SJC_Debris_Removal_Equipment_Services_PWS_Sec_C_v0.docx

SJC Debris Removal Equipment Services Performance Work Statement San Juan-Chama Project, New Mexico – Colorado Debris Removal Equipment Services Part 1 – General Information 1.1- Abbreviations, Acronyms, and Definitions The following abbreviations and acronyms are used throughout this performance work statement:

1.2 - Location and Hours of Operations The Reclamation’s main facility is located at 193 North Pinon Drive, Chama, New Mexico 87520 in Arriba County at Latitude 35º 55’ 01.4” and Longitude 106º 34’ 41.6”. Chama, New Mexico is approximately 106 miles from Santa Fe, New Mexico, 111 miles from Farmington, New Mexico, or 50 miles from Pagosa Springs, Colorado.

Reclamation’s standard business hours are Monday through Friday from 07:30 AM to 4:00 PM MDT/MST except Federal Holidays. Reclamation is a smoke, drug, and alcohol-free facility.

The work will be performed at the Blanco, Little Oso, and Oso Diversion Dams located in Archuleta County, Colorado, USA.

1.2.1 - Blanco Diversion Dam Is in Archuleta County, Colorado USA near the intersection of US Highway 84 and County Road 326. The dam is approximately 10 miles east of this intersection, at latitude 37° 12’ 13”, longitude 106° 48’ 40”.

1.2.2 – Little Oso Diversion Dam Little Oso Diversion Dam is in Archuleta County, Colorado USA north of Chromo, Colorado on US Highway 84. The dam is approximately 1 mile east of the highway along a gravel road, at latitude 37° 04’ 39”, longitude 106° 48’ 40”.

1.2.3 – Oso Diversion Dam Oso Diversion Dam is in Archuleta County, Colorado USA near the intersection of US Highway 84 and Navajo River Road/County Road 382. The dam is approximately 5.8 miles east of this intersection, at latitude 37° 01’ 50”, longitude 106° 44’ 08”.

1.3 - Purpose The purpose of this PWS is to provide maintenance services for the three installed debris removal systems purchased from Atlas Polar in the 1990s. Various sensors, scraping bars, cables, and system adjustments require replacement components and technical service calibrations from an authorized service provider.

1.4 - Scope The Government’s has determined a need for Atlas Polar (the manufacture of these three debris removal systems) or authorized dealer to perform general system and equipment inspections and services to get the three debris removal systems working to the best condition possible based on approximately plus 30-year service life. The following bulleted list provide a short list of work tasks:

· Provide approximately 8 working days of onsite support services

· Supply all transportation for service technicians, equipment, tools, travel, and other related items to complete the field work

· Supply all parts, components, equipment, tools, etc. to perform and repair systems

1.5 - North American Industry Classification System (NAICS) The NAICS for this work is 811310 – Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance.

1.6 - Standards The Contractor shall follow all applicable industry standard practices as defined with the PWS and the following published standards and guidelines set-forth in the following paragraphs.

1.6.1 -American Institute of Steel Construction (AISC) AISC 360-05 Structural Steel Buildings

1.6.2 -ASTM International (ASTM)

1.6.3 -Bureau of Reclamation (USBR) RSHS 2020 Reclamation Safety and Health Standards including revisions posted at https://www.usbr.gov/safety/rshs/index.html

1.6.4 -Commercial Item Description (CID) CID A-A-1923A Shield, Expansion (Lag, Machine and Externally Threaded Wedge Bolt Anchors)

1.6.5 - Occupational Safety and Health Administration (OSHA) OSHA 1910 General Industry

Reclamation’s D&S for Sustainability and Environmental Management System (SEMS) requires use recycled materials or environmental friendly products as defined by EPA’s Green Procurement and Sustainable Marketplace Programs. For questions on whether the product counts as "EPA-designated" or what the required recycled content is, refer to product descriptions on EPA's website at https://archive.epa.gov/epawaste/conserve/smm/wastewise/web/html/buyman.html.

1.7 - Submittals Submit the following for Government review or approval:

· Prepare in English.

· Label with contract number and title including Required Submittal Number (RSN).

· Measurement Units: US Customary Units.

· Provide a unique transmittal tracking number for each submittal.

· Drawings and sketches shall follow the U.S. National CAD Standard, Version 6.

· Manufacturer’s certifications shall be signed by authorized representative.

· Review of submittals:

· Time required: The Government will require a minimum of 5 days business days to review each submittal or resubmittal, unless otherwise specified.

· Excess Time: Should the Government require additional review time; the CO may extend the contract completion date to allow completion of work. Time extension will be to the extent that the excess review time caused delay to contract completion.

· Submit the following for Government approval or review.

· Submittal Types: A – Action requiring Government approval and I – Informational requires Government written receipt.

· Submit to COR one electronic (eMail) copy for review.

Submittal Table

PART 2 – WORK REQUIREMENTS

2.1 – Contractor Tasks

2.1.1 Diagnostic Testing of Electrical Circuits

Blanco, Little Oso, and Oso Diversion Dams – Debris removal equipment services shall perform diagnostic testing on existing sensors and cabling to confirm which items require replacement. Contractor shall share this information with the Government Representative.

Contractor shall after replacing, existing sensors and cables, analysis new sensors and cable circuits for operating within Manufacturers requirements, if need adjust and retest until sensors and cables meet Manufactures requirements.

2.1.2 Removal and Replacement of Sensors and Cables

Blanco, Little Oso, and Oso Diversion Dams – Prior to performing replacement of sensors and cables, the Contractor shall coordinate with the Government Representative on Hazardous Controls (Lockout/Tagout) procedures and safety requirements under OSHA and RSHS. Review the Job Safety Analysis (JSA)/Joh Hazard Analysis (JHA) and update if any assumptions or site conditions have changed and the JSA/JSA shall be updated and approved, prior to beginning site work. Contractor shall test all circuits prior to beginning removal for de-energized circuits. Remove sensors and cables and replace as determined during analysis and testing.

2.2 – Government Furnish Workspace and Utilities

2.2.1 Government Provided Workspace

The contractor shall instruct employees in good housekeeping principles to provide a clean and neat appearance to project workspaces. The focus shall include the following:

· Safe operation of ladders, scaffolding, lifts, and tools. All supplies, materials, and tools shall be stored in designated temporary areas, arranged, and maintained in a neat and orderly manner. All items shall be clearly identified on the container/packing or be easily recognizable. No unidentified items may be kept in temporary storage areas.

· Safety Procedures:

· When accessing sensors and cables make work surfaces are free of tripping and slipping hazardous and employees are not required to reach to connectors or other attachment clips creating an unsafety working condition.

2.1.3 Portable Restrooms

The Government recommends, the Contractor to provide service personnel a portable restroom while performing work at each diversion dam worksite. If provided, Government personnel will have access to portable restroom. Contractor shall maintain a clean portable restroom.

2.2.2 Conservation of Utilities

The contractor shall instruct employees in utilities’ conservation practices and be responsible for operating under conditions which preclude the waste of utilities which shall include the following:

· Lights shall be used only in areas where and when work is being performed.

· Government will provide 120v AC electrical power for use by the Contractor:

· Electrical equipment shall be turnoff when not being used.

· Mechanical equipment controls for heating, ventilation, and air-conditioning systems shall not be adjusted by contractor’s personnel.

PART 3 - QUALITY CONTROLS AND ASSURANCES

3.1 - Contractor’s Quality Control and Assurance Methods

3.1.1 - Quality Control Contractor’s minimum standard for Quality Control shall be represented by a written plan describing the methods to ensure clean and disinfected surfaces throughout the office work areas.

3.1.2 - Quality Assurance Contractor’s minimum standard for Quality Assurances shall be represented by a written plan describing the methods to ensure that Quality Controls are being followed and practiced daily.

3.2 - ATTACHMENT 1

3.2.1 - Quality Assurance Surveillance Plan (QASP) The Government will perform Quality Assurance (QA) activities under this PWS according to the following QASP. After contract award and during the Pre-Meeting, the QASP will be reviewed, if required modified/changed, and signed by Contractor and Government personnel listed.

SJC Janitorial Services

Contractor:

4.2.2 - Definitions for Methods of Surveillance The following four surveillance methods will be considered during the period of performance of this PWS:

· Comments is defined as feedback or complaints provided by customers

· Direct is defined as an activity onsite or reviewing documents

· Observation is defined as feedback from the CO and COR during performance of work activities

· Random is defined as unscheduled site visits or data reviews