Snow Removal RFP-2026-02.pdf

Greater Bridgeport Transit Snow Removal

Request for Proposals (RFP) No. GBT-RFP-2026-02

RFP Available 08/14/2026 Final Deadline for Questions 08/19/2026 2:00 pm

Due Date 08/31/2026 2:00 pm Contract Award Date (on or about) 10/08/2026

Contract Commencement (on or about) 11/01/2026

Through this Request for Proposal (“RFP”), Proposers are invited to submit a Proposal for this project. Specifications, terms, conditions and instructions for submitting Proposals are contained herein. Please review the RFP document as soon as possible and note the Final Deadline for Questions (as set forth above) in the instructions to Proposers. Proposals must be received before the date due.

Late Proposals will not be accepted or considered. Greater Bridgeport Transit Authority (GBT) reserves the right to postpone the completion of evaluation of Proposals, or to withdraw or to cancel this RFP altogether at any time for any reason for its own convenience.

1. EXAMINATION OF RFP – Before submitting a Proposal, Proposers shall carefully examine this RFP and Scope of Services and shall fully inform themselves as to all existing terms, conditions, limitations and requirements.

INSTRUCTIONS TO PROPOSERS

2. PREPARATION OF PROPOSAL – The Proposal shall be legibly prepared. The Proposal shall be signed by a person legally authorized to do so, with the complete address of the Proposer provided. All Proposals shall be contained and delivered in a package identified by the Project name.

3. EXPLANATION TO PROPOSERS – Any explanation desired by a Proposer regarding the meaning or interpretation of the RFP and attachments must be requested in writing, by the Final Deadline for Questions so a reply may reach all prospective Proposers before the submission of Proposals. Any information given to a prospective Proposer concerning the RFP will be furnished to all prospective Proposers as an amendment or addendum to the RFP if such information would be prejudicial to uninformed Proposers. Receipt of amendments or addenda by a Proposer must be acknowledged in the Proposal. Oral explanation or instructions given prior to the bid opening will not be binding.

4. [Reserved]

5. WITHDRAWAL OF PROPOSALS – Proposals may be withdrawn by a Proposer prior to the Due Date for Proposals (as set forth above), only upon a written request to GBT, signed the Proposer seeking with withdraw such Proposal.

6. ALTERNATE PROPOSALS – Proposers are cautioned that any changes, insertions or omissions to the terms and conditions, specifications or any other requirement of this RFP contained in a Proposal (an “Alternate Proposal”), unless specifically requested or modified by GBT, may be considered non-responsive to the RFP, and at the option of GBT, result in rejection of the Alternate Proposal.

7. LATE PROPOSALS – Any Proposal received at the office designated in Section 9 herein after the Due Date will be considered (a “Late Proposal”).

Notwithstanding the foregoing, GBT reserves the right to consider Proposals that otherwise qualify as Late Proposals, but GBT determines were received late due to post-receipt handling by GBT, provided that no award has been made.

8. UNIT PRICES – If there is a discrepancy between unit prices and their extension, unit prices shall prevail.

Meryem Belhasan Manager of Procurement

Greater Bridgeport Transit Authority One Cross Street

Bridgeport, Connecticut 06610 mbelhasan@gogbt.com

Proposals must be received not later than:

2:00 p.m. EST, August 31, 2026 (the “Due Date”)

Proposals shall be in a sealed package and clearly marked: "Snow Removal” on the front.

Questions should be emailed to mbelhasan@gogbt.com before the question due date.

9. SUBMISSION OF PROPOSALS: DATE, TIME, ADDRESS & NUMBER OF COPIES –

Proposers shall submit three (1) printed copy and one (1) electronic copy of the technical and cost Proposal. Proposals must be delivered to:

10. CONFIDENTIALITY OF PROPOSALS; COMMUNICATION – Proposals will not be publicly opened. All Proposals and evaluations will be kept confidential throughout the evaluation, negotiation and selection processes. Only the members of the evaluation committee, and other procuring officials, employees and agents of GBT having a legitimate interest in the Proposal, will be provided access to the Proposals and evaluation results during this period. Notwithstanding the foregoing, Proposers acknowledge that GBT is subject to the Freedom of Information Act (FOIA).

GBT has established procedures to protect the integrity of the Proposal process.

Failure to properly mark your Proposals may result in your Proposal being disqualified for non-compliance. It is the Proposer’s responsibility to ensure that Proposals are delivered prior to the Due Date. GBT assumes no responsibility or liability for any disclosure of Proposal terms for a Proposal that is submitted which does not meet these sealed Proposal requirements.

Any and all correspondence related to this Proposal must be directed to the Manager of Procurements at the address above. Communications in conjunction with this RFP shall be in writing and shall be addressed to the Manager of Procurements. It is the responsibility of the Proposer to assure that GBT has received its correspondence. Any questions or comments directed at other GBT employees, officials or agents may result in the Proposer’s Proposal being disqualified.

mailto:mbelhasan@gogbt.com

11. VALIDITY OF PROPOSALS – Proposers agree that their Proposals remain valid for a period of ninety (90) days after the Due Date and may be extended beyond that time by mutual agreement.

This RFP is not to be construed as a commitment by GBT of any kind and shall not be binding on GBT except to the extent incorporated into the terms and conditions of a Contract (as hereinafter defined) executed between GBT and a Proposer ; nor does it commit GBT to pay for any costs incurred in the submission of a Proposal or for any costs incurred prior to the execution of a Contract (as hereinafter defined).

The responsibility for submitting a Proposal to GBT on or before the Due Date will be solely and strictly the responsibility of the Proposer. GBT will in no way be responsible for delays caused by United States Mail or other private courier delivery or any other occurrence.

12. GENERAL PROVISIONS & CONDITIONS

12.1 Proposal Requirements – This document is intended to indicate the minimum requirements for the preparation and submission of Proposals.

Elaboration for the purposes of innovation, clarity and emphasis on expertise is welcome. The Proposer must submit in its response a complete, carefully described Proposal. In determining the optimum service, Proposer shall consider their technical approach to this Project that will be received by GBT. This RFP, the Proposal and all other accompanying documents or materials submitted by the Proposer will, if accepted, constitute part of any subsequent Contract.

12.2 Addendum/Modification – GBT reserves the right to alter and/or change this RFP and/or specifications prior to the Due Date. Addenda, if any, shall be issued as required. If such addenda will have an impact on price and/or delivery, it shall be issued no later than three (3) calendar days prior to the Due Date. In the event that an unexpected change is required later than the Due Date, GBT reserves the right to postpone the Due Date.

Changes may only be made to this RFP by written addendum/amendment issued by GBT. Receipt of an addendum/amendment to the RFP by a Proposer must be acknowledged by signing and returning the addendum/amendment with the Proposal. GBT is not bound by any oral interpretations, clarifications, or changes made to this RFP by any GBT staff member. Any clarification or change to the RFP must be provided in writing pursuant to this section.

12.3 Accurate Representation – While GBT has used considerable efforts to ensure an accurate representation of information in this RFP, all Proposers are urged to conduct their own investigations into the material facts and GBT shall not be held liable or accountable for any error or omission in any part of this

RFP.

12.4 GBT Rights

a) GBT reserves the right to postpone the completion of evaluation of Proposals, or to cancel this RFP altogether at any time and for any reason for its own convenience.

b) GBT reserves the right to accept any Proposal or reject any and all Proposals without penalty, in its and absolute sole discretion, and to reissue this RFP.

c) GBT reserves the right, but is not obligated to, waive any minor irregularities.

d) GBT reserves the right to award Contracts to more than one Proposer.

e) GBT reserves the right to withdraw this RFP at any time without prior notice or to postpone the Due Date or award date for its own convenience.

f) GBT makes no representations or guarantees that a Contract will be awarded to any Proposer responding to this RFP.

g) GBT reserves the right, at any time, to check references, interview staff, seek clarification on exceptions or any element of submitted Proposals and/or visit qualified Proposer's facilities.

h) GBT reserves the right to negotiate any part of a Proposal including the cost or revenue element at any time and/or to request a Best and Final Proposal.

i) GBT reserves the right to procure any service or item by other means.

j) GBT reserves the right to ask questions or request additional details, including but not limited to the cost/revenue of Proposals, in order to clarify elements of any Proposal from any Proposer.

k) GBT reserves the right to reject or disqualify any employee of the Proposer from performing service for GBT under the Contract with or without cause, provided that such rejection or disqualification does not violate any applicable law.

l) No Proposal will be accepted from, nor will any Contract be awarded to, any person or firm that is in arrears to GBT upon any debt or contract or that has failed to perform faithfully any previous contract with GBT.

12.5 Law and Venue – The Contract and this RFP shall be governed by and construed under the laws of the State of Connecticut without regard to principles of conflicts of laws. Any proceeding arising out of or relating to the Contract may be brought in the courts of the State of Connecticut, County of Fairfield, or, if it has or can acquire jurisdiction, in the United States District Court for the District of Connecticut, and each of the parties irrevocably submits to the exclusive jurisdiction of each such court in any such proceeding, waives any objection it may now or hereafter have to venue or to convenience of forum, agrees that all claims in respect of the proceeding shall be heard and determined only in any such court and agrees not to bring any proceeding arising out of or relating to the Contract in any other court.

12.6 Contract Incorporation and Required Annual Certifications – Proposer acknowledges that the contents of the successful Proposal, as well as the entire content of this RFP and all appendices thereto, shall be a part of the subsequent contractual documents, including the draft Sample Standard Form Contract, attached to this RFP, which will be used for this Project (collectively, the “Contract”). Additionally, the Proposer, as “Contractor” under the Contract, shall be aware of the contents of the certifications contained in this RFP that will be in full force and effect throughout the term of the Contract and may be required on an annual basis. Failure of Proposer to accept these obligations will result in the rejection of its Proposal or cancellation of any award. Any damages accruing to GBT as a result of the Proposer's failure to contract will be recovered from the Proposer.

12.7 Ineligible Proposers – By submitting a Proposal, all Proposers represent and certify that they are not on any State, Federal or Local Agency Lists of ineligible or debarred contractors.

12.8 Investigation of Experience – GBT reserves the right to investigate the qualifications and financial condition of all Proposers under consideration, to confirm any part of the information furnished by the Proposers, and to require further evidence of managerial, financial or professional capabilities that are considered necessary for the successful performance of the Project.

12.9 Contract/Performance Guarantee and Proposal Acceptance – Each Proposal is submitted with the understanding that the acceptance in writing by GBT of the offer to furnish the Goods and Services described herein shall bind the Proposer on its part to furnish such Services at the prices given and in accordance with the terms and conditions of this RFP.

The successful Proposer will be required to execute a written Contract incorporating these terms within forty-five (45) calendar days of a Notice of Award. Failure to execute a Contract within this forty-five (45) day period will result in rejection of the Proposal.

12.10 Indemnity of GBT– The Proposer agrees to, indemnify and hold GBT and its board members, officers, agents, employees, representatives and attorneys, and each of them (hereinafter, collectively, "Indemnitees") harmless from any liability in any amount for damages or claims for damages resulting or alleged to have resulted from personal injury (including, but not limited to, death, emotional or mental distress and loss of consortium) and/or for property damage, which may arise or be alleged to have arisen in any way from Proposer's implementation of the Goods and Services as contemplated by this RFP and the subsequent Contract. The Proposer further agrees to, and will, defend Indemnitees, or any of them, from any claims, actions, or suits for any damages, injuries or losses whatsoever, caused or alleged to have been caused by reason of Proposer's performance of the Project as contemplated by the RFP and subsequent Contract. The Proposer’s obligations and duties as established in this section shall be in full force and effect and apply to Proposer’s acts, omissions, or failures to act of any kind, whether negligent, the result of Proposer's willful or intentional misconduct, or otherwise, and shall further apply and be in force even if it is contended that the acts, omissions or failures to act of parties other than the Proposer (including Indemnitees) caused or contributed to the losses, injuries or damages claimed.

For the purpose of the preceding paragraph, the term "losses" means all amounts paid to settle or satisfy any judgments or awards resulting from any claims arising from an occurrence, plus all amounts paid on account of attorney's fees, court costs and any other costs and expenses relating to the investigation, defense, satisfaction and/or settlement of such claims.

12.10.1 Municipalities - In addition, the Proposer agrees to hold harmless and indemnify any municipality in performance of all duties under this RFP and any subsequent Contracts, and its officers, agents, employees, representatives and attorneys, and each of them (hereinafter, collectively, "Municipal Indemnitees") harmless from any liability in any amount for damages or claims for damages resulting or alleged to have resulted from personal injury (including, but not limited to death, emotional or mental distress and loss of consortium) and/or for property damage, which may arise or be alleged to have arisen in any way from Proposer's implementation of the Goods and Services as contemplated by this RFP and the subsequent Contract. The Proposer further agrees to, and will, defend Municipal Indemnitees, or any of them, from any claims, actions, or suits for any damages, injuries or losses whatsoever, caused or alleged to have been caused by reason of Contractor's performance of the Project as contemplated by the RFP and subsequent Contract. The Proposer’s obligations and duties as established in this section shall be in full force and effect and apply to Proposer’s acts, omissions, or failures to act of any kind, whether negligent, the result of Proposer's willful or intentional misconduct, or otherwise, and shall further apply and be in force even if it is contended that the acts, omissions or failures to act of parties other than the Proposer (including Municipal Indemnitees) caused or contributed to the losses, injuries or damages claimed.

For the purpose of the preceding paragraph, the term "losses" means all amounts paid to settle or satisfy any judgments or awards resulting from any claims arising from an occurrence, plus all amounts paid on account of attorney's fees, court costs and any other costs and expenses relating to the investigation, defense, satisfaction and/or settlement of such claims.

12.10.2 Workers’ Compensation –The Proposer further agrees to protect, defend, indemnify, and hold harmless GBT and its directors, officers, officials, agents, representatives and employees from and against any and all claims or liability for compensation under the Workers’ Compensation Act arising out of injuries sustained by any employee of Proposer. The Proposer assumes full responsibility and liability for compliance with any and all local, state, and federal laws and regulations applicable to the Proposer and its employees.

12.11 Performance Standards– This RFP provides for performance standards and for the exercise of rights and remedies by GBT where certain performance standards are not met. The Proposer agrees that failure to meet the performance standards will diminish the quality, utility and value of the Goods and Services for which GBT has contracted.

12.12 Interpretation of Language – Should any question arise as to the interpretation of any language or clause of this RFP or of any other contract document, the question shall be submitted to GBT’s Chief Executive Officer (CEO) or his designee, who shall interpret the language. GBT’s CEO’s decision shall be final.

12.13 Contract Changes – GBT may, at any time, by a written order, and without notice to the Proposer make changes within the general scope of the Contract. If any such change causes an increase or decrease in the cost of, or the time required for, the performance of any part of the work under the Contract, whether changed or not changed by any such order, an equitable adjustment shall be made in the Contract price and the Contract shall be modified in writing accordingly. Any claim to GBT for adjustment under this clause must be asserted within ten (10) calendar days from the date of receipt by the Proposer of the notification of change.

12.14 Severability – If any provision of this RFP, its appendices or any subsequent Contract is held invalid or unenforceable by any court of competent jurisdiction, the other provisions of the RFP, its appendices or any subsequent Contract will remain in full force and effect. Any provision of this RFP, its appendices or any subsequent

Contract held invalid or unenforceable only in part or degree will remain in full force and effect to the extent not held invalid or unenforceable.

12.15 Subject to Financial Assistance – Items described in these specifications will be purchased with the assistance of grants from the State of Connecticut Department of Transportation (CTDOT) and/or the Federal Transit Administration (FTA), and various municipalities and are subject to a financial assistance contract between GBT and the U.S.

Department of Transportation and/or the CTDOT and/or any of GBT’s funding sources. The selected Proposer acknowledges that it shall be subject to, and comply with, all terms and conditions of contracts between GBT and its funding sources (including without limitation 13c agreements), and any other third-party contracts. The Contract may be subject to annual reauthorization of funding. The Proposer will indemnify and hold GBT harmless from any claims, costs and expenses (including reasonable attorneys’ fees and costs) arising out of or related to Proposer’s noncompliance with the terms and conditions of GBT’s third-party contracts.

In the event that GBT is required to obtain FTA or CTDOT approval prior to entering into the Contract with the Proposer, the Contract shall be deemed subject to the condition of FTA or CTDOT approval, and the failure to obtain such approval, where required, shall terminate all the Proposer’s rights hereunder and bar it from the right to any mortgage, lien or other security interest in any way arising out of or relating to the project.

12.16 Independent Contractor – Nothing in this RFP, its appendices or any subsequent Contract shall constitute or be construed to create a partnership or joint venture between GBT and the Proposer or its successors or assigns. In entering into a Contract, the Proposer is at all times acting and performing as an independent contractor, duly authorized to perform the acts required of it hereunder.

12.17 Amendment to Conform to Laws and Regulations – GBT and its services are subject to the requirements of the Americans with Disabilities Act of 1990 and implementing regulations issued thereunder ("ADA"). The ADA and the regulations or other applicable statutes and regulations may be amended from time to time. For these reasons, GBT reserves the right to modify its Contract with the Proposer to conform, if necessary, to amendments to the ADA or other statutes and/or regulations thereunder.

At all times the Proposer will ensure that all elements of the Project are in accordance with all applicable federal, state and local laws and regulations applicable in whatever way to the project, and pursuant to the terms of the Contract. GBT will not be responsible or liable for Proposer's violations of said laws. Proposer will, at its sole cost, defend, indemnify and hold GBT harmless from any and all claims, demands, actions, costs, including reasonable attorneys’ fees, or liability arising out of or resulting from Proposer's failure to adhere to the terms of this section.

12.18 Affirmative Action Plan – Proposer represents that it is an affirmative action- equal opportunity employer, and is compliant with all applicable laws relating thereto, including but not limited to, Connecticut General Statutes §§ 46a-51 et. seq. and the regulations promulgated by the Commission on Human Rights and Opportunities thereunder. If required by applicable law, Proposer will provide GBT with a brief description of its affirmative action plan and how it is being implemented.

12.19 Corporate Status – All Proposers must be solvent, duly formed (or licensed to do business) and legally existing in the State of Connecticut, and maintain such license and existence throughout the duration of the Contract.

12.20 Conditional Proposals – Conditional proposals or those that take exception to the specifications in this RFP may be considered non-responsive at GBT 's sole discretion and may be rejected.

12.21 Competitive Procurement – In the Procurement of goods and services for use in this Project, the Contractor shall follow the procurement procedures of

GBT.

12.22 [Reserved]

12.23 Covenant Against Gratuities – The Proposer shall not offer or provide gifts, favors, entertainment or any other gratuities of monetary value to any official, employee or agent of GBT before, during or for one (1) year after the period of any agreement or Contract entered into with GBT under this RFP.

12.24 Safety – The Proposer will comply with all federal, state and local safety regulations pertaining to the Project as contemplated by this RFP. The Proposer will notify GBT’s Contract Manager of all inspections performed by any other government agency and transmit results of said inspections to GBT. Without limiting the foregoing, if GBT determines, in its sole but reasonable discretion, that Proposer is not performing in a safe manner, then GBT shall communicate such determination to Proposer.

12.25 Records and Reports – The Proposer will prepare, maintain and submit on- time records, reports and notices with respect to any aspect of the Contract as required by GBT and detailed in later sections of this RFP. Unless otherwise indicated, all reports will be submitted to and approved by GBT. Proposer's failure to submit these reports shall constitute a failure of Proposer to meet Proposer’s obligations under the Contract. The Proposer will be required to maintain complete and accurate books of accounts that accurately and thoroughly reflect all expenses and revenues. Such records shall be submitted as prescribed in this RFP and as modified from time to time by GBT. The Proposer will fully demonstrate the methodology and present samples of how this will be achieved in their response to this RFP. GBT reserves the right to inspect and audit such books from which said information is derived. GBT shall determine the submission report format provided by the Proposer.

12.26 Subcontracting – The Proposer shall not subcontract any obligation it has under the Contract without the prior written consent of GBT. If subcontractors are to be used, such relationships should be discussed in detail in the Proposal.

12.27 [Reserved]

12.28 Excuses from Performance – GBT and Proposer will be excused from performing their respective obligations under the Contract in the event they are prevented from so performing by reason of fire, flood, earthquake, storm, acts of God, explosion, war, pandemic, insurrection, riots, acts of any government (including judicial action), and/or any other cause similar to the foregoing which is beyond the control of and not the fault of the party claiming excuse of performance hereunder; provided, however, that the party claiming excuse from performance hereunder shall, within twenty-four (24) hours after such party has given notice of such cause or causes, present to the other party written notice of the facts constituting such cause and claiming excuse from performance under this section. In the event that either party validly exercises its rights under this paragraph, the parties hereby waive any claims against each other for any damages sustained thereby. Strikes and labor disputes involving the Proposer's employees shall not be considered as a reason justifying an excuse from performance.

In the event that the Proposer is excused from its obligations hereunder for any of the aforementioned reasons, GBT may perform all such obligations itself with its own or other personnel without any liability to Proposer and at Proposer’s sole cost and expense. Further, in the event the Proposer is excused from performing its obligations hereunder for any of the aforesaid reasons for a period of thirty

(30) calendar days or longer, GBT will have the option to immediately terminate the Contract by giving Proposer written notice thereof. Proposer shall not be entitled to compensation of any kind by GBT for any period during which the Proposer is excused from performance.

12.29 Media Coverage – The Proposer shall not discuss any matter related to the provision of the products or services to any media including but not limited to: newspapers, radio stations, television stations, trade journals or at any public forum live or recorded without express written permission of GBT.

12.30 Conflict – In the event that there is a conflict between this RFP and any Proposal accepted subsequently, then and in that instance, this RFP shall prevail.

If there is a conflict between any parts or clauses of this RFP, GBT’s CEO or his/her designee or representative will clarify said conflict, which decision shall be final.

12.31 Insurance Requirements Safety and Risk Management – Safety and risk management functions are considered by GBT to be essential to the Project's success. The Proposer shall be responsible for oversight of risk management functions, including all aspects of training. The Proposer's experience in successful risk management functions will be an important consideration in evaluating Proposals. The successful Proposer will be responsible for the following items and the Proposer's Proposal will address each paragraph in this section.

The successful Proposer must maintain the following insurance in force during the term of the Contract Said policies shall provide that GBT, the State, and each participating municipality be named as additional insured on a primary and non-contributory basis for the successful Proposer’s full limits of coverage with advance notice of cancellation as required below. GBT expressly retains the right via endorsement to recover and/or subrogate for any and all damages caused by or resulting from the products or work of the Contractor or subcontractors.

Where applicable, policies shall also be endorsed to include a Waiver of Subrogation in favor of GBT. Copies of all insurance certificates, with GBT et al.

named as additional insured will be supplied to GBT prior to Service initiation.

This insurance will protect the Proposer and GBT from claims that may arise from the successful Proposer’s acts or omissions.

Limitation of liability of any form by the Contractor or subcontractors is expressly forbidden. It is expected that the Contractor will expose the full limits under their insurance policies. These are only the minimum requirements to do business with GBT:

• Workers Compensation and employer’s liability in accordance with the laws of the State of Connecticut.

• Comprehensive General Liability Insurance to include:

• Premises/operations,

• Contractual liability,

• Personal injury,

• Products/completed operations,

• Property damage.

With the following minimum limits of liability:

• $1,000,000 -- Per occurrence for bodily injury,

• $1,000,000 -- Per occurrence for property damage,

• $1,000,000 -- Combined single limits

GBT reserves the right to increase the amount or types of coverage after written notice to the Proposer at any time. In any event, such insurance coverage shall comply with all statutory and regulatory requirements. Any variances from the minimum types and amounts of insurance coverage shall be considered by GBT upon written request from the Proposer explaining the reasons for such variance, and may be allowed, in the sole discretion of GBT and only after written notice to the Proposer granting such variance.

All such insurance coverage shall name GBT, its member municipalities and the State of Connecticut as an additional insured. Such insurance shall protect GBT, the relevant municipality and the State of Connecticut against all claims, liabilities, suits, actions, damages, or costs resulting from or arising out of the ownership, lease, operation, maintenance, repairs, or use in any way of the Project equipment for the purposes of this Project and for any other purpose.

The Project shall not commence until the Proposer has submitted a certificate of insurance to GBT naming GBT, the relevant municipalities and the State of Connecticut as an additional insured and indicating that the other insurance requirements of this section are satisfied. Prior to the termination or lapse of any such insurance coverage, the Proposer shall submit a similar additional certificate of insurance to GBT. Should Proposer fail to obtain and maintain the insurance required by this section, GBT may, at its option, i) obtain such insurance coverage at Proposer’s expense and charge the cost of such insurance to Proposer, or ii) terminate the Contract.

The Proposer shall provide valid certificates of insurance to GBT at the commencement of the contract, annually thereafter and when requested by GBT.

Proposer shall indemnify, defend and hold harmless GBT and its board members, officers, agents, employees and representatives for any damage to GBT’s property or claims of personal bodily injury resulting from, or alleged to have resulted from, Proposer’s performance under the Contract. Proposers shall, at Proposer’s sole cost and expense, repair any damage to GBT’s property, caused by Proposer.

12.31.1 Failure to Procure or Maintain Insurance – Proposer's failure to procure or maintain required insurance will constitute a material breach of the Contract.

12.31.2 Subrogation – Proposer, as insurer, waives any right of subrogation against GBT that might arise by reason of any payment under any policy required by the Contract.

12.31.3 Insurance Review – All insurance is subject to review by an insurance consultant chosen by GBT in the event GBT deems it necessary.

Commercial general liability insurance will meet or exceed the requirements of the most current ISO Forms. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Liability policies must be endorsed to name “Greater Bridgeport Transit Authority” (GBTA), its officials and employees as “additional insureds” under said insurance coverage and to state that such insurance will be deemed “primary” such that any other insurance that may be carried by GBT will be excess thereto. Such insurance will be on an “occurrence,” not a “claims made,” basis and will not be cancelable except upon thirty (30) days prior written notice to GBT except for nonpayment of premiums which may be cancelable upon ten (10) day notice.

Proposer will furnish to GBT duly authenticated Certificates of Insurance and Endorsements evidencing maintenance of the insurance required under the Contract and such other evidence of insurance or copies of policies as may be reasonably required by GBT from time to time. Insurance must be placed with insurers with a current A.M. Best Company Rating equivalent to at least a Rating of “A:VII.” Certificate(s) must reflect that the insurer will provide thirty (30) days’ notice of any cancellation of coverage. Proposer will require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word “endeavor” with regard to any notice provisions.

12.32 Discrimination - The Proposer, its sub-recipient, or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of the Contract. The Proposer shall carry out applicable requirements of 49 CFR part 26 in the award and administration of DOT-assisted contracts. Failure by the Proposer to carry out these requirements is a material breach of the Contract, which GBT may terminate and pursue such other remedies available to GBT at law or in equity, as GBT deems appropriate.

12.33 Prompt Payment – If applicable, Proposer agrees to pay each subcontractor under the Contract for satisfactory performance of its contract with Proposer no later than thirty (30) days from the receipt of each payment the Proposer receives from GBT under the Contract. The Proposer agrees further to return retainage payments to each subcontractor within fifteen (15) days after the subcontractor’s work is satisfactorily completed.

Any delay or postponement of payment from the time frame specified in this section may occur only for good cause following written approval of GBT. This clause applies to both DBE and non-DBE subcontracts.

12.34 Designated Contact - Throughout the term of the Contract, the Contract Administrator shall be GBT’s Planning and Service Development Officer. No other GBT staff member is authorized to alter the Scope of Service, coverage or service span or any other part of the Contract. GBT may designate another staff member to serve as its Contract Administration at any time and will provide written notice of such change to the Contractor.

12.35 Property Accountability - All property furnished by GBT under the Contract shall remain the property of GBT. Upon termination of the Contract the Proposer shall render an accounting of all such property which has come into its possession under the Contract.

12.36 Safeguarding Property - The Proposer shall take all reasonable precautions, as directed, or in the absence of such direction in accordance with sound industrial practices, to safeguard and protect GBT property in its possession or custody. Unless otherwise provided in the Contract, the Proposer assumes the risk of and shall be responsible for any loss of or damage to GBT-furnished property in its possession, except for reasonable wear and tear and to the extent that such property is consumed in the performance of the Contract.

Scope of Work (SOW) for Snow Removal Services

1. Introduction:

This Scope of Work outlines the requirements and expectations for professional snow removal services for Greater Bridgeport Transit Authority at Bus Terminal 710 Water St. Bridgeport, CT. The contractor shall provide snow plowing, shoveling, de-icing, and related services to ensure safe access to all designated areas during winter months.

2. Contract Term:

Initial Term: Three (3) years, commencing on November 1st, 2026 and ending on April 30th 2029.

Optional Renewal: Two (2) additional one-year extension options, to be exercised at the sole discretion of the Client, with 30-day written notice prior to contract expiration.

3. Service Period:

Services will be provided during the snow season, defined as November 1st 2026 to April 30th 2029, annually for the duration of the contract.

4. Scope of Services:

The Contractor shall furnish all labor, materials, tools, supervision, equipment, and incidentals required to perform the following:

- Snow Removal

- Plowing of parking lots, driveways, access roads, and loading areas.

- Shoveling and snow blowing of walkways, stairs, ramps, entrances, and fire exits.

5. De-Icing / Salting:

Application of de-icing materials (e.g., salt, calcium chloride) to reduce ice accumulation on all paved surfaces.

Pre-treatment of surfaces when forecasted weather indicates likely accumulation.

6. Monitoring:

24/7 weather monitoring and proactive service dispatch based on accumulation thresholds.

Threshold for service activation: [e.g., 1 inch] of snow accumulation or presence of icy conditions.

7. Response Times:

Snowfall during working hours: Services to begin within 1 hour of accumulation threshold.

Overnight snowfall: Services to be completed before 5:00 AM the next business day.

Ice conditions: Treated within 1 hour of identification or notification.

8. Materials, Labor, and Equipment Costs:

All proposals must include fully itemized cost breakdowns for the following:

6.1 Materials

De-icing products: unit price per ton/pound (e.g., rock salt, brine, calcium chloride).

Sand or other traction materials (if applicable).

9. Labor:

Hourly rates by personnel type (e.g., operator, shovel crew, supervisor).

Minimum service call hours (if any).

10. Equipment:

Hourly or per-event rates for:

Plow trucks

Skid steers/loaders

Snow blowers

Salt spreaders

Other specialized equipment

All equipment charges must include operator and fuel costs.

11. Pricing Options:

Bidders must provide pricing under the following structures:

-Per Event Pricing:

Define cost for a single snow event (by accumulation ranges, e.g., 1–3", 3–6", etc.).

Separate line items for:

Plowing

Shoveling

De-icing

-Monthly Flat Rate:

Fixed monthly rate covering all snow events within the month.

Define limits (e.g., up to X events or inches per month; overage rates if applicable).

Include assumptions used to determine flat rate (average snowfall, frequency, etc.).

12. Additional Requirements:

Contractor must be licensed and insured, with coverage including general liability, workers' compensation, and auto liability.

Contractor shall document all service events and provide logs within 24 hours of service completion.

Contractor responsible for any property damage caused during operations.

13. Performance Review & Termination:

Annual performance evaluations will determine eligibility for contract renewal or optional extensions.

The Client reserves the right to terminate the agreement with 30 days’ written notice for non-performance or breach of contract.

14. Proposal Submission:

All bids must include:

Completed pricing tables (itemized per Sections 6 and 7)

Company qualifications and references

Proof of insurance and required certifications – Campaign Contribution Certification should be signed and notarized.

15. Vendor Qualifications:

-Years of snow removal experience.

-Similar commercial/public facilities serviced.

-References

-Staffing

-Ability to provide 24/7 response

PROPOSAL EVALUATION

The Proposals will be reviewed and evaluated by a panel based upon the following criteria.

At its sole and absolute discretion, GBT may choose to, but shall not be obligated to, interview all or a selection of proposers and may request additional details and supporting data or information related to any portion of any proposal.

GBT reserves the right to accept or reject, without prejudice, any or all submissions or to waive any irregularities therein or to accept the submission deemed to be in the best interests of GBT. GBT further reserves the right to award portions of this contract to multiple vendors, to negotiate the cost of any proposal and to make an award to a vendor(s) who are not the lowest cost.

SECTION POTENTIAL POINTS

Technical (Quality of technical proposal) Up to 55 Points

Experience (On similar projects) Up to 20 Points Cost Proposal (Competitiveness and value of proposed fees and costs)

Up to 25 Points

TOTAL POSSIBLE POINTS UP TO 100 POINTS

State of Connecticut Required Clauses and Certifications

The following attached clauses are appendices and are herein incorporated by reference and made a part of the contrac. Certification should be notarized.

EXECUTIVE ORDERS - This Agreement is subject to the provisions of Executive Order No 7C of Governor M. Jodi Rell, promulgated July 13, 2006, concerning contracting reforms and Executive Order No. 14 promulgated April 17, 2006, concerning the utilization of environmentally and health-friendly cleaning and/or sanitizing products when practicable. Executive Order No. Three of Governor Thomas J. Meskill, promulgated June 16, 1971, concerning labor employment practices, Executive Order No.

Seventeen of Governor Thomas J. Meskill, promulgated February 15, 1973, concerning the listing of employment openings, and Executive Order No. Sixteen of Governor John G Rowland promulgated August 4, 1999, concerning violence in the workplace, all of which are incorporated into and are made a part of this agreement as if they had been fully set forth in it. For complete text of said documents, please go to:

http://www.das.state.ct.us/Purchase/Info/Executive_Orders.pdf

STATE REQUIRED CERTIFICATIONS - All contract certifications required by the State of Connecticut must be included with the proposal. The instructions and affidavits forms are available at the State of Connecticut, Office of Policy and Management Internet site at:

https://portal.ct.gov/OPM/Fin%20PSA/Forms/Ethics%20Forms

• Campaign Contribution Certification – Form 1

Note: Check this site immediately before you submit your proposal in case of any recent changes to the State’s contractual requirements for State contracts for goods and services with a value of $50,000 or more. It is the responsibility of the proposer to ensure that any and all up-to-date contract certification forms are properly filled out and submitted with your proposal.

http://www.das.state.ct.us/Purchase/Info/Executive_Orders.pdf https://portal.ct.gov/OPM/Fin%20PSA/Forms/Ethics%20Forms

Standard Form Contract (Sample)

The following is a sample contract for the purchase of the Goods and Services contemplated under this RFP and is subject to further review, edits and changes at

GBT’s sole and absolute discretion, at any time before or after a Proposal is accepted.

Purchase and Services Contract

THIS AGREEMENT (“Agreement”) is dated as of the day of in the year 20 by and between the Greater Bridgeport Transit Authority, of Bridgeport, Connecticut, (hereinafter referred to as the “AUTHORITY”), and , of (hereinafter referred to as the “CONTRACTOR”, and together with the AUTHORITY, the “Parties” and each, a “Party”).

The purpose of this Agreement is for CONTRACTOR to provide the Goods and Services as each is hereinafter defined necessary for the AUTHORITY to subscribe to the Connecticut Land Mobile Radio Network.

In consideration of the mutual covenants hereinafter set forth and as set forth in the Contract Documents (as hereinafter defined), CONTRACTOR and the AUTHORITY hereby agree as follows:

Article 1. SERVICE

1.1 The CONTRACTOR shall provide the goods (the “Goods”) and services (the “Services”) as specified in the Scope of Services set forth in the RFP, attached hereto and made a part hereof as Attachment A, and as described in the CONTRACTOR’s Proposal [INSERT CORRECT TITLE] dated , attached hereto and made a part hereof as Attachment B. Attachment A and Attachment B shall be collectively referred to herein as the “Scope of Work”.

CONTRACTOR shall not commence any work under this Contract unless and until Contractor has received from the AUTHORITY (i) a fully executed Purchaser Order and (ii) written notice executed by the AUTHORITY instructing CONTRACTOR to proceed.

The AUTHORITY reserves the right to change or otherwise alter the Goods and/or Services outlined in the Scope of Work, and the CONTRACTOR hereby agrees to implement those specified changes within thirty (30) days after receipt of notice from the AUTHORITY. If the CONTRACTOR rejects any change or alteration to the Goods or Services, the AUTHORITY shall have the right to terminate this Agreement upon fifteen (15) days’ prior written notice, in which case, no further payments shall be due to the CONTRACTOR and the parties shall be relieved of all liability hereunder (including, without limitation, under the Scope of Work), except to the extent any obligations herein survive termination of this Agreement. Any price adjustments as a result of a change to the Scope of Services shall be implemented in accordance with the section of the RFP. entitled “Contract Changes”.

Article 2. CONTRACT DOCUMENTS

2.1 The following contract documents (the “Contract Documents”) are attached hereto and made a part hereof and expressly incorporated herein by reference:

1. The complete Request for Proposals GBT-RFP-2023-03 and all of its attachments, appendices and amendments (the “RFP”), as amended herein.

2. Federal Transit Administration Required Clauses and Certifications

3. State of Connecticut Required Clauses and Certifications

4. The CONTRACTOR’s response to the RFP and proposal (Attachment C)

5. The Scope of Work (as defined herein) (Attachment A and Attachment B)

2.2 This Agreement and the Contract Documents comprise the entire agreement between the AUTHORITY and the CONTRACTOR.

2.3 All references herein to this Agreement shall be interpreted to include the Contract Documents.

2.4 As set forth in the “Definitions” section of the RFP, all references in the Contract Documents to "Proposer", “Offeror”, “Bidder”, "Respondent", "Operator", and "Contractor" shall be deemed to refer to CONTRACTOR, as defined herein.

Article 3. CONTRACT TERM

3.1 The term of this Agreement shall be for years, commencing on , 202_ and terminating on , 202_, (the “Term”) unless sooner terminated or extended in accordance with the terms of this Agreement.

The Term may be extended upon mutual written agreement of the Parties.

Article 4. CONTRACT PRICE

4.1 Fees for the Goods and the Services and the schedule for payment by the AUTHORITY are set forth in the Scope of Work and the CONTRACTOR’s Proposal, included as Attachment C, attached hereto and made a part hereof. The AUTHORITY reserves the right to set off at any time any amount owing to it by CONTRACTOR against any amount payable by the AUTHORITY to CONTRACTOR.

CONTRACTOR shall be responsible for payment of all taxes (and any associated penalties, fines interest and other similar amounts) imposed under applicable laws on CONTRACTOR and on the manufacture, sale and transportation of the Goods, including without limitation income taxes, profits taxes, capital taxes, sales and use taxes, goods and services taxes, ad valorem taxes, excise taxes, franchise taxes and similar taxes and amounts; and when importer of record, customs duties, import and export charges.

Article 5. INSURANCE

5.1 The CONTRACTOR agrees to procure and maintain, throughout the Term of this Agreement, insurance as required in the Contract Documents. Upon request from the AUTHORITY, CONTRACTOR shall provide to the AUTHORITY all certificates of insurance evidencing CONTRACTOR’S insurance coverage. CONTRACTOR shall further be responsible for safety and risk management functions, as set forth in the

Article 6. PROJECT MANAGER

6.1 Both the CONTRACTOR and the AUTHORITY shall designate Project Managers for Services provided under this Agreement. The Project Managers, which shall be (on behalf of the AUTHORITY) and (on behalf of CONTRACTOR) shall be responsible for overseeing the proper operation of the Services.

Article 7. CONTRACTOR RESPONSIBILITIES, DUTIES, AND LIABILITIES

7.1 CONTRACTOR represents and warrants that the Goods and the Services will be provided in accordance with the approved practices and standards of the industry, all applicable laws, regulations, ordinances and codes, and this Agreement.

CONTRACTOR further represents and warrants that the Goods and the Services shall be provided in accordance with any and all prudent and applicable safety and security standards. If it appears to the AUTHORITY, in its sole and absolute discretion, during the course of the Services that any of the Goods or the Services do not conform to provisions of this Agreement, the AUTHORITY shall be entitled to invoke all its rights set forth under this Agreement and which are available to it at law and in equity.

7.2 The CONTRACTOR shall comply with all indemnity obligations set forth in this Agreement and the Contract Documents, including without limitation those set forth in the sections of the RFP entitled “Indemnity of GBT”, “Subject to Financial Assistance” and “Amendment to Conform to Laws and Regulations.”,. All indemnification obligations in this Agreement or in any Contract Document shall survive the expiration or sooner termination of this Agreement.

Article 8. CONTRACTOR'S REPRESENTATIONS AND WARRANTIES

In order to induce the AUTHORITY to…