Sign_Language_Interpreter_Services_(Addendum_#1_Revision).pdf

25-071-Quote

Sign Language Interpreter Services

The City of Fort Myers Procurement Services utilizes an electronic bidding system to streamline the solicitation process.

City of Fort Myers Procurement Services Website https://procurement.opengov.com/portal/cityftmyers

Sign Language Interpreter Services, 25-071-Quote

TABLE OF CONTENTS

1. Project Details

2. Instructions

3. General Conditions

4. Insurance Requirements

5. Vendor Submissions

6. Pricing Table

1. Project Details

1.1. Solicitation Timeline

Below is the proposed solicitation schedule. Dates are subject to change.

Advertise & Release Date: June 2, 2025

Question Submission Deadline: June 16, 2025, 2:00pm

Submission Deadline: June 23, 2025, 2:00pm

1.2. Important Instructions for Electronic Submittal

The City of Fort Myers is accepting electronic quote submissions. Consultant shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup.

Once you have completed account registration, browse back to this page, click on "Submit

Response", and follow the instructions to submit the electronic bid.

1.3. Minimum Qualifications of Respondents

1. The Consultant(s) shall hold a current license from the State of Florida as required for each discipline.

2. Consultant shall have no record of judgments, bankruptcies, pending lawsuits against the City or criminal activities involving moral turpitude and not have any conflicts of interest that have not been waived by the City Council.

3. To demonstrate qualifications to perform the Work, each Consultant must be prepared to submit within five (5) days of Owner’s request written evidence, such as financial data, previous experience, present commitments and other such data as may be called for below (or in the Supplementary Instructions)

4. Consultant(s) are required to inform the City of any relevant legal or ethical issues.

Specifically, they need to disclose:

• Judgments: Any current or pending court decisions against them.

• Pending Lawsuits: Any legal actions that are currently underway.

• Criminal Activities: Any criminal conduct, especially if it involves moral turpitude

(actions that are morally reprehensible).

Consultant(s) will be given a chance to explain or provide additional information regarding these issues if applicable. This allows them to clarify any concerns and provide context.

The Consultant will be required to maintain the Minimum Qualification Requirements during the term of the Contract and any contract renewals.

https://procurement.opengov.com/signup

1.4. Scope of Work

The City is requesting submittals to provide:

• On-site and remote (video) sign language interpretation.

• Services during regular business hours, evenings, and weekends as required.

• Interpretation for a variety of settings and client needs.

• Compliance with ADA requirements and confidentiality standards.

2. Instructions

Request for Information

The requesting department is the official source to obtain information relating to this Quote. It is incumbent on the Consultant to obtain solicitation and current award information prior to and after the scheduled opening date. Information is updated as it becomes available. An award, or recommendation of award, may be made at any time after the scheduled due date.

Americans With Disabilities Act

Persons with disabilities needing a special accommodation to participate in this proceeding should contact Procurement Services, at 2200 Second Street, Fort Myers, FL 33901, cfmpurchasing@cityftmyers.com or 239 321-7232, no later than seven (7) days prior to the date on which the accommodation is requested.

The portal will keep all files locked until the solicitation officially closes. The time clock in

OpenGov shall be the “Official Time” that shall be used in identifying the actual closing time. Submittals will not be accepted after the date and time specified. Electronic submissions are the responsibility of the Consultant.

The City will not be responsible for the distribution of addenda and/or other information regarding this request if the Consultant not register in the City’s Bid

Portal, in OpenGov. All addenda will be provided via OpenGov.

2.1. Introduction

To be entitled for consideration, electronic submittals shall be submitted in accordance with the instructions of this solicitation within the time stated.

The City reserves the right to accept or reject any or all submittals and to waive minor irregularities and technicalities. The City’s decision in such matters is final.

2.2. Quote Documents

Visit the City of Fort Myers Procurement Services Website https://www.cityftmyers.com/1171/Procurement-Services, follow the link to

Active Solicitations to obtain solicitation information. Correct registration information is the responsibility of the Consultant. The City will not be responsible for incorrect contact information.

1. Documents must be used in preparing submittals; the City does not assume any responsibility for errors or misinterpretations resulting from the use of incomplete documents.

2. The City provides these documents for the purpose of obtaining submissions.

2.3. Procurement Ordinance and Policy

The City’s Procurement Ordinance and Policy is incorporated into this solicitation (and, therefore, any contract awarded as the result of this solicitation) by reference. By participation mailto:cfmpurchasing@cityftmyers.com https://www.cityftmyers.com/1171/Procurement-Services in this quote a Consultant agrees to be bound by the City Procurement Ordinance and Policy in any issue or action related to this solicitation or subsequent contract resulting from this solicitation.

2.4. Delivery of Quote

Except as provided in the "Americans with Disabilities Act," for people needing special accommodations, to be responsive proposals for this solicitation must be submitted electronically. Paper responses will be deemed non-responsive.

1. Instructions for submitting a response

Once you have logged into your OpenGov account, go to the solicitation in which you want to participate. Then click on “Draft Response,” complete the information requested, upload your submittal, along with all required attachments, and submit.

Consultant(s) is solely responsible for ensuring that their submittals are complete, uploaded and submitted in the E-Procurement Portal by the due date and time. The City shall not be responsible for any submission delays or failures caused by any occurrence.

2. Proposal Binding

All submissions submitted shall be binding for one hundred eighty (180) calendar days following opening.

3. Late Submissions

Late Submissions will not be accepted. Consultant(s) shall assume full responsibility for timely upload of the Proposals.

2.5. Closing Date & Time

It is the Consultant(s) responsibility to ensure that submittals are electronically uploaded before the date and time described herein. Consultant(s) are encouraged to give themselves adequate time in case of system upload issues. The City is not responsible for computer related issues within the software and will not extend the time due to such matters.

2.6. Opening Solicitations

Submittals will be opened on the due date and time as specified herein.

In accordance with Florida Statues, Section 119(1)(b)2: Sealed Solicitations, submittals, or replies received by an agency pursuant to a competitive solicitation are exempt from s.

119.07(1) and s. 24(a), Art. I of the State Constitution until such time as the agency provides notice of an intended decision or until 30 days after opening the Solicitations, submittals, or final replies, whichever is earlier.

2.7. Award of Contract / Venue

1. Purchase Order

The purchase order provided by the City, to the selected Consultant within the time for acceptance specified, results in a binding contract without further action by either party. The contract shall consist of this Solicitation and any addenda thereto, the Consultant's submittal, and established purchase order. If a contract is established, this will also become an official part of the contract. The contract shall be governed in all respects according to the laws of the

State of Florida in Lee County, Florida.

2. Competitive Bid Threshold

In the event the lowest responsive and responsible quote exceeds the competitive bid threshold

(currently $100,000) all quotes will be discarded and new documents will be published following competitive bid requirements.

2.8. Exceptions

The Consultant must IDENTIFY any variances from the Solicitation NO MATTER HOW

SLIGHT. Any exceptions to the scope must be noted and explained in detail as part of the

Respondent’s submission. If variations are not stated in the submittal, it will be assumed that the specified material, equipment, or service fully complies with our solicitation.

3. General Conditions

3.1. Eligible Users

All departments of the City are eligible to use this contract. This contract may also be used by other government agencies as a piggyback option.

3.2. Force Majure

Neither party shall be liable for any delay in performance or failure to perform any obligation hereunder if, and to the extent that, such failure or delay is caused by an event of Force

Majeure. Force Majeure shall mean any act, event or condition that is beyond the party's reasonable control, that materially and adversely affects the party's ability to perform its obligations hereunder, and that is not the result of the party's willful neglect, error, omission or failure to exercise reasonable due diligence.

3.3. Foreign Corporation

In accordance with F.S. 607.1501, and provided an exemption is not available, a foreign corporation may not transact business in Florida until it obtains a certificate of authority from the Florida Department of State. Foreign corporations may submit responses prior to obtaining a certificate of authority from the Florida Department of State. A foreign corporation must be in compliance with F.S. 607.1501, prior to entering into a Contract with the City of Fort Myers.

3.4. City Recognized Holidays

City recognized holidays include New Years Day, Martin Luther King Day, Presidents Day, Memorial Day, Juneteenth, July 4th, Labor Day, Thanksgiving Day, the day after Thanksgiving, and Christmas Day.

3.5. Liability for Errors

The City has used considerable efforts to ensure accurate representation of the information in this Solicitation, the information contained is supplied solely as a guideline for Consultant(s).

The information is not guaranteed or warranted to be accurate by the City nor is it necessarily comprehensive. Nothing in the Solicitation is intended to relieve the Consultant(s) from forming their own opinions and conclusions with respect to this request.

3.6. Mistakes

Consultant(s) are expected to examine the instructions pertaining to services. Failure to do so will be at the risk of the Consultant(s). Consultant(s) shall report any mistakes to the

Procurement Manager.

3.7. Non-Exclusive Contract

Consultant(s) agrees and understands that the contract shall not be construed as an exclusive arrangement and further agrees that the City may, at any time, secure similar or identical services from another vendor at the City’s sole option.

3.8. Ordering

1. The awarded Consultant(s) shall honor all orders in accordance with the terms and conditions of the solicitation and their pricing and discounts terms as listed in their submittal. Unless otherwise specified, the awarded Consultant(s) shall employee staff to meet the requirements of the City on an "as-needed" basis within seventy-two (72) hours after being notified of such requirements by the City.

2. No guarantee is expressed or implied as to the total quantity of services required under this contract. The City reserves the right to issue purchase orders as and when required, or a blanket purchase order and release partial quantities as and when required or any combination of the preceding.

3.9. Payment

All invoices and payments shall be governed by Sect. 218.74(2) Florida State Statutes, the

Florida Prompt Payment Act.

The successful Consultant(s) shall be paid in accordance with Florida Statutes, upon submission of invoices.

1. Discount

Consultant(s) may offer a discount for prompt payment; however, such discounts shall not be considered in determining the lowest net price for evaluation purposes. Discounts will be computed from the date of satisfactory delivery at place of acceptance or from receipt of correct invoice at the office specified, whichever is later.

Consultant(s) is requested to offer price discount for prompt invoice payment. It is the policy of the City to make payments of invoices in time to earn any offered discounts. Discount time will be computed from the date of satisfactory delivery at place of acceptance or from receipt of correct invoice at the Accounts Payable Office, whichever is later.

2. Invoicing

All invoices, in order to be classified as a proper invoice, shall be delivered via e-mail to

APInvoices@fortmyers.gov and addressed to Accounts Payable, Finance Department, City of

Fort Myers, 2200 Second Street, Fort Myers, Florida, 33901.

For purposes of billing submission and payment procedures, a "proper invoice" by a

Contractor(s) or other invoicing party shall conform to the following process:

1. A description (including quantity) of the services provided to the City (or a party on behalf of the City) reasonably sufficient to identify it (or them).

2. The amount due, applicable discount(s), and the terms thereof.

3. The full name of the Consultant(s) or other party who is supplying the services including a mailing address in case of a dispute and a mailing address for payment purposes (if they are different) and a telephone number.

4. The Purchase Order or Contract number as supplied by the City;

mailto:APInvoices@cityftmyers.com

5. An identification by Division, Office or Department of the party(ies) to whom the services were provided.

6. In order to be considered as a proper invoice, it must be based on services accepted by the City; and the Consultant(s) or other party who is supplying services has otherwise complied with all of the Contract's terms and conditions and is not in default of any of them.

3. Payment Dispute Resolution

In the event a dispute occurs between a Consultant(s) ("invoicing party") and the City concerning payment of an invoice, the City Department, Office or Division which has the dispute along with a representative of the City's Procurement Services Department and the invoicing party shall meet to consider the disputed issues.

The Consultant shall provide to the City such material and information as the City may reasonably require. Any such procedure shall be initiated by either party notifying the other in writing of a dispute and stating with specificity its nature. This procedure shall commence not later than forty-five (45) days and be resolved not later than sixty (60) days, after the date on which the proper invoice was received by the City. Any decision by the Director of Finance shall constitute the final decision of the City regarding these matters and shall be communicated in writing to the invoicing party within three business days after such decision.

If no decision is rendered within the time period as set out above, then a decision against the invoicing party shall be deemed to have been issued.

4. Payment If Agreement is Terminated

In the event of termination of this Agreement, the City shall compensate the Consultant(s) for:

(1) all services performed prior to the effective date of termination; (2) reimbursable expenses then due; and (3) reasonable expenses incurred by the Contractor prior to the termination of services by submitting required documentation to the City.

3.10. Pricing Sheet

1. Must complete this section in its entirety.

2. Additional charges. All additional charges such as installation, shipping, insurance, normal service consumables, shop supplies, environmental fees, administration fees, etc. must be included in your quote. City will not be responsible for any type of miscellaneous surcharges or fees. The Consultant(s) may not add any additional fees to the order including, but not limited to, special handling charges, hazardous materials fees, fuel surcharges, etc. after award without written City approval.

3. Goods Orders. The Consultant(s) will adhere to the following:

3.1 Delivered costs will be included in your unit price, unless otherwise indicated.

3.2 Minimum order quantities are not allowed for this solicitation.

4. Price Reductions. If, from the date of award, the Consultant either proposes the same services at a lower price than offered to City or reduces the price of the proposed services, the lowest of these reduced prices will be extended to the City.

5. Additions. New related services may be added to a Contract resulting from this solicitation at any time during that Contract term to the extent that those related services are within the scope of this Solicitation. Allowable new related services generally include enhanced services that reflect new technology and improved functionality.

3.11. Purchase Orders

All Purchase Orders issued pursuant to the Contract will be deemed to incorporate all terms and conditions of this solicitation regardless of whether these Documents are expressly referenced therein.

Before commencing work, the Consultant must receive a City PO/work order/or P-Card authorization. The work performed will be made as specified on the purchase order, conforming to the pricing form, specifications, and general conditions. No work may proceed unless the

Consultant is in receipt of a PO.

3.12. Purchasing Card Program

The City uses the VISA Purchasing Card Program to streamline our procurement process. To expedite payments to Consultant(s). The solution has been implemented to control our procurement activities more effectively and to achieve significant cost savings over the traditional paper, purchasing, and payment system.

As one of the City valued Consultant(s), your business can also achieve cost savings results by accepting the Purchasing Card solution.

Identified benefits of this Program are:

• Get paid faster – Virtual card payments will be made after invoice approval, ACH will be net 30, and check net 45

• Improve Days Sales Outstanding (DSO)

• Electronic payment that eliminates the cost of processing checks

• Payment within 48 hours

• Improve cash flow

• Increased working capital

• Reduced collection efforts and administrative expenses

• Enhanced corporate relationships

• Enhanced reporting

• Increased sales as a “Preferred Consultant”

• Streamlined reconciliation with remittance details included with electronic payment in email notification

• Lower carrying costs

• Less paper/manual work

• Dedicated portal to view status of receivables

3.13. Relationship Between Parties

This Contract does not create an employee/employer relationship between the City and

Consultant. Consultant is independent of the City and will be in control of the means and the method in which the requested work is performed. As an independent, the Consultant will be solely responsible for payment of all federal, state, and local income tax, and self-employment taxes, arising from this Contract; and agrees to indemnify and hold harmless the City from any obligations relating to such taxes. The City will not make deductions from payments due, for such taxes, or for social security, unemployment insurance, worker’s compensation, or other employment or payroll taxes. Consultant will also be responsible for the performance of their subcontractors.

3.14. Silence of Specifications

The apparent silence of these specifications or any supplemental specifications as to details or the omission from same of any detailed description concerning any point, shall be regarded as meaning that only the best commercial practices are to prevail and that only materials of first quality and correct type, size, and design are to be used. All workmanship shall be first quality.

All interpretations of specifications shall be made upon the basis of this statement.

3.15. Tax Exempt

The City is a governmental agency and a political subdivision under Florida law. Purchases by the City under this Contract are exempt from Florida sales tax: The City’s tax-exempt number is

85-8012621569C-3. No purchase made by any entity is qualified to be exempt other than those made directly by the City.

The City’s sales tax exemption does not apply to goods and services purchased separately by a

Contractor in connection with its fulfillment of its Contract obligations. The Contractor shall be responsible for paying any taxes, fees or similar payments which are required to be paid in connection with the Contract work.

3.16. Right to Terminate

If through any cause, the Consultant(s) selected shall fail to fulfill the obligations agreed to in a timely and efficient manner, the City of Fort Myers may, at its discretion, terminate the agreement for services at anytime by giving ten (10) days written notice with cause; or thirty

(30) day written notice without cause.

• In the event there is any work or services in progress, but not completed as of the date of termination, then said contract may be extended upon written approval by the City until said work or services are completed and accepted. The firm would then be entitled to just and equitable compensation for the work satisfactorily completed.

3.17. Governing Law / Venue

Any contract entered into as a result of this solicitation shall be deemed to be under and shall be governed by, and construed according to, the laws of the State of Florida. Any litigation arising out of this contract shall be commenced in the State and Federal Courts of Lee County, Florida. The Contractor shall comply with all applicable federal, state, and local laws in the performance of work under the contract. To the extent applicable, Contractor shall comply with

Florida public records laws, including Sections 119.0701(2) (b) 1 through 4 of the Florida

Statutes. IF THE CONTRACTOR HAS QUESTIONS

REGARDING THE APPLICATION OF CHAPTER 119,

FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY

TO PROVIDE PUBLIC RECORDS RELATING TO THIS

CONTRACT, CONTACT THE CUSTODIAN OF THE

PUBLIC RECORDS AT C/O CITY CLERK, (239) 321-

7042, jgravitt@cityftmyers.com 2200 Second

Street., Fort Myers, FL 33901.

mailto:jgravitt@cityftmyers.com

4. Insurance Requirements

Insurance Coverages Required.

Insurance will be provided by the Consultant. If required, the awarded Consultant (and its subcontractors to the same extent and on the same terms as set forth below for Consultant) shall maintain the following coverages and furnish the certificate(s) of insurance on the policies and renewals thereof which indicate that insurance coverage has been obtained meeting the requirements of the contract.

4.1. Comprehensive Automobile Liability

This insurance shall be written in comprehensive form and shall protect the Consultant and the additional insureds against all claims for injuries to members of the public and damage to property of others arising from the use of motor vehicle and shall cover operation on or off the site of all motor vehicles licensed for highway use, whether they are owned, non-owned, or hired. The liability limits shall not be less than:

1. Minimum limits of $1,000,000 combined single limit liability.

2. Coverage shall include owned vehicles, hired, leased, non-owned vehicles, employee non-ownership.

3. Employer's Liability with a minimum limit per accident in accordance with statutory requirements, or a minimum limit of $1,000,000 for each accident which limit is greater.

4. Notice of Cancellation and/or Restriction - The policy must be endorsed to provide the City with thirty (30) days prior written notice of cancellation and/or restriction.

4.2. Commercial General Liability

This insurance shall be an “occurrence” type policy written in comprehensive form and shall protect the Consultant(s) and the additional insureds against all claims arising from bodily injury, sickness, disease, or death of any person or damage to property of the City or others arising out of any act or omission of the Consultant or its agents, employees, or subcontractors.

This policy shall also include protection against claims insured by usual bodily injury liability coverage, a “contractual liability” endorsement to insure the contractual liability assumed by the

Consultant under its contract with the City, and “Completed Operations and Products Liability” coverage (to remain in force for 2 years after final payment and subsequent to project completion). If the Consultant’s work, or work under its direction, requires blasting, explosive conditions, or underground operations, the comprehensive general liability coverage shall contain no exclusion relative to blasting, explosion, collapse of structures, or damage to underground property. The liability limits shall not be less than:

1. Minimum limits of $1,000,000 per occurrence combined single limit; $1,000,000 aggregate. This shall include premises and/or Operations, Independent Contractors, and Sub-

Contractors and/or Completed Operations, Broad Form Property Damage, and a Contractual

Liability Endorsement.

2. Contractual coverage applicable to this specific Agreement including any hold harmless and/or such indemnification agreement excluding professional acts.

3. Employer's Liability with a minimum limit per accident in accordance with statutory requirements, or a minimum limit of $1,000,000 for each accident which limit is greater.

4. Notice of Cancellation and/or Restriction - The policy must be endorsed to provide the City with thirty (30) days prior written notice of cancellation and/or restriction.

4.3. Workers Compensation and Employer’s Liability

This insurance shall protect the Consultant(s) against all claims under applicable state workmen’s compensation laws. The Consultant shall also be protected against claims for injury, disease, or death of employees that, for any reason, may not fall within the provisions of a workmen’s compensation law. This policy shall include an “all states” or “other states” endorsement. Exemption certificates shall be accepted if valid during the term of the contract, but only for those eligible corporate officers pursuant to Chapter 440 of the Florida Statutes.

Proof of workers’ compensation coverage must still be provided for all employees, sub-contractors not eligible for exemption. The liability limits shall not be less than:

1. Employer's Liability with a minimum limit per accident in accordance with statutory requirements, or a minimum limit of $1,000,000 for each accident which limit is greater.

2. Notice of Cancellation and/or Restriction - The policy must be endorsed to provide the CITY with thirty (30) days prior written notice of cancellation and/or restriction.

4.4. Insurance Certificate(s) Required

1. Certificates of Insurance. Prior to commencing work at the jobsite, and as a condition precedent to the Consultant(s) and their Subcontractor/Subconsultant(s) initiation of performance, the Consultant and its Subcontractor/Subconsultant(s) shall furnish the City with certificates of insurance as evidence that policies providing the required coverage and limits of insurance are in full force and effect. The certificates shall provide that any company issuing an insurance policy for the work under a contract shall provide not less than 30 days advance notice in writing to the City prior to cancellation, termination, or material change of any policy of insurance (except for notice of non-payment of premium for which not less than 10 days advance notice in writing shall be required). In addition, the Consultant shall immediately provide written notice to the City upon receipt of notice of cancellation of an insurance policy or a decision to terminate an insurance policy. All certificates of insurance shall clearly state that all applicable requirements have been satisfied, including certification that the policies are of the

“occurrence” type. Certificates of insurance for a Consultant and

Subcontractor/Subconsultant(s)-furnished insurance and notices of any cancellations, terminations, or alterations of such policies shall be mailed to the Procurement Services at the address set forth for delivery of the Solicitation.

2. All such insurance certificates shall be in a form and underwritten by an insurance company(s) acceptable to the City and licensed in the State of Florida.

3. Each Certificate of Insurance submitted to the City shall be an original and shall be executed by an authorized representative of the insurance company affording coverage.

4. Each Certificate of Insurance shall specifically include all of the following:

4.1. The name and type of policy and coverages provided; and

4.2. The amount or limit applicable to each coverage provided and the deductible amount, if any, applicable to each type of insurance coverage being provided; and

4.3. The date of expiration of coverage; and

4.4. The designation of the City of Fort Myers, both as an additional insured to the GL &

AL on a primary and non-contributory basis, and as a certificate holder. (This requirement is exempted for Professional Liability Insurance and for Workers'

Compensation Insurance); and

4.5. A specific reference to this Agreement and the Project to which it pertains. (This requirement may be exempted for Professional Liability Insurance); or In the event the

Consultant has, or expects to enter into an agreement for Professional Services other than those provided for in this Agreement; the Consultant may elect to submit a

Certificate of Insurance containing the following statement:

"This policy covers the services or work provided or performed by the Named Insured for any and all projects undertaken for the City of Fort Myers pursuant to one or more written Professional Services AGREEMENTS, or written Supplemental Agreements or

Change Orders thereto, and the limit(s) of liability shown shall not be intended or construed as applying to only one project."

Upon receipt and approval of such a Certificate of Insurance, a separate Certificate of

Insurance will not be required for each separate agreement.

4.6. An identifying statement indicating the identification of any services or work that is included in, or required under, the Scope Of Professional Services set forth in Exhibit “A” that is specifically excluded or exempted from coverage under the provisions, terms, conditions or endorsements of the Consultant(s) insurance policy(s). A statement which indicates any and all deductible amounts applicable to each type of insurance coverage required. In the absence of any such statements of deductible amount(s), or coverage statement of exclusions or exemptions, the CITY will proceed with the understanding, stipulation, and condition that there are no deductible amount(s), or exclusions or exemptions to the insurance coverage(s) provided.

4.7. Name of the Project and/or Project Number should be clearly indicated.

4.8. Each Certificate of Insurance shall be issued by an insurance agent and/or agency duly authorized to do so by, and on behalf of, the insurance company affording the insurance coverage(s) indicated on each Certificate of Insurance.

4.9. If the initial or any subsequently issued Certificate of Insurance expires prior to completion of the work or termination of this Agreement, it is the Consultant(s) responsibility to furnish the City a renewal or replacement Certificate(s) of Insurance, including all endorsements, not later than thirty (30) calendar days prior to the date of their expiration. Failure of the Consultant to provide the City with such renewal certificate(s) shall be considered justification for the City to terminate this Agreement.

5. It is vitally important that all insurance coverage(s) required under this Agreement be in effect throughout the entire period of this Agreement. If any of the insurance coverage(s) required by this Agreement should reach the date of expiration indicated on the Certificate(s) of

Insurance on record with the City, without the City having received satisfactory evidence in the form of a Certified Binder or a Certificate of Insurance, that the required insurance coverage(s) has either been renewed or replaced, then the Consultant, unless notified in writing by the City to continue, shall therefore automatically and without further notice from the City, stop performing all previously authorized services and work until such date as the City shall receive and approve satisfactory documentation that the expired insurance coverage(s) has been renewed or replaced. During any time period that the Consultant shall fail to comply with the insurance requirements set forth in the Agreement, the City shall not be required to make, nor shall it make payment on any invoices submitted by the Consultant. Payment for any such invoices shall be made promptly by the City after the City receives and approves the renewal or replacement Certificates of Insurance. During any time period that the Consultant(s) services or work is suspended, as provided above, for failure to comply with the insurance requirements set forth in the Agreement, the Consultant shall not be entitled, as a result of such suspension, to any additional compensation or time to provide and perform the required services or work.

4.5. Insurance Terms and Conditions

1. The Consultant shall obtain and maintain such insurance as will protect the City from: (1) claims under workers' compensation laws, disability benefit laws, or other similar employee benefit laws; (2) claims for damages because of bodily injury, occupational sickness or disease or death of his or her employees including claims insured by usual personal injury liability coverage; (3) claims for damages because of bodily injury, sickness or disease, or death of any person other than his employees including claims insured by usual personal injury liability coverage; and (4) from claims for injury to or destruction of tangible property including loss or use resulting there from; any or all of which claims may arise out of, or result from, the services, work and operations carried out pursuant to and under the requirements of this

Agreement, whether such services, work and operations be by the Consultant, its employees, or by any Subcontractor/Subconsultant(s), or anyone employed by or under the supervision of any of them, or for whose acts any of them may be legally liable.

2. Subcontractor/Subconsultant(s). Unless expressly specified otherwise in this solicitation, a

Consultant and its Subcontractor/Subconsultant(s) of any tier will be required at their own expense to maintain in effect at all times during the performance of the work insurance coverages with limits not less than those set forth below with insurers and under forms of policies satisfactory to the City. It shall be the responsibility of the Consultant to maintain the required insurance coverages and to assure that Subcontractor/Subconsultant(s) maintain required insurance coverages at all times. Failure of a Consultant to maintain adequate coverage shall not relieve it of any contractual responsibility or obligation. The requirements specified herein as to types, limits, and City’s approval of insurance coverage to be maintained by a Consultant and its Subcontractor/Subconsultant(s) are not intended to and shall not in any manner limit or qualify the liabilities and obligations assumed by the Consultant and its

Subcontractor/Subconsultant(s) under a contract. Any insurance carried by the City that may be applicable shall be deemed to be excess insurance and the Consultant's insurance primary for all purposes despite any conflicting provision in the Consultant(s) policies to the contrary.

3. The Consultant shall obtain, have, and maintain during the entire period of this Agreement, all such insurance policies as are set forth and required herein.

4. The insurance coverage to be obtained by the Consultant, as set forth in Agreement for: (1)

Worker's Compensation; (2) Commercial General Liability; (3) Commercial Automobile Liability;

and (4) Professional Liability is understood and agreed to cover any and all of the services or work set forth in Exhibit “A” of this Agreement, or in any and all subsequently executed Change

Order(s), or Supplemental Agreement(s). If the total amount of insurance coverage established in, and required by, a Change Order or Supplemental Agreement exceeds the amount of insurance coverage carried by the Consultant, then the Consultantshall be required and expected to acquire such additional insurance, and the compensation established for the

Change Order, or Supplemental Agreement, shall include consideration of any additional premium cost incurred by the Consultant to obtain such additional insurance coverage.

5. The purchasing of any insurance on the behalf of the CITY shall not waive any defense under

Sovereign Immunity.

6. Additional Insureds. All insurance coverages furnished under a contract except Workers’

Compensation, Employers’ Liability and any Professional Liability Policy shall include the City and its officers, elected officials, and employees as additional insureds with respect to the activities of the Consultant and its Subcontractor/Subconsultant(s). The City shall not by reason of their inclusion under these policies incur liability to the insurance carrier for payment of premium for these policies.

If this solicitation is funded in whole or in part by the Florida Department of Transportation, they will be included as an additional insured on all insurance certificates.

7. Waiver of Subrogation. The Consultant and its Subcontractor/Subconsultant(s) shall require their insurance carriers, with respect to all insurance policies, to waive all rights of subrogation against the City, its officers, elected officials, agents, and employees and against other

Consultant and Subcontractor/Subconsultant(s).

5. Vendor Submissions

The Consultant consents that all answers in this questionnaire will serve as an electronic signature as defined by the Electronic Signature Act of 1996. Furthermore, the Consultant consents that all answers are answered to the best of the Consultant's knowledge and are certified by the Consultant under penalty of perjury.

1. Designated Representative* Please provide the name, address, cell phone and email address of person who will serve as the designated representative of the Consultant if this solicitation is awarded to the Consultant.

*Response required

2. W-9* Please upload current W-9 form.

*Response required

3. Insurance* The Consultant agrees to the insurance requirements stated in the solicitation.

Consultant, must provide any certificate of insurance, showing the minimum guidelines as stated in this solicitation before the work begins. The City of Fort Myers is to be specifically included as an additional insured on both comprehensive general liability and the business auto liability policies.

1. Additional Insured Boxes need to be checked.

2. “Additional Insured” Endorsement page(s) MUST accompany the Certificate of

Insurance.

3. Notice of Cancellation and/or Restriction - The policy must be endorsed to provide the

CITY with thirty (30) days prior written notice of cancellation and/or restriction.

4. Check to ensure the dollar amount for each category is correct.

5. DESCRIPTION OF OPERATIONS BLOCK: The following verbiage must be included in this block on COI:

City of Fort Myers named as Additional Insured on Comprehensive

General Liability and Business Auto Liability policies.

«Project_Number»

«Project_Name»

6. Certificate Holder verbiage (no names of persons/division/departments may appear in this section):

City of Fort Myers

2200 Second Street

Fort Myers, FL 33901

7. Provide sample of insurance

*Response required

6. Pricing Table

Unit prices stated here will be locked in for the duration of the agreement unless stipulated elsewhere in this quote. Offered prices for all items will be F.O.B. Destination and include all shipping charges to all City locations. Title to/or risk of loss or damage to all items will be the responsibility of the successful Consultant until acceptance by City.

No guarantee is expressed or implied as to the total quantity of commodities/services to be purchased under any open-end contract. Estimated quantities will be used for comparison purposes only. The City reserves the right to issue purchase orders as and when required, or a blanket purchase order and release partial quantities as and when required or any combination of the preceding.

SIGN LANGUAGE INTERPRETER SERVICES

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Standard On-site Interpretation 1 Hourly

2 After-hours/Weekend On-site 1 Hourly

3 Remote (video) 1 Hourly

4 Emergency/same-day booking 1 Fixed rate

5 Travel fees 1 Per Mile

TOTAL