RFQ_Field_Equipment-INL_Bogota.2.9.16.pdf

SINLEC16Q0017

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act.

See FAR 3.104

United States Department of State (DoS)

United States Embassy Bogota

Bureau of International Narcotics and Law Enforcement Affairs (INL)

Request for Quote (RFQ):

Modification 001

Field Equipment: ARECI Pijaos

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SECTION 1

GENERAL INFORMATION

INFORMATION TO CONTRACTORS:

Contractors are reminded that information furnished under this Request for Quote (RFQ) may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore, all items that are confidential to business or that contain trade secrets or proprietary or personnel information must be clearly marked. Marking of items will not necessarily preclude disclosure when Department of State (DoS) determines disclosure is warranted by FOIA. However, if such items are not marked, all information contained within the submitted documents will be deemed releasable.

QUESTIONS RFQ CLOSING DATE AND TIME:

All questions shall be submitted in writing only to the designated Government Representative at the below listed address NLT 4:00 P.M. (local Washington D.C. time) on the following date:

FEB/10/2016 via email.

Kyle Lee LeeKE3@state.gov Contract Specialist

Yenny Guillory GuilloryYR@state.gov Contracting Officer\

NOTICE OF RFQ CLOSING DATE AND TIME:

All quotes shall be submitted in writing only to the designated Government Representative at the below listed address NLT 4:00 P.M. (local Washington D.C. time) on the following date:

FEB/19/2016 via email.

Kyle Lee LeeKE3@state.gov Contract Specialist

Yenny Guillory GuilloryYR@state.gov Contracting Officer

This includes Microsoft Word, Excel, and PowerPoint (as applicable and appropriate). PDF format shall be used only for scanned documents. The vendor shall submit pictures, datasheets and specifications.

The electronic copy, upon file opening and display on the computer monitor, shall appear exactly as the printed hard copy quote submission with the same font size restriction. Contractors should mailto:LeeKE3@state.gov mailto:GuilloryYR@state.gov mailto:LeeKE3@state.gov mailto:GuilloryYR@state.gov

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use a Read and Delivered Receipt to ensure timely submission as well as to ensure that the USG received the quote.

PERIOD OF ACCEPTANCE OF OFFERS

Contractors shall agree, if the quote is accepted within 90 calendar days (unless a greater period is inserted by the contractor) from the date specified in the solicitation for receipt of quote, to furnish any or all of the requirements upon which prices are proposed at the price set opposite each item, performed and/or delivered at the designated point(s) within the time specified.

SCOPE

The vendor shall provide ALL items stated under APPENDIX A, TECHNICAL SPECIFICATION OF ITEMS of this RFQ.

TYPE OF CONTRACT

This is a firm-fixed price, single award contract. No additional sums will be payable on account of any escalation in the cost of materials, equipment or labor, or because of the Contractor’s failure to properly estimate or accurately predict these prices or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates.

ACQUISITION METHOD

This acquisition is a 100% small-business set-aside IAW and FAR Part 19.000(a) (3) and FAR 12/13. ONLY qualified vendors under the categories: Set aside: Women Owned Small Business.

The primary North American Industry Classification System (NAICS) code applicable to this notice has been determined to be NAICS 315990.

EFFECTIVE PERIOD OF CONTRACT

This contract shall be effective on the date of the Contracting Officer's signature and shall remain valid until all commodities are received, inspected and accepted by the Government.

SUPPLIES AND PRICES

The Contractor shall provide to the U.S. Government the new products as described in the specifications for the stated firm fixed price. Further, the Contractor shall properly perform the pre-delivery inspection on the products and deliver them to the location set forth under Place of Delivery, of this contract. The firm fixed price shall include the products pre-delivery inspection, certificates of origin, operator’s manuals, warranty certificates and any other documentation mandated by the Government under NAICS 315990 Apparel Accessories and Other Apparel Manufacturing.

CONTRACTING OFFICE ADDRESS:

U.S. Department of State Bureau of International Narcotics and Law Enforcement Affairs Grants, Acquisitions, and Procurement Policy (INL/RM/GAPP) 2401 E St. NW Rm.910- (SA-01 Columbia Plaza) Washington DC, 20037

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SECTION 2

REQUIREMENTS

BACKGROUND:

INL is requesting quotes to procure field equipment for the Colombian Police. This project will equip key Colombian police units with an adequate supply of personal protection equipment (P.P.E.) to enable them to conduct duties related to specific counterterrorism operations, with emphasis on border security-related duties.

REQUIREMENTS

The vendor shall provide ALL equipment stated under the technical specifications of this RFQ.

The Department will work directly with the Vendor, upon contract award on the pickup of equipment at the vendors designated location. The pickup of all equipment for Diplomatic Cargo shipment is the Vendors truck-loading dock origin.

Packaging and preservation shall be IAW best commercial practices to enable shipment to final destination, U.S. Embassy Bogota, without repacking or incurring damage during shipment and handling.

INSPECTION & ACCEPTANCE:

The final inspection/acceptance of equipment will be at U.S. Embassy Of Bogota by Government representative.

EXPORT CONTROL:

The contractor is responsible for compliance with all U.S. Export Regulations, including but not limited to, the Export Administration Regulations and International Traffic in Arms Regulations, as applicable. Diversion contrary to U.S. law is prohibited. The contractor must obtain all necessary export licenses regardless of shipping method. The end user is the Colombian Police.

The contractor must state in its export license request that this is a U.S. government funded contract.

Offerors shall state their standard warranty they offer in their response to the RFQ.

TAX AND DELIVERY PROCEDURES

All goods and services shall be provided with tax exemption, under no circumstance INL/DOS will be paying VAT, income, entrance or any other related tax for this order.

Delivery Terms: FOB Destination. The Contractor shall consolidate the entire shipment to prevent loss and misdirection. Any lost or damaged items during shipment shall be replaced by the contractor upon notification. PLEASE NOTE: All orders are ultimately intended for an overseas destination. If the shipment will involve wood packaging material, then the packing and palletizing must conform to the standards in the International Standards for Phytosanitary Measures Publication No. 15: “Guidelines for Regulating Wood Packaging Material in International Trade” (ISPM 15) and have the appropriate markings indicating that the materials

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meet this standard. Any deliveries arriving at our indicated domestic delivery address that do not meet these standards will be rejected and must be corrected at the contractor’s expense.

Delivery will be approximately 60 days after receipt of award. The Contractor shall consolidate the entire shipment to prevent loss and misdirection. Any lost or damaged items during shipment shall be replaced by the contractor upon notification. When the order is ready for shipment, forward the shipment prepaid directly to:

DELIVERY ADDRESS

INL warehouse, Calle 22B No. 32-62 Barrio Cundinamarca, Bogota, Colombia.

PACKING AND MARKING

All boxes and associated documents shall be labeled and marked for, and the shipping documents, including original bills of lading, certificates of origin, shall be submitted by courier or international courier to the consignee’s following address:

REMARKS:

Each box, carton, and package shall be marked as follows) INL/Bogota- Purchase Order No._____________ Box #__ of __

PRICING

As per Price Matrix Attachment, companies shall complete price matrix, including delivery options described.

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TABLE OF REQUIREMENTS

Meet or exceed for each item, Due to the quantities ordered all items should be available for inspection if there is a question as to the quality s described below :

Item Description QTY Unit of Measure

Canteen Olive Drab U.S. Military issue. 1-QT heavy dutie plastic canteen and nylon cover. Rugged light weight plastic.

PVC Anti-bacterial. High strength and durability. Capacity of 1000 ml - 900 ml. Cover is blanket lined with pouch for water purification tablets, with 2 alice belt clips.

2000 EA - each

Canteen Cup SS w/Wire Handles. Butterfly handle stainless steel Capacity 1 liters, Colour Aluminium, Material: Stainless steel

1000 EA - each

Canteen W/Cover Olive Drab US Military Issue. Military issue collapsible plastic 2-QT canteen. Fleece lined cover features alice belt clips, shoulder strap and small pocket for water purification tablets.

1000 EA - each

Pistol belt Olive Drab Regulation 2 ¼" wide pistol belt.

Current issue. LC-2 U.S. Government equipment belt. Newest design quick release buckle, metal and nylon keepers.

1000 EA - each

5 H harness Nylon Suspenders LC 1 Olive Drab 1000 EA - each

Magazine Pouch (5.56) Olive DrabM16 or Ar-15 magazine pouch holds 3 30-round magazines. Pistol belt clips. Color:

O.D. Green nylon

2000 EA - each

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Alice Pack Medium w/LCII Frame, Shoulder straps and Kidney belt. Metal frame and hip belt makes heavier loads more comfortable. All-purpose, Lightweight Individual Carrying Equipment. Medium size pack designed to hold loads up to 50 lbs. 20" x 14" x 6 ½" main compartment. 12"x 12" interior pouch, three tunneled 6" x 10" x 3"exterior pockets and a velcro® closed map pocket in rainflap. Water-repellant nylon fabric.

O.D. Green

1000 EA - each

PASGT Ballistic Helmet NIJ Level IIIA, Olive Drab NSN 8470-01-092-7526 - A ballistic helmet Includes 7 pad system and an adjustable retention system. NIJ Level IIIA certified by a NIJ certified Laboratory (Helmet with NSN 8470-01- 092-7526 is preferred)

1000 EA - each

Rifle Cleaning Kit Universal Field Gun Cleaning Kit standard military cleaning kit black green or woodland model used by the US Military. The cleaning kit includes bronze brushes for cleaning M16/M4 as well as 9mm and issue nylon compartment LC1 Pouch snaps closed and attaches to field gear with an ALICE Slide Keeper. The mild steel T-Handle Rod screws together for various lengths required for the AR and pistol. The BOR30 Cleaning Kit Includes:

• Mild steel military folding T-handle cleaning rod in sections

• Threaded brush adapter for commercial brushes

• Oil bottle

• Double-ended nylon cleaning brush

• 1-3/8 square cotton patch bore swabs

• 223/5.56mm, 7.62mm/.30 Cal, 9mm, .45 cal bronze bore brushes

• M16/ M4 chamber brush

• LC2 nylon storage pouch with 2 snaps

• ALICE attaching slide clip

1000 KT - kit

10 550 Type III Paracord 100% Made in the USAC. Green 1000’ spool 100 SL - spool

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Camouflage Reinforced Rip-Stop Polyethylene Tarps. • Double stitched

• Treated to resist sun damage

• Waterproof

• Rust-proof eyelets

• Washable

• 8' x 10' (ADD + 3.00)

1000 EA - each

Nylon ripstop ponchos. The ripstop poncho must be light in weight. All are completely waterproof with snap-up sides and grommet holes in corners. One size fits all adults. Snap two together to make a shelter. Size 68"X 82"

1000 EA - each

OPTIONAL QUANTITIES

The contractor shall provide prices: Meet or exceed for each item as described below:

Item Description QTY Unit of Measure

Canteen Olive Drab U.S. Military issue. 1-QT heavy dutie plastic canteen and nylon cover. Rugged light weight plastic.

PVC Anti-bacterial. High strength and durability. Capacity of 1000 ml - 900 ml. Cover is blanket lined with pouch for water purification tablets, with 2 alice belt clips.

2000 EA - each

Canteen Cup SS w/Wire Handles. Butterfly handle stainless steel Capacity 1 liters, Colour Aluminium, Material: Stainless steel

1000 EA - each

Canteen W/Cover Olive Drab US Military Issue. Military issue collapsible plastic 2-QT canteen. Fleece lined cover features alice belt clips, shoulder strap and small pocket for water purification tablets.

1000 EA - each

Pistol belt Olive Drab Regulation 2 ¼" wide pistol belt.

Current issue. LC-2 U.S. Government equipment belt. Newest design quick release buckle, metal and nylon keepers.

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5 H harness Nylon Suspenders LC 1 Olive Drab 1000 EA - each

Magazine Pouch (5.56) Olive DrabM16 or Ar-15 magazine pouch holds 3 30-round magazines. Pistol belt clips. Color:

O.D. Green nylon

2000 EA - each

Alice Pack Medium w/LCII Frame, Shoulder straps and Kidney belt. Metal frame and hip belt makes heavier loads more comfortable. All-purpose, Lightweight Individual Carrying Equipment. Medium size pack designed to hold loads up to 50 lbs. 20" x 14" x 6 ½" main compartment. 12"x 12" interior pouch, three tunneled 6" x 10" x 3"exterior pockets and a velcro® closed map pocket in rainflap. Water-repellant nylon fabric.

O.D. Green

1000 EA - each

PASGT Ballistic Helmet NIJ Level IIIA, Olive Drab NSN 8470-01-092-7526 - A ballistic helmet Includes 7 pad system and an adjustable retention system. NIJ Level IIIA certified by a NIJ certified Laboratory (Helmet with NSN 8470-01- 092-7526 is preferred)

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Rifle Cleaning Kit Universal Field Gun Cleaning Kit standard military cleaning kit black green or woodland model used by the US Military. The cleaning kit includes bronze brushes for cleaning M16/M4 as well as 9mm and issue nylon compartment LC1 Pouch snaps closed and attaches to field gear with an ALICE Slide Keeper. The mild steel T-Handle Rod screws together for various lengths required for the AR and pistol. The BOR30 Cleaning Kit Includes:

• Mild steel military folding T-handle cleaning rod in sections

• Threaded brush adapter for commercial brushes

• Oil bottle

• Double-ended nylon cleaning brush

• 1-3/8 square cotton patch bore swabs

• 223/5.56mm, 7.62mm/.30 Cal, 9mm, .45 cal bronze bore brushes

• M16/ M4 chamber brush

• LC2 nylon storage pouch with 2 snaps

• ALICE attaching slide clip

1000 KT - kit

10 550 Type III Paracord 100% Made in the USAC. Green 1000’ spool 100 SL - spool

Camouflage Reinforced Rip-Stop Polyethylene Tarps. • Double stitched

• Treated to resist sun damage

• Waterproof

• Rust-proof eyelets

• Washable

• 8' x 10' (ADD + 3.00)

1000 EA - each

Nylon ripstop ponchos. The ripstop poncho must be light in weight. All are completely waterproof with snap-up sides and grommet holes in corners. One size fits all adults. Snap two together to make a shelter. Size 68"X 82"

The Contractor shall provide to the U.S. Government the new products as described in the specifications for the stated firm fixed price. Further, the Contractor shall properly perform the pre-delivery inspection on the products and deliver them to the location set forth in Section 9,

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Place of Delivery, of this contract. The firm fixed price shall include the products pre-delivery inspection, certificates of origin, operator’s manuals, warranty certificates and any other documentation mandated by the destination country NAICS 315990 Apparel Accessories and Other Apparel Manufacturing.

Offerors shall submit data sheet and pictures of the items.

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SECTION 3

INSTRUCTIONS, EVALUATION FACTORS AND METHODOLOGY

BASIS FOR AWARD

This acquisition will utilize the Lowest Priced Technically Acceptable (LPTA) procedure to award to the successful offeror. A decision on the technical acceptability of each offeror’s proposals will be made.

For those offerors, which are determined to be technically acceptable, award will be made to that vendor with the lowest overall price. The Government intends to make an award based solely on the initial proposals. If further questions are required, the contracting officer may contact the offeror or offerors for clarifications.

Award will be made to the responsible offeror whose proposal conforms to the Solicitation requirements and past performance (I.e. see Appendix A for template), such as terms and conditions, representations and certifications and technical requirements.

The Department reserves the right to make award without clarifications. However, clarifications will be in the form of written questions, to which the offerors will be required to respond. As part of the evaluation, DOS reserves the right to hold oral presentations and/or complete a tour of Guest rooms and Classroom/Training space.

VOLUME I: GENERAL/TECHNICAL QUOTE

TECHNICAL: ACCEPTABLE /

UNACCEPTABLE: Acceptable

Demonstrates understanding of requirements as outlined in Section Two of the Solicitation; meets specifications, provided part numbers, datasheet and pictures/capability standards, meets the deliverable schedule, may have strengths;

have no significant weaknesses and no deficiencies; and demonstrates good understanding of requirement.

Unacceptable Demonstrates a lack of understanding of Section Two (2) of the Solicitation; fails to meet performance/capability standards;

has major weakness or deficiencies, which cannot be corrected without major changes to the quote.

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QUOTE SUBMISSION

Quote submitted in response to this RFQ shall include the following information:

• Product information that demonstrates compliance with all specifications in Section 2

• Itemization of all products and services offered

• Description of special features, testing procedures and any value-added services

• Identification of any non-contract items (i.e. open market items)

• Shipping Services terms and conditions

• Payment terms

• Standard warranty offered

This request for quotations uses procedures under FAR Part 8, Required Sources of Supplies and Services. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Basis for award will be to the vendor providing the lowest price technically acceptable quote determined to meet the minimum requirements.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

SOLICITATION CONSIDERATIONS

The seller certifies that it is an authorized distributer of the similar product being sold to the Department of State and that it has the certification/specialization level required by the manufacturer, to support both the product sale and product pricing, in accordance with applicable manufacturer certification/specialization requirements. Unless otherwise specified, Seller warrants that the products are new and in their original box(es).

The Seller confirms to have sourced all products submitted in this Quote from manufacturer-approved channels for Federal sales, in accordance with all applicable laws and manufacturer’s current applicable policies at the time of purchase. Seller must be able to support both the product sale and product pricing, in accordance with applicable manufacturer certification / specialization requirements.

Pursuant to the Trade Agreements Act (19 U.S.C. 2512(a)) (TAA), Federal acquisitions of supplies may be made only from offerors that will supply products of an eligible country under any of the free trade agreements entered into pursuant to the TAA. An article is considered a product of a country only if it is wholly a product of that country or if it has been, substantially transformed, in that country into a new and different article of commerce with a name, character,

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or use distinct from that of the original article(s). Note that any item that is a discreet article as it is sold in commerce, regardless of its ultimate function or use, cannot be considered, substantially transformed, and based solely on its integration into IT or other systems

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.