Site Visit Instructions for Install Zero Gravity.docx

Site Visit Instructions – 580-20-104 Install Zero Gravity It is highly encouraged that all eligible offerors attend this site visit. Due to COVID-19, only one attendee from the Prime SDVOSB may attend the site visit conducted by the VA; no subcontractors. IF YOU ARE ILL/SICK PLEASE DO NOT ATTEND.

Site Access (Contractor Responsibilities): Access to the jobsite being shown is restricted and is only open to authorized personnel. Interested SDVOSB Prime Vendors who plan on attending the site visit shall provide the name of their attendee to the Contracting Officer (CO), John.Moua@va.gov no later than 6:00PM CST on Wednesday, November 11, 2020. The subject of the email shall read, “Site Visit Confirmation for Project 580-20-104 Install Zero Gravity.” The CO will email confirmation to the interested attendees of their designated time slot to attend the site visit. ALL ATTENDEES MUST BRING THEIR OWN AND WEAR A MASK THAT MEETS CDC GUIDELINES AT ALL TIMES WHILE ON VA CAMPUS.

Date: A site visit will be conducted on Wednesday, November 18, 2020 only. One-time occurrence.

Location: The location of the site visit will be at the Michael E. DeBakey Veterans Affairs Medical Center, 2002 Holcombe Boulevard, Houston, TX 77030. Vendors will meet in the main entrance’s lobby after being screened. Expect to have your temperature taken and to answer several questions by VA Staff near the front door.

Time: The site visit will begin at the time given to each offeror that RSVPs and will be confirmed by the CO on Thursday, November 12, 2020. The site visit is expected to start on time and when scheduled. Special accommodations will not be made for late attendees.

Duration: The site visit for each group (limited to 6 attendees per group) is expected to last no more than 45-60 minutes.

Contractor Meeting Point: On the day of the site visit contractors shall park in LOT W parking area. A government representative will meet/greet site visit attendees at the main entrance’s lobby. On the day of the site visit, attendees should allow themselves enough time to go through the screening and find/secure parking to arrive on time for their scheduled site visit. We suggest 30 – 40 minutes ahead of your site visit time.