a supplemental agreement to this contract if, during performing the work, the Contractor requests a reduction and the Contracting Officer determines that the reduction would be to the advantage of the Government. (End of clause)

END OF SECTION F

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SECTION G: CONTRACT ADMINISTATION DATA

G.1 1452.201-70 AUTHORITIES AND DELEGATIONS SEP 2011

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b)The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award.

The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor.

Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d)The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the COR.

(g)Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk. (End of clause)

G.2 CONTRACT ADMINISTRATION - GOVERNMENT

All administrative questions shall be directed to only electronic copies will be accepted:

Mary Jane Johnson, Contracting Officer BIE- Division of Acquisition Operations 1011 Indian School RD NW Albuquerque, New Mexico 87104 Telephone No.: (505) 803-4259 Email: maryjane.johnson@bie.edu mailto:maryjane.johnson@bie.edu

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G.3 CONTRACT ADMINISTRATION - CONTRACTOR

Designate a person whom the Government may contact during the period of the contract for prompt action on matters pertaining to the administration of the contract. Authorized Administrator is:

Company Name: __________________________________________

POC: ___________________________________________

Address: ____________________________________________

Telephone No. ____________________________________________

G.4 CONTRACTING OFFICER'S REPRESENTATIVE

A. The Contracting Officer shall designate a Contracting Officer's Representative (COR) who will represent the Contracting Officer in the technical phase of the work. The COR's duties, responsibilities, and limitations of authority will be set forth in a written COR designation letter. A copy of the COR designation letter will be made available to the Contractor.

B. The COR is not authorized to make any changes to the terms and conditions of this contract. Only the Contracting Officer is authorized to make any changes to the contract by a properly written signed modification to the contract.

C. The Contracting Officer is the only official who can legally commit or obligate the Government for expenditure of public funds.

G.5 INVOICE AND PAYMENT

Electronic Invoicing and Payment Requirements- Invoice Processing Platform (IPP) (April 2013)

Payment requests must be submitted electronically through the U. S. Department of the

Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor . To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp .gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice [CO to edit and include the documentation required under this contract]:

- A copy of the contractor’s invoice shall be included with the IPP invoice. If no invoice is attached, the Invoice will be rejected.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) prior to the contract award date, but no more than 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production. Helpdesk via email ippgroup@bos .frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

END OF SECTION G

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SECTION H -- SPECIAL CONTRACT REQUIREMENTS

H.1 TRIBAL TAXES, REQUIREMENTS AND/OR RESTRICTIONS

A Special attention is called to FAR Clause 52.236-7, Permits and Responsibilities and FAR Clause 52.229-3, Federal, State, and Local Taxes. Offerors are responsible for contacting the tribe or tribal organization involved with regard to any requirements regarding tribal taxes, royalties and/or other applicable tribal laws or ordinances. Any costs associated with this section shall be included in the contractor's bid.

B Offerors are responsible for contacting the Office of the Navajo Nation Tax Commission and the Office of Labor Relations for tribal taxes for more information on American Indian Enterprises & Business Council.

H.2 MODIFICATION PROPOSAL - COST BREAKDOWN

The Contractor, in connection with any proposal he makes for a contract modification, shall furnish a price breakdown, itemized as required by the Contracting Officer (CO). Unless otherwise directed, the breakdown shall be in sufficient detail to permit an analysis of all material, labor, equipment, subcontract, and overhead costs, as well as profit, and shall cover all work involved in the modification, whether such work was deleted, added, or changed. Any amount claimed for subcontractors shall be supported by a similar price breakdown. In addition, if the proposal includes a time extension, a justification thereof shall also be furnished. The proposal, together with the price breakdown and time extension justification, shall be furnished by the date specified by the Contracting Officer.

H.3 POST AWARD CONFERENCES – FIRM FIXED PRICE CONRACTS

The Contracting Officer shall conduct monthly post award meetings with the contractor and the Contracting Officer’s Representative (COR). Discussions at these meetings will center on the contractor’s performance to determine if the contractor is meeting and performing in accordance with the contract terms and conditions. The Contracting Officer will ensure that minutes of the meetings are taken, and copies provided to attendees.

H.4 CHANGES

The contractor shall not perform any of contingent sum work, until the Contracting Officer issues a modification authorizing performance of work in accordance with FAR clause 52.243-04, Changes and 52.243-5, Changes and Changed Conditions.

The Contractor shall promptly notify the Contracting Officer, in writing, of subsurface or any physical conditions for those indicated in this contract or unknown physical conditions at the site before proceeding with the work.

The change orders request shall be forward to the Contracting Officer by memorandum outlining the need and justification for the change order. Upon receipt of the change order request the Contracting Officer will request a cost proposal from the Contractor. All cost proposal shall be in detail and itemized, showing price breakdown in sufficient detail to permit and analysis of cost for material, labor, equipment, hours, taxes, insurance, bonds, overhead costs, profit, and complete description of work involved in the change order, including any time extension.

In an emergency situation, the Contracting Officer may grant a telephone approval, and immediately the Contractor shall follow through by submitting a written cost proposal to the Contracting Officer. The Contracting Officer will issue a contract modification to authorize the work for the “emergency”.

H.5 CONTRACTOR SAFETY PROGRAM REQUIREMENTS

The Contractor shall establish a safety program, which is consistent of FAR Clause 52.236-13 and also shall include at a minimum the following requirements.

A. Safety Program Submittal: Within 10 days following the awarding of a contract, the Contractor shall submit in writing to the Contracting Officer a proposed comprehensive safety program for approval. The Contractor’s safety program shall detail policies, procedures and plans that will be implemented to ensure the safety and

P a g e 16 | 50 health of employees and visitors at the job site. The Contractor shall prepare a list of major hazards associated with the contract work and provide in the safety program means to minimize the hazards.

B. Pre-Construction Safety Meeting: Representative of the Contractor shall meet with the Contracting Officer’s Representative and the Contracting Officer prior to the start of construction to review the safety program and discuss implementation of the health and safety provisions pertinent to the work under this contract. The Contractor should be prepared to discuss, in detail, the measures to be taken to control the hazards associated with the major phases of the work under this contract. This meeting shall be devoted mainly to a discussion of the manner in which the Contractor intends to administer the health and safety program, delegation of responsibility for implementing the program, and determination of what shall be presented in the written safety program.

C. Contractor Housekeeping Requirement: Good housekeeping, including provision and facilities for routine scrap removal, shall be maintained in all areas within the Contractor’s scope of operations. Any and all garbage shall be stored and removed to an approved dumpsite as specified by the permitting Agency. The construction yard(s) shall be restored to their natural condition or better as required by the permitting requirements and in accordance with Tribal, State, and Federal Law (i.e. applicable OSHA construction standards).

D. Contractor Contamination Requirement: Handling, storage, and disposal of toxic materials of any nature shall be carried out in a manner so as not to contaminate or pollute public and/or private property, water supplies, rivers, lakes, reservoirs, streams, or the atmosphere. Disposal of all materials, including waste, garbage, and sewage, shall comply with all local, tribal, state and federal regulations (i.e. Clean Air and Water Act).

E. Weekly/Bi-Weekly Status Update Meetings: Contractor will also be required to host status weekly or bi-weekly meetings with the COR and other interested parties (CO may or may not be in attendance). Following each meeting the minutes will be provide to the COR and CO. Also, a written status weekly report will be provided to the COR and CO, for file documentation.

H.6 SUBCONTRACT DATA

A The Contractor shall submit an executed Statement and Acknowledgment Standard Form 1413, to the Contracting Officer for every subcontractor (including every subcontractor of the second or lower tier) that will be performing work at the construction site. This shall be done before the subcontractor begins work. This form provides an acknowledgment by the subcontractor that mandatory "flow-down" contract clauses have been included in his contract in accordance with FAR Clause 52.222-11. The Prime Contractors will begiven copies of Form SF 1413 after award of a contract. Completing this form creates no contractual relationship between subcontractors and the Government.

H.7 REQUIREMENT FOR EXECUTION OF SURETY BONDS

Each surety company bond (performance and payment) which purports to have been executed by an agent or attorney-in-fact, for the corporate surety, is required to have submitted within a power of attorney to the signatory agent or attorney-in-fact, and executed by the corporate surety upon a date reasonable approximately to the date of the bond.

Such power of attorney shall in each instance be retained with the bond. (only required if total bid amount more than $25,000)

A. Bid Bond –Due at the time of award.

B. Performance Bond – The amount of the performance bond shall be 100% of the original contract price.

C. Payment Bond – The amount of the payment bond shall be 100% of the original contract price.

D. Individual Surety – The bidders shall comply with FAR Clause 52.228-11, Pledges of Assets.

H.8 DETERMINATION AND EXTENSION OF CONTRACT TIME

The calendar days, stated under Section F.1 – FAR 52.211-10, allowed for the performance of the contract is based upon the work to be performed and weather conditions that are normally anticipated in the area that may prevent work.

Request for time extensions because of weather conditions shall not be granted except in the case of unusually severe weather or “Act of Nature” unanticipated by this contract.

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H.9 HOURS AND DAYS OF WORK

A. The performance time allowed under this contract is based on a forty-hour workweek. The Contractor shall provide a minimum 10-calendar day written advance notice to the Contracting Officer of the actual work schedule, affording adequate opportunity to respond and to schedule Government personnel. Work on Saturdays, Sundays, Government and/ or Tribal holidays is not contemplated, however the Contractor shall make every effort to inform (in writing) the Government of his intentions concerning work on weekends and/or holidays (at least 10 calendar days in advance) so that the Government may accommodate the work (requiring inspection and/or oversight) or respond otherwise.

The Contractor is required to update his construction schedule and submit (to the CO) for review and approval if the work outside the normal 40 hours work week exceeds 2 weeks and it must be approved prior to the work beginning.

B. In no case shall work be performed on holidays and/or weekends without the approval of the CO. The Contractor shall be allowed to work on items of this contract that do not require government inspection and/or oversight at any time including Saturdays, Sundays, and holidays during the construction period shown herein provided the Contractor inform the CO in writing within the time frame specified above. Any costs associated with government inspections and/or oversight on weekends and holidays, or as a result of contractor induced delays or mistakes in the work, shall be deducted from the progress payments in accordance with 4(C) below.

The Contractor may dispute the deductions, in writing, to the Contracting Officer in accordance with 4(C).

Any quantities of work (as reflected in the bid schedule) that is completed outside the normal work week shall be measured and paid for at the contract unit price bid provided the work meets the requirements of this contract. However, with respect to the quality control item unless agreed to by the CO in writing quality control hours incurred as a result of contractor induced delays or mistakes will not be paid for.

C. The COR shall prepare a detailed breakdown of government expenses incurred as a result of government personnel working in excess of the normal 40 hour work week to accommodate the contractor and shall submit this report to the CO (with a copy to the contractor) for reimbursement through a…