SOCCER HOLIDAY INN 8_20_25.pdf

LETTER OF AGREEMENT BETWEEN HOLIDAY INN & SUITES UNIVERSITY WEST, STILLWATER AND The Board of Regents of the University of Nebraska

Group:

The Board of Regents of the University of Nebraska-Lincoln

Sales Contact:

Judy Pohlmann

Event Name: Nebraska Women’s Soccer Hotel: Holiday Inn & Suites University West, Stillwater

Group Contact: Contact Name: Matt Duhs Contact Title: Travel Consultant Address: One Memorial Drive Lincoln

NE 68588

Phone Number: 402-472-5650 Email: mattduhs@anthonytravel.com

Hotel Contact:

Contact Name:Judy Pohlmann Contact Title: Director of Sales Address: 715 S Country Club Road Stillwater, OK 74074 Phone Number: 251-281-2413 Email: judy@hwfhotels.com

Team Contact: Samantha Reinhard/Dir of Ops Women’s Soccer 562-370-5466 sreinhard@huskers.com

**CONTRACT DUE BACK BY 3/26/2025 **

Name of Group: Nebraska Women’s Soccer Date of Room Block: 8/20/2025

Thank you for selecting the Holiday Inn & Suites University West, Stillwater for your guest accommodations. We are pleased to offer the following accommodations to your group:

GUEST ROOM ACCOMMODATIONS: The Hotel confirms for the Group the following guestrooms:

Day 1

8/20/2025 Guestroom Rate: $124 8/20/2025

List Room Type King Suites 7

Double Queen Rooms

Total 22

The current guest room tax is 16.313% per room per night.

COMMISSION: The University of Nebraska room rates listed above are commissionable at 10% to Anthony Travel, IATA #15517445. Anthony Travel is being compensated for its services with a 10% placement fee, paid by the Hotel, on actual room revenue. The Hotel confirms the rates offered have not been increased to offset the placement fee.

The University of Nebraska will advise Anthony Travel of these rates and address any resulting agency compensation issues directly with the management of Anthony Travel.

RESERVATION METHOD: Check One Option Rooming List: ◼

Guest room reservations will be made by rooming list that includes a clear listing of names, arrival/departure dates, and types of accommodations desired for each individual. The rooming list must be received no later than 7/20/2025. All reservations made by rooming list will be guaranteed for arrival to the Master Account.

BILLING: Check One Option; If Neither Option is Checked, Rooms will be charged to the Master Account

OPTION A: Group Pays Room, Tax and Events Group shall accept responsibility for room, tax, parking, audio visual, food and beverage functions and all authorized service. These charges will be billed to the Master Account only if credit approval is granted in accordance with the Hotel's credit approval process. Individuals shall be responsible for any charges they incur which are not authorized to be billed to the Master Account. The Group appoints __________________________________________ (Name) to review and approve all charges billed to the Master Account.

OPTION B: Group Pays All Charges The Group will accept responsibility for room, tax, parking, incidentals, and all authorized service charges.

These charges will be direct billed to the Master Account only if credit approval is granted in accordance with the Hotel’s credit approval process.

OPTION C: Individuals Pay all Charges The Group's Master Account is limited to charges for meeting/function room rental, audio visual, food and beverage functions and other Group requested services. Individuals shall be responsible for their own room, tax, parking, and incidental charges. All charges incurred are to be paid by individuals upon checkout.

GUARANTEED RESERVATIONS: All reservations must be accompanied by a first night room deposit or guaranteed with a major credit card or guaranteed by the Group’s deposit. Hotel will not hold any reservations unless secured by one of the above methods.

PAYMENT BY CREDIT CARD OR COMPANY CHECK: If Group wishes to pay any portion of its obligation by credit card or company check, the credit card information must be provided to the hotel along with credit card authorization information. This process must also be followed if direct billing has not been approved and the Master Account charges will be paid by credit card or company check. Group agrees that the Hotel may charge to this credit card any payment as required under this Letter of Agreement.

IHG® ONE REWARDS: IHG® One Rewards points may be awarded for services purchased under this Letter of Agreement, in accordance with the IHG® One Rewards terms and conditions, which can be found at http://www.ihg.com/hotels/us/en/global/customer care/member-tc.

FUNCTION SPACE/SCHEDULE OF EVENTS: This Letter of Agreement applies to the following event and function space:

Day Event Description

Set Up Time

Start Time

End Time

Meeting Room

Set Up Persons

Room Rental

8/20/2025 Team Room 3pm 3pm 11pm Hall of Fame

Banquet 30 COMPED

8/21/2025 Team Room 8am 8am 4pm Hall of Fame

Banquet 30 COMPED

CUT-OFF DATE: All reservations must be received by 7/30/2025 and 5PM CT. Reservation requests received after the cut-off date and time will be subject to space availability and prevailing rates.

INDIVIDUAL CANCELLATION: Individual reservations must be cancelled 48 hours prior to the intended date of arrival to avoid cancellation charges (one night’s room plus tax).

If Client does not fulfill all of its commitments or cancels this Agreement, Client agrees that Hotel will suffer damages that will be difficult to determine. The “Attrition” and “Cancellation” provisions below provide for liquidated damages agreed upon by the parties as a reasonable estimate of Hotel’s losses and do not constitute a penalty of any kind.

ATTRITION: Client will meet its minimum revenue requirements under this Agreement if it fulfills its minimum food & beverage revenue commitment above and its Adjusted Minimum Guest Room Revenue commitment based on the attrition allowance below.

X

Adjusted Contracted Guest Room

Revenue:

85% of $2232 = $1898

This attrition allowance does not apply if Client cancels the Agreement or does not hold the Event. If Client hold its

Event, but does not fulfill its adjusted minimum guest room revenue commitment it will pay guest room attrition damages (plus all applicable taxes) as a reasonable estimate of Hotel’s losses as follows:

Guest Room Attrition Damages = Adjusted Minimum Guest Room Revenue minus actual guest room revenue from Room Block

If Client does not fulfill its Minimum Food & Beverage Revenue commitment, it will pay the difference between its

Minimum Food & Beverage Revenue commitment and its actual food & beverage revenue (plus all applicable taxes).

Client agrees that estimated Guest Room Attrition Damages will be paid at least (14) fourteen days in advance of arrival, even if direct billing has been approved. Client will receive a credit if the final damages vary from the estimated damages.

CANCELLATION OPTION: Hotel acknowledges and agrees that “Group” (Nebraska Women’s Soccer) is traveling to compete in a match scheduled for August 21, 2025 in Stillwater, OK. Should any one of the following occur it would make it impossible for “Group” (Nebraska Women’s Soccer) to travel and therefor

“Group” (Nebraska Women’s Soccer) may cancel at any time without penalties, fees, or liquidated damages, and a full refund will be issued to Group of all amounts paid by Group.

Soccer match scheduled for August 21, 2025 in Stillwater, OK is cancelled, rescheduled, or moved more than

30 miles away for any reason.

Group is no longer able to utilize the sleeping rooms due to last minute COVID testing results. Group may travel to compete in scheduled competition/event/game but is no longer staying overnight at the location. Group agrees not to cancel with the intent to book another hotel within 30 miles over the original travel dates.

Should there be a cancellation of the entire program outside of the above mentioned circumstances; the cancellation policy overrides the attrition allowances in the Agreement. Therefore, the parties agree that in the event of a cancellation of the entire program, actual damages will be difficult to ascertain and the following describes the computation of the liquidated damages to be applied in the event of cancellation:

The liquidated damages applied due to cancellation will be charged as follows:

Cancellation Date Cancellation Fees

More than 30 days prior to arrival 85% of total minimum Guest Room Revenue

All Cancellation Fees, plus applicable taxes. are due and payable upon receipt of the invoice.

CHECK-IN/CHECK-OUT PROCEDURE: Hotel check-in time is 3PM on the day of arrival and check out time is 12PM the day of departure. Please advise us of the estimated time of arrival and departure, daily itineraries, and any other pertinent information that will help us plan.

PARKING: The Hotel’s current self-parking rate is $0.00 per vehicle, per night, and the Hotel’s current overnight valet rate is $0.00.

Certificate Of Completion Envelope Id: A003424A-B64F-4787-95D9-88A3905F1826 Status: Completed

Subject: Complete with Docusign: Soccer Holiday Inn and Suites 8-20-25.pdf, .DocuSign.docx

Source Envelope:

Document Pages: 6 Signatures: 1 Envelope Originator:

Certificate Pages: 5 Initials: 2 Blake Chramosta

AutoNav: Enabled

EnvelopeId Stamping: Disabled

Time Zone: (UTC-06:00) Central Time (US & Canada)

1400 R St.

Lincoln, NE 68588

BCHRAMOSTA@HUSKERS.COM

IP Address: 129.93.161.222

Record Tracking Status: Original

4/1/2025 | 10:07 AM

Holder: Blake Chramosta

BCHRAMOSTA@HUSKERS.COM

Location: DocuSign

Signer Events Signature Timestamp Jonathan Bateman jbateman@huskers.com

University of Nebraska

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Using IP Address: 129.93.50.25

Sent: 4/1/2025 | 10:10 AM

Viewed: 4/1/2025 | 10:12 AM

Signed: 4/1/2025 | 10:13 AM

Electronic Record and Signature Disclosure:

Not Offered via Docusign

Bailey Worthy bworthy@huskers.com

Associate AD for Business Administration

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Using IP Address: 129.93.161.216

Sent: 4/1/2025 | 10:13 AM

Viewed: 4/1/2025 | 10:39 AM

Signed: 4/1/2025 | 10:40 AM

Electronic Record and Signature Disclosure:

Accepted: 9/25/2024 | 01:00 PM ID: 9e8ec7d5-f09a-4616-8d4d-0a95c3fa1fde

Seth Dorsey sdorsey@huskers.com

Deputy AD for Internal Operations & CFO

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Using IP Address: 129.93.161.221

Sent: 4/1/2025 | 10:40 AM

Viewed: 4/1/2025 | 12:04 PM

Signed: 4/1/2025 | 12:09 PM

Electronic Record and Signature Disclosure:

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Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 4/1/2025 | 10:10 AM

Certified Delivered Security Checked 4/1/2025 | 12:04 PM

Signing Complete Security Checked 4/1/2025 | 12:09 PM

Completed Security Checked 4/1/2025 | 12:09 PM

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