Points_covered_during_the_School_Bus_Transportation_conference.pdf

School Bus Transportation Solicitation Pre-proposal Meeting

Solicitation: SKU200-17-Q-0008

Points covered

Location: U. S. Embassy Kuwait

Date: May 14, 2017

Time: 10:00am

Attendance:

Embassy Interested Vendors

Roberto Custodio, S/GSO and CO The Bridge Co.

Royce M Branch II, GSO Personal Touch Co.

Zeyad Qishawi, Procurement Supervisor Gulf Poineer Est

Raquel A. Sarmiento, COR Al Rawsha Certified Co

Hilary Norbert Dsouza, Procurement Agent Emirates Intl Gen. Trad. & Cont. Co

R B INTERNATIONAL GEN. TRAD.

Texas Gulf Global Gen Trad & Cont Co

Alpha Multimodal Logistics Co.

KGL Passenger Transport Co.

City Group Co

Trade Links Ltd

The purpose of this conference was to brief prospective offerors about the solicitation, clear up misconceptions and stress important information

Points covered by Embassy Team:

Informed attendees that statements made at the conference do NOT change the solicitation. If any, all changes will be by written amendment to the solicitation.

We have selected the conference date so it should be about halfway between the solicitation issue date and the offer due date.

This will allow prospective offerors to understand the requirement, develop if necessary questions and allow the Government to post answers ahead of the close date.

All questions, answers and if necessary amendments will be posted in FedBizOpps. We want to make sure that all prospective offerors receive the same information; and that no offeror has access to information that other offerors lack.

Proposals must be in English and must comply with the solicitation requirements, including proposal submission

The purpose of this contract is to provide daily routine transportation services for American diplomats' children who are living within a radius of 20 KM from the U.S. Embassy location in

Bayan and are attending American School of Kuwait (ASK), The

English School (TES), American United School of Kuwait, and

The British School of Kuwait. The Contractor shall provide a qualified driver along with adult monitor on each bus for the transportation services on school days, Sunday through Thursday, except holidays and other days specifically designated by the

Schools

There are between 70 – 100 students to be transported on a daily basis to all the schools combined during the school year “2017-

2018”. Though the Government cannot determine the exact number of passengers in advance and the number of passengers may vary each school year, the services shall be provided at the rates specified in the pricing section of this contract.

To read carefully the Statement of Work (SOW)

Extra attention to Insurance requirement and that the Contractor shall not subcontract for any services under this contract

For any proposal to be acceptable and eligible for evaluation, proposals must be prepared in accordance with Section 3.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable quotation at the lowest price. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The successful offeror will be required to have a real DUNS number and be registered in the System for Award Management

(SAM) database prior to award of the contract. Proposals received on time and lacking active status in SAM database will be accepted. However, ONLY offerors with Active SAM will be eligible for award. Therefore, if the lowest successful offeror is not registered, the contracting officer shall proceed to award to the next otherwise successful registered offeror without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Your proposal must be submitted either in a sealed envelope or by

Email to KuwaitProcurement@state.gov on or before 1400 hours local time June 4, 2017. No proposal will be accepted after this time.

Direct any questions regarding this solicitation in writing NO later than May 17, 2017 by email to KuwaitProcurement@state.gov .

NO questions will be accepted after this date. Post will release questions and answers and solicitation amendments, if necessary on FedBizOpps.

Clause 52.217-9, Option to Extend the Term of the Contract, allows the exercise of options to be the choice of the Government, not the contractor

Last but not least, we would like to stress on how important is FAR

52.222-50 “Combating Trafficking in Persons”. The Government has a Zero tolerance policy against Trafficking in persons. Every instance of trafficking will be examined and could result in contract termination.

Moreover, Section 3 has list of summery instructions that interested offerors will have to provide with their proposal.

Volume 4 of your proposal must include your Housing and

Recruitment plan. Interested offers must identify in this volume if they are providing housing accommodations to their staff /labors.

Interested offers who confirm they provide housing accommodations, must submit in this volume the Housing Plan that will be reviewed prior to award to determine adequacy.

Contracts may only be awarded to contractors submitting acceptable plans. Plans are graded on a pass/fail basis. Each mailto:KuwaitProcurement@state.gov mailto:KuwaitProcurement@state.gov

Housing Plan submitted under this volume must include minimum requirements listed in Section 3.

In addition to the Housing Plan, interested offers are required to submit “Recruitment Plan” as well. List of minimum requirements is also listed in Section 3

Finally, Embassy team would like to remind participants of offer due date (June the 4 th

), and to submit their question, if any, in writing No later than May the 17 th